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Customer Round TableAugust 2020
Agenda
• Year In Review
• Utilization Update
• Upcoming Training
• Emergency Purchasing
• Commodity Codes in MFMP
• Open Forum
Agenda
• Year In Review
• Utilization Update
• Upcoming Training
• Emergency Purchasing
• Commodity Codes in MFMP
• Open Forum
Year In Review
2019-20
3,890 new vendor registrations in MFMP
93,142 total vendors registered in MFMP
160,846 purchase orders
415,139 invoices paid
$4,736,197,584 total spend
$2,100,286,916 contract spend
44% of invoice spend is under contract
15 new catalogs in MFMP
6 line item catalogs with 2,610 line item SKUs
9 punchout catalogs
Agenda
• Year In Review
• Utilization Update
• Upcoming Training
• Emergency Purchasing
• Commodity Codes in MFMP
• Open Forum
Utilization Updates
• Fourth quarter scorecard is available on the MFMP website
• Get more information from the Utilization Support Web page and notify the MFMP team if your agency is interested in utilization support
Goal 80% Goal 80%
Average Utilization
86.22%
Goal 80%
Average Utilization
83.87%
Goal 50%
Average Utilization
32.95%
Goal 80%
Purchase Order and Contract
Invoice CatalogReceiving Goods
in MFMPeQuote
Average Utilization
89.69%
Average Utilization
95.88%
MFMP recognizes the following agencies for meeting all five
utilization metrics for FY 2019-20
Agency for Health
Care
Administration
Congrats to….
Department of
Veteran’s Affairs
Utilization Support
Benefits of utilizing MFMP
• Streamline processes and create efficiencies• Consistent procurement practices across agency• Visibility into your agency’s procurements from requisition
to invoicing• Central access to purchasing documentation
Utilization Support
Ways the MFMP team can support utilization efforts at your agency
Benefits of utilizing MFMP
• Business process evaluation• Utilization support emails
• Streamline processes and create efficiencies• Consistent procurement practices across agency• Visibility into your agency’s procurements from requisition
to invoicing• Central access to purchasing documentation
Improving Utilization
Metric 1: Purchase Order and Contract Utilization
Metric 2: Invoice Utilization
Metric 3: Catalog Utilization Metric 4: Receiving Goods in MFMP Utilization
Metric 5: eQuote Utilization
What contracts are you managing outside of MFMP? How are you calculating the spend?
Are you encumbering requisitions in MFMP but paying them directly in FLAIR?
Are you searching MFMP catalogs as a first step when purchasing something that is on a state term contract?
Are you manually tracking receipt of goods ordered in MFMP?
Are you sending and receiving quotes outside MFMP, then creating a requisition and attaching the Quotes in Buyer?
Ask Yourself…
Agenda
• Year In Review
• Utilization Update
• Upcoming Training
• Emergency Purchasing
• Commodity Codes in MFMP
• Open Forum
Upcoming Training
Course Date Time
eQuote 101 Aug. 20 10 a.m. – noon
Procure to Pay Sept. 14 10 a.m. – noon
Requisitioning 101 Sept. 14 2 – 4 p.m.
Advanced Requisitioning Sept. 15 10 a.m. – noon
eQuote 101 Sept. 15 2 – 4 p.m.
Reporting 101 Sept. 16 10 a.m. – noon
Vendor Bid System Sept. 16 2 – 4 p.m.
Contracts 101 Sept. 29 2 – 4 p.m.
MFMP System Admin Oct. 13 2 – 4 p.m.
Course Date Time
eQuote 101 Aug. 20 10 a.m. – noon
Procure to Pay Sept. 14 10 a.m. – noon
Requisitioning 101 Sept. 14 2 – 4 p.m.
Advanced Requisitioning Sept. 15 10 a.m. – noon
eQuote 101 Sept. 15 2 – 4 p.m.
Reporting 101 Sept. 16 10 a.m. – noon
Vendor Bid System Sept. 16 2 – 4 p.m.
Contracts 101 Sept. 29 2 – 4 p.m.
MFMP System Admin Oct. 13 2 – 4 p.m.
MF
MP
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Web
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Visit the Agency Customer Training Registration Calendar to reserve your spot today!
Agenda
• Year In Review
• Utilization Update
• Upcoming Training
• Emergency Purchasing
• Commodity Codes in MFMP
• Open Forum
Emergency Purchasing Tips
View the Emergency Purchasing in MFMPjob aid for more information
Emergency purchasing is still happening for COVID-19 and now hurricane season is upon us. Here are some tips for conducting emergency purchasing in MFMP:
• Use the “Event Name” and “Mission Number” field in a requisition to associate a purchase to an emergency in MFMP
• Create an unencumbered purchase order if FLAIR is unavailable or a newly registered vendor does not have a valid W-9 on file with DFS
• Use a Purchasing Card (PCard) for emergency purchasing when agency policy permits
• Delegate Approval Authority to prevent potential delays in ordering when you’re out of the office
Agenda
• Year In Review
• Utilization Update
• Upcoming Training
• Emergency Purchasing
• Commodity Codes in MFMP
• Open Forum
Commodity Codes in MFMP
Commodity Code Web page
The Revamped Commodity Code Web page provides relevant information and resources
to agency customers and vendors
Easily access the current UNSPSC Commodity Code set being used in MFMP
Commodity Code Change Request
“Commodity Code Help” link has been added to Buyer and directs you to the newly
updated Commodity Code Web page
The MFMP team is committed to helping agency customers understand commodity codes and how they’re used in MFMP. Here are some updates that have already been implemented:
Commodity Codes Activity
Take a trip with us to this deserted
island…and bring supplies !
Commodity Codes ActivityMarine transport 25110000
Cruise Ship 25111509
Inflatable rubber boat 25111516
Row Boat 25111527
Quack
2511
Agenda
• Year In Review
• Utilization Update
• Upcoming Training
• Emergency Purchasing
• Commodity Codes in MFMP
• Open Forum
Open Forum
Thank you for attending!