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Implementation Help for NFE Consultants: Inbound
Document version: 1.0 – 2015-10-13
Implementation Help for SAP NFE Consultants:Inbound
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Document History
Caution
Before you start the implementation, make sure you have the latest version of this document. You can find the
latest version at the following location: help.sap.com/nfe .
The following table provides an overview of the most important document changes.
Table 1
Version Date Description
1.0 2015-10-13 Implementation Help for SAP NFE Consultants: Inbound
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Content
1 Implementation Help for SAP NFE Consultants: Inbound . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Implementation Help for SAP NFE Consultants: Inbound
Content
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1 Implementation Help for SAP NFEConsultants: Inbound
SAP Nota Fiscal Eletrônica (SAP NFE) provides the integration between a company and the Brazilian government
system as a main scenario. Another main scenario represents the integration between a company and its
business partners (BP).
This document describes the configuration of the NF-e inbound procedures.
Figure 1
Inbound Scenario – Basic Process
To comply with the legal requirements of Brazil the inbound scenario has the scope to receive, save and archive
NF-e documents and to check the authorization against government systems.
Figure 2
Inbound Scenario – Inbound Automation
SAP NFE provides the inbound automation to receive, save, and archive NF-e documents and to check the
authorization against government systems. In addition, NFE can automatically post the corresponding documents
in ERP, such as goods movement and invoice.
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Figure 3
Content
1. Maintain Own Tax Numbers
2. Digital Signature
○ Prerequisites
○ Inbound Configuration
3. Web Services
○ Activate the Service for Displaying the User Interfaces
○ Activate the Basis Services for the Virtual Hosts/Services
4. Number Ranges for Batches
5. System Communication
6. User Roles and Authorization
7. Batch Job Planning
8. Maintain Logical System for Own Tax Numbers
9. Maintain Control Parameters for Process Flow
10. Define Control Parameters for Process Steps
11. Control Parameters for Process-Independent Actions
12. Maintenance of Messages for Temporary Error
13. Communication to Business Partner
○ Maintain Mail Sender Parameters for Own Tax Numbers
○ Maintain Communication Parameters for Partner Tax Numbers
14. NF-e: Define Reasons for Rejection; Assign to Events
15. NF-e: Maintain Business Process Determination for Inbound NF-es
16. NF-e: Maintain Assignment of Item Category to CFOP Code
17. NF-e: Maintain Receiver Acknowledgment Deadlines
Maintain Own Tax Numbers
As a first setting, the tax number(s) of your company need(s) to be defined to control further customizing settings
based on this/these CNJP(s).
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Use transaction SPRO and navigate to the SAP Customizing Implementation Guide (IMG): Nota Fiscal
Eletrônica General Settings Maintain Own Tax Numbers
Figure 4
You enter your company's tax numbers, as well as an appropriate region and descriptions:
Figure 5
Digital Signature
Prerequisites
● User Role
Prerequisite to capture the digital signature is the user role SAP_QAP_RZL_ADM to execute transaction
STRUST.
● Download of Certificate
In order to issue electronic invoices, the xml must be signed with a digital certificate. This certificate must
comply with the ICP-Brazilian standards that secure the communication and access between the NFE
system and the government servers. To receive XMLs, the buyer has to validate the signature of the
incoming xml documents from the B2B Partner to ensure the authentication and integrity. For the
verification of the digital signature of incoming NF-es, the CA (certification authority) has to be imported into
the system.
You can download the CA certificates as described here:
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www.iti.gov.br/icp-brasil/certificados .
You have to import all CA certificates of the signers of the NF-e you receive in your inbound scenario. Only
the lowest intermediate certificate from each CA is required, not the entire certificate chain.
● XML Signature Test Program
The program SECXML_DSIGNATURE provides an UI to test the signing and verifying of an XML source and
takes the configured Personal Security Environment (PSE) application and a local XML file name as input.
Inbound Configuration
● Create PSE for Signature Check
From the Administration workplace, use transaction STRUST: Maintain System Security Information
Figure 6
Create a self-signed PSE for SSF NFE signature validation
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Figure 7
Confirm the suggestion of PSE
Figure 8
● Import CA Certificates
After the data from the previous step was saved successfully, you need to import the CA certificate of the
issuer of the signing certificate.
