MSA Executive Information
SessionFebruary 27, 2012
VP ADMINISTRATION
VP ADMINISTRATIONCLUBSSummer• President, VP Internal and VP Administration• Review final reports (final reports due end
of April)• Create and select club applications
(renewals and new)• Set up list for Bookings and Timetabling,
swipe card access, and storage room• Set-up HOMER MSA Club Space (MSA
Communications Officer)
VP ADMINISTRATIONCLUBSSeptember• Clubs Fair (Part I and Part II)• HOMER MSA Club training sessions • Expectations, HOMER, and insurance
policies• 2nd cycle of new clubs application (include
training, MSA space etc)• Bookings and Timetabling, swipe card access
and storage room
VP ADMINISTRATIONCLUBSJanuary• Mid-term reports
Throughout:• Any questions, MSPR, bookings and room
access etc • Monitoring emails (MSA IT Officers)
This year:56 MSA clubs
VP ADMINISTRATIONELECTIONSClass Council Elections (September)• Coordinating with Year 2 Class Rep and VP Admin to manage MSA Positions
MSA Council Elections • Exec elections (March)• MSA Council (March) • Nominations, current MSA speeches,
candidate speeches, and elections• Voting system (MSA IT Officer)
VP ADMINISTRATIONMSPR/ DEAN’S LETTER• Confirm and verify new activities or positions that are added to the MSPR profile
• MSA (or any person) cannot promise students MSPR as they are decided on a case-to-case basis by Tracey Ong ([email protected]), MSPR Administrator
VP ADMINISTRATIONMSA CONSTITUTIONAL REVIEW COMMITTEE • Chairing committee to update MSA constitution annually• Planning – goals/ topics and groups• Committee consists of any MSA students• Meeting every 3 weeks
VP ADMINISTRATIONADMINISTATIVE DUTIES• MSA mail• MSA office supplies • Emails ([email protected])• Phones• Posting office hours and bulletin posters• Bookings and Timetabling• Minutes for Exec meetings and FoMD Meetings• Relaying information between students and faculty• Overlooking: MSA cards and survivor guide
• Under my profile:• Archivists, MSA IT Officers, and MSA
Communications Officer
VP ADMINISTRATION
Questions?Contact:Grace [email protected]
VP FINANCE
VP FINANCE
MAY - SEPTEMBER: • Learn reporting system of MSA accounts• Learn how to reimbursements work• Perform reimbursements depending on
budget• Transfer Bank signing authority• Budget for 2012-2013• Coordinate faculty funding for 2012-2013• Set MSA fee
VP FINANCE
SEPTEMBER - MARCH:• Collect and deposit student dues• Coordinate FUME funds/committee• Reimbursements for clubs/activities• Help clubs apply for outside funding• Sponsorship letters for clubs and events• Administer MSA Faculty-Joint Fund• Administer MSA Legacy Fund• Maintain bank balance
VP FINANCE
MARCH - MAY: • End of year report• Train successor• Ensure accounts are balanced by end of
term• Collect, deposit, and administer
payments for class-wide fundraisers
VP FINANCE
MISCELLANOUS • Coordinate with fundraising rep• Coordinate funding for MSA-UME joint
projects• Funding for additional non-budgeted
items throughout the year
VP FINANCE
Questions?Contact: Charles [email protected]
VP EXTERNAL
VP EXTERNAL
Questions?Contact: Sarah [email protected]
VP INTERNAL
VP INTERNAL
3 Main Responsibilities: 1. Act as a liason between students and
faculty2. Managing MD Ambassadors3. Editing the Stethoscope
VP INTERNAL
Committees: Monthly Meeting with Dr. Stobart Fund for Undergraduate Medical
Education (FUME) MD/DDS Student Reps and Deans meeting Student Professionalism Committee Student Curriculum Committee
Internalizing
VP INTERNAL
Rural High School/Post Secondary Outreach Interview Social Outreach
Asclepius Big Brothers Big Sisters General
MD Ambassadors
VP INTERNAL
Call for submissions Editing Publishing
The Stethoscope
VP INTERNAL
MSA Awards Orientation Committee AMSCAR Insurance
Other Responsibilities
VP INTERNAL
Register the MSA as a student group Keep in touch with the Orientation
Committee Publish a summer edition of The
Stethoscope Review MD Ambassadors turn-over
documents Review MSA Clubs turn-over and
renewal
May - August
VP INTERNAL
Help with recruitment for MD Ambassadors
MSA Retreat in October Attend meetings The Stethoscope Review any new club applications Work on new initiatives!
September - December
VP INTERNAL
MSA Awards Turn over for new VP Internal The regular stuff
January - May
VP INTERNAL
Questions?Contact:Ameer Farooq [email protected]
PRESIDENT
PRESIDENT
Roles and Responsibilities:• Ambiguous and amorphous• Student liaison and voice• Connector• Advocate
• MSA Executive• Well functioning team
• MSA Council• Voice of students
• Step back and see context
PRESIDENT
Projects• Dean Search & Selection• Website• Professionalism Committee• Accreditation• Interfaculty Student Association Meetings
PRESIDENT
Great Aspects of the Job• Making a direct difference• Meet with upper leadership of the Faculty• Learn the inner workings of the FoMD and
University• Spokesperson• Attend lots of events, social• Perks: travel, food, office, in-the-know
PRESIDENT
Less than Perfect Aspects of the Job• Huge time commitment• Meetings, meetings, and more meetings• Priorities• Balancing act• At times, school does not come first
• Student conflict• Tough decisionsBottom Line for the Medical Students’ Association• Do everything• Do nothing
PRESIDENT
Questions?Contact:Anthony [email protected]
DATES:March 9, 4:00 PM: MSA Executive Nomination and 200-word paragraphs deadline - Nominations: Grace Wong’s fishbox (C2014) - 200-word paragraph: [email protected] March 12 - 16: MSA Executive Campaign Week
March 12, 12:00 PM (Katz 1-080): MSA Executive Candidate Speeches - maximum 5-minute speech followed by time for questions (including those acclaimed)
March 16 - 18: MSA Executive Voting
March 18 or 19: Announcement of the new MSA Executive (2012/2013)
MSA General Meeting tonight at
6-8pm
YOU ARE INVITED!