Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004
Meeting of the LCLS Facilities Advisory Committee
LCLS Organization & Execution
M. Reichanadter / SLAC
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 2
Outline
Progress in the past six months
Status of the Project (work in progress)Cost, Schedule (CP) and Resources
TPC, TEC and Contingency
LCLS Organization & WBS
Project Management Execution & Control
Plans for the next six months
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 3
LCLS Progress in the Last Six MonthsTitle I Design for LCLS CF Submitted.Scope of the LCLS is defined in LCLS Technical Specifications SLAC establishes the LCLS Division for the construction phase
John Galayda named Associate Director, reporting to the SLAC Lab DirectorDivision creates functional groups (Laser, Controls, Engineering, etc.) to support cross-functional systems (Injector, Linac, Undulator, etc.) LCLS to create construction/technical procurement “cell”LCLS continues to add staff (both matrixed and direct)
EIR - Burns & Roe submitted report to OECMCost, schedule & contingency found to be “reasonable”72 findings …. covering 14 areas of project management as per DOE O413.3CAP Submitted to DOE-OECM. Project validation letter expected soon
DOE “Lehman” ReviewLCLS is working responding to recommendations on cost, schedule, contingency and organizationAssume a Continuing Resolution of 3-months in FY05 funding (Jan05).Current estimates: TPC from $315m to ~$350M, CD-4 from 30Sep08 to 31Mar09, Constr Start from 10/1/05 to 3/31/06On schedule to submit a revised cost and schedule estimate to DOE on 15Oct04
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 4
LCLS Project Cost/Schedule (Jun04)
LCLS Cost / Schedule
Estimate
Current revised estimates;
• TPC ~$350M
•CD-4 ~31Mar09
•Increase overall float + 3-mo CR
•Slight increase in contingency
•Most cost growth is in PM & CF
WBS System FY02 FY03 FY04 FY05 FY06 FY07 FY08 Total
1.1 Project Mgmt., Admin. & Integration 0.00 1.43 2.50 3.74 3.98 4.05 3.30 19.01
1.2 Injector System 0.00 0.64 1.60 12.67 3.66 0.71 0.35 19.63
1.3 Linac System 0.00 0.18 1.17 5.51 12.75 5.27 1.00 25.89
1.4 Undulator System 0.00 0.57 1.90 9.80 14.17 18.65 0.44 45.53
1.5 X-Ray Transport & Diagnostics 0.00 0.70 0.75 3.82 9.52 7.58 1.50 23.88
1.6 X-Ray Endstations 0.00 0.00 0.46 0.55 4.11 10.04 1.43 16.59
1.9 Conventional Facilities 0.00 0.11 1.44 5.69 29.15 18.94 7.34 62.68
Estimated Base Cost 0.00 3.64 9.82 41.79 77.34 65.24 15.37 213.20
Contingency 0.00 0.00 0.00 8.08 7.84 22.42 21.45 59.80
Total Estimated Cost (Base + Contingency) 0.00 3.64 9.83 49.87 85.18 87.67 36.82 273.00
2.1 Project Mgmt., Admin. & Integration 1.50 0.00 0.67 1.83 1.63 5.22 9.55 20.40
2.2 Injector System 0.00 0.00 0.44 0.97 0.81 4.16 0.10 6.48
2.3 Linac System 0.00 0.00 0.00 0.00 0.00 1.22 0.77 1.99
2.4 Undulator System 0.00 0.00 0.02 0.30 0.47 4.98 0.08 5.84
2.5 X-Ray Transport & Diagnostics 0.00 0.00 0.78 0.89 0.00 1.94 1.17 4.78
2.6 X-Ray Endstations 0.00 0.00 0.00 0.23 0.96 0.81 0.51 2.50
2.9 Conventional Facilities 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Other Project Costs 1.50 0.00 1.91 4.21 3.87 18.33 12.18 42.00
Total Project Costs (Base + Cont. + OPC) 1.50 3.64 11.74 54.08 89.04 106.00 49.00 315.00
FY02 FY03 FY04 FY05 FY06 FY07 FY08 TotalTEC Funding 0.00 5.93 7.46 50.08 85.54 90.00 34.00 273.00OPC Funding 1.50 0.00 2.00 4.00 3.50 16.00 15.00 42.00Total Funding 1.50 5.93 9.46 54.08 89.04 106.00 49.00 315.00
Linac Coherent Light Source BCWS Profile (AYM$) June 2004
Linac Coherent Light Source Funding Profile (AYM$)
LCLS BCWS Profile (Base Cost Only)
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
FY02 FY03 FY04 FY05 FY06 FY07 FY08
AY
M$
Conventional Facilities
X-Ray Endstations
X-Ray Transport & Diagnostics
Undulator System
Linac System
Injector System
Project Mgmt., Admin. & Integration
~29.5% contingency on work remaining
LCLS is ~30% complete on PED
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 5
LCLS Integrated Budget/Work Schedule (WIP)
•LCLS is limited by funding.
