EHP6 for SAP ERP 6.0
July 2012
English
Basic Overhead Cost Controlling (103)
SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany
Building Block Configuration Guide
SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide
Copyright
© 2012 SAP AG. All rights reserved.
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SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide
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Content
Basic Overhead Cost Controlling..............................................................................................6
1 Purpose...........................................................................................................6
2 Preparation......................................................................................................6
2.1 Prerequisites...................................................................................................6
3 Configuration Overhead Controlling................................................................6
3.1 Organizational Elements.................................................................................6
3.1.1 Maintaining the Controlling Area.....................................................................6
3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)............................7
3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator. .8
3.1.1.3 Maintaining Controlling Area - Assign Company Code...........................9
3.1.2 Maintaining Versions.......................................................................................9
3.1.2.1 Maintaining Versions – General Version Definition...............................10
3.1.2.2 Maintaining Versions – Settings for Each Fiscal Year..........................11
3.1.3 Maintaining Number Ranges for CO Documents..........................................13
3.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals13
3.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups 13
3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)................16
3.1.4.1 Maintaining Number Ranges for CO Settlement Documents - No. Range Intervals......................................................................................................16
3.1.4.2 Maintaining Number Ranges for CO Settlement Documents - Assign Controlling Area.....................................................................................................16
3.2 General Master Data Configuration...............................................................17
3.2.1 Defining Cost Center Categories...................................................................17
3.2.2 Orders and Settlement..................................................................................18
3.2.2.1 Maintaining Allocation Structures.........................................................18
3.2.2.1.1 Maintaining Allocation Structures — Assignments......183.2.2.1.2 Maintaining Allocation Structures — Source (CE-Group)
203.2.2.1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE)..............................................................................22
3.2.2.2 Maintaining Settlement Profiles............................................................24
3.2.2.3 Defining Order Types............................................................................27
3.2.2.4 Assigning Strategy Sequence to Order Type........................................34
4 Configuration Budget and Plan.....................................................................34
4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) 34
4.2 User Defined Planning..................................................................................35
4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers..........35
4.2.2 Creating Planning Layouts for Activity Type Planning...................................38
4.2.3 Creating Planning Layouts for Statistical Key Figure Planning......................41
4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders.......44
4.2.5 Maintaining User-Defined Planner Profiles....................................................47
5 Basic Master Data.........................................................................................51
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5.1 Cost Elements and Groups...........................................................................51
5.1.1 Primary Cost Elements..................................................................................51
5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements..........51
5.1.1.2 Making Default Settings for Primary Cost Elements - Costs.................52
5.1.1.3 Creating Primary Cost Elements: Create Batch Input Session.............56
5.1.1.4 Creating Primary Cost Elements: Execute Batch Input Session...........57
5.1.2 Creating Secondary Cost Elements..............................................................57
5.1.3 Text Maintenance Cost Elements Costs.......................................................58
5.1.4 Creating Groups: Cost Elements...................................................................59
5.1.4.1 Cost Element Groups: Header and Text...............................................59
5.1.4.2 Cost Element Groups: Values (Cost Elements)....................................60
5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)........64
5.1.4.4 Assigning All Cost Elements to Cost element Group............................66
5.1.5 Selection Variants (Cost Elements)...............................................................67
5.2 Cost Centers and Groups..............................................................................67
5.2.1 Creating Standard Hierarchy: Cost Centers..................................................67
5.2.2 Creating Cost Centers...................................................................................68
5.2.3 Creating Alternative Groups: Cost Centers...................................................69
5.2.3.1 Cost Center Groups: Header and Texts...............................................69
5.2.3.2 Cost Center Groups: Values (Cost Centers).........................................70
5.2.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups).............71
5.2.4 Selection Variants (Cost Center)...................................................................72
5.3 Creating Statistical Key Figures....................................................................73
5.4 Creating Activity Types..................................................................................73
5.5 Creating Internal Order..................................................................................75
6 Configuration with Use of CO Master Data...................................................76
6.1 Actual Postings.............................................................................................76
6.1.1 Editing Automatic Account Assignment - Defining Account Assignment.......76
6.1.2 Editing Automatic Account Assignment- Details per valuation area..............77
6.2 Accrual Calculation.......................................................................................78
6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan)...78
6.2.2 Maintaining Overhead Structure - Base Determination.................................80
6.3 Assessment...................................................................................................81
6.3.1 Defining Assessment Plan............................................................................81
6.3.2 Defining Assessment Actual..........................................................................83
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Basic Overhead Cost Controlling
1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.
If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.
2 Preparation
2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz].xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package, [yy] depends on the language version, e.g. EN for English language, and [zz] depends on the country version, e.g. IT for Italy: Prerequisites_Matrix_BL_EN_IT.xls). This document can be found in the SAP Best Practices documentation package in the folder ..\[xx]_[zz]\Documentation\; ([xx] depends on the SAP Best Practices version and [zz] depends on the country version).
3 Configuration Overhead Controlling
UseIn this step, all the Customizing settings from the Central Cost Center Accounting building block are copied to the development client.
ProcedureAccess the Customizing activity as described and make the settings according to the table values listed in this documentation.
3.1 Organizational Elements
3.1.1 Maintaining the Controlling Area
UseMind the following:
Controlling area 1000 is configured as cross-company code for Europe. Company code 1000 is assigned. The name can vary.
The currency is EURO, the currency type is 30 (group or client currency).
The extended chart of accounts is YBIT.
The fiscal year is the calendar year (fiscal year variant K4); a non-calendar fiscal year can also be used.
The variance indicators (price differences can be determined for specific transactions) and company code validation (postings to cost centers or orders only possible within the same company code) are set for the controlling area.
The following Controlling components are active:
Cost Centers
Order Management
Commitments Management
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Projects
Sales Orders with Commitments Management
Cost Objects
3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area (Choose Activity Screen)
Transaction Code OKKP
2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.
3. On the Change View: “Basic Data” Details screen, check and make the following entries:
Field name Description User action and values Comment
Controlling Area 1000
Name Controlling Area 1000
CoCd->CO Area Allocation Indicator
2 Cross-company code cost accounting
Currency type 30 Group currency
Currency Currency EUR
Diff.CCode Currency
Indicator: Different Company Code Currency is Allowed
Set allowed
Chart of accts Chart of accounts
YBIT
Fiscal year variant K4
CCtr Std. Hierarchy
Standard Hierarchy for Cost Centers
0001 Do not maintain the standard hierarchy, confirm warnings. The standard hierarchy is maintained later.
4. Save your entries.
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3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area (Choose Activity Screen)
Transaction Code OKKP
2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.
3. On the Change View: “Basic Data” Details screen, double-click Activate Components/Control Indicators.
4. If several fiscal year intervals exist, double-click the latest year in this list.
5. On the Change View: “Activate Components/Control Indicators”: Details screen, make the following entries:
Field name Description User action and values Comment
Cost centers Component active
Order management
Component active
Commit. management
Component active
Profit Analysis Component not active Building block 168 activates profitability analysis
Acty-Based Costing
Component not active
Profit center Acctg.
No selection Not active
Projects Set
Sales Orders Set SD Order Processing is Active
Cost Objects Set
Real Estate Mgmt. No selection Not active
W. Commitment Mgt
Set Ind. Commitment Management with Sales Orders is Active
All currencies Set
Variances Set
Company Code validation
Set Applies only if several company codes are assigned to the controlling area
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6. Save your entries.
ResultYou have created and maintained the controlling area 1000.
3.1.1.3 Maintaining Controlling Area - Assign Company Code
UseAll company codes used are to be assigned to the controlling area.
If the company code 1000 is already assigned to controlling area 1000, the following step can be omitted. These entries are then assigned in building block 101.
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area
Transaction Code OKKP
2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.
3. On the Change View: “Basic Data” Overview screen, choose Assignment of company code(s) with a double-click (right-hand side of the screen).
4. On the Change View: “Assignment of Company Code(s)”: Overview screen, choose New Entries.
5. On the New Entries: Overview of added entries screen, make the following entries:
Field name Description User action and values Comment
CoCd Company Code 1000 Enter your company code
6. Save your entries.
3.1.2 Maintaining Versions
UseVersions enable you to have independent sets of planning and actual data.
Version 0
Planning- Integrated planning is set- Copying is allowed- Exchange rate type M with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes
Price calculation- Purely iterative price- Actual and planned periodic price (the costs of the individual period are divided by
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the activities during that period, which may result in different prices for each period)- You can initiate revaluation in a separate business transaction and revaluation at actual prices. The original allocations for the planned price are not changed in the process. Instead, the system posts the deviation from the allocation for the planned price in a separate transaction.
More versions: 1, 2, 3 (plan versions only)
Planning
- Integrated planning is set- Copying is allowed- Exchange rate type P with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes
Price calculation
- Purely iterative price
- Periodic price
Integrated planning controls whether or not planning data from Cost Center Accounting and Activity-Based Costing is passed on to other applications (such as Special Purpose Ledger or Profit Center Accounting), and whether or not line item documents are written each time planning data is changed.
Integrated planning- Controls whether or not planning of an internal order is integrated in a plan version with cost center planning.
Strictly iterative priceYou should only set this indicator if you use output prices that have been set manually for planning activity types. If the indicator is set, price calculation will also include the calculation of a strictly iterative price, in addition to the price that results from your planning (for example, through a mixture of iterative and manually set allocation prices). When determining this strictly iterative price, the system acts as if there were no manually set prices. As a result, the allocation prices for all activity types are also determined iteratively for all the cost centers in this version.
3.1.2.1 Maintaining Versions – General Version Definition
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling General Controlling Organization Maintain Versions
Transaction Code SPRO
2. On the Enter General Version Definition screen, enter the following values:
Version Name Plan Actual WIP/RA Variance ExclusiveUse
0 Plan/actual version
Set Set Set Set
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Version Name Plan Actual WIP/RA Variance ExclusiveUse
1 Plan Version: Change 1
Set Set
2 Plan Version: Change 2
Set Set
3 Plan Version: Change 3
Set Set
3. Save your entries.
3.1.2.2 Maintaining Versions – Settings for Each Fiscal Year
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling General Controlling Organization Maintain Versions
Transaction Code SPRO
2. On the View “General Version Definition”: Overview screen, choose Version 0.
3. Choose Controlling area settings Settings for each year.
4. If the dialog box Determine Work Area: Entry appears, enter controlling area 1000.
5. On the Change View “Settings for Each Fiscal Year”: Overview screen, select New Entries.
6. On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:
Field name Description User action and values Comment
Fiscal Year <previous year> for example 2006
Version locked set Version previous year locked
Integrated Planning set
Copying allowed set
Exchange rate type M Standard translation at average rate
Value date for example 1.1. from the selected fiscal year
Integrated planning with cost centers/bus.processes
set
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Field name Description User action and values Comment
Version for ind.act.alloc.
0 Plan/actual version
6. Save your entries.
7. Repeat steps 5 and 6 for fiscal year <current year> (e.g. 2007). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:
Field name Description User action and values Comment
Fiscal Year <current year> for example 2007
Version locked Actual year not locked
Integrated Planning set
Copying allowed set
Exchange rate type M Standard translation at average rate
Value date for example 1.1. from the selected fiscal year
Integrated planning with cost centers/bus.processes
set
Version for ind.act.alloc.
0 Plan/actual version
8. Save your entries.
9. Repeat steps 5 and 6 for fiscal year <next year> (e.g. the next 5 following years). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:
Field name Description User action and values Comment
Fiscal Year <next year> for example 2008
Version locked
Integrated Planning set
Copying allowed set
Exchange rate type M Standard translation at average rate
Value date for example 1.1. from the selected fiscal year
Integrated planning with cost centers/bus.processes
set
Version for ind.act.alloc.
0 Plan/actual version
10. Save your entries.
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ResultYou have configured:
Version 0 for planning and actual postings and
Versions 1, 2 and 3 only for planning.
The planning horizon for these versions are 5 years and you have assigned them to controlling area 1000.
