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Inventory Management and Bar-code Implementation
Ella Herrera Prantilla
TT Chang Genetic Resources Center
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Genebank Information SystemIRRI-GRIMS
What is IRRI-GRIMS?
• IRRI-Genetic Resources Information Management System
• Functionalities are based on International Rice Genebank Collection Information System (IRGCIS), except that:
– It uses ICIS schema (GMS, IMS and DMS).– It uses database backend independent IDE (Borland Delphi 2000).– New features/ functionalities are added and/or modified to adopt to
changing (genebank) users’ requirements.– ICIS applications are called within the program (i.e. no need to launch the
ICIS Launcher to open SetGen, for example).
• Assists genebank staff to systematically perform their day-to-day activities and operations
– Performs germplasm associated operations inside the genebank and outside the field
What does IRRI-GRIMS do?
• Seed Acquisition– maintaining and making available of detailed information about sample’s origin and its main
characteristics (passport data); processing of incoming sample; assigning of IRGC accession number; and determining the MLS status
• Seed Characterization– management of observed morphological and agronomic traits, as well as reactions to biotic
and abiotic stresses, of acccessions
• Seed Multiplication– periodically rejuvenating and increasing of the accessions by monitoring the seed stock and
viability
• Seed Management– Inventory management; storing and maintaining the accessions in a cold store rooms and
sending of backup duplicates to NCGRP and Svalbard– periodically monitoring of seed viability
• System Administration– Database manager’s interface in managing the user interfaces (i.e. Grant and revoke access
to specific interface)
ATRIBUTS
PK,I1 AID
FK1,I5 GIDFK2,I3 ATYPEI4 AUID AVALI2 ALOCN AREF ADATEFK3 USERID
GERMPLSM
PK GID
I6 METHN GNPGSI2 GPID1I3 GPID2I4 GERMUIDI5 LGIDI1 GLOCN GDATE GREF GRPLCEI7 MGID
LISTNMS
PK,I1 LISTID
LISTNAME LISTDATE LISTTYPEI2 LISTUID LISTDESCI1 LHIERARCHY LISTSTATUS
LISTDATA
PK,FK1,I2,I1 LISTIDPK LRECID
FK2,I1 GIDI2 ENTRYID ENTRYCD SOURCE DESIG GRPNAMEI2,I1 LRSTATUS
IMS_LOT
PK,I3 LOTID
I6 USERID ETYPEI1 EIDI2 LOCIDI4 SCALEID STATUS COMMENTSI5 SOURCEIDFK1 GID
IMS_TRANSACTION
PK,I5 TRNIDPK,FK1,I1 LOTID
I6 USERID TRNDATE TRNSTAT TRNQTY COMMENTS CMTDATA SOURCETYPEI4 SOURCEIDI3 RECORDID PREVAMOUNTI2 PERSONID
NAMES
PK NID
FK1,I1 GID NTYPE NSTAT NUID NVAL NLOCN NDATE NREF
METHODS
PK MID
MTYPE MGRPI2 MCODE MNAME MDESC MREF MPRGN MFPRG MATTR GENEQI3 MUIDI1 LMID MDATE
LOCATION
PK LOCID
LTYPE NLLP LNAME LABBRI4 SNL3IDI3 SNL2IDI2 SNL1IDI1 CNTRYID LRPLCE
USERS
PK USERID
I1 INSTALID USTATUS UACCESS UTYPE UNAME UPSWDI2 PERSONID ADATE CDATE
UDFLDS
PK FLDNO
FTABLE FTYPEI1 FCODE FNAME FFMT FDESC LFLDNOI2 FUID FDATEI3 SCALEID
Passport data
Names
Inventory data
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Inventory Management
Base Collection
• 2 tin cans are made per accession.
• 60 grams/ tin
*No actual weight measurement for base collection until GPG1.
Active Collection
Aluminum foil bags (bulk)
Aluminum packets (10grams)
- for distribution
Equipment
• 2 units Mettler Toledo Weighing Balance• Mettler Toledo Balance Link Software• 2 units Parallel Cable
– Used to connect the Weighing Balance and the computer
• 4 units Symbol LS2200 Barcode Scanner• 590,000 CILS labels (Computer
Imprintable Labels Systems) – Approx. 21,800 A4 sheets (27 labels / sheet)– Customized to withstand changing temperature and
humidity for more than 100yrs
• LaserJet Printer
Barcode Label
LOTID
Register the donor info of the incoming batch of seed
Create temporary acc IDRegister passport info
Process seed for initial seedincrease
Monitor samples in the fieldCheck viability and harvest
Passed? Create accessionPassed
When do we create a seed lot?Acquisition
Fail
CREATE SEED LOT
Select planting material based on viability, species, and current stock
Withdraw seeds
Monitor samples in the fieldCheck viability and harvest
Passed?Passed
Fail
CREATE SEED LOT
When to create a seed lot?Seed increase
Use of Barcode TechnologyBASE Collection
Summary• Started in September 2005.
• Complete inventory and data cleaning are made possible during GPG1 funded barcoding activity.
Limitations
• Seed movement and tracking within and outside organizational unit are still not documented by the application.
• Experimental data in the field are still being recorded using paper and pencil, not through handheld device.
Plans
• Extend the scope of barcode technology to include field operations, seed health testing, and seed distribution
Presentation Title Goes Here …presentation subtitle. Thank you