SLHC-PP Admin News
Admin guideTime sheets Effort
Web Pages1st Deliverable Report
SLHC-PP Steering Committee MeetingCERN, July 3rd, 2008
M.C. 2
Admin Guide
3/July/08
• Largely reviewed version– FP7 rules for reporting– Rules applied to SLHC-PP
– Annex: CERN Internal Procedures• Responsibilities of the admin team (N.Knoors, K.Ross, C.Montagnier)• CERN financial structure (budgets)• Reporting (travels, personnel, claims, etc)• Audit
https://edms.cern.ch/document/904943/1
S.Schmeling – CERN/PHG.Cavallo – CERN/FI
M.C. 3
Timesheets Effort
• The key to personnel costing is the timesheet (TS) that has to be filled each month by every participant in the project.
• We can charge costs of any staff (fellows, USAS, etc) involved on a FP7 project, to the extent that we can identify its actual costs >> use of timesheets is mandatory.
• TS are also a way to keep track of spending and project progress - About 70% of SLHC-PP direct costs are attributed to Personnel
3/July/08
M.C. 4
SLHC-PP Members
• 97 members
3/July/08
Plots do not take into account the declared productive % of members
1-CERN
2-AGH-U
ST
3-CEA-Sa
clay
4-CIEMAT
5-CNRS-IN2P3
6-CTU
7-DES
Y
8-ETH Zu
rich
9-FOM-N
IKHEF
10-GSI
11-Imperi
al
12-INFN
13-PSI
14-STFC
15-UBONN
16-UNIGE
17-USF
D0
5
10
15
20
25
30
35
40
45 42
1
10
5 57
2 2 13 2 1
3
7
3 31
Nb of members1 2 3 4 5 6 7 8
9 8 8 8 17 2716
10
49 52
10290
116
193181 183
Nb of Members PM
M.C. 6
TS Effort
• Nathalie KNOORS is in charge of PPT (TS, member registration, etc). Please contact her for any question, modification, etc.
• Huge initial effort, with an average initial success rate ~50%
• Final numbers are Ok, waiting for June figures: as of today, 2 days to deadline, 60% TS are Ok
• CEA is not filling in TS (10 members)! Letter sent, waiting for response
• Tool being improved (automatic fill of vacations for CERN members, statistic analysis, etc.)
3/July/08
N. Knoors– CERN/PH
M.C. 7
SLHC-PP WEB Pages
3/July/08
Pages of general interest about the project: Participants, activities, PUBLIC
Pages with information concerning the management of the project (groups, agenda, etc)
INTERNAL (NICE pwd protected)Info by the Project OfficeDocuments, EDMSDeliverables & milestone TrackingGroundowork, etc
K.Ross – CERN/PH
M.C. 8
SLHC-PP – Public Pages Project• Provide content, corporate image, and long-term strategy for the SLHC-PP Public pages• Time scale: 30-40 working days• Start/End date: mid July – mid November• Work can be performed remotely.
http://barras.biz/Imperial College
• Deliverables:• Create an image for all PUBLIC pages• New format for SLHC-PP News• Create Content for the Public Pages
– About SLHC-PP (project overview and the WPs)– List of FAQs– Interview to key players (Project Managers, WP leaders, few Institute representatives, CERN management)– Links to CERN and LHC outreach/public sites
• Propose a long-term strategy to maintain and update the public site
3/July/08