•In FY04, we spent FY04 funds + FY03 carry-over planning for a rampup in staff and procurements.
•FY05 funds allow for full deployment of PED effort ($20M) and LLP ($30M).
•FY06 construction start.
•FY09 operations start
LCLS ProjectProject Expenditures (SPA Chart)
Oct 2004
0
50
100
150
200
250
300
350
D J F MAM J J A SON D J F MAM J J A S ON D J F MAM J J A S ON D J F MAM J J A S OND J F MAM J J A S
FY04 FY05 FY06 FY07 FY08
$M
, E
scal
ated
BCWP
ACWP
BCWS
CR Funding
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 6
LCLS Integrated Budget/Work Schedule(FY04-FY05)
•1Q-05 rampup “softened” but still show a shortfall
•LLP start Jan05 more in Mar05
•Working with ANL, LLNL and SLAC to further reduce LCLS costs in 1Q05.
•Title II effort deferred for 3 months (CP)
LCLS ProjectFY04-05 Expenditures (SPA Chart)
Oct 2004
0
10
20
30
40
50
60
70
80
D J F M A M J J A S O N D J F M A M J J A S
FY04 FY05
$M, E
scal
ated
BCWP
ACWP
BCWS
CR Funding
Sched Funding
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 7
LCLS Peoplepower / Lab / YearLCLS FTE's Projections/Lab/Year
0.0
20.0
40.0
60.0
80.0
100.0
120.0
140.0
160.0
FY04(act) FY05 FY06 FY07 FY08 FY09
FT
E's
Stanford Linear AcceleratorCenterLawrence Livermore NationalLabArgonne National Lab
FY04(act) FY05 FY06 FY07 FY08 FY09 Total11.0 15.5 20.4 15.1 2.7 0.0 53.7
5.3 9.3 8.9 12.7 11.7 2.9 45.536.3 87.4 107.2 101.0 89.4 19.1 404.152.6 112.2 136.5 128.8 103.8 22.0 503.3Total
LCLS Estimated FTE'sArgonne National LabLawrence Livermore National LabStanford Linear Accelerator Center
•Latest FTE projections reflecting CR and extended schedule
•SLAC FTE’s include T&M
•FY05 staff ~doubles
•FY09 still needs more start-up
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 8
LCLS Peoplepower Rampup Estimate (all Labs)
Significant ramp-up in FY05 staff
(Controls E/P, E/RF Engr & ME/MD are most critical)
FY04 (actuals) FY05 FY06 FY07 FY08 FY09 TOTAL
Admin/Exped Support 2.6 3.6 5.9 5.9 4.5 2.0 24.5Controls Engineering 2.5 11.9 13.4 11.3 6.7 1.3 47.1Controls Programming 3.3 12.2 10.5 6.3 10.9 2.6 45.8Controls Tech/Install/Fab 0.4 0.8 4.3 5.3 4.2 0.1 15.1Power Supply Engineering 0.3 1.9 2.3 1.5 1.2 0.0 7.2Computing/Database Support 0.0 1.9 2.3 2.3 2.0 0.6 9.1Electrical/RF Engineering 1.5 6.8 8.8 7.3 8.5 1.5 34.4Mechanical Design/Drafting 7.4 14.5 7.9 5.4 0.6 0.0 35.8Mech/Vac Engineering 8.2 14.4 14.3 13.0 6.8 1.8 58.5Mechanical Fab/Assembly 0.2 6.6 14.7 16.0 10.4 0.7 48.6Metrology Engr/Survey 0.6 2.4 6.6 5.7 4.1 0.2 19.6Optics/Laser Engineering 1.0 2.1 2.2 1.8 5.2 0.6 12.9Physics/Post-Doc 15.5 19.3 22.6 20.3 24.3 6.6 108.6Project Management/Support 7.2 9.2 10.6 10.7 6.7 2.3 46.7T&M Crafts 0.1 0.4 2.6 8.9 3.0 0.0 15.0Site Engineering/UTR 1.8 4.2 7.5 7.1 4.7 1.7 27.0
Total 52.6 112.2 136.5 128.8 103.8 22.0 555.9
Need smoother FY09 transition to operations
