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Maintaining and Maintaining and Expanding Expanding
Reimbursement Reimbursement Opportunities in Mental Opportunities in Mental
Health: Health: Medicare as a Benchmark Medicare as a Benchmark
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Women & Childrenâs Health Women & Childrenâs Health NetworkNetwork
Division of Public HealthDivision of Public HealthChapel Hill, North CarolinaChapel Hill, North Carolina
May 12, 2004May 12, 2004
Antonio E. Puente, Ph.D.Antonio E. Puente, Ph.D.
Department of PsychologyDepartment of Psychology
University of North Carolina at WilmingtonUniversity of North Carolina at Wilmington
Wilmington, NC 28403Wilmington, NC 28403
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Contact InformationContact Information
⢠WebsitesWebsitesâ Univ = Univ = www.uncw.edu/people/puentewww.uncw.edu/people/puenteâ Practice = www.clinicalneuropsychology.usPractice = www.clinicalneuropsychology.us
⢠E-mailE-mailâ University = University = [email protected]@uncw.eduâ Practice = [email protected] = [email protected]
⢠TelephoneTelephoneâ University = 910.962.3812University = 910.962.3812â Practice = 910.509.9371Practice = 910.509.9371
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AcknowledgmentsAcknowledgmentsDepartment of Psychology, UNC-WilmingtonDepartment of Psychology, UNC-WilmingtonNCPA Board of Directors, Practice Division, & NCPA Board of Directors, Practice Division, &
StaffStaffNAN Board of Directors, Executive Directorsâ NAN Board of Directors, Executive Directorsâ
Office, Policy and Planning Committee, & Office, Policy and Planning Committee, & Professional Affairs and Information OfficeProfessional Affairs and Information Office
Division 40 Board of Directors & Practice Division 40 Board of Directors & Practice CommitteeCommittee
Practice Directorate of the American Practice Directorate of the American Psychological AssociationPsychological Association
American Medical Associationâs CPT StaffAmerican Medical Associationâs CPT StaffCMS Medical Policy StaffCMS Medical Policy StaffSelected Individuals (e.g., Jim Georgoulakis)Selected Individuals (e.g., Jim Georgoulakis)
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BackgroundBackground(1988 â present)(1988 â present)
North Carolina Psychological Association (e)North Carolina Psychological Association (e)APAâs Policy & Planning Board; Div. 40 (e)APAâs Policy & Planning Board; Div. 40 (e)American Medical Associationâs Current American Medical Associationâs Current
Procedural Terminology Committee (IV/V) (a)Procedural Terminology Committee (IV/V) (a)Health Care Finance Administrationâs Working Health Care Finance Administrationâs Working
Group for Mental Health Policy (a)Group for Mental Health Policy (a)Center for Medicare/Medicaid Servicesâ Center for Medicare/Medicaid Servicesâ
Medicare Coverage Advisory Committee (fa)Medicare Coverage Advisory Committee (fa)Consultant with the North Carolina Medicaid Consultant with the North Carolina Medicaid
Office;North Carolina Blue Cross/Blue Shield Office;North Carolina Blue Cross/Blue Shield (a)(a)
NANâs Professional Affairs & Information Office NANâs Professional Affairs & Information Office (a)(a)
(legend; a = appointment, fa = federal (legend; a = appointment, fa = federal appointment, e = elected)appointment, e = elected)
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Purpose of PresentationPurpose of Presentation
⢠Increase ReimbursementIncrease Reimbursement
⢠Increase Range, Type & Quality of ServicesIncrease Range, Type & Quality of Services
⢠Decrease Fraud & AbuseDecrease Fraud & Abuse
⢠Provide Guidelines for Professional ServicesProvide Guidelines for Professional Services
⢠Maintain Professional Stature Within Maintain Professional Stature Within PsychologyPsychology
⢠Increase Professional Stature in Health Increase Professional Stature in Health Care, in general Care, in general
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Outline of PresentationOutline of Presentation
