MM COURSE: IM MATERIAL MVT
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BSNL
USER MANUAL: IM Material Movements
Version:1.0
01/09/2010
MM COURSE: IM MATERIAL MVT
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Table of Contents
FLOWCHART ................................................................................................................................................................... 4
1. Goods Receipt .......................................................................................................................................................... 5
1. MM-MIGO-GR-Goods Receipt against Outbound Delivery .................................................................................. 5
2. MM-MIGO-GR-Goods Receipt against PO-Direct Consumption .......................................................................... 9
3. MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials .................................................................. 13
4. MM-MIGO-GR-Goods Receipt against PO-Project Stock ................................................................................... 18
5. MM-MIGO-GR-Goods Receipt against PO-Stock ................................................................................................ 23
6. MM-MIGO-GR-Goods Receipt against PO-towards direct Capital ..................................................................... 27
7. MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital ......................................................... 32
8. MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair ................................................... 37
9. MM-MIGO-GR-Goods Receipt against PO-with Account Assignment ............................................................... 41
10. MM-MIGO-GR-Return delivery to Vendor against Rejection ......................................................................... 46
11. MM-ZMMP_SFGS-Goods Movement of Serialized Material .......................................................................... 50
12. MM-MB90 GR note print out ......................................................................................................................... 50
13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan .................................................. 55
2. Reservation ............................................................................................................................................................. 64
1. MM-MB21-Create Reservation for Revenue Consumption ............................................................................... 64
2. MM-MB21-Create Reservation for Transfer posting Mvt-913 ........................................................................... 69
3. MM-MB21-Create Reservation for Transfer posting Mvt-915 ........................................................................... 74
4. MM-MB22-Change Reservations ....................................................................................................................... 79
5. MM-MB23-Display Reservations ........................................................................................................................ 83
6. MM-ZMMF_RES- Reservation Output ................................................................................................................ 86
3. Transfer Posting ..................................................................................................................................................... 88
1. MM-MIGO-TP-One-Step Transfer posting between Slocs ................................................................................. 88
2. MM-MIGO-TP-Transfer Posting Between Two Project Stocks ........................................................................... 94
3. MM-MIGO-TP-Transfer Posting from Project to Revenue Stock ....................................................................... 99
4. MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks ............................................................. 104
5. MM-MIGO-TP-Two-Step Stock Transfer between Slocs .................................................................................. 109
6. MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541 ......................... 115
7. MM-MB90 STO issue note print out ................................................................................................................ 120
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4. Goods Issue .......................................................................................................................................................... 125
1. MM-MIGO-GI- Goods Issue to Project from Project Stock .............................................................................. 125
2. MM-MIGO-GI- Return Partial Qty. against reservation .................................................................................... 131
3. MM-MIGO-GI- Reversal of Project Stocks to Project ...................................................................................... 135
4. MM-MIGO-GI-Goods Issue for Own Consumption .......................................................................................... 138
5. MM-MB90 GI note print out ............................................................................................................................ 145
5. Goods Movement - Others ................................................................................................................................... 150
1. MM-MB02-Change Material Document ........................................................................................................... 150
2. MM-MB90-Processing of Material Document ................................................................................................. 153
3. MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete ............................................................................. 158
6. Outbound Delivery ................................................................................................................................................ 162
1. MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI ........................................................................ 162
7. Returnable Gatepass (RGP) ................................................................................................................................ 170
1. MM-ZMMP-RGP01-(With Material Document) ............................................................................................... 170
2. MM-ZMMP-RGP01-(Without Material Document) .......................................................................................... 182
3. MM-ZMMP_RGP02-Change Returnable Gate Pass .......................................................................................... 194
4. MM-ZMMP_RGP03-Display Returnable Gate Pass .......................................................................................... 197
5. MM-ZMMF_RGP-Returnable Gate Pass Output .............................................................................................. 199
6. MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass ............................................................................... 202
7. MM-ZMMP_RGPRET02-RGP return change ..................................................................................................... 205
8. MM-ZMMP_RGPRET03-RGP - Return display .................................................................................................. 209
8. Non Returnable Gatepass (NRGP) ...................................................................................................................... 213
1. MM-MIGO-NRGP-Non Returnable Gatepass ................................................................................................... 213
2. MM-ZMMF_NRGP- Non Returnable Gate Pass print out ................................................................................. 217
9. Physical Verification .............................................................................................................................................. 220
1. MM-MIGO-Physical Inventory Verification ...................................................................................................... 220
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FLOWCHART
MM COURSE: IM MATERIAL MVT
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1. Goods Receipt
1. MM-MIGO-GR-Goods Receipt against Outbound Delivery
Overview
In Case of Stock Transfer Order Goods Receipt will be done against Outbound Delivery
Make Goods Receipt w.r.t. to Outbound Delivery
Access Transaction by
Transaction Code Activity
MIGO Goods Receipt against Outbound Delivery
In the Screen “Goods Receipt Outbound Delivery” enter the following Entry:
Field Name Description R/O/
C
User Action and Values Comments
Executable Action Enter the Executable
Action as Goods Receipt
R Enter the Executable Action
as Goods Receipt
Reference Document Select Outbound
Delivery as Reference
Document
R Select Outbound Delivery
as Reference Document
Movement Type Use Movement Type -101 R Use Movement Type -101
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Select Good
Receipt
Select Outbound
Delivery
Enter the Outbound
Delivery Number
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Enter the Quantity
Check on Item OK
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2. MM-MIGO-GR-Goods Receipt against PO-Direct Consumption
Overview
Deliveries of Direct Charge-Revenue category material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Direct Charge-Revenue material is required to be received from Vendors against Purchase Order placed
by the company. A goods movement is entered into the system referencing others accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted. On receipt there shall not be Stock in the system as the material of the Direct Charge
category shall be treated as Consumed.
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-Following Fields are required to be maintained-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Output – Results Comments The output is a material document
which can contain accounting, profit
center, and other financial postings.
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.
Tips and Tricks
1.When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
MM COURSE: IM MATERIAL MVT
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Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
Fill the below data in details,
Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Select goods receipt
Select Purchase
order
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Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Movement
type
Goods movement type
automatically from PO
Auto Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Unrestricted
Movement
type is 101for
goods receipt
against PO
In the Material TAB
Material Material Code/number Auto Automatically from PO
In the Quantity Tab
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the Where Tab
Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the Information related to PO Press the tab to view the same
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Purchase
Order
TAB
shall appear.
In the
Partner
Tab
Vendor Name shall appear. Press the tab to view the same
In the
Account
Assignme
nt Tab
G/L Account
Cost Center field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Note-
1. Before Saving the document, Click on the Check Button to check the completeness of the document. 2. System shall give the message –Document is OK 3. Now Save the transaction
Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.
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3. MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials
Overview
Deliveries of Non –Valuated material is required to be received from Vendors as a part of external procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Non –Valuated material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts/
Consumption Accounts as applicable are also posted.
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-
Following Fields-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
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Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
Select GR purchase
order
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Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter LR No.
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Movement
type
Goods movement type.-
Automatically if GR is
against PO
Auto Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Unrestricted
Movement
type is
101for goods
receipt
against PO
In the Material TAB
Material Material Code/number Auto Automatically from PO
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Field
Name
Description R/O/
C
User Action and Values Comments
In the quantity tab
Quantity
in Unit of
entry
Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the
Where
Tab
Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location as ONMR
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
In the
Partner
Tab
Vendor Name shall appear.
Finally Check on the Item OK button to ensure selecting the Item.
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Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-After clicking on check button a message will be displayed for entering the excise detail. This message will
appear when the Purchase Order has the relevant Tax code for Excise i.e. when the vendor is charging ED
separately and prices are not inclusive of ED. In such cases Go to the Excise Tab and select the ONLY PART-1
entry. However, in case the Plant is not availing CENVAT, then always select NO EXCISE ENRTY Despite the tax
code for Excise in PO.
System shall give the message –Document is OK
Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
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4. MM-MIGO-GR-Goods Receipt against PO-Project Stock
Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Project Capital material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material,
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-Following Fields are required to be maintained-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Excise Invoice Select Only Part1
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
MM COURSE: IM MATERIAL MVT
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Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
Select good receipt
Select purchase order
Enter purchase order
no.
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Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Excise
Invoice
Excise Invoice, date, excise
group.
R Select „Only Part1‟,
Excise Group
„63‟ defaults
in
Movement
type
Goods movement type. Auto
matic
ally
Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Q in case of Project
Capital Stock.
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.
In the
Material
TAB
Material Material Code/number Auto Automatically from PO
In the
Quantity
Tab
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Press the ENTER button.
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On screen “Goods Receipt: Selection Screen
Field
Name
Description R/O/
C
User Action and Values Comments
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the
Where
Tab
Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
Press the tab to view the same
In the
Partner
Tab
Vendor Name shall appear. Press the tab to view the same
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In the
Account
Assignme
nt Tab
G/L Account &
WBS Element field shall be
appeared. Values shall be
automatically picked from
Account Assignment and
Project PO
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-System shall give the message –Document is OK
Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also accounting document shall
also be generated in the background. On display, in Doc. Information; accounting document can be seen.
MM COURSE: IM MATERIAL MVT
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5. MM-MIGO-GR-Goods Receipt against PO-Stock
Overview
Deliveries of Valuated material are required to be received from Vendors as a part of external procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Valuated stock material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted.
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-
Following Fields-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
MM COURSE: IM MATERIAL MVT
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Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
Fill the following for more details-
Select GR purchase
order.
Movement
type101
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Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Movement
type
Goods movement type.-
Automatically if GR is
against PO
Auto Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Unrestricted
Movement
type is 101for
goods receipt
against PO
In the Material TAB
Material Material Code/number Auto Automatically from PO
In quantity tab
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the Where Tab
Plan Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
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Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note-System shall give the message –Document is OK
Now, Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
In the
Partner
Tab
Vendor Name shall appear.
Finally Check on the Item OK button to ensure selecting the Item.
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6. MM-MIGO-GR-Goods Receipt against PO-towards direct Capital
Overview
Deliveries of Direct Charge-Capital material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Capital material is required to be received from Vendors against Purchase Order placed by the company.
A goods movement is entered into the system referencing others accordingly goods receipt material
document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On
receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated
as Capitalized.
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-Following Fields are required to be maintained-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Excise Invoice Select Only Part1
Output – Results Comments The output is a material document
which can contain accounting
documents.
This document number can be used for further processing.
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
MM COURSE: IM MATERIAL MVT
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In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
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Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Excise
Invoice
Excise Invoice, date, excise
group.
R Select „Only Part1‟,
Excise Group
„63‟ defaults
in
Movement
type
Goods movement type.-
automatically from PO
Auto Movement Type number shall
automatically come to 101 if
GR is against PO
Movement
type is 101for
goods receipt
Select GR purchase
order.