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 9
LCLS Procured Materials and Services-Lab
AYK$ FY04 FY05 FY06 FY07 FY08 TotalANL $20 $4,710 $8,059 $18,974 $0 $31,763LLNL $353 $1,404 $4,734 $2,908 $0 $9,400SLAC $1,801 $17,164 $20,023 $10,289 $637 $49,914T3 Constr $0 $0 $48,009 $0 $0 $48,009Total $2,174 $23,278 $80,825 $32,171 $637 $139,086
ANL/LLNL/SLAC Procurement efforts are decentralized
SLAC ~$15M/yr w/o Construction
ANL FY06-FY07 SC Undulators
LLNL modest procurements of mostly commercial items
LCLS Procurement & Subcontract Commitments
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
FY04 FY05 FY06 FY07 FY08
AY
K$
T3 Constr
SLAC
LLNL
ANL
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 10
LCLS Long-Lead Procurements
•All LLP’s have been reviewed during LCLS TDR’s.
•Laser system includes a large number of small procurements + system integration.
•Laser and Conv Fac are most critical to maintaining schedule.
•Sufficient time is built into the LCLS schedule to provide for the procurement process.
•APP’s start the procurement process.
•Contingency on LLP ~31%
LCLS PROJ ECT
Long Lead Procurements (LLP)BCWS, AYM$
WBS Description FY05 FY06 Total
1.02 Injection System 12.7 1.3 14.0
* Drive Laser ($1,090k) - - -
* Streak Camera ($350k) - - -
1.03 LINAC System
BC1 Magnets 0.1 0.1 0.2
BC2 Magnets 0.2 0.1 0.3
RF Xband 1.2 0.3 1.5
1.04 Undulator System
Ti Strongback 0.7 1.2 1.9
Magnet Blocks 0.9 - 0.9
Magnet Poles 1.1 0.1 1.2
1.09 Conventional Facilities
S20 I njector Facility 1.5 - 1.5
Magnetic Measurement Facility 1.4 - 1.4
Total 19.8 3.1 22.9
LLP BA 30.0Contingency 31%
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 11
LCLS Summary Schedule (WIP)
•LCLS Schedule
•Systems are ~decoupled during PED, construction, & I&C.
•Critical Path
•Linac (~140 days)
•Undulator (~170 days)
•T3-BO-LTU-Dump
•1st Beam in Undulator
•Increased float with new extended schedule
DOE Milestones
Major LCLS Milestones
Conventional Facilities Sector 20 Injector Facility
Linac Facility
Main Control Center
Magnetic Measurement Facility
Other Facilities (Undulator,BD, RY, NEH, FEH,FEE, BTH,CLOC & X-Ray Xport)
Injector Drive Laser
RF Gun
L1, L2, L0, SAB & DL1 & LH
Linac Design/Procurement
Installation
Undulator
Design
Testing at MMF
X-Ray Transport & Diagnostics Commissioning Diagnostics
X-Ray End Stations Laser
Detector
Operations
FY 2009OCT JAN APR JUL
FY 2008OCT JAN APR JUL
FY 2007OCT JAN APR JUL
FY 2006OCT JAN APR JUL
FY 2005OCT JAN APR JUL
FY 2004OCT JAN APR JUL
T1 T2 Construction
Title 1 Title 2 Construction
T1 Title 2 Construction
Title 1 Title 2 Construction
Design/Procure Integ & C/O
Des/Proc Install & C/O
Commission Design/Procure Install & C/O
L1, BC1, L2, BC2, L3, & LTU, E-Dump
Commission
Design
F/MM
Test
Operations
Design/Procure Install Comm
Alcove B.O.
B.O
BD B.O.
B.O.
B.