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You can download the CA certificates as described here: www.iti.gov.br
You have to import all CA certificates of the signers of the NF-e you receive in your Inbound scenario, and
that might be a double digit number. Still, you don’t need the entire certificate chain, only the lowest
intermediate certificate from each CA.
Note
To find out which CA’s are needed, you either ask the Business partner for the certification provider he
used or you might check the CA in the XML of the Inbound-NF-e. Therefor you have to open the XML,
search for the tags X509Certificate and /X509Certificate and copy the content of the
X509Certificate tag to a notepad file and save it as .cer file.
Figure 9
With a double click on the cer file, Windows displays the certificate information such as Issued by:
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Figure 10
Import the CA certificate of the certification authority in STRUST
Figure 11
Select the correct certificate for the import
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Figure 12
The certificate is displayed in the certificate list:
Figure 13
Click on Add to Certificate List
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Figure 14
Repeat the same step for other CA certificates. The CA certificates for all certification authorities of your
business partners have to be imported one by one. After importing and adding all certificates to the list, you
must save to persist the changes.
Figure 15
● Troubleshooting
If you receive errors, such as SSF kernel error: invalid parameter, change the file format:
Figure 16
Web Services
Activate the Service for Displaying the User Interfaces
The user interface for master data maintenance and the central messaging monitoring uses Web technology, for
which you must activate the relevant services.
In SAP NFE enter transaction code SICF and choose Execute.
In the navigation tree for the Virtual Hosts/Services under default_host sap bc webdynpro xnfe :
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Figure 17
Activate the service for displaying the user interfaces for each of the following entries by using the context menu
and selecting Activate Service:
● ssf maintenance
● download_mass_xml
● gatekeeper_workplace
● nfe_fiscal_workplace for
● nfe_fisc_workplace_arch
● nfe_log_workplace
● nfe_receiver_ack_wp
● nfe_list_monitor
● nfe_liststa_monitor
● nfe_analytics
● innfe_dab
Figure 18
Activate the Basis Services for the Virtual Hosts/Services
You must activate the following basis services in the navigation tree for the virtual hosts/services. Select the
following entries in the navigation tree for the virtual hosts/services under default_host sap public bc :
Figure 19
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Activate the basis services for the virtual hosts/services for each of the following entries by using the context
menu and selecting Activate Service:
● ur for Unified Rendering
● icons for SAP Icons
● icons_rtl for Icons RTL
● pictograms for Pictograms
● webdynpro for Web Dynpro MIME Handling
Figure 20
Number Ranges for Batches
Depending on your industry and/or if you are downloading XML documents from the National Environment, the
sending of events is legally required.
Batches that package NF-es require a number range both to identify and to monitor the batches in process. In the
Event Batch Monitor, you can use this number range to access all events that the system has combined into one
batch. Use transaction code SNUM to create the number range for the object/XNFE/EVBT.
Note
CT-e and MDF-e events are not authorized in packages. Every event is send individually and synchronously.
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Figure 21
Create an interval by selecting Change Intervals.
Figure 22
Insert the interval 01 with a length of 15 digits.
Figure 23
The download of XML documents from the National Environment is executed in batches of up to 10 NF-e access
keys.
Use transaction code SNUM to create the number range for the object /XNFE/NFDL
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Figure 24
Create an interval by selecting Change Intervals.
Figure 25
Insert the interval 01 with a length of 15 digits.
Figure 26
System Communication
System Communication – NFE to ERP
Use transaction code SM59 in SAP NFE to define the RFC destination for the SAP ERP system.
● Create a connection with connection type ABAP Connection.
● On the tab page Technical Settings, enter the system data of the feeder system.
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● On the tab page Logon & Security, enter the RFC user created in the SAP ERP system.
● Save your settings.
Figure 27
Figure 28
You must maintain the relationship between the RFC destination and the logical system.
● Call transaction BD97.
● Enter the Standard RFC destination for BAPI calls.
● Save your settings.
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Figure 29
System Communication – NFE to SAP NetWeaver PI
NFE and SAP NetWeaver PI have to be connected. Therefore, use transaction sxmb_admin Integration Engine
Configuration .
Figure 30
In the Integration Engine Configuration Data, fill out the role Business Application Server and the corresponding
Integration Server. To verify whether the connection setup to the central integration server was successful, use
the check function.