Movement
type101
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against PO
In the Material TAB
Material Material Code/number Auto Automatically from PO
Field
Name
Description R/O/
C
User Action and Values Comments
In the quantity tab
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the Where Tab
Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
Press the tab to view the same
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(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Before Saving the document, Click on the Check Button to check the completeness of the
document.
Note- System shall give the message –Document is OK
Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
In the
Partner
Tab
Vendor Name shall appear. Press the tab to view the same
In the
Account
Assignme
nt Tab
G/L Account &
Asset number field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
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7. MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital
Overview
Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Project Capital material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also
posted. On receipt of the Project Capital Material, project stock will be increased.
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-Following Fields are required to be maintained-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Q Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Excise Invoice Select Only Part1
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
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Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
Movement type-
101Q
Select GR-
Purchase
order
Enter only qty and storage
location other data will be
get copied over.
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Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Excise
Invoice
Excise Invoice, date, excise
group.
R Select „Only Part1‟,
Excise Group
„63‟ defaults
in
Movement
type
Goods movement type. Auto
matic
ally
Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Q in case of Project
Capital Stock.
Movement
type is 101
with Stock
Type Q for
goods receipt
against PO
for Project
Capital.
In the
Material
TAB
Material Material Code/number Auto Automatically from PO
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Press the ENTER button.
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On screen “Goods Receipt: Selection Screen
Field
Name
Description R/O/
C
User Action and Values Comments
In the quantity tab
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the Where Tab
Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
Press the tab to view the same
In the
Partner
Tab
Vendor Name shall appear. Press the tab to view the same
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In the
Account
Assignme
nt Tab
G/L Account &
WBS Element field shall be
appeared. Values shall be
automatically picked from
Account Assignment and
Project PO
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the
document.
System shall give the message –Document is OK
Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
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8. MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair
Overview
Deliveries of subcontracting material are required to be received from Vendors as a part of subcontracting
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Subcontracting material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. During the Receipt of the subcontracting material, Inputted material as sent
to vendor for subcontracting automatically gets credited / reconciled.
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-Following Fields are required to be maintained-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Excise Invoice Select Only Part1
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
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Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
Enter the
recipient name
Enter the text.
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Fill the following data for detail.
Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Excise
Invoice
Excise Invoice, date, excise
group.
R Select „Only Part1‟,
Excise Group
„63‟ defaults
in
Movement
type
Goods movement type-
automatically from PO
Auto Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Unrestricted
Movement
type is 101for
goods receipt
against PO
In the Material TAB
Material Material Code/number-
Output Material
Auto Automatically from PO
Input Material-
Automatically
credited/reconciled.
In the Quantity Tab
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the
Where
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Before Saving the document, Click on the Check Button to check the completeness of the
document.
System shall give the message –Document is OK
Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Tab
Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
Press the tab to view the same
In the
Partner
Tab
Vendor Name shall appear. Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
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9. MM-MIGO-GR-Goods Receipt against PO-with Account Assignment
Overview
Deliveries of Direct Charge-Revenue material is required to be received from Vendors as a part of external
procurement.
BUSINESS PROCESS PROCEDURE OVERVIEW
Direct Charge material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing others accordingly goods receipt
material document is posted. On receipt there shall not be Stock in the system as the material of the
Direct Charge category shall be treated as Consumed.
Input – Required Fields Field Values/Comments Purchase Order Number PO number
After Pressing Execute Button-Following Fields are required to be maintained-
Document Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Movement type to be used (101-Receipt w.r.t. PO)
Delivery Note Vendor‟s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks
Output – Results Comments The output is a material document
which can contain accounting
documents.
Tips and Tricks
When a receipt is entered in SAP, it must reference to Purchase Order Only
To reverse by material document follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse. The material document is needed for this
transaction.
In case of any problem in the material found at the time of receiving after creating material document by
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movement type 101 , simply reverse the material document by following transactions-
Go to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory
Management Material Document Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.
Procedural Steps
Access transaction by:
Via Menus Logistics Material Management Inventory Management
Goods Movement MIGO
Via Transaction Code MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the
fields as specified in the below table:
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Field
Name
Description R/O/
C
User Action and Values Comments
Document
Date
Default is current system
date
R Date of the actual vendor
delivery (physical delivery).
Today‟s date
defaults in
Posting
Date
Default is current system
date
R No user input Today‟s date
defaults in
Delivery
Note
Delivery Note number-
Vendor Invoice Number.
R Enter details of Vendor‟s
Invoice/Challan number.
Bill of
lading
Number of the bill of lading
issued by the sender.
O Enter bill of lading number if
available.
Not Required
Notes Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Use for Any remarks
Movement
type
Goods movement type
automatically from PO
Auto Movement Type number shall
automatically come to 101 if
GR is against PO & stock
Type –Unrestricted
Movement
type is 101for
goods receipt
against PO
In the Material TAB
Material Material Code/number Auto Automatically from PO
In the Quantity Tab
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Field
Name
Description R/O/
C
User Action and Values Comments
Quantity Quantity received R Automatically from PO,
However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity
In
Delivery
Note
Quantity as per Vendor
Challan Number
R Quantity as per Vendors
Challan number to track
Over/Shortage Report.
No of
Containers
Number of Containers
Received
O Optional in case to track no.
of containers received from
Vendors.
In the
Where
Tab
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Plant Plant number. Auto
from
PO
Shall be automatically come
from PO.
If the plant is
left blank, it
will be
picked up
from the
purchase
order.
Storage
location
Storage location R Enter or select a storage
location if not entered in the
PO
Goods
Recipient
Name of person receiving
Goods
O Name of person/Say Stock
Receiver
Unloading
Point
Unloading Point name O The place in the Storage
Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the
Purchase
Order
TAB
Information related to PO
shall appear.
Press the tab to view the same
In the
Partner
Tab
Vendor Name shall appear. Press the tab to view the same
In the
Account
Assignme
nt Tab
G/L Account
Cost Center field shall be
appeared. Values shall be
automatically picked from
Account Assignment.
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the
document.
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System shall give the message –Document is OK
Now Save the transaction.
Result: Document posted. (Material document number shall be generated and also Accounting document shall
also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Click on Check,
before saving
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10. MM-MIGO-GR-Return delivery to Vendor against Rejection
Overview
When Rejected goods are required to send back to the Supplier.
BUSINESS PROCESS PROCEDURE OVERVIEW
The Rejected materials posted to blocked stock in a Storage Location have to be cleared and returned to
Vendors as soon as possible as the blocked stock are the valuated stock of the plant and don’t reflect in
PO open quantity. Purchase department and Stores should periodically (max weekly) review the blocked
stock and take action to return them back to vendors.
Input – Required Fields Field Values/Comments
Document Date (MM/DD/YY)
Posting Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Purchase Order
Reason for Movement
Date that the document is entered.
Date that the document is posted.
Movement type to be used.
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Purchase Order Number
Reason for Movement
Vendor Vendor Number to which the goods need to be issued.
Output - Results Comments The output is a material document. Each time an inventory movement is posted a Material document
is created by the system. If the movement has a financial impact
an Accounting document is also created.
Tips and Tricks
It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered
or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One
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is done via a material document. Another is done through a movement type. Reversing goods movements using
movement types are the same as the initial movement types +1.
Procedural Steps
Access transaction by:
Via Menus a) Logistics > Material Management > Inventory
Management > Goods Movement > Material
Document>Return Delivery
Via Transaction Code MIGO
Choose Return Delivery from the Drop-Down Menu and we will get “Return Delivery
Material Document” Screen...
On screen “Return Delivery Material Document”, fill in the following fields:
Select Return Delivery
Select Material Document
Enter the Material Document
number
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Please note, the fields that appear and those that are required are completely dependent
upon the movement type selected by the user.
Field
Name
Description R/O/
C
User Action and Values Comments
Moveme
nt type
Defines type of movement to
be performed by the
transaction
View Enter Mvt type -122
Documen
t Date
Current /System Date Defau
lt
Posting
Date
Current Date-Change as per
requirement
R Date of actual Goods Return
posting. This determines the
Accounting posting date.
Doc
Header
Text
Text as per requirement O Enter any Text information
Purchase
Order
Purchase Order Number R Enter PO number
Sloc Storage location R Defaults from previous
screen.
Plant Plant location. R Defaults from previous
screen.
Material Material to be issued R Enter material issued.
Quantity Quantity of material to be
issued
R Enter rejected quantity of
material.
Stock
Type
Type of Stock-Blocked
where rejected material is
lying
R S – Blocked Stock.
You must be more careful
here. By mistake had you put
X your Un-restricted Stock
will get reduced instead of
Blocked stock as SAP
provides flexibility. We will
have to ensure that only
correct stock type is entered
here.
Reason
for
Moveme
nt
Reason for Rejection R Choose from available option
Text Short Text if you want to
enter specifically about this
transaction
O
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Press the ENTER button or select the green checkmark icon.
Save the transaction using the “Save” button or press “Control S”.
Note-System shall generate Material Document number.
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11. MM-ZMMP_SFGS-Goods Movement of Serialized Material
---------------------------------------------------------------------------------------------------------------------------------------------------------
12. MM-MB90 GR note print out
Overview
A Goods receipts note needs to be printed
Business Process Procedure Overview
This procedure details how to print a GR note created in R/3 by T code MB90
Input – Required Fields Field Value/Comments
Message Data
Details the type of message to print.
Output - Results Comments
A successfully printed GR note
Procedural Steps
Access transaction by:
Via Transaction Code
MB90
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On screen “out put for goods movement”, enter information in the fields as specified in
the table below:
Select output type ZGR
Enter material
document number
Select transmission
medium,sort order.
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Select the proper document number and click execute
Select proper printer and click on print
Select the proper document.
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Press Enter
GR note will be as below.
Click print
Print preview can be
seen from here
Select the printer
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13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan
Overview
Goods receipt when material comes after subcontracting
Business Process Description Overview
You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan
Input - Required Fields Field Value / Comments
Purchase Order Number Required
Challan Number Required
Challan Year Required
Output - Results Comments Subcontracting Challan Print Output
Procedure Steps
Access transaction by:
Via Menus Logistics Materials Management Inventory
Management Goods Movement Goods Receipt
Via Transaction Code MIGO
On screen “Goods Receipt Purchase Order”, type the values as per table below.
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Field Name Description R/O/C User Action and Values Comments
Purchase
Order Number
Enter the Purchase Order
Number
R Enter Subcontracting Purchase
Order
As soon as you press Enter system will show the complete Subcontracting PO Data
By Default you will find the material which will come
You will come to know the input material consumed by clicking on the .
First enter the quantity of the Material which is coming then click on the tab by doing this system will
automatically show you the quantity of Input Material in correct ratio.
If you click on the tab first then enter the quantity of material which come then you have to enter the
quantity of Input material consumed manually.
