Proposed 2014-2015 Biennial BudgetJuly 1, 2013 Through June 30, 2015
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West Linn At A Crossroads
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Council Goals Are Fully Funded
Economic Development Projects
Aquatic Community Center Next Steps
Blue Heron Project
Master Trails Plan/Transportation System Plan
West Linn Centennial Birthday Party
Remember:– Budget is a snapshot in time
– There are many moving parts in a municipal agency
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Many Important Items Are Not Funded
Adult Community Center additionRobinwood Station upgradesInfrastructure Resiliency AssessmentMcLean House upgradesCommunications staffFull-time Parks & Recreation DirectorFull-time Human Resources DirectorFull-time Chief Financial OfficerFull-time Adult Community Center CoordinatorCity Hall safety improvementsWater Master Plan projectsTransportation System Plan projectsMunicipal Court securityNo assistance for Economic Development Director
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Financial Realities
PERS rates
Property tax receipts
Health care costs
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Inclusive Budget Process
Community Values Forum
Budget Evaluation & Efficiencies Task Force
Community survey
Online forum
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Budget Overview
Balanced budget at $89.9 million for biennium.– FY 2014: $56,483,000
– FY 2015: $46,027,000
$18.6 million for capital projects.
Reduction to 124.33 FTEs.– A 6.4 percent reduction from current biennium.
Budgeted reserves at $10.3 million.– An increase of $646,000 from current biennium.
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Employee Costs
Strive to control rising employee costs:– All management positions pay 10 percent of health care costs.
– All management and police positions have a reduced prescription component of health plans.
– Ongoing negotiations on these items with other represented staff.
Staff allocation goals:– Voluntary attrition
– Link staffing levels to requirements/tasks of the agency
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FTEs Per Capita (Per 1,000)
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 4.40
4.60
4.80
5.00
5.20
5.40
5.60
5.80
6.00
Number of FTEs per Capita (per 1,000)
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Number of FTEs by City
West Linn
Milwaukie
Oregon City
Wilsonville
Tigard
Lake Oswego
-
50
100
150
200
250
300
350
400
Number of City Employees by City (FTEs)
FTEs for comparable services Additional FTEs for Transit Additional FTEs for Fire/911/Other
138
180 187
254
362
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Staffing Levels Will Change
Positions eliminated:– Communications/Project Coordinator
– GIS Specialist
– Senior Planner
– Senior Librarian
– Police Captain
– Police Officer
Positions reduced:– Half-time HR Director
– Half-time Court Administrator
– Half-time Parks & Recreation Director
– Half-time Adult Community Center Coordinator
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Staffing Levels Will Change
Hours reduced:– Two Associate Planners
– One Accounting Specialist
Layoff:– Civil Engineer
FTEs reduced:– 124.33 FTEs in proposed budget
– Reduction of 8.5 FTE from current year (6.4 percent)
– Reduction of 15.3 FTE from 2009-2011 budget (11.0 percent)
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Widespread Effect of FTE Reductions
Communications
Community events
Reorganizations
Focus only on City Council goals
Briefer reports
Streamlined codes and regulations
Reprioritized citizen requests
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General Fund
City Council– $200,000 reduction in outsourced legal fees
City Manager’s Office– Decreased emphasis on communications
– Addition of Assistant City Attorney position
Economic Development– Full-time Economic Development Director and part-time intern
– $200,000 for Arch Bridge Master Plan
Communications– Elimination of the department due to move to MACC
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General Fund
Human Resources– Half-time HR Director
Finance– Chief Financial Officer will continue in an advisory role to City of Milwaukie
– Transfer of Payroll & Benefits Administrator to HR
– Reduction in hours of Accounting Specialist to reflect updated payment software
Information Technology– $100,000 in savings for copier and telephone services
– Outsourced IT leadership
– Sharing Network Administrator position with City of Milwaukie
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General Fund
Municipal Court– Half-time Court Administrator position
Public Works Support Services– Layoff of a Civil Engineer
– Moving to in-house project design, when possible
Non-Departmental– The only “discretionary” funding in the General Fund not tied to operations
• $30,000 = Willamette Falls Heritage Area Coalition• $40,000 = Community grants• $22,000 = Neighborhood Associations• $10,000 = Sustainability plan update• $40,000 = Energy efficient facility work• $828,000 = FFCO debt service
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Public Safety Fund
Reduction in number of sworn officers– 1.0 Captain
– 1.0 Police Officer
Police Station project completed this biennium
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Library Fund
Reduction in library management positions– 2.0 Senior Librarian positions
Capital projects funded from Library District capital grant funds
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Parks & Recreation Fund
Five percent rate increase for Parks Maintenance Fee
Half-time Parks & Recreation Director
Half-time Adult Community Center coordinator
Funding for the West Linn Centennial Birthday Party in August 2013
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Planning Fund
Reduction in hours for current planning staff– Two current planners reduced to 0.5 FTE status
Focus this biennium on long range planning:– Transportation System Plan
– Blue Heron
An emphasis on economic development:– Assistance to Economic Development Department
– Assistance with Arch Bridge Master Planning Project
And, streamlining development review process
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Transportation/Streets Fund
Five percent rate increase for Street Maintenance Fee
Intersection improvements at Rosemont/Salamo/Santa Anita
$200,000 in SDC Fund for bike and pedestrian improvements
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Water Fund
Five percent rate increase for Water
Still fall hundreds of thousands of dollars short to adequately maintain system
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Environmental Services Fund
Five percent rate increase for Storm and Sewer
Increased staffing to reflect need for more operations crew in the field
Moving street sweeping in-house
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Fiscal Policies & Reserves
No changes in fiscal policies
Budget includes sufficient reserves per these policies
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West Linn Pride
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Thank you
Community Values Forum– Jim Boyle– Thomas Griffith– Lewis McCoy– Jim Morton– Aalok Shah– Jerry Switzer– Bruce Tribken
Budget Evaluation & Efficiencies Task Force– Gill Bjerg– Jim Clark– Neil Hennelly– Sara Javoronok– Tyler Mowreader– Brad Painter– Elaine Spence– Jim Whynot– Tarra Wiencken– Teresa Zak
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Reminder: Upcoming Meetings
Monday, April 29 @ 6:00 p.m.
Monday, May 6 @ 6:00 p.m.