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Figure 31
User Roles and Authorization
To adjust the user menu for SAP NFE Outbound, the following roles are needed:
● /XNFE/WP_NFE_ADMIN
● /XNFE/WP_NFE_IN_FISCAL
● /XNFE/WP_NFE_IN_LOGISTIC
● /XNFE/WP_NFE_IN_REPORTS
1. /XNFE/WP_NFE_ADMIN
TransactionPFCG shows that this role is intended for the NFE Administrator. It does not contain
authorizations and is therefore only meant to create and set up the user menu. You should copy this role to
adjust the user menu according to your requirements. This role can be combined with other roles in a
composite role.
Figure 32
2. /XNFE/WP_NFE_IN_FISCAL
TransactionPFCG shows that this role is intended for the user of inbound monitors and workplaces for NF-e,
for example, Fiscal Workplace for NF-e. You should copy this role to adjust the user menu according to your
requirements. This role can be combined with other roles in a composite role
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Figure 33
3. /XNFE/WP_NFE_IN_LOGISTIC
TransactionPFCG shows that this role is intended for the user of the NF-e Logistics Workplace. You should
copy this role to adjust the user menu according to your requirements. This role can be combined with other
roles in a composite role.
Figure 34
4. /XNFE/WP_NFE_IN_REPORTS
TransactionPFCG shows that this role is intended for the user who wants to run an analysis of various NF-e
processing situations. It does not contain authorizations and is therefore only meant to create and set up the
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user menu. You should copy this role to adjust the user menu according to your requirements. This role can
be combined with other roles in a composite role.
Figure 35
Batch Job Planning
For processing inbound NF-es, batch jobs are required.
Figure 36
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For more detailed information, see the application help of SAP Electronic Invoicing for Brazil (SAP Nota Fiscal
Eletrônica) under Configuration for Electronic Invoicing for Brazil (SAP NFE) Configuration of Inbound Batch
Job Planning for NF-e/CT-e Inbound .
For creating a batch job, use transaction code SM36. Enter a job name and go to Start condition.
Figure 37
In the selection screen Start Time, choose Immediate to select the period values.
Figure 38
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Figure 39
Go to Step, enter the name of the report, and Save your settings.
Figure 40
Maintain Logical System for Own Tax Numbers
When inbound NF-es are processed, process steps can be carried out that require communication with an ERP
system. The corresponding ERP system is determined using the recipient's CNPJ number from the incoming NF-
e. In this customizing activity, you assign the ERP system to a recipient’s CNPJ number.
Figure 41
Select your CNPJ and define the system environment.
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Example
If an NF-e is received for CNPJ number 07.358.761/0001-85, system ERPCLNT001 is determined
Figure 42
Maintain Control Parameters for Process Flow
In this customizing activity, you can specify the settings for the process steps of an incoming NF-e document.
Figure 43
These process steps are determined from the business process to which the NF-e was assigned based on the
CFOP codes of its items (the process flow for this business process is contained in table /XNFE/PROCFLOW).
Figure 44
In the following table, you can see how the process flow is handled depending on the sender's and/or recipient's
CNPJ number in the incoming document. Alternatively, you can have a look at system table /XNFE/PROCSTEP.
The control options let you control whether the processing of a process step must be done manually by the user,
or automatically by the system. For three process steps you can choose between option manual and automatic.
The Deactive flag can be set for the following specific process steps with the check box icon to run over this step.
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Figure 45
Define Control Parameters for Process Steps
Specific process types and process steps can be further influenced by this customizing setting in the IMG of
Nota Fiscal Eletronica Inbound Define Control Parameters for Process Steps .
The following table displays an example of a parameter and its possible value to influence the outcome of the
process flow.
Figure 46
The available parameters are BLDCOUNT (Entry of Goods Quantity), LSTLOGWP (Step relevant for Logistics
Workplace),TRANSTDF (Control of XML Data Transfer), DANFEPRE (PDF Preview), and SIGVALID (Signature
Validation).
To see all available parameters and list possible values, refer to the IMG activity documentation of Define Control
Parameters for Process Steps.
Control Parameters for Process-Independent Actions
In the customizing activity IMG Nota Fiscal Eletronica Inbound Control Parameters for Process-Independent
Actions , you can set further control parameters for NF-e documents.
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Figure 47
The following parameters are available:
● UNKNCNPJ: This parameter influences the system reaction if the CNPJ Number differs from your own CNPJ
defined in Customizing.