Enter Purchase Order
Number and Press Enter
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Details of Material which comes
Tick here to receive the material
after subcontracting
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Now we have to refer the Subcontracting Challan (on which we send the input material to subcontractor) during
Goods Receipt. Excise tab will come by default if following prerequisites are fulfilled:
1. Chapter ID/ Excise Tariff Code is maintained in the Material Master in the Foreign Trade Import view for the
input material
2. Material is declared for Subcontracting in the Material Master in the Foreign Trade Import view
3. Output material is defined for the input material in the Material Master in the foreign Trade Import View
4. Plant Excise data, Excise Group, Series Group is maintained
Material which is coming from
Vendor
Input Material which will be
consumed from Vendor End
Tick here to consume the input
material from Vendor End
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Select the option - Refer
Subcontracting Challan
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Click here to refer the
Subcontracting Challan
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Enter Challan Number and Year
After entering Challan Number
and Year press this button
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Tick on Collective slip to take the
Print of Goods Receipt
After that press Check and Post
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After Posting you will get
material document number
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2. Reservation
1. MM-MB21-Create Reservation for Revenue Consumption
Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.
Business Process Procedure Overview
A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.
A reservation document serves as purpose of Material Issue Requisition.
SAP supports manual and automatic reservations. Manual reservations are entered directly by the user.
Check the availability of materials through stock overview screen at the time of creating reservations. However, the system also conducts a dynamic availability check at the time of reservation creation and correspondingly issues a warning message in case of unavailability of stock for desired date.
In the material master record, total stock and unrestricted-use stock of the material remain unchanged. Reserved stock is increased by the reserved quantity.
Input – Required Fields Field Value/Comments
Base Date Enter the date (default)
Movement Type 201-For Cost Center Consumption
Plant Plant where the reservation will occur.
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Material Material of requirement.
Quantity Qty required.
Storage Location Issuing storage location.
Cost Centre Put the relevant cost center
Requisitioner Put the name / initials of User
Header Text Put the name of dept.
Tips and Tricks
Depending on the user’s movement type, the system may ask the user for the cost center for the reservation to be
made.
Procedural Steps
Access transaction by:
Via Menus a) Logistics > Materials Management > Inventory Management
>Reservations > Create
b) Logistics > Production> DRP > Execution > Reservation >
Create
c) Logistics > Sales & Distribution Foreign Trade/Customs
General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create
Via Transaction Code MB21
Output – Results Comments
Creation of a reservation Creation of a reservation.
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On screen “Create Reservation: Initial Screen”, enter the below information:
Field Name Description R/O/C User Action and Values Comments
Base Date Date for which the goods
movement is planned
R Current date is defaulted.
Movement
Type
Goods movement R Use drop-down menu to make
the choice of the applicable
movement type.
Plant Plant number R Use the drop-down menu to
make the choice of the
appropriate plant
Reservation Reservation number from
which reservation will be
copied with reference to
O
Reference Section Heading
G/L
account
No of the G/L account to
which the movement is
assigned.
O Use the drop-down menu to
make the choice of the
appropriate G/L account.
Cost center Cost center for the material
accounting
R Use the drop-down menu to
make the choice of the
appropriate cost center.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Enter movement type 201
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Press <Enter>
On screen “Create Reservation: New Items”, enter the below information:
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial
screen).
Enter the G/L account
Enter the cost center
Deselect if
material
movement is to
be restricted.
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Field Name Description R/O/C User Action and Values Comments
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Plant Plant number C Defaults from the initial screen
SLoc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
M Indicator: Goods movement
for reservation allowed -
Indicator specifying that
movements are allowed in
respect of the reservation
item.
If the user wants to
prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.
O The default setting is to have
this indicator checked.
Save the reservation. (Click on yellow file folder icon, or F11)
Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
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2. MM-MB21-Create Reservation for Transfer posting Mvt-913
Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.
Business Process Procedure Overview
A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.
A reservation document serves as purpose of Material Issue Requisition.
SAP supports manual and automatic reservations. Manual reservations are entered directly by the user.
Check the availability of materials through stock overview screen at the time of creating reservations. However, the system also conducts a dynamic availability check at the time of reservation creation and correspondingly issues a warning message in case of unavailability of stock for desired date.
In the material master record, total stock and unrestricted-use stock of the material remain unchanged. Reserved stock is increased by the reserved quantity.
Input – Required Fields Field Value/Comments
Base Date Enter the date (default)
Movement Type 913
Plant Plant where the reservation will occur.
Material Material of requirement.
Quantity Qty required.
Storage Location Issuing storage location.
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Header Text Put the name of dept.
Procedural Steps
Access transaction by:
Via Menus d) Logistics > Materials Management > Inventory Management
>Reservations > Create
e) Logistics > Production> DRP > Execution > Reservation >
Create
f) Logistics > Sales & Distribution Foreign Trade/Customs
General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create
Via Transaction Code MB21
On screen “Create Reservation: Initial Screen”, enter the below information:
Output - Results Comments
Creation of a reservation Creation of a reservation.
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Field Name Description R/O/C User Action and Values Comments
Base Date Date for which the goods
movement is planned
R Current date is defaulted.
Movement
Type
Goods movement R Use drop-down menu to make
the choice of the applicable
movement type.
Plant Plant number R Use the drop-down menu to
make the choice of the
appropriate plant
Reservation Reservation number from
which reservation will be
copied with reference to
O
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
On screen “Create Reservation: New Items”, enter the below information:
Enter the Movement Type
913
Enter the Plant
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(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
Field Name Description R/O/C User Action and Values Comments
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Plant Plant number C Defaults from the initial screen
SLoc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
M Indicator: Goods movement
for reservation allowed -
Indicator specifying that
movements are allowed in
O The default setting is to have
this indicator checked.
Enter the Receiving Sloc.
Enter the material code &
Qty
Enter the Issuing SLoc.
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respect of the reservation
item.
If the user wants to
prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.
Save the reservation. (Click on yellow file folder icon, or F11)
Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
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3. MM-MB21-Create Reservation for Transfer posting Mvt-915
Overview
In case of any material is required by the users, a reservation will be created by the user in the system if stock is
available in the store.
Business Process Procedure Overview
A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User
will create reservation manually or automatically depending upon nature of issue. Manual Reservation
will be created by user for issue of items which are not required for specific job; rather these items are
of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc.
However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for
spares, Reservation will be created automatically through PM order by maintenance group.
A reservation document serves as purpose of Material Issue Requisition.
SAP supports manual and automatic reservations. Manual reservations are entered directly by the user.
Check the availability of materials through stock overview screen at the time of creating reservations. However, the system also conducts a dynamic availability check at the time of reservation creation and correspondingly issues a warning message in case of unavailability of stock for desired date.
In the material master record, total stock and unrestricted-use stock of the material remain unchanged. Reserved stock is increased by the reserved quantity.
Input – Required Fields Field Value/Comments
Base Date Enter the date (default)
Movement Type 915
Plant Plant where the reservation will occur.
Material Material of requirement.
Quantity Qty required.
Storage Location Issuing storage location.
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Header Text Put the name of dept.
Procedural Steps
Access transaction by:
Via Menus g) Logistics > Materials Management > Inventory Management
>Reservations > Create
h) Logistics > Production> DRP > Execution > Reservation >
Create
i) Logistics > Sales & Distribution Foreign Trade/Customs
General Foreign Trade Processing > Environment> Purchase
Import > Inventory Management >Reservations > Create
Via Transaction Code MB21
On screen “Create Reservation: Initial Screen”, enter the below information:
Output - Results Comments
Creation of a reservation Creation of a reservation.
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Field Name Description R/O/C User Action and Values Comments
Base Date Date for which the goods
movement is planned
R Current date is defaulted.
Movement
Type
Goods movement R Use drop-down menu to make
the choice of the applicable
movement type.
Plant Plant number R Use the drop-down menu to
make the choice of the
appropriate plant
Reservation Reservation number from
which reservation will be
copied with reference to
O
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
On screen “Create Reservation: New Items”, enter the below information:
Enter the Movement
Type: 915
Enter the Plant
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(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
Field Name Description R/O/C User Action and Values Comments
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Plant Plant number C Defaults from the initial screen
SLoc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
M Indicator: Goods movement
for reservation allowed -
Indicator specifying that
movements are allowed in
respect of the reservation
item.
If the user wants to
O The default setting is to have
this indicator checked.
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prevent a goods
movement in respect of
this reservation item, the
user must deselect the
field.
If the user wants to allow
a goods movement in
respect of this reservation
item, select the field.
Save the reservation.
Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
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4. MM-MB22-Change Reservations
Overview
User wishes to change a reservation.
Business Process Procedure Overview
This process describes the method to change a reservation within the R/3 system
Input – Required Fields Field Value/Comments
Reservation number Enter the reservation number that you wants to change.
Output - Results Comments
Change the reservation Change the reservation
Procedural Steps
Access transaction by:
Via Menus a) Logistics > Materials Management> Inventory Management >
Reservations > Change
b) Logistics > Production > DRP> Execution> Reservation >
Change
1 Logistics > Sales and Distribution > Foreign Trade /Customs > General Foreign Trade Processing >Environment> Purchase-Import> Inventory Management Reservation> Change
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Via Transaction Code MB22
On screen “Change Reservation: Initial Screen”, enter the below information:
Field Name Description R/O/C User Action and Values Comments
Reservation Reservation number R If number is unknown, conduct
a matchcode search for this
number
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
On screen “Change Reservation #####: Collective Processing”, enter the below
information:
Enter the Reservation
number
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To add more items to the reservation:
Click on the Create button
Add all necessary additional information
Press SAVE
To change the date of the reservation:
Click on the line item that needs to be changed
Click on the radio button “Details from. item”
Change the date
Press SAVE
You can Change the required
quantity /SLoc/Requirement date.
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Save the reservation. (Click on yellow file folder icon, or F11)
Message “Document XXXXXXXXXX posted” is displayed in the status bar at bottom of
screen.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
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5. MM-MB23-Display Reservations
Overview
User wishes to display a reservation.
Business Process Procedure Overview
This process describes the method to display a reservation within the R/3 system.
The exact process for displaying a reservation will be slightly different depending upon which goods
movement is being designated.
This process describes the method to display a reservation within the R/3 system.
Input - Required Fields Field Value/Comments
Reservation number Enter the reservation number that you want to display.
Output - Results Comments Display the reservation Only display can be possible.
Procedural Steps
Access transaction by:
Via Menus a) Logistics > Materials Management >Inventory Management
> Reservations > Display
b) Logistics > Production > DRP> Execution> Reservation >
Display
c) Logistics > Sales and Distribution > Foreign Trade /Customs
> General Foreign Trade Processing >Environment>
Purchase-Import> Inventory Management Reservation>
Display
Via Transaction Code MB23
On screen “Display Reservation: Initial Screen”, enter the below information:
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Field Name Description R/O/C User Action and Values Comments
Reservation Reservation number R If number is unknown, conduct
a matchcode search for this
number
Press <Enter>
On screen “Display Reservation XXXXXXXXXXX: Overview”, the user may view the
information contained within the reservation.
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For more information on the items contained within the reservation, the user may click
on the line item and use the various radio buttons to gain more information.
Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
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6. MM-ZMMF_RES- Reservation Output
Overview
Requirement for printout of reservation document
Business Process Description Overview
This document describes the procedure for getting the printout of the reservation document.
Input – Required Fields Field Value/Comments Reservation number Enter the reservation record number for which printout is
required.
Press <EXECUTE>
Output - Results Comments The output displays the document.
Procedural Steps
Access transaction by:
Via Transaction Code ZMMF_RES
On screen “Program for reservation print out”: enter the user desired Reservation
number:
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Press EXECUTE tab
The print preview of the Reservation document
Click on the PRINT tab button.
Enter the
Reservation number
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3. Transfer Posting
1. MM-MIGO-TP-One-Step Transfer posting between Slocs
Overview
Material needs to be transferred from one storage Location to another in one step.
Business Process Description Overview
1. For certain materials, we need to do transfer from one storage location to another. 2. This movement is called as Transfer Posting Storage Location to Storage Location in SAP. 3. This transfer posting can take place in two ways. 4. One is single step transfer posting and the other one is knows as two step Transfer posting. 5. For Storage Location with in a Plant, it is decided to carry out single step transfer posting
through reservation with in Plant Storage Location transfer. 6. The Storage location which requires the material will create the Reservation for the required
Materials with Movement Type – 311. 7. The issuing Storage Location to do transfer posting with reference to this reservation.
NOTE: The movement types above also allow the material to move from one location to another within
the same plant. The receiving location defaults to the sending location, but may be over-ridden as
necessary.
Input - Required Fields Field Value / Comments
Document Date (MM/DD/YY) Date that the document is entered.
Posting Date (MM/DD/YY) Date that the document is posted.
Movement Type Movement type to be used.
Plant Plant number
Receiving Location Storage location where materials will reside after transfer
Material Material number
Quantity Quantity of material to be transferred.
Storage location Storage location where material resides prior to transfer
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Tips and Tricks
If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between sLoc, 311 movement type is the reversal of movement type 312.
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus a) Logistics > Material Management > Inventory Management
> Goods Movement > Transfer Posting
b)
Via Transaction Code MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting
reservation”, enter information in the fields as specified in the below table:
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Selection Reference-
Field Name Description R/O/C User Action and Values Comments
To
Reservation
Reservation number O In case required to transfer
against Reservation request
otherwise leave blank.
Document
Date
Default is current system date R No action necessary
Posting
Date
Default is current system date R User may select other posting
date.
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Material Identifier of an external O Enter external document
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slip document number if available
Doc.
header text
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Enter any necessary notes for
this transfer document
Defaults for
documents
items
Section Heading
Movement
type
Goods movement type R Enter the number for the
movement type or choose a
movement type from the pull-
down table.
Plant Plant number R Enter or select a Plant from the
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
Storage Location (where
goods to be transferred
resides in issuing location)
O Enter a Storage location or
select from the pull-down
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
Enter information in the fields as specified in the below table for the recipient:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
Field Name Description R/O/C User Action and Values Comments
Recipient Recipient for whom the
material or the service is
destined.
O Enter recipient
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Recv. Sloc Storage location where
material will reside after
transfer.
R Enter receiving storage
location.
Defaults to
same location
type as sending
location.
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Sloc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.
Save the transaction. (Select yellow file folder or F11).
You can also raise the stock transfer reservation at the recipient storage location then
stock transfer with reference to reservation can be posted as shown below,
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Enter only material quantity and storage location from which the material is to be
transfer.
Check the document and post the document.
3. Enter reservation no.
2. R09 Select reservation
1. Select transfer posting.
4. Enter quantity.
5. Enter storage
location.
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2. MM-MIGO-TP-Transfer Posting Between Two Project Stocks
Overview
Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of
material against Project.
Business Process Description Overview
1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415+Q.
NOTE: The movement types 415+Q Transfer posting to project stock
You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q
Input - Required Fields Field Value / Comments
Document Date (MM/DD/YY) Date that the document is entered.
Posting Date (MM/DD/YY) Date that the document is posted.
Movement Type Movement type to be used.
Plant Plant number
Receiving Sloc Receiving Plant/Storage location where materials will reside
after transfer
Material Material number
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Quantity Quantity of material to be transferred.
Storage location Storage location where material resides prior to transfer
WBS Element Required WBS element (A WBS element describes a task or a
partial task that can be divided.)
Tips and Tricks
If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus c) Logistics > Material Management > Inventory Management
> Goods Movement > Transfer Posting
Via Transaction Code MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting
Others”, enter information in the fields as specified in the below table:
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Selection Reference-
Field Name Description R/O/C User Action and Values Comments
To
Reservation
Reservation number o In case required to transfer
against Reservation request
otherwise leave blank.
Document
Date
Default is current system date R No action necessary
Posting
Date
Default is current system date R User may select other posting
date.
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Material
slip
Identifier of an external
document
O Enter external document
number if available
Doc.
header text
Document header text.
Contains explanations or
O Enter any necessary notes for
this transfer document
Movement type 415 Q
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notes which apply to the
document as a whole.
Defaults for
documents
items
Section Heading
Movement
type
Goods movement type R Enter the number for the
movement type or choose a
movement type from the pull-
down table.
415Q
Plant Plant number R Enter or select a Plant from the
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
Storage Location (where
goods to be transferred
resides in issuing location)
O Enter a Storage location or
select from the pull-down
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
Field Name Description R/O/C User Action and Values Comments
Recipient Recipient for whom the
material or the service is
destined.
O Enter recipient
Recv. Sloc Receiving Plant/Storage
location where material will
reside after transfer.
R Enter receiving storage
location.
Defaults to
same location
type as sending
location.
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Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
Measure
(entry) if this
field is left
blank.
Sloc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
WBS
Element
WBS Element R Enter the WBS Element
Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.
Save the transaction. (Select yellow file folder, or F11).
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3. MM-MIGO-TP-Transfer Posting from Project to Revenue Stock
Overview
Material needs to be transferred from Project Stock to Revenue Stock in one step as per requirement.
Business Process Description Overview
1. For certain materials, we need to do transfer from Project Stock to Revenue Stock in one step to meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Project Stock to Revenue Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 411+ Q.
NOTE: The movement types 411+Q
Transfer posting of special stocks E, K, and Q to company's own stock
The quantity is transferred from unrestricted-use special stock Q (project stock) to unrestricted-use
storage location stock. The corresponding special stock indicator is required for Q
Input - Required Fields Field Value / Comments
Document Date (MM/DD/YY) Date that the document is entered.
Posting Date (MM/DD/YY) Date that the document is posted.
Movement Type Movement type to be used.
Plant Plant number
Receiving Sloc Receiving Plant/Storage location where materials will reside
after transfer
Material Material number
Quantity Quantity of material to be transferred.
Storage location Storage location where material resides prior to transfer
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WBS Element Required WBS element (A WBS element describes a task or a
partial task that can be divided.)
Tips and Tricks-
1. If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is carried through to the detail line items.
2. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is
entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods
movement. One is done via a movement type. Another is done through a material document.
3. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a transfer between Plants, 412 movement type is the reversal of movement type 411
Path-To reverse a transfer by material document follow the menu path: Logistics > Material Management >
Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this
transaction.
Procedural Steps
Access transaction by:
Via Menus d) Logistics > Material Management > Inventory Management
> Goods Movement > Transfer Posting
Via Transaction Code MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting
Others”, enter information in the fields as specified in the below table:
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Selection Reference-
Field Name Description R/O/C User Action and Values Comments
To
Reservation
Reservation number o In case required to transfer
against Reservation request
otherwise leave blank.
Document
Date
Default is current system date R No action necessary
Posting
Date
Default is current system date R User may select other posting
date.
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Material
slip
Identifier of an external
document
O Enter external document
number if available
Doc. Document header text. O Enter any necessary notes for
Movement type
411Q
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header text Contains explanations or
notes which apply to the
document as a whole.
this transfer document
Defaults for
documents
items
Section Heading
Movement
type
Goods movement type R Enter the number for the
movement type or choose a
movement type from the pull-
down table.
Plant Plant number R Enter or select a Plant from the
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
Storage Location (where
goods to be transferred
resides in issuing location)
O Enter a Storage location or
select from the pull-down
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered, storage
location will be
required on
item details
screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement type
selected by the user.
Field Name Description R/O/C User Action and Values Comments
Recipient Recipient for whom the
material or the service is
destined.
O Enter recipient
Recv. Sloc Receiving Plant/Storage
location where material will
R Enter receiving storage
location.
Defaults to
same location
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reside after transfer. type as sending
location.
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Sloc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
WBS
Element
WBS Element R Enter the WBS Element
Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.
Save the transaction. (Select yellow file folder or F11).
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4. MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks
Overview
Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.
Business Process Description Overview
1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415.
NOTE: The movement types 415 Q Transfer posting to project stock
You can use this movement type to carry out a transfer posting from your own unrestricted-use
stock, consignment stock, and other project stock to a project stock.
Possible special stock indicators:
E, K, Q
Input - Required Fields Field Value / Comments
Document Date (MM/DD/YY) Date that the document is entered.
Posting Date (MM/DD/YY) Date that the document is posted.
Movement Type Movement type to be used.
Plant Plant number
Receiving Sloc Receiving Plant/Storage location where materials will reside
after transfer
Material Material number
Quantity Quantity of material to be transferred.
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Storage location Storage location where material resides prior to transfer
WBS Element Required WBS element (A WBS element describes a task or a
partial task that can be divided.)
Tips and Tricks
If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
Reversing goods movements using movement types are the same as the initial movement types +1. For example, a
reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus e) Logistics > Material Management > Inventory Management
> Goods Movement > Transfer Posting
Via Transaction Code MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting
Others”, enter information in the fields as specified in the below table:
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Selection Reference-
Field Name Description R/O/C User Action and Values Comments
To
Reservation
Reservation number o In case required to transfer
against Reservation request
otherwise leave blank.
Document
Date
Default is current system date R No action necessary
Posting
Date
Default is current system date R User may select other posting
date.
The system
checks whether
the posting date
entered is
allowed by
means of the
posting period
permitted.
Material
slip
Identifier of an external
document
O Enter external document
number if available
Doc. Document header text. O Enter any necessary notes for
Movement type
415
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header text Contains explanations or
notes which apply to the
document as a whole.
this transfer document
Defaults
for
documents
items
Section Heading
Movement
type
Goods movement type R Enter the number for the
movement type or choose a
movement type from the pull-
down table.
Plant Plant number R Enter or select a Plant from the
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
Storage Location (where
goods to be transferred
resides in issuing location)
O Enter a Storage location or
select from the pull-down
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered,
storage location
will be required
on item details
screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
Field Name Description R/O/C User Action and Values Comments
Recipient Recipient for whom the
material or the service is
destined.
O Enter recipient
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Recv. Sloc Receiving Plant/Storage
location where material will
reside after transfer.
R Enter receiving storage
location.
