Case Study - Education
The ChallengeJBU had two existing print management systems in place and a wide variety of print devices in use. A project to introduce new Toshiba MFPs seemed an ideal time to upgrade print management to allow usage tracking and chargeback.
JBU wanted to:• Moveawayfromdepartmentspurchasingtheirownprintsupplies,centralizingprocurement
for better pricing and easier management• Updateitssixyearsoldapproachtoprintmanagement• Introduceapay-as-you-gomodelforstudentprinting,andstreamlinedepartmental
chargeback for faculty members.
The SolutionJBU performed in-depth trial evaluations of PaperCut and two other print management solutions. ItselectedPaperCutforitshighperformanceincriticalareasincluding:• Easeofuse• Simpleandfastdeployment• StrongintegrationintoMFPsincludingthenewToshibadevices• OpenAPI• FastROI.
InimplementingPaperCut,JBUITstaffreevaluateditsapproachtoprintpolicies–overdueaftersixyearswithoutchange!PaperCutwasfirstrolledouttosupportthenewToshibaMFPs,andthenextendedtocoverprintmanagementforstaffandfaculty,thentostudents.
PaperCut needed to support a range of client devices including Windows and Macintosh desktops andlaptops,someconnectedtoanActiveDirectorydomainandsomerunninginamulti-user,single sign-on environment.
StrongIntegrationtheKeyJohn Brown UniversityForJohnBrownUniversity(JBU),PaperCutisnotonlyslashingprintcosts,butsupportingrationalizationofthenumberofdevicesacrosscampusandcentralizationofconsumables purchasing.
Foundedin1919,JohnBrownUniversity(JBU)isaprivate,interdenominational,ChristianliberalartscollegeinSiloamSprings,Arkansas.Today,JBUisaneducationalleaderofferingtraditionalundergraduatedegrees,graduateandonlinelearning programs to students from across the globe.
Support for thefull range of printand user devices
Significantcost savingsfrom reducingthe number ofdevices
Simplestadministration,reduced management time,improveddevice access
www.papercut-mf.com
PaperCut - Save your budget while you save the environment
John Brown University
How PaperCut Helped Faculty and staff now have their printing charged to their department at a per-page rate. This automated and simple chargeback removes the need for departments to purchase their own print consumables for cost allocation – instead, purchasing is now centralized through theITdepartment.
Studentshaveaprintquotaassignedpersemester,andthenmustaddtotheirbalancethroughthe PaperCut Pay Stations if required.
For IT staff, replacing two print management solutions with PaperCut provides simpleradministration.ThePaperCutimplementationcoversmoredevicesthantheprevioussolutions,andisfuture-proofastheuniversity’sfleetofdeviceschanges.
What’s Next with PaperCut?JBUwillcontinuetoimplementPaperCuttomanageallprintersintheorganizationandreducethetotalnumberofprinterdevicesoncampus.Ithasalreadyreducedthenumberofdevicesbyalmost 5% without adversely affecting the print services available to staff and students.
PaperCut ConfigurationSummary
PRODUCT:
PaperCut MF
InSTAllED:
2010-2011
USERS:
2500 students 350 staff
GRAySCAlEPRInTERS:
40
COlORPRInTERS:
110
COnFIGURATIOn:
PRIMARySERvER:
Microsoft Windows 2008
R2serverwithMSSQlonseparate virtual server
SECOnDARySERvERS:
None
WORKSTATIOnS:
Windows 7 64 bit
Windows XP
MacOSX10.5-10.6.
All Windows clients are on an ADdomainandruntheclientfrom a shared drive. Some Macintoshes are joined to the domain but most are a multiuser single sign on environment. They run the local PaperCut client.
©2011PaperCutSoftwareInternationalPtyltd.Allrightsreserved.
“PaperCut has been rock solid and its intuitive web interface has made management a breeze. Deployment was simple and painless and updates require little more than a double-click of the mouse.”
JeremiahProctor,
TechnicalSupportSpecialistII, John Brown University
PaperCut at a GlancePaperCut is the easy way to automatically monitor andmanageprintinginyourorganization,givingyou control over your costs and environmental impact. PaperCut is:
• Fullycross-platform,supportingallmajoroperatingsystems,includingmixed environments
• Scalabletonetworksofallsizes,fromfiveto500,000endusers
• Designedforsecurity
• Availableunderatrueenterprise-widelicensewithnolimitsonthenumberofservers,workstations,printers,operatingsystemsor domains
• Readyforintegrationwithyourintranettomatchyourorganization’slookandfeel
• Modernsoftwareunderactivedevelopmentusing current development tools and methods
• Supporteddirectlybythefriendly,approachable development team
• Usedbymorethan30,000organizationsin100+ countries.
Downloadand
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www.papercut-mf.com
Case Study - Education
www.papercut-mf.com
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