3.1.3 Maintaining Number Ranges for CO Documents
UseThe purpose of this activity is to define the number ranges for the CO documents.
3.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling General Controlling Organization Maintain Number Ranges for Controlling Documents
Transaction Code KANK
2. In CO Area enter controlling area 1000.
3. Choose Maintain Groups (F6).
4. Define the number range group menu item Group item Insert F6.
5. Insert the text for the new number range group and assign the number range. Maintain the table as follows:
Text From number To number
Primary Postings 0100000000 0199999999
Planning Transactions 0200000000 0299999999
Actual Postings (without primary postings)
0300000000 0399999999
Other Transactions 0400000000 0499999999
6. Save your entries.
3.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups
UseTo assign CO documents to the related number ranges, the corresponding groups are to be maintained (assigned).
Procedure1. Access the activity using the following navigation options:
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IMG Menu Controlling General Controlling Organization Maintain Number Ranges for Controlling Documents
Transaction Code KANK
2. In CO Area enter controlling area 1000.
3. Choose Maintain Groups (F6).
4. Select the element and assign them to the respective group as in the table below. For that purpose:
Choose a number-range-group and mark the group.
Choose a CO Business Transaction (Element) with button Select element (F2).
The assignment proceeds with button Assign element group (F5).
Group/ CO Business Transaction Description Comment
Primary Postings (number range number 01) Group
COIN CO Through-postings from FI Element
KAZO Down payment Element
Planning Transactions (number range number 02) Group
CPPP ABC process assessment: plan Element
FIPA Payment scheduling Element
KAZP Plan cost center accrual Element
KOAP Plan settlement Element
KPIV Actual cost distrib. cost obj. Element
KPPB Standard cost estimate Element
KSII Actual price calculation Element
KSP0 Plan split costs Element
KSPB Plan assessment to CO-PA Element
KZPP Plan overhead (periodic) Element
KZRP Interest Calculation (Plan) Element
PAPL Profit Planning Element
RKP1 Planning primary costs Element
RKP2 Planning activities Element
RKP3 Planning secondary costs Element
RKP4 Planning stat. key figures Element
RKP5 Plan Revenue Types Element
RKP6 Planning activity-dep. costs Element
RKP7 Planning act.-dep. sec. costs Element
RKP8 Planning order costs Element
RKP9 Plan. act-dep.settlement costs Element
RKPB Periodic Reposting: Plan Data Element
RKPL Plan indirect activity alloc. Element
RKPQ Manual cost planning Element
RKPS Sec. planning with template Element
RKPU Plan overhead cost assessment Element
RKPV Plan overhead cost distrib. Element
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Group/ CO Business Transaction Description Comment
RKPW Secondary order cost planning Element
RKPX Aty-dep. sec. order cost plan. Element
RKPZ Planning overhead credits Element
RKU1 Repost costs Element
RKU2 Repost revenue Element
RKU3 Repost CO line items Element
Actual Postings (without primary postings) (number range number 03) Group
CPPA ABC Actual process assessment Element
KAMV Manual cost allocation Element
KAZI Actual cost center accrual Element
KGPD Distribution acc. to peg Element
KKKP Control Costs (Primary) Element
KKKS Control Costs (Secondary) Element
KOAO Actual settlement Element
KSI0 Actual cost center split Element
KSOP Prim. Target Cost Calculation Element
KZPI Actual overhead (periodic) Element
KZRI Interest calculation (actual) Element
RKIB Actual Periodic Repostings Element
RKIL Actual inverse activity alloc. Element
RKIU Actual Overhead Assessment Element
RKIV Actual Overhead Distribution Element
RKL Actual activity allocation Element
RKLT Actual template allocation Element
RKN Actual non-alloc. activities Element
RRIB Seg. adjust.: Act.per.repost. Element
RRIU Segment adjust.: Act. Assess. Element
RRIV Segment adjust.: Act. distrib. Element
Other Transactions (number range number 04) Group
KABG Automat. WIP/results analysis Element
KABM Manual WIP/results analysis Element
KAFM Payment data Element
KAUS Calculate Scrap Element
KEKB Unit costing Element
KEKZ Unit costing (overhead) Element
KFPI Transfer price allocation Element
KFPP Transfer price agreement Element
KPPZ Standard costing (overhead) Element
KSOS Sec. Target Cost Calculation Element
KSPA Assessment to CO-PA Element
KSWP Prim. Target Cost Calc. (WIP) Element
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Group/ CO Business Transaction Description Comment
KSWS Sec. Target Cost Calc. (WIP) Element
KVAR Variance calculation Element
RKLX Predistribution of fixed costs Element
RKS Enter statistical key figures Element
5. Save your entries.
ResultYou have configured the number ranges for Controlling documents.
3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)
3.1.4.1 Maintaining Number Ranges for CO Settlement Documents - No. Range Intervals
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Number Ranges for Settlement Documents
Transaction Code SNUM
2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.
3. Choose the Maintain Groups (F6).
4. Define the number range group menu item Group item Insert F6.
5. Insert the text for the new number range group and assign the number range. Maintain the table as follows: (il gruppo non ha nome)
Text From_number To_number
Standard Accounting Document 0000000001 0001000000
6. Save your entries.
ResultThe number ranges are configured for the settlement documents for internal orders.
3.1.4.2 Maintaining Number Ranges for CO Settlement Documents - Assign Controlling Area
UseThe controlling area is to be assigned to the number range group.
ProcedureCarry out the following steps:
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1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Number Ranges for Settlement Documents
Transaction Code SNUM
2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.
3. Choose the Maintain Groups (F6).
4. If controlling area 1000 is listed under “Not assigned”, it has to be assigned to a number range group. If the controlling area 1000 is not listed here, the following steps are not relevant.
5. Select controlling area 1000 in the list Not assigned and choose Select Element (F2).
6. Select the Standard Accounting document group and choose Select Element (F2).
7. Save your entries.
ResultThe controlling area is assigned to a number range group.
3.2 General Master Data Configuration
3.2.1 Defining Cost Center Categories
UseCost center categories group together properties that the cost centers receive by assigning a cost center category to a cost center.
All cost center categories provided with standard SAP are used in SAP Best Practices. Additionally a cost center category is needed for marketing cost centers.
Procedure1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Master Data Cost Centers Define Cost Center Categories
Transaction Code SPRO
2. On the Change View “Cost Center Categories”: Overview screen, choose New Entries.
3. On the New Entries: Overview of added Entries screen, make the following entries:
Field name Description User action and values Comment
CCtC Cost Center Category 9
Name Marketing
ActRev Actual Revenue Postings
Set
PlnRev Planning Revenues Set
Cmmt Commitment Update Set
Func Functional Area
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ResultYou have created the Cost Center Category 9 Marketing.
3.2.2 Orders and Settlement
3.2.2.1 Maintaining Allocation Structures
UseAn allocation structure defines how an order is settled.
The allocation structure differentiates the different possibilities of allocations.
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures
Transaction Code SPRO
2. On the Change View “Allocation Structures”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Alloc.str. Text
Y1 CO allocation structure
Y2 No Split - All cost elements
Y9 Rework Orders
YH PS Settlement
YL Service Order Settlement
YM Allocation Structure IM
YP PP Valuated
YR R&D Orders
YS Sales Order Settlement
4. Save your entries.
ResultThe allocation structures are added.
3.2.2.1.1 Maintaining Allocation Structures — Assignments
UseAssignments are added to the allocation structures.
Prerequisites Allocation structures are added in previous step.
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ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures
Transaction Code SPRO
2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right-hand side of the screen).
3. Choose Assignments with a double-click (left-hand side of the screen).
4. Choose New Entries.
5. On the New Entries: Overview of Added Entries screen, make the following entries and save.
Allocation Structure
Assignment Text
Y1 010 Personnel costs
Y1 020 Raw-/service material consump.
Y1 030 Other costs
Y1 040 Secondary costs
Y1 050 Revenues
Y2 100 All cost elements
Y9 100 Rework Costs
YH 10 Revenues Results Analysis
YH 20 Costs Internal Settlement
YH 30 Personnel costs
YH 40 Raw-/service material consump.
YH 50 Other costs
YH 60 Secondary costs
YH 70 Revenues
YH 80 Production Material
YL 100 Service revenues
YL 200 Service costs
YM 010 External procurement
YM 020 Material
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Allocation Structure
Assignment Text
YM 030 Internal services
YP 100 PP Valuated
YR 100 R&D Costs
YS 100 Sales order
ResultThe assignments are added.
3.2.2.1.2 Maintaining Allocation Structures — Source (CE-Group)
UseCost element groups are assigned as sources.
PrerequisitesThe allocation structures and assignments are maintained.
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures
Transaction Code SPRO
2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).
This step and the following steps have to be repeated for each allocation structure and each assignment. You can find the required entry data in the table below.
3. Choose Assignments with a double-click (left hand side of the screen).
4. Select the assignment (right hand side of the screen).
5. Select Source with a double-click (left hand side of the screen).
6. If the Set Controlling Area dialog box appears, enter controlling area 1000.
7. On the Change View “Source”: Details screen, make the following entries and save.
Allocation Structure
Assignment Cost Elem.Group
Y1 010 YBMF_001
Y1 020 YBMF_002
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Allocation Structure
Assignment Cost Elem.Group
Y1 030 YBMF_003
Y1 040 200_CE
Y1 050 20_CE
Y2 100 YB_ALL
Y9 100 YB_ALL
YH 10 932000
YH 20 931110 to 931140
YH 30 YBMF_001
YH 40 YBMF_002
YH 50 YBMF_003
YH 60 YBMF_004
YH 70 5100_CE
YH 80
YL 100 20_CE
YL 200 10_CE
YM 010 1400_CE
YM 020 1200_CE
YM 030 4500_CE
YP 100 YB_ALL
YR 100 YB_ALL
YS 100 YB_ALL
ResultThe cost element groups are assigned to the allocation structures as sources.
3.2.2.1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE)
UseThere are two types of settlement:
settlement by cost elements
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settlement by settlement cost element
PrerequisitesThe allocation structure, assignments and sources are maintained.
For the second type you have to define the following cost elements, to ensure that settlement is successfully executed:
Internal settlement (means internal CO): Cost element category 21 (secondary).
External settlement (means receivers in external accounting e.g. in Asset Management): Cost element category 22 (primary).
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures
Transaction Code SPRO
2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).
3. Choose Assignments with a double-click (left-hand side of the screen).
4. Select the assignment (right-hand side of the screen).
This step and the following steps have to be repeated for each assignment. You can find the required entry data in the table below.
5. Choose Settlement Cost Elements with a double-click (left-hand side of the screen).
6. On the Change View “Settlement Cost Elements”: Overview screen, choose New Entries.
7. On the New Entries: Overview of added Entries screen, make the following entries and save.
Allocation Structure
Assign-ment
Receiver cat.
ByCost Element
SettlementCost Element
Y1 010 CTR Select
Y1 010 ORD Select
Y1 010 WBS Select
Y1 010 FXA Select
Y1 020 CTR Select
Y1 020 ORD Select
Y1 020 WBS Select
Y1 020 FXA Select
Y1 030 CTR Select
Y1 030 ORD Select
Y1 030 WBS Select
Y1 030 FXA Select
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Allocation Structure
Assign-ment
Receiver cat.
ByCost Element
SettlementCost Element
Y1 040 CTR Select
Y1 040 ORD Select
Y1 040 WBS Select
Y1 040 FXA Select
Y1 050 CTR Select
Y1 050 ORD Select
Y1 050 WBS Select
Y1 050 FXA Select
Y2 100 FXA Select
Y2 100 CTR Select
Y2 100 SDI Select
Y2 100 WBS Select
Y9 100 CTR 921015
YH 10 PSG 921100
YH 20 PSG 921110
YH 30 CTR Select
YH 30 ORD Select
YH 30 WBS Select
YH 40 CTR Select
YH 40 ORD Select
YH 40 WBS Select
YH 50 CTR Select
YH 50 ORD Select
YH 50 WBS Select
YH 60 CTR Select
YH 60 ORD Select
YH 60 WBS Select
YH 60 PSG Select
YH 70 CTR Select
YH 70 ORD Select
YH 70 WBS Select
YH 80
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Allocation Structure
Assign-ment
Receiver cat.
