RelocationAllowancePaymentGuidelinesandForm

The following guidelines list the steps and related information to process a request for RelocationAllowance Payments through Payroll Services. Page 2 of this document is the form departments willcomplete and submit to Payroll Services for the payment request. No supporting documentation isrequiredasanattachmenttotheform.

1. Submittherequiredpaymentformcalled“RelocationAllowancePayment”(Page2ofthisdocument).2. Relocation allowances will be processed after an employee has received their first payroll for

employment.3. Allemployeerelocationexpensesmustbepaidfromlocalfunds.Nostatefundsmaybeused.4. Paymentswillbeprocessedonthenextscheduledpaydate.5. FederalIncomeTaxwillbecomputedatthe22%supplementalpaymentrateinadditiontoFICA

deductionsat7.65%a. Thepaymentrequestformallowsthedepartmenttodetermineifthepaymentistobe“Grossed‐

Up”fortaxpurposes.Thisisnotarequirement.6. IRSconsidersallowancesasWagesandthereforewillbereportedinBox1ontheirW‐2.7. RelocationAllowancePaymentsarenotsubjecttoretirementinaccordancewithTexas Administrative

CodeChapter25.6(a)(5)(A).8. Nopaymentswillbemadedirectlytomovingcompanies,hotels,oranyothervendorsproviding

moving,travelorhousehuntingservices.Thisrestrictionisapplicabletopaymentsmadeonthe paymentortravelcards.

9. Receiptsarenotrequiredfor‘allowances’.10. The payment of Relocation Allowance Payments has no impact on temporary housing, which is

alreadyprocessedastaxable.

PAYROLL SERVICES

NOGROSSUP

RelocationAllowancePaymentPrivacyNotice:StateLawrequiresthatyoubeinformedthatyouareentitledto:(1)requesttobeinformedabouttheinformationcollectedaboutyourselfonthisform(withafewexceptionsasprovidedbylaw);(2)receiveandreviewthatinformation;and(3)havetheinformationcorrectedatnocharge.Torequestthisinformation,contactthePayrollOfficeusingtheinformationatthebottomofthisform.INSTRUCTIONS:This form is to be used in computing payments to employees for relocation purposes. Complete the highlighted fields below.Departmentswhoarepayingthetaxesonbehalfoftheemployeewillnote"Yes"usingthe"DepartmentPaysTaxes"boxbelow.StateFundsmaynotbeused.PaymentswillbemadeviapapercheckunlessaDirectDepositFormisonfile. Nosupportingdocumentationisrequiredasanattachmenttothisform.

NOTE:

TheonlydeductionstakenareFITat22%,OASIat6.2%,andOAHIat1.45%.UIN LastName First Name PIN PayCode

79 

SystemPart AccountNumber(StateFundsmaynotbeused) SupportAccount AccountingAnalysis ObjectCode

1926 

PaymentAmount

DepartmentPaysTaxes?

GrossUpAmountifDeptpaystaxes(CheckifYes)

NO GROSS UP

COMMENTS:

UnitHeadSignature Administrative Signature

Date Date

SRSSignature–requiredifusinggrantfunds

Date

SubmitcompletedformtoPayrollvia: Email:payroll@tamuk.edu

ForQuestionsCall:361-593-4208

PAYROLL SERVICES