⢠MedicareMedicare
⢠Current Procedural Terminology: Basic Current Procedural Terminology: Basic
⢠Current Procedural Terminology: Current Procedural Terminology: RelatedRelated
⢠Relative Value UnitsRelative Value Units
⢠Current Problems & Possible SolutionsCurrent Problems & Possible Solutions
⢠Future Directions & ProblemsFuture Directions & Problems
⢠ResourcesResources
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Outline: HighlightsOutline: Highlights
⢠New CodesNew Codes
⢠Expanding ParadigmsExpanding Paradigms
⢠Fraud, Abuse; Coding & Fraud, Abuse; Coding & DocumentationDocumentation
⢠The Problem with TestingThe Problem with Testing
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Medicare: OverviewMedicare: Overview
⢠Why Focus on MedicareWhy Focus on Medicare
⢠The Medicare ProgramThe Medicare Program
⢠Local Medical Review (policy & Local Medical Review (policy & panels)panels)
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Medicare: WhyMedicare: Why
⢠TheThe Standard Standard â CodingCodingâ ValueValueâ DocumentationDocumentation
⢠Approximately 50% for InstitutionsApproximately 50% for Institutions⢠Approximately 33% for Outpatient OfficesApproximately 33% for Outpatient Offices⢠Becoming the Standard for Workers Comp.Becoming the Standard for Workers Comp.⢠Increasing Percentage for Forensic WorkIncreasing Percentage for Forensic Work
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Medicare: OverviewMedicare: Overview
⢠New Name: HCFA now CMSNew Name: HCFA now CMSâ Centers for Medicare and Medicaid ServicesCenters for Medicare and Medicaid Services
⢠New Charge: SimplifyNew Charge: Simplify
⢠New Organization: Beneficiary, Medicare, New Organization: Beneficiary, Medicare, MedicaidMedicaid
⢠BenefitsBenefitsâ Part A (Hospital)Part A (Hospital)â Part B (Supplementary)Part B (Supplementary)â Part C (Medicare+ Choice)Part C (Medicare+ Choice)
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Medicare: Local ReviewMedicare: Local Review
⢠Local Medical Review PolicyLocal Medical Review Policyâ LMRP vs National PolicyLMRP vs National Policyâ Location of LMRPsLocation of LMRPs
⢠Carrier Medical DirectorCarrier Medical Directorâ A Physician-based ModelA Physician-based Model
⢠Policy PanelsPolicy Panelsâ Lack of Understanding of Their RolesLack of Understanding of Their Rolesâ Lack of Representation on Such PanelsLack of Representation on Such Panels
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Medicare PaymentMedicare Payment(since 1993)(since 1993)
⢠Surgical Surgical â Higher Reimbursement than CognitiveHigher Reimbursement than Cognitive
⢠CognitiveCognitiveâ Physician Cognitive WorkPhysician Cognitive Workâ Supporting Equipment & StaffSupporting Equipment & Staff
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Current Procedural Current Procedural Terminology: OverviewTerminology: Overview
⢠BackgroundBackground
⢠Codes & CodingCodes & Coding
⢠Existing CodesExisting Codes
⢠Model System X Type of ProblemModel System X Type of Problem
⢠Medical NecessityMedical Necessity
⢠DocumentingDocumenting
⢠TimeTime
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CPT: BackgroundCPT: Background
⢠American Medical AssociationAmerican Medical Associationâ Developed by Surgeons (& Physicians) Developed by Surgeons (& Physicians)
in 1966 for Billing Purposesin 1966 for Billing Purposesâ 7,500+ Discrete Codes7,500+ Discrete Codes
⢠CMSCMSâ AMA Under License with CMSAMA Under License with CMSâ CMS Now Provides Active Input into CPTCMS Now Provides Active Input into CPT
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CPT: Background/DirectionCPT: Background/Direction
⢠Current System = CPT 5Current System = CPT 5
⢠CategoriesCategoriesâ I= Standard Coding for Professional I= Standard Coding for Professional
ServicesServicesâ II = Performance MeasurementII = Performance Measurementâ III = Emerging TechnologyIII = Emerging Technology
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CPT: Applicable CodesCPT: Applicable Codes