ByCost Element
SettlementCost Element
YL 100 PSG 921050
YL 200 PSG 921055
YL 200 SDI Select
YL 200 CTR 921055
YM 010 FXA Select
YM 010 CTR 921010
YM 020 FXA Select
YM 020 CTR 921020
YM 030 FXA 530100
YM 030 CTR 921030
YP 100 CTR Select
YP 100 ORD Select
YR 100 PSG 921017
YR 100 CTR 921017
YS 100 PSG 921019
ResultSettlement cost elements are added to allocation structures.
3.2.2.2 Maintaining Settlement Profiles
UseIn the settlement profile, you define a range of control parameters for settlement.
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Settlement Profiles
Transaction Code OKO7
2. On the Change View “Settlement Profile”: Overview screen, select the settlement profile.
This step and the following steps have to be repeated for each settlement profile. You can find the required entry data in the table below.
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3. Choose Details.
4. On the Change View “Settlement Profile”: Details screen, make the following sets of entries:
Field Name User action / value:Settlement profile YB0020
User action / value:Settlement profile YB0030
User action / value:Settlement profile YB0050
User action / value:Settlement profile YB00AI
User action / value:Settlement profile YB00R1
Settlement profile
YB0020 YB0030 YB0050 YB00AI YB00R1
Text Overhead costs
Production Measure
Investment Measure
Settlement assets under const.
R&D Internal Order
Settlement
Actual costs cost of sales
To be settled in full
set set set set set
Can be settled
Not for settlement
Default Values
Allocation Structure
Y1 Y1 Y1 Y1 YR
PA Transfer str,
Default object type
CTR ORD FXA FXA PSG
Indicators
100% validation
set
%-Settlement
set set set set set
Equivalence numbers
set set set set set
Amount Settlement
Var. to costing based PA
Valid Receivers
G/L Settlement Settlement Settlement Settlement Settlement
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Field Name User action / value:Settlement profile YB0020
User action / value:Settlement profile YB0030
User action / value:Settlement profile YB0050
User action / value:Settlement profile YB00AI
User action / value:Settlement profile YB00R1
account optional optional optional not allowed not allowed
Cost Center
Settlement optional
Settlement not
allowed
Settlement optional
Settlement optional
Settlement optional
Order Settlement optional
Settlement optional
Settlement optional
Settlement not allowed
Settlement not allowed
WBS element
Settlement optional
Settlement optional
Settlement optional
Settlement not allowed
Settlement not allowed
Fixed Asset
Settlement not allowed
Settlement not
allowed
Settlement optional
Settlement optional
Settlement not allowed
Material Settlement not allowed
Settlement not
allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Network Settlement not allowed
Settlement not
allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Profit. Segment
Settlement not allowed
Settlement not
allowed
Settlement not allowed
Settlement not allowed
Settlement optional
Sales order Settlement not allowed
Settlement not
allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Cost objects
Settlement not allowed
Settlement not
allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Order item Settlement not allowed
Settlement not
allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Business proc.
Settlement not allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Real Est.Object
Settlement not allowed
Settlement not
allowed
Settlement not allowed
Settlement not allowed
Settlement not allowed
Other parameter
Document type
SA SA SA AA SA
Max.no.dist. rls
10 10 100 999 3
Residence time
3 3 24 12 3
5. Choose Save and Back.
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ResultYou have created the settlement profiles.
3.2.2.3 Defining Order Types
UseThere are several kinds of order types in controlling. The order category determines the technical properties of orders.
The most important order categories in overhead controlling are:
Order category Description
01 Internal order
02 Accrual Calculation Order
03 Model Order
Accrual Orders
You use accrual orders to monitor the period-related accrual calculation between the expenses posted in Financial Accounting and the accrued costs charged in Cost Accounting. You can therefore take the expenses you record in Financial Accounting and distribute them as accrued costs across multiple periods.
Order Type:Y9A0 Internal Order – Accrual Cost Accounting
External Number Assignment: 9A00 + Sequence Number
Settlement Profile: 20
Not Matched with Revenue
Internal order
These order types differ in two attributes in revenue management and the settlement profile. You can uncheck the “Revenue Postings” flag for order type Z010 (Third-Party Services) if necessary.
As cost centers cannot manage true revenues, special customizing settings are needed to settle cost centers with orders for which costs are matched with revenues.
You define a number of control parameters for settlement in the settlement profile. The settlement profile is a prerequisite for later entering a settlement rule for a sender in the order master record. The settlement profile is usually defined in the order type.
If the costs are for information only you could create a statistical internal order. In this case you have to mark the checkbox ‘statistical order’ on tab index ‘Controlling data’ by creating an internal order.
The statistical order does not require a settlement profile, since statistical costs and revenues cannot be charged further.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
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IMG Menu Controlling Internal Orders Order Master Data Define Order Types
Transaction Code KOT2_OPA
2. On the Change View “Order Types”: Overview screen, choose New Entries.
3. On the Order type: New Entry screen, provide Order Category 01 and choose Enter.
4. On the New Entries: Details of Added Entries screen, make the following entries:
Field name Description User actions and values Comment
Order category 1 Internal Order (Controlling)
Order Type Y010
Short Text Internal Order: Third-party services
5. Choose Assign/Change Intervals to assign the number range.
6. To assign an Internal Order Type to the related Number Ranges Group perform the following steps:
a) Select the number range group checkbox.
b) Choose an order type with ‘Select element F2’. (The color of the order type changes from black to blue.)
c) Assign the order type to the number range group by selecting Element/Group (F5).
Order Type Number Range group
Y010 Internal Order: Third-party services
7. On New Entries: Details of Added Entries screen, make the following entries:
Field name Description User actions and values Comment
Order Type Y010 Already maintained in preceding steps
Short Text Third-party services Already maintained in preceding steps
Order category 1 Internal Order (Controlling)
Already maintained in preceding steps
Number range interval
500000 – 599999
Number range group:
Services
Already maintained in preceding steps
Settlement profile
YB0030 Production measure
Planning profile 000001 General plan profile
Budget Profile 000001 General budget profile
Object Class
Functional area
Collective order with/without automatic goods
Collective order without automatic goods movement
Select from the drop down menu
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Field name Description User actions and values Comment
movement
Residence Time 1
3 Calendar Months
CO Partner Update
X ACTIVE Select from the drop down menu
Commitments Management
set Commitments Management Active
Revenue postings
set Identifier "Revenue posting allowed"
Integrated Planning
set Indicator for Integrated Planning
Status profile 00000002 Internal Orders
Release immediately
Not set
8. Save your entries.
9. Repeat the entries and enter the required fields for order type Y020:
Field name Description User actions and values Comment
Order Type Y020
Short Text Internal Order : Overhead costs
Order category 1 Internal Order (Controlling)
Number range interval
200000 - 299999
Number range group: Design
Settlement profile
YB0020 Overhead costs
Planning profile 000001 General plan profile
Budget Profile 000001 General budget profile
Functional area
Object Class
Collective order with/without automatic goods movement
Collective order without automatic goods movement
Residence Time 1
3
CO Partner Update
X ACTIVE
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Field name Description User actions and values Comment
Commitments Management
set
Revenue postings
Not set
Integrated Planning
set
Status profile 00000002
Release immediately
set
10. Save your entries.
11. Repeat the entries and enter the required fields for order type Y090:
Field name Description User actions and values Comment
Order Type Y090
Short Text Internal Order: Statistical orders
Order category 1 Internal Order (Controlling)
Number range interval
300000 – 399999 Number range group: Tools and Equipment
Settlement profile
Not set
Planning profile 000001 General plan profile
Budget Profile 000001 General budget profile
Object Class
Functional area Not set
Collective order with /without automatic goods movement
Collective order without automatic goods movement
Select from the drop down menu
Residence Time 1
3
CO Partner Update
X ACTIVE Select from the drop down menu
Commitments Management
Set Commitments Management Active
Revenue postings
Not set
Integrated Planning
Not set
Status profile 00000002 Internal Order
Release immediately
Set "Release immediately" indicator
12. Save your entries.
13. Repeat the entries and enter the required fields for order type Y100:
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Field name Description User actions and values Comment
Order Type Y100
Short Text Internal Order: Research and Development
Order category 1 Internal Order (Controlling)
Number range interval
100000 - 199999Number range group: Development
Settlement profile
YB00R1 R&D Internal Order Settlement
Planning profile 000001 General plan profile
Budget Profile 000001 General budget profile
Object class
Functional area
Collective order with /without automatic goods movement
Collective order without automatic goods movement
Select from the drop down menu
Residence Time 1
3
CO Partner Update
X Active Select from the drop down menu
Commitments Management
set
Revenue plannings
Not set
Integrated Planning
set
Status profile 00000002 Internal Orders
Release immediately
Not set
14. Save your entries.
15. Repeat the entries and enter the required fields for order type Y400:
Field name Description User actions and values Comment
Order Type Y400
Short Text Internal Order: Marketing
Order category 1 Internal Order (Controlling)
Number range interval
500000 – 599999
Number range group:
Services
Settlement profile
Not set Not for settlement
Planning profile 000001 General plan profile
Budget Profile 000001 General budget profile
Object class
Functional area
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Field name Description User actions and values Comment
Collective order with /without automatic goods movement
Collective order without automatic goods movement
Select from the drop down menu
Residence Time 1
3
Residence Time 2
CO Partner Update
X Active Select from the drop down menu
Commitments Management
set
Revenue plannings
Not set
Integrated Planning
Not set
Status profile 00000002 Internal Orders
Release immediately
set
16. Save your entries.
17. Repeat the entries and enter the required fields for order type Y600:
Field name Description User actions and values Comment
Order Type Y600
Short Text Internal Orders: Investment
Order category 1 Internal Order (Controlling)
Number range interval
600000 - 699999Number range group: Capital Spending
Settlement profile
YB00AI Assets under construction settlement
Planning profile 000001 General plan profile
Budget Profile 000001 General budget profile
Object class INVST
Functional area
Collective order with /without automatic goods movement
Collective order without automatic goods movement
Select from the drop down menu
Residence Time 1
6
Residence Time 2
6
CO Partner Update
X Active Select from the drop down menu
Commitments Management
set
Revenue plannings
Not set
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Field name Description User actions and values Comment
Integrated Planning
Not set
Status profile 00000002 Internal Orders
Release immediately
Not set
18. Save your entries.
19. Repeat the entries and enter the required fields for order type Y9A0:
Field name Description User actions and values Comment
Order Type Y9A0
Short Text Internal orders: Accrual cost accounting
Order category 2 Accrual Calculation Order (Controlling)
Number range interval
9A0000000000 - 9AZZZZZZZZZZNumber range group: Imputed cost orders
Settlement profile
YB0020 Overhead costs
Planning profile 000001 General plan profile
Budget Profile 000001 General budget profile
Object class
Functional area
Collective order with /without automatic goods movement
Collective order without automatic goods movement
Select from the drop down menu
Residence Time 1
3
Residence Time 2
CO Partner Update
X Active Select from the drop down menu
Commitments Management
Not set
Revenue plannings
Not set
Integrated Planning
Set
Status profile 00000002 Internal Orders
Release immediately
Set
20. Save your entries.
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3.2.2.4 Assigning Strategy Sequence to Order Type
Use
In this IMG activity, you assign a strategy sequence for relevant order type. For new orders, the system transfers the strategy sequence to a corresponding order type in the settlement parameters.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Internal Orders Actual Postings Settlement Automatic Generation of Settlement Rules Assign Strategy Sequence To Order Type
Transaction Code KSR3_ORC
2. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen, make the following entries:
Field name Description User actions and values
Comment
Order type Y020 Internal Order : Overhead costs
Strat. Sequ. SAP040 Use standard
Modifiable 2 Always Overwrite Standard
Status REL Release Standard
Order type Y100 Research and Development
Strat. Sequ. SAP040 Use standard
Modifiable 2 Always Overwrite Standard
Status CRTD Create Standard
3. Save your entries.
4 Configuration Budget and Plan
4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control)
UseThe monitoring of allotted funds is a primary element of order controlling. At any time, you can call up the funds overview, an overview of all allotments and their types. Particularly with critical orders, the allotted funds can exceed the funds made available at an early stage.