Defaults to
same location
type as sending
location.
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Sloc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
WBS
Element
WBS Element R Enter the WBS Element
Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.
Save the transaction. (Select yellow file folder or F11).
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5. MM-MIGO-TP-Two-Step Stock Transfer between Slocs
Overview
Material needs to be transferred from one storage Location to another in two steps.
Business Process Description Overview
For certain materials, we need to do transfer from one storage location to another storage location in
two steps. This transfer posting can take place in two ways. One is single step transfer posting and the
other one is known as Two step Transfer posting. For Storage Location with in a Plant, if required to
carry out two steps transfer posting to track issue and receipt entries with stock in transit details,
following transaction activities will follow-
The issuing Storage Location to do transfer posting with movement type 913 for removing the stock.
The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks.
NOTE: The movement types above also allow the material to move from one location to another within
the same plant. The receiving location defaults to the sending location, but may be over-ridden as
necessary.
The issuing Storage Location to do transfer posting with movement type 913 for removing the stock.
Input - Required Fields Field Value / Comments
Document Date (MM/DD/YY)
Réservation no.
Date that the document is entered.
Reservation number from reservation list.
Posting Date (MM/DD/YY) Date that the document is posted.
Movement Type Movement type to be used.
Plant Plant number
Receiving Location Storage location where materials will reside after transfer
Material Material number
Quantity Quantity of material to be transferred.
Storage location Storage location where material resides prior to transfer
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The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks
Input - Required Fields Field Value / Comments
Document Date (MM/DD/YY)
Material Document Number
Enter the document creation date.
Enter the Document Number.
Posting Date (MM/DD/YY) Date that the document is posted.
Movement Type Movement type to be used.
Plant Plant number
Receiving Location Storage location where materials will reside after transfer
Material Material number
Quantity Quantity of material to be transferred.
Storage location Storage location where material resides prior to transfer
Tips and Tricks
If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is
carried through to the detail line items.
It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or
the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done
via a movement type. Another is done through a material document.
To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory
Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus f) Logistics > Material Management > Inventory Management
> Goods Movement > Transfer Posting
g)
Via Transaction Code MIGO
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Step I - Transfer posting at the issuing storage location
Note-At receiving storage location there will be a reservation for movement type 913 is required to be created.
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting -reservation”, enter information
in the fields as specified in the below table:
Selection Reference-
Field Name Description R/O/C User Action and Values Comments
Document
Date
Default is current system date R No action necessary
Posting
Date
Default is current system date R User may select other posting
date.
The system
checks whether
1.Select Transfer posting
3. Select Movement
Type 913
4. Data from reservation
will get automatically fetch
up here.
2. Select reservation as
reference and enter
reservation number
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the posting date
entered is
allowed by
means of the
posting period
permitted.
Reservation
number
Reservation number R
Material
slip
Identifier of an external
document
O Enter external document
number if available
Doc.
header text
Document header text.
Contains explanations or
notes which apply to the
document as a whole.
O Enter any necessary notes for
this transfer document
Movement
type
Goods movement type R Enter the number for the
movement type or choose a
movement type from the pull-
down table.
Plant Plant number R Enter or select a Plant from the
pull-down table.
Enter the plant
number on this
screen and it is
carried over to
the detail
screen
Storage
location
Storage Location (where
goods to be transferred
resides in issuing location)
O Enter a Storage location or
select from the pull-down
table.
If Storage
Location is
entered, it is
carried through
to item details
screen. If not
entered,
storage location
will be required
on item details
screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press <Enter>
Enter information in the fields as specified in the below table:
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
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Field Name Description R/O/C User Action and Values Comments
Recipient Recipient for whom the
material or the service is
destined.
O Enter recipient
Recv. Sloc Storage location where
material will reside after
transfer.
R Enter receiving storage
location.
Defaults to
same location
type as sending
location.
Material Material number R Enter the material identifier. Pull down table
access.
Quantity Material quantity R Enter the quantity of the
material to be moved.
The quantity is
automatically
converted to
stock-keeping
units.
UnE The unit of measure in which
the goods movement is
entered.
O Enter the unit of measure if
different than the default.
Pull down table
access. The
system will use
the default unit
of
measure (entry)
if this field is
left blank.
Sloc The storage location where
the material is currently
stored.
R Enter the storage location - if
not entered on initial screen.
Pull down table
access.
Multiple materials may be handled with the same goods movement screen.
Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods
movement.
Check and post the document.
Step II- Transfer posting at the receiving storage location-
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Enter the data as the same as mentioned for issuing storage location only movement
type will be “915”.
Check and post the document.
3. Enter movement type
915
4. Enter the data of issuing
as well as receiving storage
location
1.Select place in
storage- Reservation
2. Enter the material
document Number
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6. MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541
Overview:
Transfer posting of Input material required by subcontractor at subcontractor’s end
Business Process Description Overview
Whenever an excisable material is going outside the plant for subcontracting then raw material
need to be transferred to subcontractor
Input - Required Fields Field Value / Comments
Purchase Order Number Required
Storage Location Required
Output - Results Comments Material Document Generated Transfer posting of material done at subcontractor end
Procedure Steps
Access transaction by:
Via Menus (a) Logistics Materials Management Inventory
Management Goods Movement Transfer Posting
Via Transaction Code MB1B
Movement Type 541
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On screen “Enter Transfer Posting: Initial Screen”
Field Name Description R/O/C User Action and Values Comments
Movement Type Enter Movement type
for Transfer Posting
R Use Movement type-541
Plant Enter Plant from where
transfer posting to be
done
R Enter Plant
Storage Location Enter storage Location
from where material to
be transferred
R Enter the storage location
where stock exists
Use Movement Type -541
Enter Plant from where material to be transferred
Enter Storage Location from
where material to be
transferred
Click here to enter the PO number
which you are referring for
Subcontracting
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On screen “Enter Transfer Posting: Initial Screen”
Field Name Description R/O/C User Action and Values Comments
Purchase Order
Number
Enter PO Number you are
referring for subcontracting
R Enter PO number
Enter Purchase Order number
and PO line item
After entering the PO number
click on the tab Adopt+Details
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In the screen “Enter Transfer Posting: New Item 001”
R = Required, O = Optional, C = Conditional
Material Code and Quantity will be picked from
Purchase Order, you have to check and confirm
and after that press Save button
As soon as you press Save button you will get
material document number. With the help of this
number you will generate Subcontracting Challan
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7. MM-MB90 STO issue note print out
Overview
A STO (stock transfer note) Issue note needs to be printed
Business Process Procedure Overview
This procedure details how to print a STO Issue note created in R/3 by T code MB90
Input – Required Fields Field Value/Comments
Message Data
Details the type of message to print.
Output - Results Comments
A successfully printed STO Issue
note
Procedural Steps
Access transaction by:
Via Transaction Code
MB90
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On screen “out put for goods movement”, enter information in the fields as specified in
the table below:
Select the proper document number and click execute
Select Output type ZSTO
Enter material
document number
Select processing mode,
Transmission medium, sort
order
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Select proper printer and click on print
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Press Enter/print
STO Issue notes will be as below.
Click print
Print preview can be
seen from here
Select proper printer
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4. Goods Issue
1. MM-MIGO-GI- Goods Issue to Project from Project Stock
Overview
When a manual goods issue is required to issue material to project from the project stock
BUSINESS PROCESS PROCEDURE OVERVIEW
In this case Goods Issue required for issue the material to Projects from Project Stock.
The process of consuming the inventory from the Project Stock to Project shall be to all Project based
procurement and subsequent issue for Project use.
Transaction code-MIGO
Input – Required Fields Field Values/Comments
Document Date (MM/DD/YY)
Posting Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Date that the document is entered.
Date that the document is posted.
Movement type to be used.(281Q)
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Reservation number Enter the reservation number from the network release.
Output - Results Comments The output is a material document
which can contain accounting, profit
center, and other financial postings.
Each time an inventory movement is posted a Material document is created
by the system.
If the movement has a financial impact an Accounting document is
also created.
Tips and Tricks
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It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered
or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One
is done via a material document. Another is done through a movement type. Reversing goods movements using
movement types are the same as the initial movement types +1. For example, a reversal of a goods issue to Project
from Project Stock is 281 Q, would be a “282Q” movement type
Procedural Steps
Access transaction by:
Via Menus b) Logistics > Material Management > Inventory
Management > Goods Movement > Goods Issue
Via Transaction Code MIGO
Screen “Goods Issue-Others”, will be displayed.
On screen “Goods Issue-Others:” fill in the following fields:
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Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
Fill quantity in Quantity tab.
Select Document type
Enter Reservation
number
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Select Item OK
Enter quantity here.
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Check document for error and post the document.
Select ITEM OK.
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Document number will be created
CHECK the
document and
POST it.
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2. MM-MIGO-GI- Return Partial Qty. against reservation
Overview
Returning the partial quantity of a material which was issued against the reservation
BUSINESS PROCESS PROCEDURE OVERVIEW
Incase when a goods is to return to store which was issued against the reservation. It might be issued to
Project, cost center, production order etc.
It is sometimes necessary to reverse a goods issue due to lesser requirements by the user.
If a material was issued to the project or cost center against the reservation but now requirement is less
and it requires returning to the store.
Input – Required Fields Field Values/Comments
Document Type Return Delivery
Material Document A document number by which material has been issued.
Movement type System will automatically pick the +1 to the movement type by which
Material has been issued.
Output - Results Comments The output is a material document
which can contain accounting, profit
center, and other financial postings.
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.
Procedural Steps
Access transaction by:
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Via Menus c) Logistics > Material Management > Inventory
Management > Goods Movement > Goods Issue MIGO
Via Transaction Code MIGO
Screen “Enter Goods Issue: Initial Screen”, will be displayed.
On screen “Return delivery material document” fill in the following fields:
Select the Document type
(RETURN DELIVEY)
Select MATERIAL
DOCUMENT
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Please note, the fields that appear and those that are required are completely dependent upon the movement
type and reservation number selected by the user.
Check the document for error and post the document.
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Save the document.
Check the stock will be getting increased.
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3. MM-MIGO-GI- Reversal of Project Stocks to Project
Overview
When a Goods Issue is required to be reversed from project
BUSINESS PROCESS PROCEDURE OVERVIEW
When a Goods Issue to project is has been done but it required to be reversed due fewer requirement of
material for project or for some other reason,
Input – Required Fields Field Values/Comments
Document type Return delivery
Reference document R02 Material Document.
Document number Document number by which material was issued
Movement Type System will automatically pick the movement type 282-Q
Output - Results Comments The output is a material document
which can contain accounting, profit
center, and other financial postings.
Each time an inventory movement is posted a Material document is created
by the system. If the movement has a financial impact an Accounting
document is also created.
Procedural Steps
Access transaction by:
Via Menus d) Logistics > Material Management > Inventory
Management > Goods Movement > MIGO
Via Transaction Code MIGO
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In following screen fill the required fields.
