Office of Academic Affairs
BATTELLE ENDOWMENTGrant Writing Workshop
Thursday, October 4, 2007100 Stillman Hall
3:30 – 5:00
Office of Academic Affairs
Welcome
1975 – Battelle Board of Trustees established a perpetual endowment at OSU Income from endowment supports projects that demonstrate how science and technology affect humans Intent of donors to give priority to projects that emphasize education and public service over research and development This competition has evolved into an annual grant competition Committee is comprised of professors from a variety of disciplines across campus, many of them previous Battelle Endowment grant recipients Managed by Office of Academic Affairs at OSU
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Purpose (Abstracted from the letter of April, 29, 1975 from
S. L. Fawcett, President of Battelle to H. L. Enarson, President of OSU)
A Battelle Endowment Grant provides funding to support university activities
Activities should be designed to further our understanding of the impact (both good and bad) of science and technology
— on individuals— and on society
More emphasis on education and public service than on research Influence future leaders Make scientists and engineers more sensitive to social needs Lead others to gain a better understanding of the capabilities and limitations of science and technology
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Purpose
Activities should be designed to continue the examination and understanding of the impact of science and technology
on individuals IT impacts on lives Genetic research
and on society Blogs and public opinion Protection of personal data
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Purpose More emphasis on education and public service than on research
Battelle Endowment Grants are NOT intended to serve as seed grants for projects headed to NSF or NIH no matter how innovative the technology Education and public service can have many forms
Conferences and meetings Educational materials (cutting edge technology) Partnerships with other agencies such as COSI, Public Schools, etc.
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Purpose Influence future leaders
Impact on students—more than just employing GA’s
Mentoring - document the role students will have in the project Novel ways to teach science or about the impact of new scientific or technological findings
Impact on other leaders State agency partners Legislators University or school officials
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Purpose
“Two way street” - Dual missions
Make scientists and engineers more sensitive to social needs
Document the impact of new science on society - e.g., DNA testing Instruction for Scientists and Engineers on social issues?
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Purpose
Lead others (presumably, non-scientists and engineers) to gain a better understanding of the capabilities and limitations of science and technology
The limits of measurement OR pesticides and public safety: the case of Heptachlor in Hawaiian dairy milk
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Purpose
Be realistic about what you can accomplish given the time and budgetary constraints
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Overview
DEADLINE Friday, November 2, 2007 @ 5:00pm
SUBMIT 10 copies of complete proposal electronic copy to
[email protected] Follow instructions carefully on website:
http://oaa.osu.edu/betha
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Overview
PROCESS
Proposal checked for accuracy and completeness
Status of Principal Investigator - must be OSU faculty member
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Overview
MID TO LATE NOVEMBER Will contact PI if minor omission or error Incomplete proposals returned to PI without committee review
EARLY TO MID DECEMBER Complete proposals forwarded to Committee members for individual review Committee members will enter independent rankings for each proposal on secure website
CONFLICT OF INTEREST Committee members with conflicts of interest do not vote or discuss those proposals
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Overview MID JANUARY
Committee will meet to discuss proposals and rankings Further information may be requested from PIs about their proposals About half of the proposals will continue to the next round of review Committee members re-read and re-evaluate the remaining proposals on secure website
MID FEBRUARY Committee will meet to discuss remaining proposals and make final decisions May choose to fully fund, fund certain aspects or choose not to fund at all
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Overview
LATE FEBRUARY TO EARLY MARCH
Outcome letters mailed to all PIs on the same date
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Overview
FURTHER COMMENTS All contact will be through e-mail Early submission of proposal to OAA office encouraged and allows for closer review with time to correct errors Goals should clearly relate to the Battelle Endowment mission All questions should be directed to the Battelle Endowment Coordinator. The Battelle Endowment Coordinator cannot comment on the strength of a proposal as this is dependant upon the quality and quantity of proposals submitted each year
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Grant Basics
Funding Limits 3 or 6 awards per year $10,000 - $60,000 per year Matching funds from department or college desirable
Indicated in support letters
Single year projects preferred Multi-year projects considered
Funding for out years contingent on demonstrated and acceptable performance during previous year
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Grant Basics
Funding Not acceptable
Faculty release time or summer salary (can be part of match) Equipment otherwise available or not absolutely required for project Future maintenance
Acceptable GRA stipend and tuition/fees Travel
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Grant Basics
Your Budget and the Committee
Budget subject to approval before award
Committee can ask you to revise it
Budget justification must be complete Don’t make the committee guess
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Grant Basics
Appropriate Projects
Education and public service projects - not pure research Exploring consequences of technology – more than using technology Interdisciplinary Outcomes with broad implications Influence future leaders Help scientists and engineers be more sensitive to social needs Help non-scientists appreciate capabilities and limitations of science
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Grant Basics
Animal and Human Subjects
http://orrp.osu.edu/
Technology Licensing and Commercialization
http://tlc.osu.edu/inventors/index.cfm
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Budgets, etc.
Battelle Endowment Awards Battelle Endowment grants funded from an Endowment
Funds awarded are Development funds
Governed by rules and policies set by Battelle Endowment committee Your department/college (Always check with your Fiscal Person) University
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Budgets, etc.
Hiring Graduate Students Equipment Reminders
Always work with your department HR/Fiscal people to develop your budgets
Follow university and department/college rules and regulations
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Budgets, etc.
Responsibilities Your department is liable for any overages Grant over expenditures, will be funded by the department identified as the grant holder or your home department; Balances are monitored monthly by the Battelle Endowment coordinator
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Proposal Writing
Writing proposals
for an interdisciplinary academic audience
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Proposal Writing
Target the Battelle Endowment Mission
Before you begin writing your proposal, read the Battelle Endowment Mission. How would you respond if you were asked, “How does your proposal address key elements of the Battelle Endowment mission?” Include your response(s) to this question explicitly (and repeatedly) in the abstract and narrative of your proposal.
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Proposal Writing
Organization
Structure your proposal according to the Battelle Endowment guidelines
Use headings in the narrative to indicate where the reader can find each of the elements described in the Battelle Endowment guidelines
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Proposal Writing
Clarity
Explain things so that the Battelle Endowment committee members will understand them
Explain the problem – in terms that can be understood by reviewers outside your field Explain the solutions you propose – especially the technological solutions -- in terms that can be understood by reviewers outside your field Identify and answer possible objections
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Proposal Writing
Writing
Make the document easy to read (design and typography) Avoid jargon and acronyms as much as possible Define technical terms and acronyms the first time you use them Be specific – avoid vague all-encompassing statements Have someone outside your field review the proposal
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Parting Advice and Questions
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For additional information
CONTACT:
J. Briggs CormierBattelle Endowment Coordinator
Office of Academic Affairs 203 Bricker Hall 190 North Oval Mall Columbus, OH 43210
Phone: 292-5881Fax: 292-3658
E-Mail: [email protected]
Website: http://oaa.osu.edu/betha/