7/29/2019 meeting and interviews
1/43
Meeting & Interviews
Presented by : Group 5
7/29/2019 meeting and interviews
2/43
Participant
1. Anand Prakash (N-014)
2. Deepak Kumar
3. Saday Mishra4. Sudeesh Kumar
5. Ravi Kumar
6. Deepak Singh
7/29/2019 meeting and interviews
3/43
Agenda
1. What is Meeting2. Type of meeting
3. Effective Meeting or ineffective meeting
4. Setting the meeting Objective
5. Stages of meeting
6. Roles of participant
7. Participating effectively in meeting
8. What is interview9. Type of interview
10. What employer seek
11. Interview techniques
7/29/2019 meeting and interviews
4/43
What is meetingA meeting is a gathering of people to present or
exchange information, plan joint activities,
make decisions, or carry out actions alreadyagreed upon.
Meetings are held to communicate from oneto many or Plan for the future or review the
past or Brainstorm to generate ideas.
7/29/2019 meeting and interviews
5/43
Type of meeting
General
- Presentations
- Giveinformation
- Discussissues
- Examineproblems
DecisionMaking
- Gather opinions,facts
- Ideas fromgroup to reach a
decision
- Examineproblems andcome up with
solutions
Development
- Create newideas
- Expandconcepts
and theories
- Get moreideas onprojects
Information
- Informationon newissues
- Providenew
instructions
- Simulatereal situationfor practicepurposes
7/29/2019 meeting and interviews
6/43
Effective meeting
When wouldyou consider ameeting tohave been`effective or
`successful?
7/29/2019 meeting and interviews
7/43
MEETINGS ARE SEEN AS EFFECTIVEWHEN :
1. There is a clear objective or purpose for holding the
meeting well communicated
2. The objective of the meeting is met
3.The meeting is conducted in an organised manner;
time schedules are maintained.
4. All participants benefit from the meeting
7/29/2019 meeting and interviews
8/43
MEETINGS ARE SEEN AS INEFFECTIVEWHEN
1. No purpose is solved
2. Participants are confused at the end
3.Participants could have utilised their time more
profitably elsewhere
4. The meeting ends with a feeling of bitterness
or animosity by some or all
7/29/2019 meeting and interviews
9/43
SETTING THE MEETINGS
OBJECTIVE
7/29/2019 meeting and interviews
10/43
Checklist
Do we have a clear objective for this meeting? Will it be understood without confusion by all the
participants?
Could this objective be met more effectively by some
other means than a meeting?Tips: Making the objective SMART
Ensure the objective is SPECIFIC
Can we make it MEASURABLE so that we can objectively
evaluate our success? Is the objective seen as ACHIEVABLE?
Is the objective RELEVANT to the participants?
Can we set a TIMELINE for meeting the objective?
7/29/2019 meeting and interviews
11/43
Remember:
Holding a meeting
without anobjective,is like navigatingwithout a
compass.
7/29/2019 meeting and interviews
12/43
STAGES OF A MEETING
7/29/2019 meeting and interviews
13/43
Like most forms of communication, meetingsgenerally have three stages:
1. Before the meeting activities
2. During the meeting activities
3. After the meeting activities
7/29/2019 meeting and interviews
14/43
BEFORE THE MEETING
Set the meetings objective
Decide who should participate.
List what will be required for the meeting.
Prepare a suitable agenda.
7/29/2019 meeting and interviews
15/43
DURING THE MEETING
Maintain time discipline
Start by stating the objective of the meeting
Make the roles of participants clear
Introduce and conclude each item on theagenda as an independent section.
7/29/2019 meeting and interviews
16/43
DURING THE MEETING
All participants should contribute
Keep the discussion on track
Summarise and simplify
At the end, summarise
Finally
7/29/2019 meeting and interviews
17/43
3. AFTER THE MEETING
Circulate the minutes of the meeting
Guidelines for preparing minutes
Monitor and review progress
7/29/2019 meeting and interviews
18/43
IMPORTANT ROLES OFPARTICIPANTS
7/29/2019 meeting and interviews
19/43
Organiser
NEUTRAL ROLES
7/29/2019 meeting and interviews
20/43
Chairman
NEUTRAL ROLES
7/29/2019 meeting and interviews
21/43
Scribe
NEUTRAL ROLES
7/29/2019 meeting and interviews
22/43
Encourager
POSITIVE ROLES
7/29/2019 meeting and interviews
23/43
Harmoniser/TensionReliever
POSITIVE ROLES
7/29/2019 meeting and interviews
24/43
Idea Builder
POSITIVE ROLES
7/29/2019 meeting and interviews
25/43
Attacker
NEGATIVE ROLES
7/29/2019 meeting and interviews
26/43
Dominator
NEGATIVE ROLES
7/29/2019 meeting and interviews
27/43
Non-participant
NEGATIVE ROLES
7/29/2019 meeting and interviews
28/43
8. PARTICIPATING EFFECTIVELY INMEETING
7/29/2019 meeting and interviews
29/43
Meetings are an opportunity to enhance our
image in organisation as the resourceful andenthusiastic employees. Make most of them.
