Microsoft Office Microsoft Office Word 2007Word 2007
Part 3Part 3
FormattingFormatting
Why Format?Why Format?
More attractive to readerMore attractive to reader
Easier to readEasier to read
Easier to find important infoEasier to find important info
Aesthetically pleasingAesthetically pleasing
You Can Format ...You Can Format ...
• CharactersCharacters• ParagraphsParagraphs• DocumentsDocuments
ThemesThemes
Combinations of different:Combinations of different:– Style setsStyle sets– Color palettesColor palettes– Font combinationsFont combinations
Many themes to choose fromMany themes to choose from
Document FormatsDocument Formats
Margins: Margins:
Left, Right, Top and BottomLeft, Right, Top and Bottom
Orientation:Orientation:
Portrait vs. LandscapePortrait vs. Landscape
Paragraph PropertiesParagraph Properties
Line spacing (Line spacing (single, doublesingle, double)) Alignment:Alignment:
LeftLeft CenteredCentered RightRight IndentingIndenting
No indentNo indent
Big indentBig indent BulletsBullets
What’s a Paragraph?What’s a Paragraph?
Any text that ends in Any text that ends in ¶¶
A blank line can be a paragraphA blank line can be a paragraph
Selecting paragraphsSelecting paragraphs– No need to select whole paragraphNo need to select whole paragraph– Simply put insertion point insideSimply put insertion point inside
How Many How Many Paragraphs?Paragraphs?
The BeginningThe Beginning¶¶¶¶Here is the first line of text.Here is the first line of text.¶¶¶¶Here is a much longer line of Here is a much longer line of text that takes up two lines.text that takes up two lines.¶¶
Special IndentingSpecial Indenting
First Line:First Line:
this is the second line of text.this is the second line of text.
Hanging Indent:Hanging Indent:
this is the second line of text.this is the second line of text.
This is the first line of text andThis is the first line of text and
This is the first line of text andThis is the first line of text and
Indenting Vs. MarginsIndenting Vs. Margins
IndentingIndenting Affects certain Affects certain
paragraphsparagraphs
First line may be First line may be differentdifferent
Click Click Home | Home | ParagraphParagraph
MarginsMargins Usually affects Usually affects
whole pageswhole pages
Left, right, top & Left, right, top & bottombottom
Click Click Page Page LayoutLayout
Format PainterFormat Painter
Great tool for copying formatsGreat tool for copying formats
Use buttonUse button
Home | ClipboardHome | Clipboard
Not in menusNot in menus
Bullets & NumberingBullets & Numbering
• To make lists clearerTo make lists clearer
Can use “bullets”Can use “bullets”
I.I. Or numbersOr numbersA.A. Can have different levelsCan have different levels
1.1. And sublevelsAnd sublevels
Character FormattingCharacter Formatting
Font size (Font size (SmallSmall, Medium, , Medium, LargeLarge))
Font (Font (Times New RomanTimes New Roman, , ArialArial))
Style (Style (BoldBold, , ItalicItalic, , UnderlinedUnderlined, , Etc.)Etc.)
CCoolloorr
There are many character There are many character properties such as properties such as colorcolor that can that can help to make certain text stand help to make certain text stand out from the rest. But although out from the rest. But although this this isis quite important, it also quite important, it also runs the risk of being overused. runs the risk of being overused. When too many things are given When too many things are given special emphasis, the really special emphasis, the really importantimportant items will no longer items will no longer seem so. seem so.
Special PropertiesSpecial Properties
Spacing: W I D E or NARROWSpacing: W I D E or NARROW
Unusual formatting:Unusual formatting:
Review:Review:3 Types of Formatting3 Types of Formatting
DocumentDocument
ParagraphParagraph
CharacterCharacter
Document FormatsDocument Formats
Margins (Margins (Left, Right, Top & BottomLeft, Right, Top & Bottom))
Orientation (Orientation (Portrait vs. Landscape)Portrait vs. Landscape)
Headers & FootersHeaders & Footers
Page BordersPage Borders
Click Click Page LayoutPage Layout
Paragraph FormattingParagraph Formatting
Line spacing (Line spacing (single, doublesingle, double)) Alignment (Alignment (Left, Center, RightLeft, Center, Right)) Indenting (Indenting (Left, Right, 1Left, Right, 1stst Line Line)) Bullets (Bullets (or Numbersor Numbers)) Borders Borders andand Shading Shading Click Click Home | ParagraphHome | Paragraph
Character FormattingCharacter Formatting
Font size (Font size (SmallSmall, Medium, , Medium, LargeLarge))
Font (Font (Times New RomanTimes New Roman, , ArialArial)) Style (Style (BoldBold, , ItalicItalic, , UnderlinedUnderlined, Etc.), Etc.) CCoolloorr HiddenHidden Click Click Home | FontHome | Font