Parts of the Record Book
• Oklahoma Report Form (mostly quantitative)– Section I-A – Project Work
– What have you done in this project?– 2 pages
– Section I-B – Lessons Learned– What have you learned in this project?– 1 page
– Section II – Leadership Experiences– 2 pages
– Section III – Citizenship Experiences– 2 pages
– Section IV – 4-H Awards– ½ page
– Section V – Non-4-H Experiences– ½ page
• 4-H Story (More qualitative than quantitative)• up to 6 pages
• Photo section • Up to 3 pages, except for the Photography Project
Oklahoma 4-H Report Form
• Designed to report facts and figures– Based on linked text boxes– When the end of the field is reached, no more
information will be displayed
Section I-A Project Work
• 4-H Project Work – 15 points– Concise summary of work done as a 4-H member in the project– Should show growth in number and complexity of activities
• Other Project Work – 5 points– Summary or examples of how 4-H knowledge, skills and project
work were applied in other organizations and/or settings– Other Project Work DOES NOT mean you add work you have
done in other 4-H projects – it refers to work you’ve done related to your project in other organizations and/or settings
Statements
Charts and Narratives
Other Project Work
Section 1-B – Learning Experiences• Reflect age-appropriate knowledge and
skills
• Show growth in technical expertise and skill
• Generally listed in chronological order
• Relate to project objectives – some objectives can only be met by “learning by doing”
Learning – specific and progressive
• 4-H Leadership – 15 points– Relates directly to the project reported.– Projects led, organized or assisted.– 4-H is visible as “lead” organization.
• Other Leadership – 5 points• Leadership in other 4-H projects.• Use of 4-H Leadership skills to benefit
other organizations/groups.
Section II – Leadership Experiences
What is Leadership?
• Helping an individual on a one-to-one basis.• Helping several individuals with a project in a group
situation (presenting a workshop, demo or speech).• Helping individuals learn through project promotion
(displays, distributing literature).• Planning, organizing, implementing and evaluating a
program or activity.• Serving as leader for a project club or regular club.• Serving as a committee chairman or officer.• Representing your group at a leadership
conference (State 4-H Roundup, D.C. Trip, etc.)
Leadership is probably not…
• Exhibiting at the fair (Project Work)
• Setting up chairs for an event (perhaps Citizenship)
• Giving a speech or demonstration (unless others are being taught how to give a speech)
Considerations:
• Try to have a balance between “project leadership” and “other leadership.”
4-H Leadership Non-4-H LeadershipOrganized a 4-H beef project Reporter for Oklahoma Junior
club; conducted 4 meetings a year. Angus Association.
Led tote bag sewing workshop for 1st Assisted Family and Consumeryear 4-H members. Science instructor in 8th grade
sewing class.
Leadership – Grouped by years or type of activity.
Section III - Citizenship Experiences
• 4-H Citizenship – 15 points– Community service projects/activities related to the project
reported that are organized by/through 4-H– Individual service activities representing 4-H
• Other Citizenship – 5 points– Community Service related to other 4-H projects– Community projects organized by other groups
What is Citizenship?
• Participation in service learning activities• Activities that foster greater understanding of community
issues• Donations, community fund raisers, food or clothing
drives etc.• Involvement in special causes – Heart Association or
Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc.
• Remember, true citizenship is not just picking up trash – it takes the 4-H’er to a higher level of maturity, creativity and understanding
Citizenship is probably not…
• Teaching a workshop (leadership)
• Giving a talk or demonstration (unless the purpose is to get support for a service project)
• 4-H Citizenship is not what you do as a member of your church youth group (but could be reported as other citizenship)
Leadership vs. Citizenship
• Dozens of record books each year confuse these terms
• When you are leading or organizing a project, it goes in leadership, even if you are leading a community service project
• Examples:– Leadership
• Organized a calendar drive for two nursing homes
– Citizenship• Donated 15 calendars to calendar drive for two
nursing homes
Citizenship Separate “4-H” from “other”
Section IV – Awards
• 5 points of overall score
• Project-related 4-H accomplishments
• Significant awards/trips
• OK to summarize or group similar types of recognition
• Not to exceed ½ page
• May be chronological or in order of importance
Section V – Non-4-H Experiences• 5 points of overall score• Include all significant participation in
groups/activities outside of 4-H– If project-related activities have been reported in other
sections, do not repeat
• Show important awards/participation in other organizations
• Summarize or group similar types of recognition• Not to exceed ½ page
Awards/Other Activities
The 4-H Story – 15 points
• Project Growth – 5 points– Document change over time in skill, ability, numbers, etc.
• Personal Growth – 5 points– Examples of how 4-H and this project have impacted the
member and others
• Application of 4-H knowledge and skills – 5 points – Examples of leadership and service and application of skills in
other settings
The 4-H Story
• Complements the facts in the Oklahoma Report Form• Shares the member’s feelings• Tells who, what, when, where, why and how the facts
in the ORF came to be • Must be double spaced• Must be no more than 6 pages
Photo Section – 5 points• Suggested Pictures
– 1 page of project work – 1 page of leadership activities– 1 page of citizenship activitiesPhotography books only –
up to 10 additional pages to illustrate technique/skill
• 3-4 pictures per page – Up to 6 pictures if digitally cropped and captions printed as one
unit
• Descriptive Captions
• Attractive Presentation– If digitally creating your photo pages,
DO NOT DISTORT PHOTOS!
A good photo section:
• Shows member engaged in a variety of activities– Action pictures are always best!
• Illustrates growth by showing member at different ages• Uses good captions
– Avoid starting each caption with “Here I am….”; “I am….”; or “This is me doing…”
– Don’t state the obvious. Explain what is going on and how it affected your project.
– Don’t repeat yourself in the same caption. Remember, your space is limited.
– Do not write as if you are talking about yourself to someone else. • For example: “David is shown planting a test plot of corn,”
sounds strange if you are David.