● TRANSFER: This parameter determines which types of transfers are available for the XML document in the
List and Download Monitor once the XML is downloaded.
●
RCVDUPLI (see example): This parameter can be set to handle the documents in case it is received morethan once.
For all available parameters and their values, refer to the application help of NFE 10.0 in chapter Process Settings
and Customizing (Inbound) of the section Configuration of SAP NFE and the IMG activity documentation of Control
Parameters for Process-Independent Actions.
Example
Reaction When Duplicate Received (RCVDUPLI):
If an NF-e is received more than once, you have two options for dealing with such a duplicate:
● Blank -> The exception is visible as application error in PI: This is the default setting -> The PI message
monitor displays the attached XML document with an application error.
● 1 -> Ignore; Entry in History Table: The PI message monitor displays the XML message as successfully
processed. An entry in the document history is the only indicator that the document was received more
than once.
Maintenance of Messages for Temporary Error
In the Customizing activity IMG Nota Fiscal Eletronica Inbound Maintenance of Messages for Temporary
Error , you can maintain message classes and numbers for a combination of process type and process step. In
the process step, this means that a step for which the corresponding message is issued, is set to being a
temporary error. The messages for the BAPI Return Information are evaluated once the back-end system has
been called.
In Customizing, you define the corresponding message class and message number for a combination of processtype and process step. There is a predefined selection of process steps available to you. Suitable process steps
are not available for every process type.
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Figure 48
Example
Posting a goods receipt in the ERP system leads to an error there, for example, the material master is blocked.
This error previously meant the step Post Goods Receipt was set to error. If you enter (in the table) the
message class and message number that correspond to the goods receipt being blocked, the step is set toTemporary Error. When you run report /XNFE/NFE_CONTINUE_PROCESS (required to schedule in the
background), the system collects the documents that have a temporary error and attempts to continue the
process. In this example, the step Post Goods Receipt is executed again.
Communication to Business Partner
Maintain Mail Sender Parameters for Own Tax Numbers
In this Customizing activity, you assign an e-mail address to incoming NF-es for your own tax number (CNPJ).
Figure 49
This e-mail address is used as the sender address for e-mail communication. If you do not define this entry, the
system tries to use the e-mail address of the current active user. You can enter the e-mail text with the rejection in
the field Rejection Text Name and the e-mail text with the acceptance in the field Acceptance Text Name.
Figure 50
Maintain Communication Parameters for Partner Tax Numbers
In this Customizing activity, you define the communication parameters for a business partner.
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Figure 51
Figure 52
The business partner tax number must be entered. You can also enter your own tax number and link it with the
business partner tax number.
You can specify which language should be used when sending texts to the business partner. (The text must exist
in the respective language.) If no language is entered, the language in which you are logged on during the process
is used by default.
The recipient e-mail address determines where notifications are send during e-mail communication. If no recipient
e-mail address is entered for a business partner tax number, then e-mail notification is not possible for this
business partner.
NF-e: Define Reasons for Rejection and Assign to Events
In this Customizing activity, you specify the reasons for rejecting the processing of inbound NF-es.
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Figure 53
In the keyfield Rejection, you can enter a sequence number, or a word that describes the rejection reason.
However, it is not displayed in the pop up screen of the Fiscal Workplace.
In the field Send Type of Event, you can either select Do not send Event, or one of the following events: Operation
Denied or Operation Terminated. In this case, an event is send automatically to the authority after rejecting the
NF-e.
The Rejection Text defined in this activity describes the reasons for rejection. This text is displayed in the pop up
screen of the Fiscal Workplace as a selection help and is also send to the authorities together with a specific status
code. If vendor notification is active (in the rejection case), the selected rejection text can be send to the businesspartner as part of an e-mail.
Figure 54
In the field Text Name NF-e/CT-e Rejection, you can select the text of an e-mail depending on a specific reason.
This text is maintained in transaction code SO10 and the text ID must be NFE.
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Figure 55
You can use the following fields from structure /XNFE/NFE_COM_TEXT to create the texts:
● NFEID - Access key
● TYPE - NF-e type
● FINNFE - Issue function
● CNPJ_EMIT - CNPJ number of the NF-e issuer
● C_XNOME - Company name of the NF-e issuer
● CNPJ_DEST - CNPJ/CPF number of the NF-e recipient
● E_XNOME - Company name of the NF-e recipient
● SERIE - Series
● NNF - NF-e number
● NOTIFICATION - Rejection text
In the Fiscal Workplace, the rejection texts are shown in a popup for selection:
Figure 56
In this example, an NFE was denied due to wrong pricing and the event Operation Denied was send to authorities.
