OKCPS K-5th Grade
Academic Progress Folder
OKCPS is working diligently toward
Clear, ConsistentParent Communication.
A significant part of that effort involves consistent organization of student
data.
EveryOKCPS K-5th grade student
is provided with an Academic Progress Folder.
Each student’sAcademic Progress Folder
will be kept in a secure locationin the primary reading teacher’s
classroom.
Within OKCPS - the Academic Progress Folder
will travel with the studentgrade-to-grade and school-to-school
K-5.
When students transfer outside the district,
a copy of the APP is sent to the receiving school with the records
request.
The Academic Progress Folderwill remain at the student’s last OKCPS
school.
This folder documentseach student’s STAR assessments,instruction, and academic growth.
The folder provides current assessment data
to be used when meeting with parents
regarding their student’s levels of proficiency
and instructional needs.
It is also used throughout the yearto guide conversations among
membersof the student’s Academic Team.
The folders are preparedby the student’s reading teacher
prior to the September Parent-Teacher Conferences.
An Academic Progress folderis created for every
incoming transfer studentfrom outside the district.
This folder should be preparedand ready for a parent conferencewithin 35 days of enrollment.
The Academic Progress Folders must beup-to-date with midyear data
prior to February Conferences.
Quarterly checklists are providedto help teachers ensure that the
necessarydocuments are up-to-date.
The quarterly checklists can be found here.
Folders should be updated throughout the year and should be available to building,
district, or state administration upon request.
Teachers are responsiblefor documentation
from the date the studentis enrolled in their class.
Creating the
Academic Progress Folder
Students who were enrolled in OKCPS K-4th grade
last school year will already have a folder.
These folders were keptin the office over the summer.
If you have not receivedthe folders for your students,
please ask the office.
New Academic Progress Folderswill be created for all
Kindergarten studentsand 1st - 5th students who enroll
from outside the district.
New folders are purchased by your school
and will be available in the office.
When creating new Academic Progress Folders,
write the student’sLast Name, First Name, Middle
Initialon the tab of the folder.
The Academic Progress Folder Document List indicates the
student data that shouldbe included for each grade level.
The 2015-2016 list can be found here.
Three documentsthat were previously included
in the Academic Progress Folderhave been removed from the list.
The Early Literacy Proficiency Checklistis no longer required.
The Third GradeNonfiction Reading
Comprehension Quizzesare no longer required.
Third grade teacher are no longer required to print the Student
Performance Report from each Edusoft Benchmark Assessment.
The documents that are no longer requiredwere intended to support the creation
of a individual portfolio for those studentswho read proficiently at the third grade level
but do not perform well on standardized tests.
During the first quarter (and throughout the year)
3rd grade teachers and principals should take careful note of students who
readwith comprehension on grade-level
but struggle with test anxiety or other factors
that could potentially cause low scoreson standardized assessments.
District-approved alternative assignmentswill be provided for specific students
upon request to create a proficiency portfolio.
This screenshot provides a glimpse at the document lists.
The Academic Progress Folder Document List
is stapled inside each student’s folder,
on the side with the tab.
Due to the updates, this year’s listwill replace the previous list.
Documentation from the previous grade should be stapled (or
clipped)into a grade-level packet.
The Academic Progress Plan (APP)describes the child’s current level
of reading proficiencyand the instructional supports
and services used to help the child.
Every OKCPS student in K-5th Gradeis provided with a new APP each year.
OKCPS 2014-205 APP for K-4th grade teachers
is available in English and Spanish here.
If you need this document translated intoan additional language, please let us know
.
This screenshot provides a glimpse at the Academic Progress Plan.
A step-by-step guideto help you complete the APP
is available here.
The most recent report cardis included in the folder.
Each student‘s folder contains the most recent STAR Diagnostic Reports
for Reading and Math.
The report is printedand placed in the student’s folder
as soon as benchmark testing is completed- prior to data meetings and parent conferences.
Step-by-Step directionsfor printing these reports are found here.
This screenshot provides a glimpse at the STAR Diagnostic Reports.
Each student‘s folder containsthe progress monitoring records
from the previous quarter.
The report is printedand placed in the student’s folder
at the end of each quarter.
District expectationsfor Progress Monitoringwill be released soon.
Currently, diagnostic assessmentsare not required in our district.
Teachers who use diagnostic assessments
place copies of the results in the folder.
Teachers who do not currently use diagnostic assessments will simply mark
through this item.
Diagnostic Assessment Results
The student writing samples includedin the Academic Progress Folder include
only work that has been independently produced by
the student at school.
A writing sample should not be words that students copied from the board. Rather, it should be a true reflection of the student’s ability to correctly form letters, spell, and
construct written thoughts.
Independent Student Work
8/21/13
This screenshot provides a glimpseat a student writing sample.
The Language Instructional Educational Plan
(LIEP) is included by the endof the third quarter
for students who qualifyas English Language Learners.
Documentation of Support for
English Language Learners
This screenshot provides a glimpse at the LIEP.
An Individual Student Data Sheetwas provided for each student
who attend Third-Grade Summer Reading Academy.
Include that form in the Academic Progress Folder when applicable.
This screenshot provides a glimpseat the Summer Reading Academy Student Data Sheet.
A district-wide formis provided to track student
attendanceat Fall, Winter and Spring
Intersession.
It is available here.
Use this, or a similar form, to documentthe attendance of all students who were
invited.
This screenshot provides a glimpse of what the document looks like.
A district-wide formis provided to track student
attendanceat after-school tutoring and
mentoring.
It is available here.
Use this, or a similar form, to documentthe attendance of all students who were
invited.
This screenshot provides a glimpseat the Tutoring/Mentoring Attendance tracker.
A district-wide formis provided to track student
completionof the Read-at-Home packets.
It is available here.
Use this, or a similar form, to documentthe participation of all third grade students
who were provided a packet.
This screenshot provides a glimpseat the Read-at-Home Completion Record.
An EOY Conference form is includedfor each 3rd grade student.
This year, an EOY Conference formwill also be included
for students who received“probationary promotion”
to 4th or 5th grade last June.
End of Year Conference Form
3rd, 4th, 5th Grade ONLY
This screenshot provides a glimpse at the EOY Conference Form.
A completed, signed Review of the Programof Reading Instruction is included in the folderof each student who was RSA Retained in 3rd
grade.
This form is provided during EOY Trainings.
Review of theProgram of Reading
Instruction
3rd Grade ONLY
This screenshot provides a glimpse at the Review Form.
The Academic Progress FolderEnd of the Year
After the completion of EOY assessments,ONLY the required documents are placed
in orderand stapled/clipped to create a grade-
level packet.
This packet is left in the folder.
The entire folder is placedwith the student’s cumulative folderin preparation for next school year.
Please contact us if you have any questions or concerns.