QuestDirect.org
Time and Labor Best Practices:
Work Smarter!
Emtec, Inc.; Laura Tramutolo
July 23-25, 2013
QuestDirect.org
APRIL 7-11, 2014 Sands Expo and Convention
Center
Las Vegas, Nevada
QuestDirect.org/COLLABORATE
COLLABORATE 14- Quest Forum is THE source for PeopleSoft roadmaps & news.
It matters where you register! All PeopleSoft education and events run through Quest
QuestDirect.org
Agenda
• Building the Foundation
• Dismantling the Myth
• Enhancing the Overall Work Experience
QuestDirect.org
BUILDING THE FOUNDATION
“Cart before the horse” – what do you expect to achieve, end result
QuestDirect.org
QuestDirect.org
Building the Foundation Creating the “Blueprint”
• Draw it before you build it
– Expectation, end result
– Start with the basic requirements
– What are the drivers?
– Regulations, Compliance
– Geography
– Bargaining Units, Business Units
– Workforce
• Defining Time Reporters
– Exempt, Nonexempt, Hourly and Salaried
• Type of time being reported or captured
• Method of time collection
• Pass Time to Payroll
• Workgroups and Taskgroups
– Compensation
– Allocation
• Change Management
– Early notification
– Feedback
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Building the Foundation – Required Set Up and Optional Set Up
QuestDirect.org
Building the Foundation – Defining Time Reporters
Salaried, Exempt, Salaried Nonexempt
– Exception Reporters
• can also be positive reporters
– Elapsed
– Schedules • Standard 40 hour work week
– Labor dilution and distribution
– Workgroups and Taskgroups
– Report Exception time (other than “Regular” & Overtime)
– Web clock, online timesheet, schedules
– Time passed to Payroll?
Hourly, Nonexempt
– Positive Reporters
– Punch • can also report elapsed time
– Schedules • Variables
– Labor Distribution
– Workgroups and Taskgroups
– All time being captured/reported
– Time Clocks, online timesheet, schedules
– Time passed to Payroll
QuestDirect.org
Building the Foundation – Workgroups and Taskgroups
Workgroups
– One per Empl Record
– Exception or Positive reporters
– Time Reporting Codes
• Paid vs. Unpaid
– Rules
– Schedules
– Approvals
Taskgroups
– One per Empl Record
– Categories (Entities)
• Ability to drill down
– Default Task profile
• Hired into
– Additional Task profiles
• Project based
• Task based
QuestDirect.org
DISMANTLING THE MYTH
“Too complicated”, “Too much maintenance”, “It never worked before”
QuestDirect.org
Dismantling the Myth Simply a “Tool”
• Built to your organization’s requirements
– Expectation, end result
– Required vs. optional
– What are the drivers?
– Regulations, Compliance
– Geography
– Bargaining Units, Business Units
– Workforce
• High-level or granular reporting
– Type of organization
• Assembly
• Office
• Dynamic or Static
• “Need to Have vs. Nice to Have”
– Start with the basics
– Project-based, budget-based, allocation
QuestDirect.org
Dismantling the Myth – Do I need all of this?
QuestDirect.org
ENHANCING THE OVERALL WORK
EXPERIENCE
Leverage the functionality – work smarter!
QuestDirect.org
Enhancing the Overall Work Experience – Leverage the System
QuestDirect.org
THANK YOU FOR YOUR TIME
Please visit us online at
www.emtecinc.com