This is also displayed in the Fiscal Workplace. The status of the NF-e was set to Document rejected.
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Figure 57
It is also displayed as rejected in the History and the Status Overview.
Figure 58
NF-e: Maintain Business Process Determination for Inbound NF-es
In this Customizing activity in IMG Nota Fiscal Eletronica Inbound NF-e NF-e: Maintain Business ProcessDetermination for Inbound NF-es , you assign specific business processes to incoming NF-es for further
processing. The business processes are determined based on the CFOP codes that are assigned to the NF-e
items. If the CFOP code does not enable identification of a unique business process, the NF-e is not assigned
Example
If an NF-e in which all items have CFOP 5101, is processed, the NF-e for Normal Purchasing process is executed.
If an NF-e whose CFOPs do not lead to a unique process type (such as 5101), is processed, an error occurs.
Figure 59
You have to correct this inconsistency in Customizing - after which you can determine the business process again
- using menu path Administration Incoming NF-es Redetermine Business Process .
If an NF-e that contains only CFOPs that are not defined here in its items is processed, a predefined process is
executed that consists of the steps Check Business Partner's Signature and Check Authorization after NF-e
Receipt. If you do not want this to happen, the administrator can also start redetermination through the report
after adjusting the Customizing settings.
NF-e: Maintain Assignment of Item Category to CFOP Code
In the Customizing activity IMG Nota Fiscal Eletronica Inbound NF-e NF-e: Maintain Assignment of Item
Category to CFOP Code , you can maintain the assignment of item categories to CFOP codes. This assignment is
relevant for determining the correct business process.
The item categories represent the meanings of the CFOP codes. They have different priorities in the
determination of the business processes. If an NF-e contains both main items and other item categories, only the
main items are used to determine the business process.
In subcontracting cases, the NF-e can contain a final product (= main item) and the subcontracting components
(= symbolic return). To determine the correct business process, the entries must be maintained for the final
product and the subcontracting components, to enable assignment of the corresponding item categories:
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Figure 60
Figure 61
NF-e: Maintain Receiver Acknowledgment Deadlines
You use the Customizing activity IMG Nota Fiscal Eletronica Inbound NF-e NF-e: Maintain Receiver
Acknowledgment Deadlines , to specify the deadlines for final receiver acknowledgment events by which the
transaction concerned needs to be reported to SEFAZ by means of a suitable end event. Specify the deadlines for
your own tax number CNPJ and the related region CUF. You can also make generic entries (blank for the CNPJ
and the CUF) for all CNPJs and regions.
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Figure 62
There are two types of final events in this group:
1. Denial Event (event type 210220 - operation denial)
2. Confirmation Events (event type 210200 - operation confirmation and event type 210240 - operation
termination)
The duration of the confirmation of the transaction considers the required transport route. Three tiers are
available:
● Intrastate: The goods transport takes place within the boundaries of a state.
● The goods transport crosses the state boundary into other states.
● SUFRAMA: The goods transport involves the Manaus free trade zone.
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Typographic Conventions
Table 2
Example Description
<Example> Angle brackets indicate that you replace these words or characters with appropriate entries
to make entries in the system, for example, “Enter your <User Name> ”.
Example Example Arrows separating the parts of a navigation path, for example, menu options
Example Emphasized words or expressions
Example Words or characters that you enter in the system exactly as they appear in the
documentation
www.sap.com Textual cross-references to an internet address
/example Quicklinks added to the internet address of a homepage to enable quick access to specific
content on the Web
123456 Hyperlink to an SAP Note, for example, SAP Note 123456
Example ● Words or characters quoted from the screen. These include field labels, screen titles,
pushbutton labels, menu names, and menu options.
● Cross-references to other documentation or published works
Example ● Output on the screen following a user action, for example, messages
● Source code or syntax quoted directly from a program
● File and directory names and their paths, names of variables and parameters, and
names of installation, upgrade, and database tools
EXAMPLE Technical names of system objects. These include report names, program names,
transaction codes, database table names, and key concepts of a programming language
when they are surrounded by body text, for example, SELECT and INCLUDE
EXAMPLE Keys on the keyboard
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