CD2b CD3a CD3b CD4
FFTB Shutdown
Rcv 1st Arts
UV Beam to Cathode
1st Beam on Linac Axis
Last Prod UndsReceived
LCLS Start Operation (X-Ray to Far Hall)Start Proc
forT3 Constr
Design/Procure/Assy
MMF
OSC/Pre-Amp
CableplantX-Band Klystron
Ti Strongback
Magnet Blocks
Magnet Poles
Vendor A-Prod Units
Vendor B-Prod Units
Granite Beams
RF Cond
RF Gun Ops w/Beam
Design/Procure 2-D X-RAY Detector Demo
MMF Qual Complete
Del of 1st Arts to MMF
Install
Title 1 Title 2 Construction
CLOCB.O.
XTOD B.O.
FEH B.O.
UND B.O. FEE B.O.
BTH B.O.
NEH B.O.
Install WG & LTDL1
Drive Laser Avail for LH Comm
Procure
OAL
1st RF Power DL1 Install Comp
L1, BC1
1st Beam on Undulator
L2,BC2,L3
Comm
Install & Commission
E-Dump Install
LTU Install
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 12
LCLS WBS Organization1.3 LINAC SYSTEM1.3.1 System Management & Integration1.3.2 Linac Controls & Power Conversion Subsystem1.3.3 Linac Magnets & Supports1.3.4 Linac Vacuum Subsystem1.3.5 Linac Electron Diagnostics1.3.6 Linac RF Subsystem1.3.7 Linac Installation & Alignment
2.3 Linac Commssioning (OPC)
1.4 UNDULATOR SYSTEM1.4.1 Undulator System Management & Integration1.4.2 Controls1.4.3 Undulator Magnet & Support1.4.4 Vacuum System1.4.5 Diagnostics1.4.6 Undulator System Installation and Alignment
2.4 Undulator Commssioning (OPC)
1.6 X-RAY END STATION SYSTEMS1.6.1 System Management & Integration1.6.2 Controls Subsystem1.6.3 Mechanical/Vacuum Subsystem1.6.4 Laser Subsystem1.6.5 X-Ray Detectors1.6.6 System Installation & Alignment
2.6 X-Ray Endstation Systems Commissioning (OPC)
•LCLS is organized into fully integrated (design through commissioning) decoupled systems.
•Decoupling allows each system to go as fast as technically possible.
•Allows phased commissioning
Product-based Components
Management & Integration
I&A – Components into subsystems
Physics Commissioning
•Controls is embedded in technical systems.•Improves controls / hardware interface.
•Configuration management is easier.
•Needs good coordination between Controls Manager and System Manager.
• Dual signature authority
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 13
LCLS Project Organization thru L3•LCLS Continues to add staff in key areas
•With FY05 funding;
•Chief Scientist
•QA/QC
•Database Mgr
•Constr Safety
•Undulator ME’s
•Deputy CF Mgr
•LCLS Division provides functional support below L3
•Reorg in process to exploit Injector-Linac common systems
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 14
LCLS Technical Specifications
•Technical baseline specifications are defined.
•Additional documents are added as the design evolves.
•Technical specs under configuration mgmt
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 15
LCLS is under Configuration Management
Management ControlLCLS Project Management Plan
with AppendicesLCLS Advance Procurement Plan
w/ Critical Procurements AppendixLCLS Quality Implementation PlanLCLS Risk Management Plan
with Risk Registry AppendixTechnical Control
Technical Specifications DocumentsWith GRD, PRDs, ESDs, ICDs
WBS DictionaryCost/Schedule/Resource Control
LCLS P3 Cost & Schedule DatabaseWith Baseline Change Requests
LCLS L1-L2-L3 Milestones
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004
LCLS Project Coordination
•ILCC meets quarterly to address issues affecting resource allocation and coordination to the LCLS project at the partner laboratories.
•Federal Project Director is invited to ILCC meetings.
•FAC meets semiannually and provides advice on the construction and technical capabilities of the LCLS.
•SAC meets semiannually and provides advice on the scientific program of the LCLS.