In addition to the funds overview as a “passive availability control”, an “active availability control” has been implemented that enables you to prevent excessive allotments from occurring in the first place. Based on the defined tolerance limits and when certain activities are recorded, the system checks whether the available budget or available released budget (release) is still sufficient.
ProcedureCarry out the following steps:
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1. Access the activity using the following navigation options:
IMG Menu Controlling Internal Orders Budgeting and Availability Control Define Tolerance Limits for Availability Control
Transaction Code SPRO
2. On the Change View “Order Availability Control: Tolerance Limits”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Field name Description User actions and values Comment
COAr Controlling Area 1000
Prof. Budget profile 000001
Tr.grp Availability-control activity group
++ All activity groups allowed
Act. Availability control action 1 Only warning message
Usage Usage rate in % 90,00%
4. Save your entries.
ResultYou have defined the tolerance limits for the availability control for profile 000001 in controlling area 1000.
4.2 User Defined Planning
4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.
Transaction Code KP65
2. On the Report Painter: Create Cost Centers: Planning layout for cost elements screen, enter the planning layout and description. Do all steps per layout.
Field name Description User action and values Comment
Planning layout
Y1-101
Text CE/AT Excel
Planning layout
Y1-101-1
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Field name Description User action and values Comment
Text CE/AT Excel
Planning layout
Y1-101-A
Text CE/AT Dependent
3. Choose Create.
4. Create the layouts with following values:
Element definition:
Name Attrib. Key figure Flag for entering sets
Var. on/off (from)
From Var.on/off (to)
To
Layout Y1-101, Y1-101-1 and Y1-101-A
Activity Type Set Set LAGRU Not set
Cost Element Set Set KAGRU Not set
To enter the first Element Definition, double-click on the Lead column.
To add other Element Definitions choose Edit Columns New lead Column in the menu
To sort the columns, choose Edit Columns Sort Lead Columns in the menu
Key Figures/Attribute:
Name Element Type:
Element Type:
Flag for entering sets
Var. on/off (from)
From Var.on/off (to)
To
Attrib. Key figure
Layout Y1-101, Y1-101-1 and Y1-101-A
Plan Fixed Costs
Plan Fixed Costs in CO Area Currency
Not set Not set Not set
DK Distri-bution key
Plan Fixed Costs in CO Area Currency
Not set Not set Not set
Plan Var. Costs
Plan Variable Costs in CO Area Currency
Not set Not set Not set
DK Distri-bution key
Plan Variable Costs in CO Area Currency
Not set Not set Not set
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To enter the first Characteristic, double-click on the Column 1.
To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table
5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements
Short Medium Long
Layout Y1-101, Y1-101-1 and Y1-101-A
ActType Activity Type Activity Type
Cost elem. Cost element Cost element
PlnFxdCOCu Plan Fixed Costs Plan fixed costs in COArea currency
PlanVar.CO Plan Variable Costs Plan variable costs in CO area currency
6. Choose Edit Gen.Data selection Gen.Data selection in the menu and enter the following values:
Name Flag for entering sets
Variable on/off (from)
From Variable on/off (to)
To
Layout Y1-101, Y1-101-1 and Y1-101-A
Version Not set set VERSN Not set
Period Not set set PERIA set PERIB
Fiscal Year Not set set GJAHR Not set
Cost Center set set KSGRU Not set
7. Choose Edit Gen.Data selection Header Layout in the menu to maintain the sequence of header characteristics
Layout Y1-101, Y1-101-1 and Y1-101-A
1 Version
2 Period
3 Fiscal Year
4 Cost Center
8. Choose Extras Variables Variables Definition in the menu and enter the following data:
Name Type Characteristic Description Opt./oblig
Layout Y1-101, Y1-101-1 and Y1-101-A
GJAHR Characteristic value Fiscal Year Fiscal year
KAGRU Characteristic value Cost Element or group
KSGRU Characteristic value Cost Center or group
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Name Type Characteristic Description Opt./oblig
LAGRU Characteristic value Activity Type or group Set
PERIA Characteristic value Period or group
PERIB Characteristic value Period From period
VERSN Characteristic value Version To period
9. Choose Save.
4.2.2 Creating Planning Layouts for Activity Type Planning
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Activity Type Planning Create activity type planning layout
Transaction Code KP75
2. On the Report Painter: Create Cost Centers: Planning layout for acitivities/pr screen, enter the planning layout and description.
Field name Description User action and values Comment
Planning layout
Y1-202-1
Text Act.type / price
Planning layout
Y1-202-2
Text Act.Price Expanded
3. Choose Create.
4. Create the layouts with the following values:
Element definition:
Name Attrib. Key figure
Flag for entering sets
Var. on/off (from)
From Var.on/off (to)
To
Layout Y1-202-1
Cost Center Set Set KSGRU Not set
Activity Type Set Set LAGRU Not set
Layout Y1-202-1
Cost center Set Set KSGRU Not set
Activity Type Set Set LAGRU Not set
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To enter the first Element Definition, double-click on the Lead column.
To add other Element Definitions choose Edit Columns New lead Column in the menu
To sort the columns, choose Edit Columns Sort Lead Columns in the menu
Key Figures/Attribute:
Name Element Type:
Element Type:
Flag for entering sets
Var. on/off (from)
From Var.on/off (to)
To
Attrib. Key figure
Layout Y1-202-1
Plan Activity Plan activity Not set Not set Not set
Dist. Distri-bution key
Not set Not set Not set
Pln Fix Price Plan Fix Price in CO Area Currency
Not set Not set Not set
Plan Var. Costs
Price variable
Plan Variable Costs in CO Area Currency
Not set Not set Not set
Layout Y1-202-1
Plan Activity Plan Activity Not set Not set Not set
Dist Distribution key
Distr. Kew plan activity
Not set Not set Not set
Unit Unit of measures
Unit plan activity
Not set not set Not set
Plan Fix Price
Plan Fix Price in CO Area Currency
Not set Not set Not set
Plan Var. Price
Plan Variable Price in CO Area Currency
Not set Not set Not set
Plan Unit Price
Plan Unit Price in CO Area Currency
Not set Not set Not set
Price Price indicator
Plan price indicator
Not set Not set Not set
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Name Element Type:
Element Type:
Flag for entering sets
Var. on/off (from)
From Var.on/off (to)
To
Attrib. Key figure
Alloc Celem. Alloc. CElem
Allocation cost element
Not set Not set Not set
A ATypCategory
ATyp category
Not set Not set Not set
L Text exists
Long text Not set Not set Not set
To enter the first Characteristic, double-click on the Column 1.
To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table
5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements
Short Medium Long
Layout Y1-202-1
Cost Ctr Cost center Cost Center
ActType Activity Type Activity Type
PlanActvty Plan acitivity Plan activity
Price Fxd Price Fixed Fixed price in controlling area currency
Price Vbl. Price Variable Variable price in CO area currency
Layout Y1-202-2
Cost Ctr Cost center Cost Center
ActType Activity Type Activity Type
PlanActvty Plan acitivity Plan activity
Price Fxd Price Fixed Fixed price in controlling area currency
Price Vbl. Price Variable Variable price in CO area currency
Price Unit Price Unit Price Unit
6. Choose Edit Gen.Data selection Gen.Data selection in the menu and enter the following values:
Name Flag for entering sets
Variable on/off (from)
From Variable on/off (to)
To
Layout Y1-202-1 and Y1-202-1
Version Not set set VERSN Not set
Period Not set set PERIA set PERIB
Fiscal Year Not set set GJAHR Not set
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7. Choose Edit Gen.Data selection Header Layout in the menu to maintain the sequence of header characteristics
Layout Y1-202-1 and Y1-202-1
1 Version
2 Period
3 Fiscal Year
8. Choose Extras Variables Variables Definition in the menu and enter the following data:
Name Type Characteristic Description Opt./oblig
Layout Y1-202-1 and Y1-202-1
GJAHR Characteristic value Fiscal Year Fiscal year
KSGRU Characteristic value Cost Center or group
LAGRU Characteristic value Activity Type or group Set
PERIA Characteristic value Period From period
PERIB Characteristic value Period To period
VERSN Characteristic value Version Version
9. Choose Save.
4.2.3 Creating Planning Layouts for Statistical Key Figure Planning
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create planning layouts for statistical key figure planning Create statistical key figure planning layout
Transaction Code KP85
2. On the Report Painter: Create Cost Centers: Planning layout for key figures screen, enter the planning layout and description.
Field name Description User action and values Comment
Planning layout
Y1-301-1
Text Key fig.plan
Planning layout
Y1-301-2
Text Key fig.plan exp
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3. Choose Create.
4. Create the layouts with following values:
Element definition:
Name Attrib. Key figure Flag for entering sets
Var. on/off (from)
From Var.on/off (to)
To
Layout Y1-301-1
Cost Center Set Set KGRSU Not set
Stat. key fig. Set Set STAGRU Not set
Layout Y1-301-2
Cost center Set Set KSGRU Not set
Stat. key fig. Set Set STAGRU Not set
To enter the first Element Definition, double-click on the Lead column.
To add other Element Definitions choose Edit Columns New lead Column in the menu
To sort the columns, choose Edit Columns Sort Lead Columns in the menu
Key Figures/Attribute:
Name Element Type:
Element Type:
Flag for entering sets
Var. on/off (from)
From Var.on/off (to)
To
Attrib. Key figure
Layout Y1-301-1
Curent Plan value
Current Plan Value
Not set Not set Not set
Dist. Distri-bution key
Not set Not set Not set
Layout Y1-301-2
Key figure category
KeyFig.Cat.
Not set Not set Not set
Curent Plan value
Current Plan Value
Not set Not set Not set
Dist Distribution key
Not set Not set Not set
Unit Unit of measure
Unit current plan value
Not set not set Not set
L Text exists Long text Not set Not set Not set
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To enter the first Characteristic, double-click on the Column 1.
To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table
5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements
Short Medium Long
Layout Y1-301-1
Cost Ctr Cost center Cost Center
StatKeyFig Stat Key Figure Statistical key figure
Plan value Current Plan value Current Plan value
Layout Y1-301-2
Cost Ctr Cost center Cost Center
KeyFigCat T Key Figure Category
Plan value Current Plan value Current Plan value
6. Choose Edit Gen.Data selection Gen.Data selection in the menu and enter the following values:
Name Flag for entering sets
Variable on/off (from)
From Variable on/off (to)
To
Layout Y1-301-1 and Y1-301-2
Version Not set set VERSN Not set
Period Not set set PERIA set PERIB
Fiscal Year Not set set GJAHR Not set
7. Choose Edit Gen.Data selection Header Layout in the menu to maintain the sequence of header characteristics
Layout Y1-301-1 and Y1-301-2
1 Version
2 Period
3 Fiscal Year
8. Choose Extras Variables Variables Definition in the menu and enter the following data:
Name Type Characteristic Description Opt./oblig
Layout Y1-301-1 and Y1-301-2
GJAHR Characteristic value Fiscal Year Fiscal year
KGRSU Characteristic value Cost Center
PERIA Characteristic value Period From period
PERIB Characteristic value Period To period
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Name Type Characteristic Description Opt./oblig
STAGRU Characteristic value Stat. key fig. Or group
VERSN Characteristic value Version Version
9. Choose Save.
4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.
Transaction Code KPG5
2. On the Report Painter: Create Orders: Planning layout for cost elements/active screen, enter the planning layout and description.
