IT Consulting & Implementation IT Consulting & Implementation
SAP Roll out in Russia
Alexander Schachner
IT Consulting & Implementation
IT Consulting & Implementation
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Founded in 2006Offices in Moscow and Saint Petersburg> 45 employees> 40 successful projects20 certificates: FI, CO, MM, SD, PP, PS, Basis, ABAPSAP Channel & Service PartnerOfficial partner of Basware – the world leader in “Purchase-to-Pay” solutions
A partner of Union of Independent Networks of Russia A member of:
Association of European Business (AEB)Russian-German Chamber of Foreign Trade (AHK)Austrian Economic Forum (AEF)
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ALPE consulting
IT Consulting & Implementation
SAP in Russia
Since 1992 in Russia, offices in many Russian regions.
> 700 employees, with own Development Team responsible for localization issues Fully localized & adapted (meets requirements of Russian legislation)
Market leader in Russia with >50% market share
IT Consulting & Implementation
SAP in Russia
SAP software fully meets Russian legislation requirements
IT Consulting & Implementation
SAP Roll-Out
Adaptation in accordance with Russian legal requirements
Standardization of global business processes
Optimization of business processes between companies
Higher information transparency
Documen-tation
IMG structuresand settings
Global customerdevelopments
Organiza-tional
structure
Master datadocuments
Countryversions
Local develop- ments
Global and intergra-
ted processes
Local processes
Localrequirements
Globaltemplate
IT Consulting & Implementation
Characteristics of SAP Roll Outs
No separate installation for Russiaone or more client system hosted by the headquarterown company code for Russia
Licenses are purchased centrally (mostly in accordance with SAP Enterprise Agreement)
Business processes mainly in logistics are usually identical or very similar Difference between sales and production operations in Russia (see next slide) “Copy – paste” approach is not sufficient enough.
Accounting should be fully adaptedStatutory Accounting (VAT, creditors, debtors, bank, cash,..)
Corporate chart of accounts as the main chart of accounts (Russian chart of accounts as an alternative chart of accounts)
Asset Accounting Tax accountingControlling
Relatively low effort for controlling in the case of one controlling area (except for production companies – determination of production costs according to RAS)
HR is usually covered from external systems. High complexity in Russia
IT Consulting & Implementation
Project Size (Sales- or Production company)
Module Sales company * Production company*
FI High consulting complexity High consulting complexity
FI SLHigh consulting complexity (depends on differences in tax accounting)
High consulting complexity
CO Low consulting complexityHigh consulting complexity (Production costs calculation, cost of semi-finished products,…)
MM Low consulting complexity Medium consulting complexity
SD Low consulting complexity Medium consulting complexity
PP - Medium consulting complexity
ABAP Lower programming effort Relatively high effort
•Assuming that processes are mostly identical in logistics
IT Consulting & Implementation
Project Phases
Project preparationProject preparation TestingTestingFit-Gap
AnalyzesFit-Gap Analyzes
Info seminars
Info seminarsCustomizationCustomization Go-Live
and support Go-Live
and support Go – Live
preparation Go – Live
preparation
Kick Off Workshop
Clarifiying of responsibilities within project team
Installation of Russian System (SAP Basis preparation works)
GAP list formation concerning differences to corporate template incl. Russian legal requirements
Customer's Master Data evaluation
Definition of Reports and Forms which need to be adopted
Customization of business-processes
Adjustment of the organizational structure
Planning of training (can be organized in a flexible way, depending from project volume)
Training of the project team (Key user)
Preparation of data for the integration test (test scenarios are being prepared by key users)
Testing of the system through all modules
Correction of the mistakes
Data preparation for the upload
Data transfer
Preparation of productive system (done by SAP Basis consultants – mainly in house)
Evaluation of the “System Readiness” before Go-Live
Organization of After Go-Live support
Transfer to productive system (Go-Live)
Open problems solution
Closure of the first period
Evaluation of work of the productive system
System support
Project closure
Project Start
The system is adjusted
Go-Live
IT Consulting & Implementation
Clear commitment of the project sponsor to support the project
Involvement of the whole project team (Management, Key-users, IT,…)
Fast decision making process
Availability of the customers key-users (business process owners)
Active cooperation with the corporate SAP competence center!!
Open Communication
Experts in Russian accounting and tax requirements
Use of standard solutions as much as possible and programming only when this is necessary
Clear definition of responsibilities within project team
Authorization to the project team to access the system
Preparation of Master Data
Success Factors of a Roll-Out Project
IT Consulting & Implementation
Some of our customers
The best demonstration of ALPE consulting competency and experience is the list of our customers
IT Consulting & Implementation
North-West office:“IT Park” Business CenterKrasnogo Kursanta Str., 25, “B”, office 7, Saint Petersburg 197110Tel./Fax: +7 812 680-22-34
Central office:Krasnoproletarskaya Str., 16, bld.1, Moscow 127473Tel./Fax: +7 495 660-20-19
http://[email protected]
ALPE Consulting, LLC
IT Consulting & Implementation
Evaluation of possible ERP solutions / ExampleOption
I II III IV
Option 1 Option 2 Option3 Option 4
SAP ALL SAP + 1C 1 C Other
Technical feasiblity/complexity of implementation
Manage complexity of integration/interfaces
Flexibility / adaptability to new legal requirements
Implement/set-up standard Companies processes
Transparency on business
Labour market condiditions
PM support/supervision (incl. organization, access)
Transparency about changes (amend vs.
cancelation)
Technical Support
Authority concept
IT Infrastructure (server, backup, archive, ...)
Bilingual version available (engl/russ)
Sum
Possible evaluation criteria