On screen “Return delivery material document:” fill in the following fields:
Enter the document
number .
Select reference
document(materail
document)
Select the document
type(return delivery)
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Please note, the fields that appear and those that are required are completely dependent upon the document
number selected by the user.
Click Item OK,
Check the document for error and post the document.
Note- System shall generate Material Document number.
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4. MM-MIGO-GI-Goods Issue for Own Consumption
Overview
When a goods is required to be issue for own consumption by transaction code MB1A
BUSINESS PROCESS PROCEDURE OVERVIEW
In this case Goods Issue or Goods Withdrawal is required for own consumption. Some examples of goods
issue requirements are as follows:
1. Material is required to deliver to the production line.
2. The process of consuming the inventory from the warehouse to cost center,
3. Material is required for consumables like cotton waste, hand gloves, etc.
Input – Required Fields Field Values/Comments
Document Date (MM/DD/YY)
Posting Date (MM/DD/YY)
Movement Type
Plant
Storage location
Material
Quantity
UnE
Date that the document is entered.
Date that the document is posted.
Movement type to be used.
The plant of manufacture.
Location from which material will be issued.
Material to be issued to the manufacturing order.
Quantity of material to be issued.
Unit of measure for material to be issued.
Reservation Reservation number, a unique number.
Output - Results Comments The output is a material document
which can contain accounting, profit
center, and other financial postings.
Each time an inventory movement is posted a Material document is created
by
The system. If the movement has a financial impact an
Accounting document is also created.
Procedural Steps
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Access transaction by:
Via Menus e) Logistics > Material Management > Inventory
Management > Goods Movement > Goods Issue
Via Transaction Code MB1A
Screen “Enter Goods Issue: Initial Screen”, will be displayed.
Enter the header level data 1. Document Date. 2. Movement type, 3. Plant, 4. Storage location
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On screen “Enter Goods Issue: New Items:” fill in the following fields:
Enter the header level data 1. Quantity, 2. Cost center,
Please note, the fields that appear and those that are required are completely dependent upon the movement
type selected by the user.
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Field
Name
Description R/O/
C
User Action and Values Comments
Movement
type
Defines type of movement to
be performed by the
transaction
View Defaults from previous screen
G/L
account
Identifies G/L account in
chart of accounts
O Enter if required Shall
automatically
pick from
Reservation, if
issued against
Reservation.
Business
Area
Identifies the business area O
Cost
center
Identifies cost center R Is required if issuing against
the cost center.
Recipient Identifies destination of
material
O
Material Material to be issued R Enter material issued.
Quantity Quantity of material to be
issued
R Enter quantity of material to
be issued.
UnE Unit of measure in which
goods issue is entered.
R Enter unit of measure for
material issued.
Sloc Storage location R Defaults from previous
screen.
Plant Plant location. R Defaults from previous
screen.
Text Descriptive text O Enter if desired
Press the ENTER button or select the green checkmark icon.
For a Reservation, on the screen “Enter Goods Issue: Initial Screen:” press the “To
Reservation” button.
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On the pop-up screen “Reference: Reservation” fill in the following fields:
Field Name Description R/O/C User Action and Values Comments
Reservation Number which identifies
a material reservation or
dependent requirement
R Enter if known or leave blank
and search using the “Find
Reservation” section below.
SLoc Number of the storage
location from which the
material will be
withdrawn
O Enter, select or leave blank
Material Material number of the
order, if order number is
not known
O Enter or select from matchcode
Cost Center Cost Center O Enter if the user want to search
for reservations for a specific
cost center
Order Number identifying the O Enter if appropriate
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task order
WBS Element Work Breakdown
Structure element
O Enter if appropriate
Network Network number for
account assignment
O Enter if appropriate
Asset Main fixed asset number O Enter if appropriate
Receiving Plant The receiving plant or
internal unit that will
receive the material
O Enter if appropriate
Receiving Sloc. Receiving Storage
Location
O Enter if appropriate
Sales Order Sales Order number O Enter if appropriate
Plant Plant for the order O Enter if appropriate
Requirements
Date
Date for the order
reservations to be
executed
O Enter if appropriate
Press “Enter”.
Click the “Adopt” button “F5”.
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Save the transaction using the “Save” button or press “Control S”.
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5. MM-MB90 GI note print out
Overview
A Goods Issue note needs to be printed
Business Process Procedure Overview
This procedure details how to print a GI note created in R/3 by T code MB90
Input – Required Fields Field Value/Comments
Message Data
Details the type of message to print.
Output – Results Comments
A successfully printed GI note
Procedural Steps
Access transaction by:
Via Transaction Code
MB90
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On screen “out put for goods movement”, enter information in the fields as specified in
the table below:
Select the proper document number and click execute
Select Output type
ZGI
Select processing
mode,medium ,sort
order.
Entermaterial
document number
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Select proper printer and click on print
Click EXECUTE
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Press Enter
GI note will be as below.
Click print
Print preview can be
seen from here
Select proper printer
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5. Goods Movement - Others
1. MM-MB02-Change Material Document
Overview
A material document needs to be changed.
BUSINESS PROCESS PROCEDURE OVERVIEW
When you do any receipts, Issue or stock transfers a material and a accounting document is get created.
You can change only unloading point and enter a information text using this transaction.(MB02)
Input – Required Fields Field Values/Comments Material Document No.
If the number is known, enter it. If not, conduct a match-code
search for it.
Output - Results Comments A Change Material Document
Overview Screen
You can use the magnifying glass to view the details and change
the Unloading point and texts.
Tips and Tricks
You can also see the accounting document by clicking on the accounting document tab.
Procedural Steps
Access transaction by:
Via Menus (a) Logistics Material Management Inventory
Management Material Document Change
(b) Logistics Sales and Distribution Foreign
Trade/Customs General Foreign Trade Processing
Environment Purchase – Import Inventory
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Management Material Document Change
(c) Logistics Production KANBAN Environment
Inventory Management Material Document Change
Via Transaction Code MB02
On screen “Change Material Document: Initial Screen”, enter information in the fields as
specified in the below table:
Field
Name
Description R/O/
C
User Action and Values Comments
Material
Document
Alphanumeric key that
uniquely identifies the
material document.
R If unknown, conduct a match-
code search
Material
Document
Year
Calendar year of the material
document
O
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Enter document no.
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Press the ENTER button.
On screen “Change Material Document: Overview”, the fields will be filled in with
information from the original material document. The user may change the following
fields if the user presses the “Details from Item” radio button:
Field
Name
Description R/O/
C
User Action and Values Comments
Unloading
point
Point at which the material
will be unloaded
O
Text Explanatory text O
None of the other fields may be changed
Save the transaction. (Select yellow file folder or F11).
Enter unloading
point
Enter a text here
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2. MM-MB90-Processing of Material Document
Overview
User wishes to Reprocess Outputs for Material Documents (Print) .
Business Process Description Overview
This process describes the method to reprocess output for Material Documents
Input - Required Fields Field Value/Comments
Output Type
Transmission Medium
Sort Order
Processing Mode
Material Document Year
Material Document
GR note/GI note/Excise note etc.
Printout/Fax/Mail etc.
Output - Results Comments Processed Output for Material
Document
Tips and Tricks
Only Material Documents for Goods Receipts can be processed using this process
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Procedural Steps
Access transaction by:
Via Menus
Logistics> Materials Management> Inventory Management>
Material Document> Process Output
Logistics> Sales and Distribution> Foreign Trade/Customs>
General Foreign Trade Processing> Environment> Purchase –
Import> Inventory management> Material Document> Process
Output
Logistics> Logistics Execution> Inbound Process> Goods Receipt
for Purchase Order, Order, Other …> Print and Communication>
Goods Receipt Messages
Logistics> Logistics Execution> Outbound Process> Goods Issue
for Other Transactions> Print and Communication> Goods Issue
Messages
Logistics> Production> KANBAN> Environment> Inventory
Management> Material Document> Process Output
Logistics> Environment> Environment> Master Data>
Subsequent Settlement> Vendor Rebate Arrangements>
Environment> Condition/Arrangement> Environment> Pricing>
Environment> Value assignment> Inventory management>
Material document> Print/transmit
Via Transaction Code MB90
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On screen “Output from Goods Movement”, enter the below information:
Field Name Description R/O/C User Action and Values Comments
Output Type Specifies the kind of
output to be produced.
R If output type is unknown,
conduct a match code search
for this number
Transmission
Medium
Message transmission
medium
R Specifies how the output will
be produced
Sort Order Sort order for output from
goods movements
R Controls the sorting of Output
Processing
Mode
Expansion Levels of
batch where used list
R Drop-down menu is available
Material
Document Year
Material doc. year O
Material
Document
Number of material
document
R
Select the Execute button to reprocess the output
Enter material
document number
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Exit this view. (Click on yellow up-facing arrow icon, or Shift-F3)
Select the printer
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3. MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete
Overview
For material slow moving, non-moving, obsolete creation.
Business Process Description Overview
This process describes how to put any material in slow moving, non-moving or obsolete category.
Input - Required Fields Field Value/Comments
Plant
Enter the plant no.
Storage location Enter the Storage location no.
Output – Results Comments Material slow moving non moving
obsolete report
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Procedural Steps
Put any material in slow moving, non moving or obsolete category
Access transaction by:
Transaction Code ZMMP_SMO01
On screen “Material slow Moving Non Moving Obsolete creation”, enter the below
information:
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Field Name Description R/O/C User Action and Values Comments
Plant Enter the plant no. M Unique no. identifying the
plant
Storage
Location
Enter the Storage location in which
the material is stored.
M Storage location in that plant
where the material is stored
On screen “Material slow Moving Non Moving Obsolete creation”, Press Execute:
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As soon as User press Execute button, system will Display “Material slow Moving Non Moving Obsolete “ report.
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6. Outbound Delivery
1. MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI
Overview
Outbound Delivery will be created if a material is required to transfer from One Plant to Another Plant within BSNL
with reference to Stock transfer Purchase Order(Refer STO manual).
Create Outbound Delivery by Supplying Plant
Access Transaction By:
Transaction Code Activity
VL10B Create Outbound Delivery with reference to Stock Transfer PO
VL02N Change Outbound Delivery/ Post Goods Issue
VL03N Display Outbound Delivery
1. Enter the
purchasing document
no.
2. Execute
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Select the line item and click on background to create outbound delivery
Click on Show delivery tab to see the Outbound Delivery Number
3. Select background
3. Click on show delivery
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Post Goods Issue
Access Transaction by:
Transaction Code Activity
VL02N Change Outbound Delivery
In the screen “Change Outbound Delivery” enter the following data:
Field Name Description R/O/C User Action and Values Comments
Outbound Delivery
Number
Enter the Desired Outbound
Delivery Number
R Enter the Outbound Delivery
number for which you want to
make Goods Issue
Storage Location Enter the Storage Location
from where Material will
be Picked
R Enter the Storage Location from
where Material will be Picked
Quantity Quantity of the material to
be picked
R Quantity of the material to be
picked
4. Display the
outbound delivery
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In the Screen “STO Cross – Company XXXXXXXX Change Overview” if you press Post
Goods Issue tab system will remove the stock from your end and it will show at vendor’s
end.