Field name Description User action and values Comment
Planning layout
Y1-401-1
Text Order planning
3. Choose Create.
4. Create the layout with following values:
Element definition:
Name Attr. Key figure
Flag for entering sets
Var. on/off (from)
From Var. on/off (to)
To
Cost element
set Set KAGRU Not set
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To enter the first Element Definition, double-click on the Lead column.
To add other Element Definitions choose Edit Columns New lead Column in the menu
To sort the columns, choose Edit Columns Sort Lead Columns in the menu
Key Figures/Attribute:
Name Element Type:
Element Type:
Flag for entering sets
Var. on/off (from)
From Var. on/off (to)
To
Attr. Key figure
TtlPCost CO
Total Plan Costs in CO Area Currency
Not set Not set Not set
DK Distri-bution key
Total Plan Costs in CO Area Currency
Not set Not set Not set
TtlPCons. Total Plan Consumption
Not set Not set Not set
DK Distri-bution key
Total Plan Costs in CO Area Currency
Not set Not set Not set
Quantity Record Quantity
Not set Not set Not set
Text field Text existis
Not set Not set Not set
To enter the first Characteristic, double-click on the Column 1.
To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table
5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements
Short Medium Long
Cost element Cost element Cost element
TtlPCost CO Ttl Plan Costs COArC Total Plan Costs in CO Area Currency
TtlPCons. Ttl Plan Consumption Total Plan Consumption
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6. Choose Edit Gen.Data selection Gen.Data selection in the menu and enter the following values:
Name Flag for entering sets
Variable on/off (from)
From Variable on/off (to)
To
Version Not set set VERSN Not set
Period Not set set PERIA set PERIB
Fiscal Year Not set set GJAHR Not set
Order set set AUFGR Not set
7. Choose Edit Gen.Data selection Header Layout in the menu to maintain the sequence of header characteristics
1 Version
2 Period
3 Fiscal Year
4 Order
8. Choose Extras Variables Variables Definition in the menu and enter the following data:
Name Type Characteristic
AUFGR Characteristic value Order
GJAHR Characteristic value Fiscal Year
KAGRU Characteristic value Cost Element
PERIA Characteristic value Period
PERIB Characteristic value Period
VERSN Characteristic value Version
9. Choose Save.
4.2.5 Maintaining User-Defined Planner Profiles
UseIn a planner profile, you specify per planning area which planning layout is to be used and also with which default values.
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling Internal Orders Planning Manual Planning Maintain User-Defined Planner Profiles Maintain User-Defined Planner Profiles
Transaction Code KP34
2. On the Change View “Planner profiles”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
Profile Description Auth. group
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YBALL_01 Planning with Excel (reduced)
YBALL_02 Planning: All Planning Areas
4. Choose Save.
5. On the Change View “Planner profiles”: Overview screen, select the profile and choose General Controlling.
6. On the Change View “General Controlling”: Overview screen, choose New Entries.
7. On the New Entries: Overview of Added Entries screen, make the following entries for the profile:
Planning Profile YBALL_01
Planning Area Table Name
CuDK QIDK
Cost ctrs: Cost element/activity inputs 1P1 2 2
Cost centers: Activities/prices 1P2 2 2
CCtr: Statistical key figures 1P3 2 2
Orders: Cost element/activity inputs 1P4 2 2
Planning Profile YBALL_02
Planning Area Table Name
CuDK QIDK
Cost ctrs: Cost element/activity inputs 1P1 2 2
Cost centers: Activities/prices 1P2 2 2
CCtr: Statistical key figures 1P3 2 2
Orders: Cost element/activity inputs 1P4 2 2
Ord: Statistical key figures 1P6 2 2
WBS elements: Cost element/acty inputs 1P7 2 2
WBS elements: Statistical key figures 1P9 2 2
Networks: Statistical key figures 1PC 2 2
Business processes: Activity inputs 1PD 2 2
Business processes: Quantities/prices 1PE 2 2
Business processes: Stat. key figures 1PF 2 2
Cost objects: Cost element/acty inputs 1PG 2 2
Cost objects: Statistical key figures 1PI 2 2
RE: Cost elements, activity allocations 1PJ 2 2
RE:Stat. key figures 1PL 2 2
CCtr: Manual actual prices 1PN 2 2
Business process: Manual actual prices 1PQ 2 2
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8. Choose Save.
9. On the Change View “General Controlling”: Overview screen select the layout and select Layouts for Controlling.
10. On the Change View “Layouts for Controlling”: Overview screen, choose New Entries.
11. On the New Entries: Overview of Added Entries screen, make the following entries:
Planing profile YBALL_01
Planning Area Table Itm Layout Defit Overw.
Integr.
File description
Cost ctrs: Cost element/activity inputs
1P1 1Y1-101
set set set 01_1P1_YBALL_01_001Y1-101
Cost ctrs: Cost element/activity inputs
1P1 1Y1-101-A
Cost centers: Activities/prices
1P2 1Y1-202-1
set set
Cost centers: Activities/prices
1P2 1Y1-202-2
set set
CCtr: Statistical key figures
1P3 1Y1-301-1
set set
CCtr: Statistical key figures
1P3 1Y1-301-2
set set
Orders: Cost element/activity inputs
1P4 1Y1-401-1
set set
Planing profile YBALL_02
Planning Area Table Itm Layout Defit Overw.
Integr.
File description
Cost ctrs: Cost element/activity inputs
1P1 1Y1-101-1
set set
Cost centers: Activities/prices
1P2 11-201
Cost centers: Activities/prices
1P2 11-204
Cost centers: Activities/prices
1P2 11-201C
CCtr: Statistical key figures
1P3 11-301
CCtr: Statistical key figures 1P3
11-302
CCtr: Statistical key figures 1P3
11-303C
Orders: Cost element/activity inputs 1P4
11-401
Orders: Cost element/activity inputs 1P4
11-402
Orders: Cost element/activity inputs 1P4
11-402P
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Orders: Cost element/activity inputs 1P4
11-404
Ord: Statistical key figures
1P6 1 1-601
Ord: Statistical key figures
1P6 1 1-603C
WBS elements: Cost element/acty inputs
1P7 1 1-701
WBS elements: Cost element/acty inputs
1P7 1 1-702
WBS elements: Cost element/acty inputs
1P7 1 1-702P
WBS elements: Cost element/acty inputs
1P7 1 1-703
WBS elements: Cost element/acty inputs
1P7 1 1-704
WBS elements: Statistical key figures
1P9 1 1-901
WBS elements: Statistical key figures
1P9 1 1-903C
Networks: Statistical key figures
1PC 1 1-C01
Networks: Statistical key figures
1PC 1 1-C02
Networks: Statistical key figures
1PC 1 1-C03C
Business processes: Activity inputs
1PD 1 1-D01
Business processes: Activity inputs
1PD 1 1-D02
Business processes: Activity inputs
1PD 1 1-D02P
Business processes: Quantities/prices
1PE 1 1-E01
Business processes: Quantities/prices
1PE 1 1-E02
Business processes: Stat. key figures
1PF 1 1-F01
Business processes: Stat. key figures
1PF 1 1-F03C
Cost objects: Cost element/acty inputs
1PG 1 1-G01
Cost objects: Cost element/acty inputs
1PG 1 1-G02
Cost objects: Cost element/acty inputs
1PG 1 1-G02P
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Cost objects: Statistical key figures 1PI
11-I01
Cost objects: Statistical key figures 1PI
11-I03C
RE: Cost elements 1PJ 1 1-J01-1
RE: Cost elements 1PJ 1 1-J01-2
RE: Cost elements 1PJ 1 1-J01-3
RE: Cost elements 1PJ 1 1-J01-4
RE: Cost elements 1PJ 1 1-J01-5
RE: Cost elements 1PJ 1 1-J01-6
RE: Cost elements 1PJ 1 1-J02-1
RE: Cost elements 1PJ 1 1-J02-2
RE: Cost elements 1PJ 1 1-J02-3
RE: Cost elements 1PJ 1 1-J02-4
RE: Cost elements 1PJ 1 1-J02-5
RE: Cost elements 1PJ 1 1-J02-6
RE:Stat. key figures 1PL 1 1-L01-1
RE:Stat. key figures 1PL 1 1-L01-2
RE:Stat. key figures 1PL 1 1-L01-3
RE:Stat. key figures 1PL 1 1-L01-4
RE:Stat. key figures 1PL 1 1-L01-5
RE:Stat. key figures 1PL 1 1-L01-6
CCtr: Manual actual prices 1PN
11-N01
Business process: Manual actual prices 1PQ
11-Q01
12. Choose Save.
13. On the Change View “Layouts for Controlling”: Overview screen select the layout and choose Default Parameters.
14. On the Cost Element/Activity Input Planning: Init.Screen Pre-Parameteriz, screen make the following entries for profile:
Planning Layout YBALL_01
Planning Area Table Ver-sion
Period from
Period to
Fiscal year
Cost center
CElem Activity Type
Cost ctrs: Cost element/activity inputs 1P1
001 1 12 <current year>
* * n.a.
Cost centers: Activities/prices 1P2
001 1 12 <current year>
* group = 100_CE
*
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15. Choose Save.
16. Save your entries and quit the transaction.
5 Basic Master Data
UseMaster data is imported using application transactions or eCATTs (extended Computer Aided Test Tools). Because some of the master data is required for configuration, a description of the data used appears below.
PrerequisitesIf a dialog box Set Controlling Area appears, enter the following data:
Field Name User actions and values
Controlling Area 1000
5.1 Cost Elements and Groups
5.1.1 Primary Cost Elements
5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements
UseCost elements are created with batch input sessions. SAP standard delivers some examples for creation of the batch input sessions which are not used for SAP Best Practices. These examples have to be deleted so that the correct batch input sessions can be created.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings
Transaction Code OKB2
2. On the Determine Work Area: Entry screen provide chart of accounts YBIT and choose Enter.
3. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen, choose Select All (F7).
4. Choose Delete (Shift + F2) and save your entries.
ResultThe default settings are deleted. The screen is empty.
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5.1.1.2 Making Default Settings for Primary Cost Elements - Costs
UseThe ranges of cost elements to be created are defined.
Prerequisites
The respective P&L accounts must have been created in FI. This has been done during installation of layer 0.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings
Transaction Code OKB2
2. On the Determine Work Area: Entry screen provide chart of accounts YIKR and choose Enter.
3. On the Change View “Automatic Generation of Cost Elements: Default Setting” screen, choose New Entries (F5).
4. On the New Entries: Overview of Added Entries screen, make the following entries:
Acct from Account to CElem cat.
506000100 506000100 1
506000200 506000200 1
506000300 506000300 1
506000400 506000400 1
506000500 506000500 1
506990400 506990400 1
507000100 507000100 1
507000130 507000130 1
507000140 507000140 1
507000150 507000150 1
507000160 507000160 1
507000200 507000200 1
507000210 507000210 1
507000220 507000220 1
507000230 507000230 1
507000240 507000240 1
507000250 507000250 1
507000300 507000300 1
507000310 507000310 1
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Acct from Account to CElem cat.
507000320 507000320 1
507000400 507000400 1
507000410 507000410 1
507000420 507000420 1
507000430 507000430 1
507000500 507000500 1
507000510 507000510 1
507000520 507000520 1
507000530 507000530 1
507000535 507000535 1
507000540 507000540 1
507000600 507000600 1
507000610 507000610 1
507000620 507000620 1
507000630 507000630 1
507000700 507000700 1
507000800 507000800 1
507000810 507000810 1
507000820 507000820 1
507000830 507000830 1
507000840 507000840 1
507000850 507000850 1
507000860 507000860 1
507000870 507000870 1
507000880 507000880 1
507000890 507000890 1
507000900 507000900 1
508000100 508000100 1
508000200 508000200 1
508000300 508000300 1
508000500 508000500 1
509100100 509100100 1
509100200 509100200 1
509100300 509100300 3
509100301 509100301 3
509100302 509100302 3
509100400 509100400 1
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Acct from Account to CElem cat.