⢠Total Possible Codes = Approximately 7,500Total Possible Codes = Approximately 7,500⢠Possible Codes for Psychology = Possible Codes for Psychology =
Approximately 40 to 60Approximately 40 to 60⢠Sections = Five Separate SectionsSections = Five Separate Sections
â PsychiatryPsychiatryâ BiofeedbackBiofeedbackâ Central Nervous AssessmentCentral Nervous Assessmentâ Physical Medicine & RehabilitationPhysical Medicine & Rehabilitationâ Health & Behavior Assessment & ManagementHealth & Behavior Assessment & Managementâ Possibly, Evaluation & Management Possibly, Evaluation & Management
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CPT: Development of a CPT: Development of a CodeCode
⢠InitialInitialâ Health Care Advisory Committee (non-Health Care Advisory Committee (non-
MDs)MDs)
⢠PrimaryPrimaryâ CPT Work GroupCPT Work Groupâ CPT PanelCPT Panel
⢠Time FrameTime Frameâ 3-5 years3-5 years
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CPT: PsychiatryCPT: Psychiatry
⢠SectionsSectionsâ Interview vs. InterventionInterview vs. Interventionâ Office vs. InpatientOffice vs. Inpatientâ Regular vs. Evaluation & ManagementRegular vs. Evaluation & Managementâ OtherOther
⢠Types of InterventionsTypes of Interventionsâ Insight, Behavior Modifying, and/or Insight, Behavior Modifying, and/or
Supportive vs. InteractiveSupportive vs. Interactive
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CPT: Psychiatry (cont.)CPT: Psychiatry (cont.)
⢠Time ValueTime Valueâ 30, 60, or 9030, 60, or 90
⢠InterviewInterviewâ 9080190801
⢠InterventionInterventionâ 90804 - 9085790804 - 90857
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CPT: BiofeedbackCPT: Biofeedback
⢠Psychophysiological TrainingPsychophysiological Trainingâ 9090190901
⢠BiofeedbackBiofeedbackâ 9087590875
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CPT: CNS AssessmentCPT: CNS Assessment
⢠InterviewInterviewâ 9611596115
⢠TestingTestingâ Psychological = 96100; 96110/11Psychological = 96100; 96110/11â Neuropsychological = 96117Neuropsychological = 96117â Other = 96105, 96110/111Other = 96105, 96110/111
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CPT: Physical Medicine & CPT: Physical Medicine & RehabilitationRehabilitation
⢠97770 now 9753297770 now 97532
⢠Note: 15 minute incrementsNote: 15 minute increments
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CPT: Health & Behavior CPT: Health & Behavior Assessment & Assessment & ManagementManagement
⢠Purpose: Medical DiagnosisPurpose: Medical Diagnosis
⢠Time: 15 Minute IncrementsTime: 15 Minute Increments
⢠AssessmentAssessment
⢠InterventionIntervention
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CPT: ModifiersCPT: Modifiers
⢠AcceptabilityAcceptabilityâ Medicare = about 100%Medicare = about 100%â Others = approximating 90%Others = approximating 90%
⢠ModifiersModifiersâ 22 = unusual or more extensive service22 = unusual or more extensive serviceâ 51 = multiple procedures51 = multiple proceduresâ 52 = reduced service52 = reduced serviceâ 53 = discontinued service53 = discontinued service
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CPT: Model SystemCPT: Model System
⢠PsychiatricPsychiatric
⢠NeurologicalNeurological
⢠Non-Neurological MedicalNon-Neurological Medical
⢠Possibly, Evaluation & ManagementPossibly, Evaluation & Management
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CPT: Psychiatric ModelCPT: Psychiatric Model(Children & Adult)(Children & Adult)⢠InterviewInterview
â 9080190801
⢠TestingTestingâ 96100, or96100, orâ 96110/1196110/11
⢠InterventionInterventionâ e.g., 90806e.g., 90806â The challenge of New MexicoThe challenge of New Mexico
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CPT: Neurological ModelCPT: Neurological Model(Children & Adult)(Children & Adult)
⢠InterviewInterviewâ 9611596115
⢠TestingTestingâ 9611796117
⢠InterventionInterventionâ 9753297532
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CPT: Non-Neurological CPT: Non-Neurological Medical ModelMedical Model(Children & Adult)(Children & Adult)