1. Enter the outbound delivery no.
2. Enter the picked qty, storage location, here
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Verification of Accounting Document during PGI (Post Goods Issue)
Access the Transaction by
Transaction Code Activity
VL03N Display Outbound Delivery
See the document change
message.
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Enter the following field in the screen “Display Outbound Delivery”
Field Name Description R/O/C User Action and Values Comments
Outbound Delivery
Number
Enter the Desired Outbound
Delivery Number
R Enter the Outbound Delivery
number for which you want to
make Goods Issue
Click on display document
Click on accounting
document
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7. Returnable Gatepass (RGP)
1. MM-ZMMP-RGP01-(With Material Document)
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.
Business Process Description Overview
This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting
material document number.
Input - Required Fields Field Value/Comments
Reference Type
Material Documents Number
01-With Reference to Material Document
Transfer Posting Material Document Number (Using Movement
type-941)
Output - Results Comments
RGP Number created
This for RGP with document reference.
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Procedural Steps
Create Material Document
On Screen “Enter Transfer Posting” Enter the following Information:
Field Name Description R/O/C User Action and Values Comments
Movement
Type
Enter Movement type for Transfer
Posting of material at Vendor End
M Use Movement Type - 941
Plant Enter Plant Code from which
material is being Stock Transferred
to Vendor
M Drop-down menu is available
Storage
Location
Enter Storage Location M Location from which
material is being Stock
Transferred
On Screen “Enter Transfer Posting: Collective Processing” enter the following
information:
Enter movement type 941
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Field Name Description R/O/C User Action and Values Comments
Material
Code
Enter Material Code which will go
outside
M Drop-down menu is available
Quantity Enter the quantity of material
which is going outside
M Enter the quantity to be sent
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Enter the vendor
Enter the quantity and
material, Sloc etc.
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As soon as you press Save Button, system will generate Material Document Number.
Note- With reference to this Material Document you will create RGP Number
After pressing save
button you will gate
document number
here.
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Create RGP Number
Access transaction by:
Transaction Code ZMMP_RGP01 - Create
ZMMP_RGP02 - Change
ZMMP_RGP03 - Display
On screen “Returnable Gate Pass-Out”, enter the below information:
Data with reference to
material document will
get copied over here.
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Field Name Description R/O/C User Action and Values Commen
ts
Reference
Type
Whether you want to create RGP
with Material Document or
Without material Document
M If you want to create RGP with
reference to material document
then select- 01
Material
Document
Transfer Posting Material
Document of movement type-941
M Drop-down menu is available
Doc. Year Year of material document M Enter Material Document year
Vendor Vendor Code M Vendor Code will be picked
from Material Document
Planned
Return
Date
Planned Return date of Material M Enter Planned Return Date of
Material
Amount Value of Total Material O Enter the total value of material
going outside the company
Header
Text
Any Specific Detail O Enter any specific detail you
want to inform to Subcontrator
Item Text Any Item Specific Detail O Enter any Item Level specific
detail you want to inform to
Subcontrator
On screen “Returnable Gate Pass-Out”, Press Save:
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As soon as User presses Save button, system will generate RGP Number.
When material is returned–
On screen “Enter Transfer Posting: Initial Screen” enter following details:
RGP number
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Field Name Description R/O/C User Action and Values Comments
Movement
Type
Enter Movement type for Transfer
Posting of material from Vendor
End
M Use Movement Type - 942
Plant Enter Plant Code in which material
is being Stock Transferred from
Vendor
M Drop-down menu is available
Storage
Location
Enter Storage Location M Location in which material is
being Stock Transferred
On screen” Enter Transfer Posting: Collective Processing”: enter following details:
Movement type
942
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Field Name Description R/O/C User Action and Values Comments
Material
Code
Enter Material Code which will
come inside the company
M Drop-down menu is available
Quantity Enter the quantity of material
which is coming inside
M Enter the quantity to be
received
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
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As soon as you press save button system will generate material document number with reference to this material
documents you will create return RGP number
Create Return RGP number
Access the transaction by T Code:
RGP return document
number.
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Transaction Code ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display
On the Screen “Returnable Gate Pass-Return” enter the following details:
Field Name Description R/O/C User Action and Values Comments
Reference
RGP
Number
Enter RGP number using which
you sent the material outside
M Drop-down menu is available
Document
Year
Enter Document Year M Enter Document year
Reference
Material
Document
Enter Transfer Posting Material
document of movement type -942
M Drop-down menu is available
Enter RGP return
document
number.
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On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
As soon as you press Save button system will generate Return RGP number
Return material
document number.
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2. MM-ZMMP-RGP01-(Without Material Document)
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.
Business Process Description Overview
This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting
material document number.
Input - Required Fields Field Value/Comments
Reference Type
Material Documents Number
01-With Reference to Material Document
Transfer Posting Material Document Number (Using Movement
type-941)
Output - Results Comments
RGP Number created
This for RGP with document reference.
Procedural Steps
Create Material Document
On Screen “Enter Transfer Posting” Enter the following Information:
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Field Name Description R/O/C User Action and Values Comments
Movement
Type
Enter Movement type for Transfer
Posting of material at Vendor End
M Use Movement Type - 941
Plant Enter Plant Code from which
material is being Stock Transferred
to Vendor
M Drop-down menu is available
Storage
Location
Enter Storage Location M Location from which
material is being Stock
Transferred
On Screen “Enter Transfer Posting: Collective Processing” enter the following
information:
Enter movement type 941
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Field Name Description R/O/C User Action and Values Comments
Material
Code
Enter Material Code which will go
outside
M Drop-down menu is available
Quantity Enter the quantity of material
which is going outside
M Enter the quantity to be sent
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Enter the vendor
Enter the quantity and
material, Sloc etc.
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As soon as you press Save Button, system will generate Material Document Number.
Note- With reference to this Material Document you will create RGP Number
After pressing save
button you will gate
document number
here.
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Create RMGP Number
Access transaction by:
Transaction Code ZMMP_RGP01 - Create
ZMMP_RGP02 - Change
ZMMP_RGP03 - Display
On screen “Returnable Gate Pass-Out”, enter the below information:
Data with reference to
material document will
get copied over here.
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Field Name Description R/O/C User Action and Values Commen
ts
Reference
Type
Whether you want to create RGP
with Material Document or
Without material Document
M If you want to create RGP with
reference to material document
then select- 01
Material
Document
Transfer Posting Material
Document of movement type-941
M Drop-down menu is available
Doc. Year Year of material document M Enter Material Document year
Vendor Vendor Code M Vendor Code will be picked
from Material Document
Planned
Return
Date
Planned Return date of Material M Enter Planned Return Date of
Material
Amount Value of Total Material O Enter the total value of material
going outside the company
Header
Text
Any Specific Detail O Enter any specific detail you
want to inform to Subcontrator
Item Text Any Item Specific Detail O Enter any Item Level specific
detail you want to inform to
Subcontrator
On screen “Returnable Gate Pass-Out”, Press Save:
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As soon as User presses Save button, system will generate RGP Number.
When material is return –
On screen “Enter Transfer Posting: Initial Screen” enter following details:
RGP number
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Field Name Description R/O/C User Action and Values Comments
Movement
Type
Enter Movement type for Transfer
Posting of material from Vendor
End
M Use Movement Type - 942
Plant Enter Plant Code in which material
is being Stock Transferred from
Vendor
M Drop-down menu is available
Storage
Location
Enter Storage Location M Location in which material is
being Stock Transferred
On screen” Enter Transfer Posting: Collective Processing”: enter following details:
Movement type
942
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Field Name Description R/O/C User Action and Values Comments
Material
Code
Enter Material Code which will
come inside the company
M Drop-down menu is available
Quantity Enter the quantity of material
which is coming inside
M Enter the quantity to be
received
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
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As soon as you press save button system will generate material document number with reference to this material
documents you will create return RGP number
Create Return RMGP number
Access the transaction by T Code:
RGP return document
number.
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Transaction Code ZMMP_RGPRET01 – Create
ZMMP_RGPRET02 – Change
ZMMP_RGPRET03 – Display
On the Screen “Returnable Gate Pass-Return” enter the following details:
Field Name Description R/O/C User Action and Values Comments
Reference
RGP
Number
Enter RGP number using which
you sent the material outside
M Drop-down menu is available
Document
Year
Enter Document Year M Enter Document year
Reference
Material
Document
Enter Transfer Posting Material
document of movement type -942
M Drop-down menu is available
Enter RGP return
document
number.
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On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
As soon as you press Save button system will generate Return RGP number
Return material
document number.
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3. MM-ZMMP_RGP02-Change Returnable Gate Pass
Overview
Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate
Pass. Once you have created RGP then it may be required to change Planned Return Date, Amount, Item Text and
Header Text.
Prerequisite:
1. Returnable Gate Pass Number should be known 2. Returnable Gate Pass Year should be known 3. RGP status should be open, there will be no change if RGP status is closed
Business Process:
Materials which will go outside first their Returnable Gate Pass number will be generated
and then if required changes will be done
Sr.
N
o.
Activity T Code Remarks
1 Enter RGP Number and RGP year ZMMP_RG
P02
Enter desired RGP number and
year
Procedural Steps
In the Screen ”Returnable Gate Pass Out” enter the following Data:
Field Name Description R/O/C User Action and Values Comments
RGP
Number
Enter RGP Number R Enter the RGP number on
which you are sending the
material
RGP Year Enter RGP Year R Enter the year of RGP
creation
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After entering the RGP number and year, press Enter and make required changes.
You cannot add any material
You cannot change description of material
You cannot change qty. issued
Enter RGP number
Enter RGP year
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After completion of changes press save button.
SAVE button.
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4. MM-ZMMP_RGP03-Display Returnable Gate Pass
Overview
Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate
Pass. Once you have created RGP then it may be required to display RGP at any point of time
Prerequisite:
1. Returnable Gate Pass Number should be known 2. Returnable Gate Pass Year should be known
Business Process:
1. Materials which will go outside first their Returnable Gate Pass number will be generated and
at any time of time it may be required to display
Sr.
N
o.
Activity T Code Remarks
1 Enter RGP Number and RGP year ZMMP_RGP03 Enter desired RGP number and
year
Procedural Steps
In the Screen ”Returnable Gate Pass Out” enter the following Data:
Field Name Description R/O/C User Action and Values Comments
RGP
Number
Enter RGP Number R Enter the RGP number on
which you are sending the
material
RGP Year Enter RGP Year R Enter the year of RGP
creation
After entering the RGP number and year, press Enter.
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Enter the RGP number and
year and press ENTER.