509100500 509100500 1
509100600 509100600 1
509100700 509100700 1
509100800 509100800 1
509100900 509100900 1
509200100 509200100 1
509200200 509200200 1
509200300 509200300 1
509200310 509200310 1
509300100 509300100 1
509300200 509300200 1
509500100 509500100 1
510400100 510400100 1
512000100 512000100 1
512000200 512000200 1
512000300 512000300 1
513000100 513000100 1
514010001 514010001 1
514010003 514010003 1
514020002 514020002 1
514020004 514020004 1
514020006 514020006 1
514020007 514020007 1
514020008 514020008 1
514020009 514020009 1
514020011 514020011 1
514020012 514020012 1
514020014 514020014 1
514020015 514020015 1
514020017 514020017 1
514020018 514020018 1
514020019 514020019 1
514020020 514020020 1
514020021 514020021 1
514020022 514020022 1
514020060 514020060 1
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Acct from Account to CElem cat.
617010100 617010100 1
617020100 617020100 1
617030100 617030100 1
617030101 617030101 1
617030102 617030102 1
617030103 617030103 1
617030104 617030104 1
617030105 617030105 1
617030106 617030106 1
617030107 617030107 1
617030108 617030108 1
617030109 617030109 1
619100100 619100100 1
619200100 619200100 1
619300100 619300100 1
621010100 621010100 1
621020100 621020100 1
621020200 621020200 1
621030100 621030100 1
622000100 622000100 1
622000200 622000200 1
820020100 820020100 11
Z510110100 Z510110100 1
Z510110200 Z510110200 1
Z510110300 Z510110300 1
Z510120100 Z510120100 1
Z510120200 Z510120200 1
Z510130100 Z510130100 1
Z510130200 Z510130200 1
Z510140100 Z510140100 1
Z510140200 Z510140200 1
Z510170100 Z510170100 1
Z510170200 Z510170200 1
Z510210100 Z510210100 1
Z510220100 Z510220100 1
Z510230100 Z510230100 1
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Acct from Account to CElem cat.
Z510240100 Z510240100 1
Z510240200 Z510240200 1
Z510240300 Z510240300 1
Z510240400 Z510240400 1
Z955001000 Z955001000 1
Z990001000 Z990001000 1
Z990002000 Z990002000 1
Z990003100 Z990003100 1
5. Save your entries.
5.1.1.3 Creating Primary Cost Elements: Create Batch Input Session
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Create Batch Input Session
Transaction Code OKB3
2. On the Create Batch Input Session to Create Cost Elements screen, make the following entries:
Field name Description User actions and values Comment
Controlling Area 1000
Valid from Valid from date 1.1. from previous year Maintain previous year so that postings concerning previous year can be made.
Valid to Valid to date 31.12.9999
Session Name <User-ID>
Batch input user <User-ID>
3. Choose Execute.
5.1.1.4 Creating Primary Cost Elements: Execute Batch Input Session
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Element Accounting Master Data Cost
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Elements Automatic Creation of Primary and Secondary Cost Elements Execute Batch Input Session
Transaction Code SM35
2. On the Batch Input: Session Overview screen select session <User-ID> and process the session.
ResultYou have created the primary cost elements in Controlling Area 1000.
5.1.2 Creating Secondary Cost Elements
UseSecondary cost elements are controlling-specific and have no counter part in FI. They are used to describe the consumption of resources provided or produced by the company itself. They enable the controller to assign to a cost object the real amount of resource consumption caused by it.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Individual Processing Create Secondary
Transaction Code KA06
2. On the Create Cost Element: Initial Screen, provide the necessary data and choose Master Data.
3. On the Create Cost Element: Basic Screen, provide the necessary data.
Cost element
Valid from Valid to Name Description CElem categ.
Unit meas.
921019 01.01.2006 31.12.9999 Settl. Sales Order Settl. Sales Order 21
921050 01.01.2006 31.12.9999 SettlServRevSettlement Service Revenue 21
921055 01.01.2006 31.12.9999 SettlServCostSettlement Service Costs 21
921010 01.01.2006 31.12.9999 Settl.Material Settl.Material 21
921015 01.01.2006 31.12.9999 Settl. Rework Settl. Rework 21
921017 01.01.2006 31.12.9999 Settl. R&D Settl. R&D 21
921020 01.01.2006 31.12.9999 SettlThirdPartyMat
SettlThirdPartyMat
21
921030 01.01.2006 31.12.9999 SettlInternalActiv SettlInternalActiv 21
921040 01.01.2006 31.12.9999 SetlExterServ SetlExterServ 21
921100 01.01.2006 31.12.9999 SettlRevenue Settlement Revenue
21
921110 01.01.2006 31.12.9999 SettlCost Settlement Costs 21
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Cost element
Valid from Valid to Name Description CElem categ.
Unit meas.
942010 01.01.2006 31.12.9999 Build&MaintBuildings & Maintenance 42
94220001.01.2006 31.12.9999
COPA Assessment
COPA Assessment 42
942020 01.01.2006 31.12.9999 Quality costs Assessment Quality costs
42
943080 01.01.2006 31.12.9999 Consulting Consulting 43 H
943110 01.01.2006 31.12.9999 Pers hrs Personnel hours 43 H
943010 01.01.2006 31.12.9999 Machine hours 1 Machine hours 1 43 H
943020 01.01.2006 31.12.9999 Machine hours 2 Machine hours 2 43 H
943030 01.01.2006 31.12.9999 Setup Production Setup Production 43 H
943040 01.01.2006 31.12.9999 Water Water 43 M3
943050 01.01.2006 31.12.9999 Industry Effluent Industry Effluent 43 M3
943060 01.01.2006 31.12.9999 Environmental Environmental 43 AU
943070 01.01.2006 31.12.9999 Internal Transport Internal Transport 43 AU
943090 01.01.2006 31.12.9999 Development Development 43 H
943100 01.01.2006 31.12.9999 QM Control QM Control 43 H
4. Save your entries.
ResultYou have created the secondary cost elements in Controlling Area 1000.
5.1.3 Text Maintenance Cost Elements Costs
UseTexts are to be maintained in local language. For this it is necessary to logon with this language. See chapter “Text Translation” in this document in order to find out how to translate the texts.
5.1.4 Creating Groups: Cost Elements
UseCost element groups enable the controller to address cost elements in groups by providing the group name instead of single cost element names, such as in customizing or reporting.
5.1.4.1 Cost Element Groups: Header and Text
UseCost element groups are created and texts are maintained.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Element Accounting
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Master Data Cost Element Group Create
Transaction Code KAH1
2. On the Create Cost Element Group: Initial Screen, enter the cost element group and choose Enter.
3. On the Create Cost Element Group: Structure screen, enter the necessary data, and choose Save.
4. Make the following sets of entries:
Cost element group Description
YB_ALL All cost elements
YB1000_CE Cost elements summary Best Practices
10_CE Costs Best Practices
20_CE Rev. / Sales Ded. (Type 11,12)
30_CE Non operating costs
90_CE Statistical Accounts
100_CE Primary costs
200_CE Secondary costs
1100_CE_CE Personnel expenses
1200_CE Production costs materials
1300_CE Utility costs
1400_CE Subcontracting/Third party
1500_CE Changes inventories
1600_CE Purchasing/Inventory differences
1700_CE Administration
1800_CE Buildings and Maintenance
1900_CE Travel costs
2000_CE Taxes
2100_CE Revenues and Sales Deductions (Type 01)
3000_CE Other income/expense
4100_CE Order Settlement
4110_CE Order Settlement Service / Development
4200_CE Result analysis
4300_CE Overhead rate
4400_CE Assessments
4500_CE Activity allocation
5100_CE Revenues (Type 11)
5200_CE Sales deductions (type 12)
6100_CE Non operating revenues
6200_CE Non operating expenses
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Cost element group Description
6300_CE Corporate Taxes
9100_CE Asset Accounting Accounts (category 90)
YBMF_001 Personal related costs
YBMF_002 Raw-/service material consumption costs
YBMF_003 Other Costs
YBMF_004 Other Secondary Costs
ResultYou have created the cost element groups.
5.1.4.2 Cost Element Groups: Values (Cost Elements)
UseThe purpose of this activity is to assign all cost elements to one of the cost element groups.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change
Transaction Code KAH2
2. On the Change Cost Element Group: Initial Screen, enter the cost element group and choose Hierarchy.
3. On the Change Cost Element Group: Structure screen, choose Insert Cost Element.
4. Enter the minimum and the maximum value of cost element range to be assigned.
5. Choose Save.
6. Make the following sets of entries:
Cost Element Group From Value To Value
1100_CE 507000540 507000540
1100_CE 507000600 507000600
1100_CE 507000610 507000610
1100_CE 507000620 507000620
1100_CE 507000630 507000630
1100_CE 507000820 507000820
1100_CE 507000830 507000830
1100_CE 509100100 509100100
1100_CE 509100200 509100200
1100_CE 509100300 509100300
1100_CE 509100400 509100400
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Cost Element Group From Value To Value
1100_CE 509100500 509100500
1100_CE 509100600 509100600
1100_CE 509100700 509100700
1100_CE 509100800 509100800
1100_CE 509100900 509100900
1100_CE 509200100 509200100
1100_CE 509200200 509200200
1100_CE 509200300 509200300
1100_CE 509200310 509200310
1100_CE 509300100 509300100
1100_CE 509300200 509300200
1100_CE 509500100 509500100
1100_CE 514010001 514010001
1200_CE 506000300 506000300
1200_CE 506990400 506990400
1300_CE 506000200 506000200
1300_CE 507000850 507000850
1300_CE 507000880 507000880
1300_CE 507000890 507000890
1500_CE 617030104 617030104
1600_CE 506000400 506000400
1600_CE 506000500 506000500
1700_CE 506000100 506000100
1700_CE 507000200 507000200
1700_CE 507000210 507000210
1700_CE 507000220 507000220
1700_CE 507000240 507000240
1700_CE 507000700 507000700
1700_CE 507000840 507000840
1700_CE 507000860 507000860
1700_CE 508000300 508000300
1700_CE 514020008 514020008
1700_CE 514020009 514020009
1700_CE 514020012 514020012
1700_CE 514020014 514020014
1700_CE 514020015 514020015
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Cost Element Group From Value To Value
1800_CE 507000250 507000250
1800_CE 514020020 514020020
1900_CE 507000900 507000900
2000_CE 507000140 507000140
2000_CE 514020002 514020002
2000_CE 514020006 514020006
2000_CE 514020007 514020007
2000_CE 514020011 514020011
2000_CE 621020100 621020100
2000_CE 621020200 621020200
2000_CE 622000100 622000100
2000_CE 622000200 622000200
2100_CE 514020021 514020021
3000_CE 507000230 507000230
3000_CE 507000300 507000300
3000_CE 507000310 507000310
3000_CE 507000320 507000320
3000_CE 507000400 507000400
3000_CE 507000410 507000410
3000_CE 507000420 507000420
3000_CE 507000430 507000430
3000_CE 507000800 507000800
3000_CE 507000810 507000810
3000_CE 507000870 507000870
3000_CE 508000100 508000100
3000_CE 508000200 508000200
3000_CE 508000500 508000500
3000_CE 514010003 514010003
3000_CE 514020018 514020018
3000_CE 514020019 514020019
3000_CE 617010100 617010100
3000_CE 617020100 617020100
3000_CE 617030100 617030100
3000_CE 617030101 617030101
3000_CE 617030102 617030102
3000_CE 617030103 617030103
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Cost Element Group From Value To Value
3000_CE 617030105 617030105
3000_CE 617030106 617030106
3000_CE 507000230 507000230
3000_CE 507000300 507000300
3000_CE 507000310 507000310
3000_CE 507000320 507000320
3000_CE 507000400 507000400
3000_CE 507000410 507000410
3000_CE 507000420 507000420
3000_CE 507000430 507000430
3000_CE 507000800 507000800
3000_CE 507000810 507000810
3000_CE 507000870 507000870
3000_CE 508000100 508000100
3000_CE 508000200 508000200
3000_CE 508000500 508000500
3000_CE 514010003 514010003
3000_CE 514020018 514020018
3000_CE 514020019 514020019
3000_CE 617010100 617010100
3000_CE 617020100 617020100
3000_CE 617030100 617030100
3000_CE 617030101 617030101
3000_CE 617030102 617030102
3000_CE 617030103 617030103
3000_CE 617030105 617030105
3000_CE 617030106 617030106
3000_CE 617030107 617030107
3000_CE 617030108 617030108
3000_CE 617030109 617030109
3000_CE 619100100 619100100
3000_CE 619200100 619200100
3000_CE 619300100 619300100
3000_CE 621010100 621010100
3000_CE 621030100 621030100
4110_CE 921100 921100
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Cost Element Group From Value To Value
4110_CE 921110 921110
4400_CE 942020 942020
4500_CE 943010 943010
4500_CE 943020 943020
4500_CE 943030 943030
4500_CE 943040 943040
4500_CE 943050 943050
4500_CE 943060 943060
4500_CE 943070 943070
4500_CE 943080 943080
4500_CE 943090 943090
4500_CE 943100 943100
ResultYou have assigned all cost elements to a cost element group.