⢠Interview & AssessmentInterview & Assessmentâ 96150 (initial)96150 (initial)â 96151 (re-evaluation)96151 (re-evaluation)
⢠InterventionInterventionâ 96152 (individual)96152 (individual)â 96153 (group)96153 (group)â 96154 (family with patient)96154 (family with patient)â 96155 (family without patient)96155 (family without patient)
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CPT: New ParadigmsCPT: New Paradigms
⢠Initial PsychiatricInitial Psychiatric
⢠Next NeurologicalNext Neurological
⢠Now MedicalNow Medical
⢠Medical as Evaluation & ManagementMedical as Evaluation & Management
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CPT: Evaluation & CPT: Evaluation & ManagementManagement⢠Role of Evaluation & Management CodesRole of Evaluation & Management Codes
â ProceduresProceduresâ Case ManagementCase Management
⢠Limitations Imposed by AMAâs House of Limitations Imposed by AMAâs House of Delegates for CMS but not for Private PayersDelegates for CMS but not for Private Payers
⢠Health & Behavior Codes as an Alternative to Health & Behavior Codes as an Alternative to E & M CodesE & M Codes
⢠The Use of E & M Codes is Accepted by Some The Use of E & M Codes is Accepted by Some Third Party Reimburses (e.g., MedCost)Third Party Reimburses (e.g., MedCost)â Example; 99201 New PatientExample; 99201 New Patient
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CPT: DiagnosingCPT: Diagnosing
⢠PsychiatricPsychiatricâ DSMDSM
â˘The problem with DSM and neuropsych testing The problem with DSM and neuropsych testing of developmentally-related neurological of developmentally-related neurological problemsproblems
⢠Neurological & Non-Neurological MedicalNeurological & Non-Neurological Medicalâ ICD (or see NAN Paio web page; ICD (or see NAN Paio web page;
membership directory)membership directory)â Neurological Code Updates Available by Neurological Code Updates Available by
01.01.0301.01.03
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CPT: Medical NecessityCPT: Medical Necessity
⢠Scientific & Clinical NecessityScientific & Clinical Necessity⢠Local Medical Review or Carrier Local Medical Review or Carrier
Definitions of NecessityDefinitions of Necessity⢠Necessity = CPT x DXNecessity = CPT x DX⢠Necessity Dictates Type and Level of Necessity Dictates Type and Level of
ServiceService⢠Necessity Can Only be Proven with Necessity Can Only be Proven with
DocumentationDocumentation
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CPT: Coding MatricesCPT: Coding Matrices
⢠EMSCO & FraudEMSCO & Fraud
⢠Underlying Problem = Medical Underlying Problem = Medical Decision MakingDecision Making
⢠Do not use:Do not use:â Coding MatricesCoding Matricesâ GridsGridsâ Related ShortcutsRelated Shortcuts
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CPT: DocumentingCPT: Documenting
⢠PurposePurpose
⢠Payer RequirementsPayer Requirements
⢠General PrinciplesGeneral Principles
⢠HistoryHistory
⢠ExaminationExamination
⢠Decision MakingDecision Making
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Documentation: PurposeDocumentation: Purpose
⢠Medical NecessityMedical Necessity
⢠Evaluate and Plan for TreatmentEvaluate and Plan for Treatment
⢠Communication and Continuity of Communication and Continuity of CareCare
⢠Claims Review and PaymentClaims Review and Payment
⢠Research and EducationResearch and Education
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Documentation: Payer Documentation: Payer RequirementsRequirements
⢠Site of ServiceSite of Service
⢠Medical Necessity for Service Medical Necessity for Service ProvidedProvided
⢠Appropriate Reporting of ActivityAppropriate Reporting of Activity
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Documentation: General Documentation: General PrinciplesPrinciples⢠Rationale for ServiceRationale for Service
⢠Complete and LegibleComplete and Legible
⢠Reason/Rationale for ServiceReason/Rationale for Service
⢠Assessment, Progress, Impression, or Assessment, Progress, Impression, or DiagnosisDiagnosis