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5. MM-ZMMF_RGP-Returnable Gate Pass Output
Overview
Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate
Pass
Prerequisite:
1. Returnable Gate Pass Number should be known
2. Returnable Gate Pass Year should be known
Business Process:
Materials which will go outside first their Returnable Gate Pass number will be generated and then
print output of RGP will go along with materials.
Sr.
N
o.
Activity T Code Remarks
1 Enter RGP Number and RGP year ZMMF_RG
P
Enter desired RGP number and
year
Procedural Steps
In the Screen ”Returnable Gate Pass Generation” enter the following Data:
Field Name Description R/O/C User Action and Values Comments
RGP
Number
Enter RGP Number R Enter the RGP number on
which you are sending the
material
RGP Year Enter RGP Year R Enter the year of RGP
creation
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After entering the Selection Parameter, press Execute button and analyze the report
Enter the RGP
Number
Enter the year of RGP
creation
Enter Output Device
Click here for
Print Preview
Click here for
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Print Preview :
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6. MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company and when
material will come back then Return of Returnable Gate Pass will be generated against RGP number
Business Process Description Overview
This process describes how to Return RGP (Returnable Gate Pass) number with reference to RGP number
or material document
Input - Required Fields Field Value/Comments
Reference RGP number
Enter the RGP number on which material was sent
Reference RGP Year Enter the Year in which RGP was created
Reference Material Document You have to enter Return Material Document number
Output – Results Comments Return RGP Number created
Procedural Steps
Create Return RMGP Number
Access transaction by:
Transaction Code ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display
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On screen “Returnable Gate Pass-Return”, enter the below information:
Field Name Description R/O/C User Action and Values Comments
Reference
RGP
Document
No.
Enter the RGP number on which
material was sent to Vendor
R Enter the RGP number on
which material was sent to
Vendor
RGP
Document
Year
Enter the RGP document year R
Reference
Material
Document
Number
If material was sent on the RGP
with Material Document then you
have to enter the Return Material
Document
R Enter Return Material
Document
RGP
Return
Date
Enter the Date on which material
was received
R Enter the Date on which
material was received
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On screen “Returnable Gate Pass-Return”, Press Save: As soon as User presses Save
button, system will generate Return RGP Number
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7. MM-ZMMP_RGPRET02-RGP return change
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company and when
material will come back then Return of Returnable Gate Pass will be generated against RGP number & how
To make changes in the return of RGP
Business Process Description Overview
This process describes how to make changes in RGP return with reference to RGP document no.
Input - Required Fields Field Value/Comments
Reference RGP number
Enter the RGP number on which material was sent
Reference RGP Year Enter the Year in which RGP was created
Reference Material Document You have to enter Return Material Document number
Output - Results Comments RGP–Return changed
Procedural Steps
Change Return RGP Number
Access transaction by:
Transaction Code ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display
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On screen “Returnable Gate Pass-Return”, enter the below information:
Field Name Description R/O/C User Action and Values Comments
Reference
RGP
Document
No.
Enter the RGP number on which
material was sent to Vendor
R Enter the RGP number on
which material was sent to
Vendor
RGP
Document
Year
Enter the RGP document year O
Reference
Material
Document
Number
If material was sent on the RGP
with Material Document then you
have to enter the Return Material
Document
O Enter Return Material
Document
RGP Enter the Date on which material O Enter the Date on which
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Return
Date
was received material was received
On screen “Returnable Gate Pass-Return”, Press Save:
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As soon as User presses Save button, system will change Return RGP Number.
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8. MM-ZMMP_RGPRET03-RGP - Return display
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company and when
material will come back then Return of Returnable Gate Pass will be generated against RGP number & how to
display the RGP return.
Business Process Description Overview
This process describes how to display RGP return with reference to RGP document no.
Input - Required Fields Field Value/Comments
Reference RGP number
Enter the RGP number on which material was sent
Output - Results Comments RGP–Return Display
Procedural Steps
Change Return RGP Number
Access transaction by:
Transaction Code ZMMP_RGPRET01 - Create
ZMMP_RGPRET02 - Change
ZMMP_RGPRET03 - Display
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On screen “Returnable Gate Pass-Return”, enter the below information:
Field Name Description R/O/C User Action and Values Comments
Reference
RGP
Document
No.
Enter the RGP number on which
material was sent to Vendor
R Enter the RGP number on
which material was sent to
Vendor
RGP
Document
Year
Enter the RGP document year O
Reference
Material
Document
If material was sent on the RGP
with Material Document then you
have to enter the Return Material
O Enter Return Material
Document
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Number Document
RGP
Return
Date
Enter the Date on which material
was received
O Enter the Date on which
material was received
On screen “Returnable Gate Pass-Return”, Press enter:
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As soon as User press Enter button, system will display RGP return.
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8. Non Returnable Gatepass (NRGP)
1. MM-MIGO-NRGP-Non Returnable Gatepass
Overview
Store Person need to send Non Returnable Gate Pass when a material goes out from the company on
returnable basis.
Business Process Description Overview
This process describes how to create NRGP (Non Returnable Gate Pass) number when a material goes
out of the company and is not expected to come again
Input - Required Fields Field Value/Comments
Material Document Number
Reference Material document number against which we will send
the material
Output - Results Comments
NRGP Number created
Non Returnable Material Gate Pass number will be created
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Procedural Steps
Create Material Document Number
Access transaction by:
Transaction Code MIGO
On screen “Goods Issue - Others”, enter the below information:
Select Goods Issue - Other
Enter Movement type -
901
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Field Name Description R/O/C User Action and Values Comments
Movement
Type
Enter the Movement type for
NRGP
M Movement Type Used is 901
Material
Code
Material code for the material M Enter the desired material
code
Quantity Quantity of the material to be sent M Enter the desired quantity of
the material to be sent on
NRGP
Plant Plant Code M Enter the Plant Code from
where material will go out
Storage
Location
Storage Location M Storage Location from where
material will go out
Vendor Enter Vendor Code M Enter Vendor Code Manually
Cost Center Cost Center M Enter the Desired Cost
Center
On screen “Goods Receipt - Others”, Press Save:
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Note- As soon as User presses Save button, system will generate Material Document Number.
Material Document Number
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2. MM-ZMMF_NRGP- Non Returnable Gate Pass print out
Overview
Whenever a material will go outside the company and is not expected to return then Non Returnable Gate Pass will
be required during sending the material out
Prerequisite:
1. Appropriate material documents should be there
Business Process:
3. Non Returnable Gate Pass Print Output
Sr.
N
o.
Activity T Code Remarks
1 Enter Material document number
ZMMF_NR
GP
Procedural Steps
In the Screen ”Returnable Gate Pass Generation” enter the following Data:
Field Name Description R/O/C User Action and Values Comme
nts
Material
Document
Number
Enter the material document
generated for Non Returnable
Gate Pass
R Enter the material document
generated for Non Returnable
Gate Pass
Press <EXECUTE>
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After entering the Selection Parameter, press Execute button and analyze the report
Click on the Print Preview tab
Enter the material
document number
Click PRINT to
get the print out.
Click here to see
the print preview.
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The print preview:
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9. Physical Verification
1. MM-MIGO-Physical Inventory Verification
Overview
Physical inventory verification is required to be done.
Business Process Description Overview
Most companies carry out physical inventory verification periodically. When a company does not have
many material management items, it is better to manually create single inventory documents. From these
documents, a company can physically count material to enter into the system.
Input - Required Fields Field Value / Comments
Document Date Current date will default.
Planned Count Date Current system date will default, change if necessary.
Plant Key that identifies the plant for which the inventory document is
being created.
Storage Location Key that identifies the Sloc for which the inventory document is
being created.
Output - Results Comments
Physical inventory document is
manually created in the system.
This is the material in stock list which will be helpful for physical
verification.
Tips and Tricks
Physical verification process in BSNL requires internal approval for loss / gain of inventory for which there is no time
bound. In most instances these are closed only during the year end. Additionally, the process of Goods receipt/ issues
is not stopped for physical verification. This is in conflict with the internal best practices defined in standard SAP
process designed for Physical inventory. In view of this, a custom development suiting to BSNL is proposed.
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Steps in Inventory verification processes-
Procedure Steps
Access Transaction by:
Via Menus (a) Logistics > Material Management > Inventory Management
> Environment > Stock > Warehouse Stock
Via Transaction Code MB52
On screen Display Warehouse stock of material, enter information in the fields as
specified in the below table:
SR. Step Mode TCode Responsibility
1 Inventory Report for Physical Verification
SAP MB52 Stores
2 Organizing and Recording Physical Count
Manual N/A Stores and Finance
3 Difference List, Recount and Approval
Manual N/A Stores and Finance
4 Posting of Physical Verification differences
SAP MIGO Stores
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Enter plant, storage
location.
Select No zero stock
lines
Select Non hierarchical
presentation, layout
/DEFAULT
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Field Name Description R/O/C User Action and Values Comments
Material
No.
Enter Material No. O Enter or Select the materials
from the full down file access
If you want to
have total stock
,don‟t enter the
material.
Company
Code
Enter Company code O Enter or Select the materials
from the full down file access
Plant Plant number R Enter or select Plant from the
pull-down file access.
Storage
location
Storage location R Enter or select a storage
location from the pull-down
file access.
Special
stock
Special stock indicator O Used if special stock is to be
handled differently.
Press “Execute (F8)”
On screen press to Display warehouse stock of material”, Save the file in desired
folder & take print out
Click here to convert the
document to text format.
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Use MIGO Screen to post the differences arisen from physical cost with Movement type
701 –for Goods receipts or 702 –for goods issue.
Goods receipts to increase the stock in system
Access Transaction by:
Via Menus Logistics > Material Management > Inventory Management >
Goods movement > Migo
Via Transaction Code
MIGO
Select Goods receipts –Other - movement type 701, and enter the below information,
Field Name Description R/O/C User Action and Values Comments
Material
No.
Enter Material No. R Enter or Select the materials of
which inventory to increase.
Quantity Enter material quantity R Enter material quantity
Plant Plant number R Enter or select Plant from the
pull-down file access.
Storage
location
Storage location R Enter or select a storage
location from the pull-down
file access.
Cost center Cost center for inventory
verification.
R Enter the appropriate cost
center.
Reason for
the
movement
Enter 001(wrongly placed in
store)
R Enter 001
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Then finally check and post the document,
Enter the movement type
701
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Select Goods receipts –Other - movement type 702,and enter the below information,
Field Name Description R/O/C User Action and Values Comments
Material
No.
Enter Material No. R Enter or Select the materials of
which inventory to increase.
Quantity Enter material quantity R Enter material quantity
Plant Plant number R Enter or select Plant from the
pull-down file access.
Storage
location
Storage location R Enter or select a storage
location from the pull-down
file access.
Cost center Cost center for inventory
verification.
R Enter the appropriate cost
center.
Reason for
the
movement
Enter 002(Missing from
store)
003(Damaged)
R Enter 002/003
Check and post the document.
Enter the movement type
702