Step1: Read and understand meetings agenda(be clear why meeting is being held)
Step2: Prepare to contribute and add value
during discussion
Step3: Listen actively before speaking
7/29/2019 meeting and interviews
30/43
Step 4: Contribute your ideas in a confidentmanner, backed up by facts, figures and logicStep 5: Work towards achieving the teamscommon goal.
Step 6: Volunteer to take responsibility for atleast a small part of action
Step 7: Deliver whatever you have committed
to execute within agreed time frame.Step 8: Seek and earn the visibility andrecognition you deserve.
7/29/2019 meeting and interviews
31/43
INTERVIEW
7/29/2019 meeting and interviews
32/43
What is Interview:
Interview is a breakthrough system for showing
that you are the best person for the job.
in another words An interview is a conversationbetween two people (the interviewer and the
interviewee) where question are asked by the
interviewer to obtain information from theinterviewee.
7/29/2019 meeting and interviews
33/43
Interview Types
Structured vs. unstructured
Job skills vs. personality traits
Interview formats
One-on-One interview
Group interview
Technical seminar
T f I t i
7/29/2019 meeting and interviews
34/43
Types of InterviewCommonly used with professional jobs involvesa series of interviews in which you meetindividually with various representatives of theOrganization.
Initial interview The representatives usuallyattempts to get basic information on your skillsand abilities.
Subsequent interview The focus is on howyou would perform the job in relation to thecompanys goals and objectives.
Targeted Interview :Although similar to the
structured interview, the areas covered are more
Situational Interview
7/29/2019 meeting and interviews
35/43
Situational Interview :
Situations are set up which simulate common
problems you may encounter on the job yourresponses to these situations are measuredagainst pre-determined standards.
Group Interview:You may be interviewed by two or morecompany representatives simultaneously. Onerepresentative is designated to ask stressquestions to see how you respond underpressure.
After the interviews are completed, interviewersmeet and pool their information and short list thecandidate basis of performance.
7/29/2019 meeting and interviews
36/43
36
What Do Employers Seek?
Communication skills: ability to communicate with peers,managers, customers
Teamwork skills: work well with others Interpersonal skills: relates well with others Computer skills Analytical skills
Honesty/integrity Motivation/initiative Flexibility/adaptability Willingness to share information and ideas Responsiveness or adaptability to change
Ability to work under pressure Sense of ownership of work and ideas Willingness to take calculated risks, without fear of
consequences Multicultural experience and/or ability to speak multiple
languages
Commitment to continuous learning, skills development
7/29/2019 meeting and interviews
37/43
TYPE OF INTERVIEWING QUESTIONS
Open A general invitation that encourages candidates to talk freely abouttheir experience, eg Would you please tell me about yourself ?, Closed Specific questions seeking clarification eg What did you do then?,
Why did that happen?, Who else was involved?
Probing
Questions designed to obtain further details or to ensure that allthe facts are obtained, eg Could you give me some more details of what you
did and achieved?
Behavioral event Questions designed to find out how the candidates wouldbehave in certain situations, eg Could you describe an occasion when youpersuaded others to take an unusual course of action?
Hypothetical Putting a situation to candidates to see how they wouldrespond, such questions start with a phrase such as What would you do if ?
Capability Questions designed to establish what candidates know, the skillsthey possess, or the experience they have had, eg What are the key skills youhave to use in your work?,
I i i T h i
7/29/2019 meeting and interviews
38/43
Interviewing TechniquesWhat do I want to know about the candidate?
Base for Job profiles (Skill-Profiles)
How much time do I have to get the relevant
information?
How do I get the relevant information?
looking behind the CV
techniques of questioning
Detecting real experiences / creating cases
for assessment (triangle)
conclusions:
7/29/2019 meeting and interviews
39/43
Base for Job profiles
e.g. site engineers:
Methodical Personal-problem solving - mobility
-innovative - Flexibility-customer orientated -Team Oriented
-working style -Behavior in conflict situ
-communication - loyality
-consultancy
Technical-geotechnics
- ground improvement
- statics
- site management
7/29/2019 meeting and interviews
40/43
40
Do
Be sincere and direct Be attentive and polite Ask relevant questions Answer questions concisely
Use specific examples to illustrate points
During Interview
7/29/2019 meeting and interviews
41/43
41
Dont
Be too serious
Show you are depressed or discouraged
Make negative comments about anyone or your company
Look at your watch. Talk about salary and benefits - best left for a second
interview, or, better yet, a job offer
Try to control the entire interview
During Interview- contd
7/29/2019 meeting and interviews
42/43
HOW TO GET CONFIDENCE IN
INTERVIEW1. Attend as many as interview.
2. To know about company details and product.
3. To know about recruitment process and job details.
4. To be well dress-up.
5. Always think positive about the job and your career.
7/29/2019 meeting and interviews
43/43
THANK YOU !