5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)
UseThe purpose of this activity is to create all remaining cost element groups. The groups are automatically assigned to the cost element hierarchy.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change
Transaction Code KAH2
2. On the Change Cost Element Group: Initial screen, provide the upper level node of the cost element hierarchy (father node) and choose Hierarchy.
3. On the Change Cost Element Group: Structure screen, select the cost element group, and choose Lower Level.
4. Enter the key and the description for the lower level cost element group, and choose Save.
5. Make the following sets of entries:
Cost Element GroupUpper Level
Cost Element GroupLower Level
YB1000_CE 10_CE
YB1000_CE 20_CE
YB1000_CE 30_CE
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Cost Element GroupUpper Level
Cost Element GroupLower Level
YB1000_CE 90_CE
100_CE 1100_CE
100_CE 1200_CE
100_CE 1300_CE
100_CE 1400_CE
100_CE 1500_CE
100_CE 1600_CE
100_CE 1700_CE
100_CE 1800_CE
100_CE 1900_CE
100_CE 2000_CE
100_CE 2100_CE
100_CE 3000_CE
10_CE 100_CE
10_CE 200_CE
200_CE 4100_CE
200_CE 4110_CE
200_CE 4200_CE
200_CE 4300_CE
200_CE 4400_CE
200_CE 4500_CE
20_CE 5100_CE
20_CE 5200_CE
30_CE 6100_CE
30_CE 6200_CE
30_CE 6300_CE
90_CE 9100_CE
YBMF_001 1100_CE
YBMF_002 1200_CE
YBMF_002 1300_CE
YBMF_002 1400_CE
YBMF_002 1500_CE
YBMF_002 1600_CE
YBMF_003 1700_CE
YBMF_003 1800_CE
YBMF_003 1900_CE
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Cost Element GroupUpper Level
Cost Element GroupLower Level
YBMF_003 2000_CE
YBMF_003 3000_CE
YBMF_004 4100_CE
YBMF_004 4300_CE
YBMF_004 4400_CE
YBMF_004 4500_CE
ResultYou have created cost element groups and composed with them a cost element hierarchy.
5.1.4.4 Assigning All Cost Elements to Cost element Group
UseThe purpose of this activity is to create cost element group which contains all cost elements. This group is used in the case if a selection of all cost elements is needed.
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change
Transaction Code KAH2
2. On the Change Cost Element Group: Initial Screen, enter the cost element group BP_ALL, and choose Hierarchy.
3. On the Change Cost Element Group: Structure screen, chooseEdit Cost Element Insert “All Values” in the menu.
4. Save your entries.
ResultAll cost elements are assigned to one cost element group.
5.1.5 Selection Variants (Cost Elements)
UseThe selection variants for program RKKOASEL (select Cost Elements) are created. This program is used for Cost Element reporting.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost
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Elements
Transaction Code KM7V
2. On the ABAP Variants: Initial Screen, enter the variant.
3. Select Values and choose Create.
4. On the Maintain Variant: Report RKKOASEL, Variant screen, make the following entries and save:
Field nameDescription
User action and values Comment
Variant YBMF001
Subobject: Values
Cost Element From 500000000
To 899999999
Subobject: Attributes
Meaning Cost Elements
5.2 Cost Centers and Groups
5.2.1 Creating Standard Hierarchy: Cost Centers
ProcedureCarry out the following steps:
1. Access the activity using one of the following navigation options:
IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area (Choose Activity Screen)
Transaction Code OKKP
2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.
3. On the Change View: “Basic Data” Details screen, make the following entries:
Field name Description User action and values Comment
Controlling Area 1000
CCtr Std. Hierarchy Standard Hierarchy for Cost Centers
0001
Select change See buttom at the right of the field CCtr. Std. Hierarchy
1. On the Standard Hierarchy Cost Center Group Structure screen, enter the text Standard Hierachy Best Practices.
2. Choose Save.
3. Leave the transaction.
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ResultYou have adapted the cost center standard hierarchy.
5.2.2 Creating Cost Centers
UseA cost center is the smallest responsibility area in an enterprise for which costs are planned and accrual of costs is kept track of separately.
PrerequisitesCost center categories must be defined. The cost center standard hierarchy must be created.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Individual Processing Create
Transaction Code KS01
2. On the Create Cost Center: Initial Screen, enter the necessary data and choose Master Data.
3. On the Create Cost Center: Basic Screen, enter the necessary data and save.
Make the following sets of entries:
All Cost Centers are valid from 01.01.2006 to 31.12.9999.
Cost Center NameDescription
PersonResponsible
CC- Cat.
Hier. Area Comp Code
1101Financials & Admin
Financials and Administration SAP W
0001 1000
1201 Purch & Stores 1 Purchasing & Stores - 1 SAP G000
11000
1202 Purch & Stores 2 Purchasing & Stores - 2 SAP G000
11000
1301 Manufacturing - 1 Manufacturing - 1 SAP F 0001
1000
1302 Manufacturing - 2 Manufacturing - 2 SAP F 0001
1000
1321 Services/ Consulting
Servizi / Consulting SAP F 0001
1000
1401 QM Quality management SAP H 0001
1000
1501 R&D Research and development
SAP E 0001
1000
1601 Marketing Marketing SAP 9000
11000
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1602 Sales Sales SAP V000
11000
1701Plant & Maintenance Plant & Maintenance SAP H
0001
1000
1750Build. & Maintenance
Buildings and Maintenace SAP H
0001
1000
1801Other Inc.&Expense
Other Income & Expenses SAP W
0001
1000
1901Customer Service Customer Service SAP V
0001
1000
ResultYou have created cost centers.
5.2.3 Creating Alternative Groups: Cost CentersCost center groups enable the controller to address cost centers by providing the group name instead of single cost center names, for example, in Customizing or reporting. In reporting, this allows an analysis of controlling key figures on an aggregate level.
5.2.3.1 Cost Center Groups: Header and Texts
UseCost center groups are created and texts are maintained.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Create
Transaction Code KSH1
2. On the Create Cost Center Group: Initial Screen, provide Cost Center Group and choose Enter.
3. On the Create Cost Center Group: Structure screen, enter the description in the field which is ready for input (Description) and choose Save.
4. Repeat this step for the following entries:
Cost Center Group Description
0001 Standard Hierachy Best Practices
1000 Germany
110 Shared Services
120 Stores
130 Operations
140 Quality Management
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150 Research and Development
160 Marketing
170 Sales
180 Other Income & Expense
190 Services and consulting
ResultYou have created the cost center groups.
5.2.3.2 Cost Center Groups: Values (Cost Centers)
UseThe purpose of this activity is to assign cost centers to the alternative cost center groups.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change
Transaction Code KSH2
2. On the Change Cost Center Group: Initial Screen, provide cost center group and choose Hierarchy.
3. On the Change Cost Center Group: Structure, choose Insert Cost Center.
4. Provide the minimum and maximum values of the cost center range to be assigned
Make the following sets of entries:
Cost CenterGroup
From Value To Value
0001 1101 1101
0001 1201 1201
0001 1202 1202
0001 1301 1301
0001 1302 1302
0001 1321 1321
0001 1401 1401
0001 1501 1501
0001 1601 1601
0001 1602 1602
0001 1701 1701
0001 1750 1750
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Cost CenterGroup
From Value To Value
0001 1801 1801
0001 1901 1901
110 1101 1101
110 1701 1701
110 1750 1750
120 1201 1201
120 1202 1202
130 1301 1301
130 1302 1302
140 1401 1401
150 1501 1501
160 1601 1601
170 1602 1602
180 1801 1801
190 1901 1901
Choose Save.
ResultYou have assigned cost centers to the alternative cost center groups.
5.2.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups)
UseThe purpose of this activity is to assign the cost center groups one to another to build up an alternative cost center hierarchy.
Procedure1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change
Transaction Code KSH2
2. On the Change Cost Center Group: Initial Screen, enter the upper level node of the cost center hierarchy (father node), and choose Hierarchy.
3. On the Change Cost Center Group: Structure screen, choose Lower Level.
4. Enter the key of the lower level cost center group, and choose Save.
5. Make the following entries:
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Group Upper level Group Lower level
1000 110
1000 120
1000 130
1000 140
1000 150
1000 160
1000 170
1000 180
1000 190
ResultYou have created the alternative cost center hierarchy.
5.2.4 Selection Variants (Cost Center)
UseThe selection variants for program RKKSTSEL (select Cost Center) are created. This program is used for cost center reporting.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost Centers
Transaction Code KM7V
2. On the ABAP Variants: Initial Screen, enter the variant.
3. Select Values and choose Create.
4. On the Maintain Variant: Report RKKSTSEL, Variant Screen, make the following entries and save:
Field name Description User action and values Comment
Variant YBMF001
Subobject: Values
Cost Centers From 1000 (all Cost Centers)
To 9999
Subobject: Attributes
Meaning Cost Centers
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5.3 Creating Statistical Key Figures
UseStatistical key figures are created to show period end closing-related scenarios in cost center accounting.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Statistical Key Figures Individual Processing Create
Transaction Code KK01
2. On the Create Statistical Key Figure: Initial Screen, enter the necessary data and choose Master Data.
3. On the Create Statistical Key Figure: Basic Screen, enter the necessary data and save.
Make the following sets of entries:
Statistical Key Figure
Name Stat. key fig. UnM
Key Fig Category
1001 Number of employees PC Fixed Value
1002 Area in square metres M2 Fixed Value
The Name is the name of statistical base; the Stat. key. Fig. UnM is the unit for the statistical key figure; the Key Fig Category determines whether the value of the key figure should be fixed for each month or summarized to a total value.
ResultYou have created statistical key figures.
5.4 Creating Activity Types
UseActivity types are used for cost center allocations and other logistic scenarios (e.g. production).
PrerequisitesAllocation cost elements (cost element category ‘43’) must have been defined.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Cost Center Accounting Master Data Activity Type Individual Processing Create
Transaction Code KL01
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2. On the Create Activity Type: Initial Screen, enter the necessary data and choose Master Data.
3. On the Create Activity Type: Basic Screen, enter the necessary data and save.
Make the following sets of entries:
All activity types are valid from 01.01.2006 to 31.12.9999.
Activity Type
Name DescriptionActivity Unit
CC Categories
ATyp Category
AllocationCost Element
PriceIndicator
1 Machine hours 1
Machine hours 1
H * 1 943010 1
10 QM Control
Costs Quality Management Control
H * 1 943100 1
101 Service Standard
Service Standard
H * 1 943110 1
102 Service Specialist
Service Specialist
H * 1 943110 1
11 Pers. Hours
Personnel Hours
H * 1 943110 1
2 Machine hours 2
Machine hours 2
H * 1 943020 1
3 Setup Production
Setup Production
H * 1 943030 1
4 Water Water M3 * 1 943040 1
5 Industry effluent
Industry effluent
M3 * 1 943050 1
6 Environmental
Environmental
AU * 1 943060 1
7 Internal transport
Internal transport
AU * 1 943070 1
8 Consulting
Consulting H * 1 943080 1
9 Developing
Developing H * 1 943090 1
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4. Save your entries.