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 17
LCLS Monthly Report(14 months reporting, 6 on Integrated project)
1.1 Project Management 162 140 115 -21 25 3,380 3,355 3,622 -25 -268 0.99 0.93 19,015
1.2 Injector 124 80 227 -45 -148 1,796 1,637 2,098 -160 -461 0.91 0.78 19,629
1.3 Linac 150 85 129 -65 -44 999 934 1,031 -64 -96 0.94 0.91 25,882
1.4 Undulator 112 152 211 40 -58 1,837 1,894 2,074 57 -181 1.03 0.91 45,526
1.5 X-ray Transport 30 55 68 25 -13 1,365 1,412 1,447 46 -36 1.03 0.98 23,877
1.6 X-ray Endstations 67 67 21 0 46 267 267 148 0 118 1.00 1.80 16,593
1.9 Conventional Facilities 87 19 311 -68 -292 1,280 1,184 1,323 -97 -140 0.92 0.89 62,679
1 LCLS Total Base Cost 732 598 1,082 -134 -484 10,924 10,681 11,744 -243 -1,063 0.978 0.909 213,201
273,000
59,799
29.5%
5.5%
2.1 LCLS Project Mgmt, Planning & Admn (OPC) 116 106 218 -10 -112 1,836 1,825 1,752 -11 73 0.99 1.04 20,404
2.2 Injector (OPC) 44 46 0 1 46 214 149 0 -65 149 0.70 6,481
2.3 Linac (OPC) 0 0 0 0 0 0 0 0 0 0 1,992
2.4 Undulator (OPC) 0 0 0 0 0 6 2 0 -4 2 0.27 5,844
2.5 X-ray Transport (OPC) 160 44 39 -116 6 526 84 39 -442 46 0.16 4,781
2.6 X-ray Endstations (OPC) 0 0 0 0 0 0 0 0 0 0 2,498
2 LCLS Total Other Project Cost 320 196 257 -124 -61 2,582 2,059 1,790 -522 269 0.798 1.150 42,000
LCLS Total Project Cost 1,053 794 1,339 -259 -545 13,506 12,741 13,535 -765 -794 0.943 0.941 315,000
4.0%
VarianceLatest
Revised Estimate
Variance
Schedule
Budgeted Cost
CostWork
Scheduled
% Complete LCLS TPC
30-Jun-04
SPI CPI
Performance Indices
Cumulative to Date ($K) At Completion ($K)
BudgetedWork
Performe
Actual Cost Work
Performe
LCLS Cost Performance Report - Work Breakdown Structure
WBS
Work Scheduled
Work Performed
Actual Cost Work
Performe
Current Period ($K)
Budgeted Cost Variance
Schedule Cost
LCLS Total Estimated Cost
Avail. Contingency
% Contingency / Rem. Work
% Complete LCLS Base Cost
•Technical Highlights
•Issues and Assessments
•Earned-Value Performance
•Milestone Performance
•Change Control Log
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 18
How do we keep control of the project?What are we doing? Single source of cost/schedule baseline data: LCLS WBS (P3)
Technical Specifications (GRD, PRDs, ESDs, ICDs, (see LCLS QIP) (Single Source)Signature authority on ProcurementsRegular Design Reviews (reduce risk)Plan the work … Work the plan … Need to change the plan? → BCR → work new plan
How are we doing? Earned-Value Performance ManagementMonthly Status on % CompleteActual cost tracking versus budgets Cost / Schedule Variances (PARS) – Emphasize meeting schedules, costs track closely.L1, L2, L3 Milestone ReportingMonitor Critical Path and FloatContingency Usage / Risk Management
Who is doing what? Communication & CoordinationWeekly / Monthly LCLS Management and Physics MeetingsWeekly/Monthly/Quarterly LCLS/DOE MeetingsLCLS Monthly ReportANL-LLNL-SLAC MOUInter-Laboratory Coordinating Council (ILCC)LCLS Website (for all official documentation)
Need Help?$$ - Contingency solves alot, though not all problemsResources @ ANL/LLNL/SLAC via the ILCC
Mark Reichanadter
LCLS FAC Meeting [email protected]
Oct12-13, 2004 19
Plans for the Next Six Months
CD-2b (Approve Performance Baseline)
CD-3a (Authorize Long-Lead Procurements)
Make plans for full FY05 funding (~$54M)Get funds out to partner labs
Staff up particularly in Controls, PM, and Engineering
Establish colocated procurement cell & staff
Award Long-Lead ProcurementsLaser, Undulator, MMF, S20
Authorize Title II (Jacobs)
Put out SOW for CF Constr Mgmt