CCtr categories are the Valid Cost Center Categories, A Type Category refers to the Activity Type Category and the Price Indicator is the Price Indicator Calculate Allocation Price.
ResultYou have created activity types.
5.5 Creating Internal Order
UseInternal orders are created for use in the CO area.
Internal order for accrual calculation
Prerequisites Order type Y9A0
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
SAP Menu Accounting Controlling Internal Orders Master Data Special Functions Order Create
Transaction Code KO01
2. On the Create Internal Order: Initial Screen, enter the order type Y9A0 and choose Master Data.
3. On the Create Internal Order: Master Data screen, choose the Assignments tab page and enter the necessary data.
Order Description Company Code
Object Class
9A0000000001 Accrual order 1000 Overhead
4. Choose save.
ResultYou have created the internal orders.
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6 Configuration with Use of CO Master Data
6.1 Actual Postings
6.1.1 Editing Automatic Account Assignment - Defining Account Assignment
UseWhen you create accounting postings, the system proposes a corresponding cost accounting-relevant object if a default account assignment is configured for the account involved.
You could use, for example, the default account assignment for the following business transactions:
Transferring price differences posted in Purchasing as the result of different prices during invoice receipt
Revaluating material stocks
Transferring inventory differences
If you use the Logistics components, it makes sense to use the default account assignment for those cost elements that are automatically posted to from the Logistics modules (logistical income statement accounts).
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment
Transaction Code OKB9
2. On the Change View “Default account assignment”: Overview screen, choose New Entries.
3. On the New Entries: Overview of Added Entries screen, make the following entries:
CoCdCompany Code
Cost Elem.Cost Element
Cost Ctr Cost Center
Acct. assignment detail
1000 506000300 1201
1000 506990400 1201
1000 507000200 1201
1000 507000210 1201
1000 507000220 1201
1000 507000230 1201
1000 507000240 1201
1000 507000250 1201
1000 507000300 1201
1000 507000310 1201
1000 507000320 1201
1000 507000800 1201
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CoCdCompany Code
Cost Elem.Cost Element
Cost Ctr Cost Center
Acct. assignment detail
1000 514020004 1201
1000 514020017 1201
1000 514020018 1201
1000 514020019 1201
1000 514020020 1201
1000 514020021 1201
1000 514020022 1201
1000 514020060 1201
1000 617030104 1201
1000 617030105 1201
4. Save your settings.
ResultYou have defined automatic account assignment for reasonable accounts.
6.1.2 Editing Automatic Account Assignment- Details per valuation area
UseIf valuation area is mandatory is set in previous step, cost centers are to be assigned on valuation area level.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment
Transaction Code OKB9
2. On the Change View “Default account assignment”: Overview screen, select the cost element and choose Detail per business area/valuation area.
3. On the Change View: “Detail per business area/valuation area”: Overview screen, select New Entries.
4. Make the following entries and save:
CoCdCompany Code
Cost Elem.Cost Element
ValA Valuation Area
Cost Ctr Cost Center
1000 ……. ……. …….
5. Save your settings.
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6.2 Accrual Calculation
6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan)
UseThere are costs that occur only once a year, although they are incurred throughout all periods of a year. Accrual calculation provides for an even distribution of such costs over all periods.
You must define accrual parameters. These parameters are usually identical for the plan accrual and the actual accrual.
You define an overhead percentage rate for accruing the additional employee benefit costs. Reference cost elements are the costs for wages and salaries. The accrued costs are credited to an order with category Y9A0 (Internal orders: Accrual).
PrerequisitesCost elements used for accrual by surcharge:
Cost Element Description Cost Element Category
Valid from To
509100300 Salaries & Wages 3 01.01.2006 31.12.9999
509100301 Salaries & Wages – UnaTantum
3 01.01.2006 31.12.9999
509100302 MISC.PERSONNEL COSTS 3 01.01.2006 31.12.9999
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Planning Planning Aids Accrual Calculation Percentage Method Maintain Overhead Structure
Transaction Code KSAZ
2. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose Create Overhead structure (F7)
3. In the following dialog box, make the following entries:
Field name Description User action and values Comment
Overhead Structure
YBL
Description Sum wages and salaries
4. Choose Save.
5. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, create the following entries:
Row Base O/H rate Description From To Credit
110 Y-B1 Wages
120 Y-B2 Salaries
190 Sum wages and salaries 110 120
210 Y-Z1 Vacation bonus paid 110 110 Y11
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220 Y-Z2 Yearly bonus 190 190 Y12
230 Y-Z3 Misc. Personnel Costs 190 190 Y13
If you create the O/H rate choose Dependency Controlling Area/Overhead Type 1000.
6. Select row and choose Goto Calculation Base or double-click the selected Base entry.
7. Now you have to define the details of the calculation base. Double-click the calculation base and make the following entries:
Base From Cost Element To Cost Element
Y-B1 507000540 507000540
Y-B2 509100100 509200200
8. Save your entries.
9. Choose Goto Overhead rate, or double-click the selected O/H rate entry.
10. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, make the following entries:
CO Area O/H rate
Dependency Valid from
Valid to
Plan overhead
Act. Overhead*
1000 Y-Z1 Controlling area/overhead type
01. current year
12. current year + 15
3% 3%
1000 Y-Z2 Controlling area/overhead type
01. current year
12. current year + 15
3% 3%
1000 Y-Z3 Controlling area/overhead type
01. current year
12. current year + 15
3% 3%
The overhead rates have been selected at random and do not correspond to genuine requirements.
Overhead rates cannot be transported and have to be maintained manually in Customizing.
11. Save your entries.
12. Choose Goto Credit or double-click on the selected credit entry.
13. On the Maintain CO-OM Accrual Calculation: Credit – Detail screen, make the following entries:
Controlling
Area
Company Code
Credit Description Valid to
Cost Element
Order
1000 1000 Y11 Vacation bonus paid
12. current year +
509100301 9A0000000001
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Controlling
Area
Company Code
Credit Description Valid to
Cost Element
Order
15
1000 1000 Y12 Yearly bonus
12. current year + 15
509100300 9A0000000001
1000 1000 Y13 Misc. Personnel Costs
12. current year + 15
509100302 9A0000000001
14. Save your entries.
ResultThe overhead structure has been defined.
6.2.2 Maintaining Overhead Structure - Base Determination
UseFor using plan and actual accrual calculation you have to assign the overhead structure to a controlling area.
ProcedureCarry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Accrual Calculation Percentage Method Maintain Overhead Structure
Transaction Code KSAZ
2. Select the Overhead Structure YBL and choose Select Assignments (F5).
3. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose following.
4. Mark ‘Actual accrual’ .Continue
valid from 01.01. current year
valid to 31.12. current year+15
overhead structure : YBL
5. Save the entries.
6. Repeat steps 2 to 3 for Assignment Plan accrual
7. Save the entries.
ResultThe overhead structure is defined.
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6.3 Assessment
6.3.1 Defining Assessment Plan
UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.
The following cycles have been defined for the plan assessment:
Cycle Segment Sender Tracing Factor Receiver
Y_P020
Ass. shared facility (plan)
100
buildings & maintenance cost
1750
BUILD. & MAINTENANCE
Area in square metres
Stat.key figure 1002
Cost center
group 1000
(1750 and 1801 set to factor 0%)
PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.
Cost Element Description
942010 Buildings & Maintenance
Procedure: Cycle Y_P020Carry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Planning Allocations Assessment Define Assessment
Transaction Code KSU7
2. On the Create Plan Assessment Cycle: Initial screen, make the following entries:
Field name Description User actions and values Comment
Cycle Y_P020
Start Date 01.01. current year Example
3. On the Create Plan Assessment Cycle: Header Data screen, enter the following data:
Field name Description User actions and values Comment
Controlling Area 1000
Cycle Y_P020
Start Date From 01.01. current year Example
Start Date To 31.12. 2099 Example
Text Ass. shared facility (plan)
Indicator: Iterative
Not Set
Object Currency Set
Version Version 2
4. Choose Attach Segment.
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SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide
5. On the Create Plan Assessment Cycle: Segment screen, under segment header data, make the following entries:
Segment Name Text
100 buildings & maintenance cost
Segment Assessment CEle
Sender rule Share % Plan value origin
100 942010 Posted amounts 100,00 set
Segment Receiver rule var.portion type
scale neg. tracing fact.
100 Variable portions Plan Stat key figures
No scaling
Segment Sender Cost Center from
Sender Cost Element from
Receiver Cost Center group
100 1750 10_CE 1000
Segment Share % Plan value origin
Version From
100 100,00 Set 2
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9. On the Create Plan Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:
Segment Var.portion type Scale neg. tracing fact.
Stat. key figure from
100 Plan Stat Key Figures No scaling 1002
10. On the Create Plan Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries:
11. Make the following sets of entries for all segments (example data):
Cost Center FactorSegment 100
Other segments
1101 100
1201 100
1202 100
1301 100
1302 100
1401 100
1501 100
1601 100
1602 100
1701 100
1750 0
1801 0
1901 100
12. Save your entries.
ResultYou have defined the plan assessment cycles Y_P020.
6.3.2 Defining Assessment Actual
UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.
.
The following cycles have been defined for the plan assessment:
Cycle Segment Sender Tracing Factor Receiver
Y_A020
Ass. shared facility (actual)
100
buildings & maintenance cost
1750
BUILD. & MAINTENANCE
“Area in square metres”
Stat.key figure 1002
Cost center
group 1000
(1750 and 1801 set to factor 0%)
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SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide
PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.
Cost Element Description
942010 Buildings & Maintenance
Procedure: Cycle Y_A020Carry out the following steps:
1. Access the activity using the following navigation options:
IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Assessment Maintain Assessment Create Actual Assessment
Transaction Code KSU1
2. On the Create Actual Assessment Cycle: Initial screen, make the following entries:
Field name Description User actions and values Comment
Cycle Y_A020
Start Date 01.01. current year Example
3. On the Create Actual Assessment Cycle: Header Data screen, enter the following data:
Field name Description User actions and values Comment
Controlling Area 1000
Cycle Y_A020
Start Date From 01.01. current year Example
Start Date To 31.12. 2099 Example
Text Ass. shared facility (actual)
Indicator: Iterative
Not Set
Object Currency Set
4. Choose Attach Segment.
5. On the Create Actual Assessment Cycle: Segment screen, under segment header data, make the following entries:
Segment Name Text
100 buildings & maintenance cost
6. On the Create Actual Assessment Cycle: Segment screen, under the Segment header tab page, make the following entries:
Segment Assessment CEle
Sender rule Share % Actual value origin
100 942010 Posted amounts 100,00 set
Segment Receiver rule var.portion type
scale neg. tracing fact.
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SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide
100 Variable portions Actual Stat key figures
No scaling
7. On the Create Actual Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries:
Segment Sender Cost Center from
Sender Cost Element from
Receiver Cost Center group
100 1750 10_CE 1000
8. On the Create Actual Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries:
Segment Share % Actual value origin
Version From
100 100,00 Set 0
9. On the Create Actual Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:
Segment Var.portion type Scale neg. tracing fact.
Stat. key figure from
100 Actual Stat Key Figures No scaling 1002
10. On the Create Actual Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries:
Make the following sets of entries for all segments (example data):
Cost Center FactorSegment 100
Other segments
1101 100
1201 100
1202 100
1301 100
1302 100
1401 100
1501 100
1601 100
1602 100
1701 100
1750 0
1801 0
1901 100
11. Save your entries.
ResultYou have defined the plan assessment cycles Y_A020.
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