⢠Plan for CarePlan for Care
⢠Date and Identity of ObserveDate and Identity of Observe
⢠TimelyTimely
⢠ConfidentialConfidential
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Documentation: Basic Documentation: Basic Information Across All CodesInformation Across All Codes⢠DateDate⢠Time, if applicableTime, if applicable⢠Identify of Observer (technician ?)Identify of Observer (technician ?)⢠Reason for ServiceReason for Service⢠StatusStatus⢠ProcedureProcedure⢠Results/FindingResults/Finding⢠Impression/DiagnosesImpression/Diagnoses⢠DispositionDisposition⢠Stand AloneStand Alone
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Documentation: Chief Documentation: Chief ComplaintComplaint
⢠Concise Statement Describing the Concise Statement Describing the Symptom, Problem, Condition, & Symptom, Problem, Condition, & DiagnosisDiagnosis
⢠Foundation for Medical NecessityFoundation for Medical Necessity
⢠Must be Complete & ExhaustiveMust be Complete & Exhaustive
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Documentation: Present Documentation: Present IllnessIllness
⢠SymptomsSymptomsâ Location, Quality, Severity, Duration, Location, Quality, Severity, Duration,
timing, Context, Modifying Factors timing, Context, Modifying Factors Associated SignsAssociated Signs
⢠Follow-upFollow-upâ Changes in ConditionChanges in Conditionâ ComplianceCompliance
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Documentation: HistoryDocumentation: History
⢠PastPast
⢠Family Family
⢠SocialSocial
⢠Medical/PsychologicalMedical/Psychological
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Documentation:Documentation:Mental StatusMental Status⢠LanguageLanguage
⢠Thought ProcessesThought Processes
⢠InsightInsight
⢠JudgmentJudgment
⢠ReliabilityReliability
⢠ReasoningReasoning
⢠PerceptionsPerceptions
⢠SuicidalitySuicidality
⢠ViolenceViolence
⢠Mood & AffectMood & Affect
⢠OrientationOrientation
⢠MemoryMemory
⢠AttentionAttention
⢠IntelligenceIntelligence
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Documentation:Documentation:Neurobehavioral Status Neurobehavioral Status ExamExam⢠AttentionAttention
⢠MemoryMemory
⢠Visuo-spatialVisuo-spatial
⢠Language Language
⢠PlanningPlanning
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Documentation: TestingDocumentation: Testing
⢠Names of Tests (including Names of Tests (including edition/version)edition/version)
⢠Interpretation of Tests (narrative; Interpretation of Tests (narrative; possibly quantitative)possibly quantitative)
⢠DispositionDisposition⢠Time/DatesTime/Dates
â In Hours (rounded to nearest hour)In Hours (rounded to nearest hour)â Document on Day Service is ProvidedDocument on Day Service is Providedâ Might be Best to Separate from InterviewMight be Best to Separate from Interview
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Documentation: Documentation: InterventionIntervention
⢠Reason for ServiceReason for Service
⢠StatusStatus
⢠InterventionIntervention
⢠ResultsResults
⢠ImpressionImpression
⢠DispositionDisposition
⢠TimeTime
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Documentation:Documentation:SuggestionsSuggestions⢠Avoid Handwritten NotesAvoid Handwritten Notes
⢠Do Not Use Red InkDo Not Use Red Ink
⢠Avoid Color PaperAvoid Color Paper
⢠Document On and After Every Document On and After Every Encounter, Every Procedure, Every Encounter, Every Procedure, Every PatientPatient
⢠Review Changes Whenever ApplicableReview Changes Whenever Applicable
⢠Avoid Standard Phrases Avoid Standard Phrases
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Documentation: Ethical Documentation: Ethical IssuesIssues
⢠How Much and To Whom Should How Much and To Whom Should Information be DivulgedInformation be Divulged
⢠Medical Necessity vs. ConfidentialityMedical Necessity vs. Confidentiality
⢠HIPAA vs. DocumentationHIPAA vs. Documentation
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TimeTime
⢠DefiningDefiningâ Professional (not patient) Time Including:Professional (not patient) Time Including:
â˘pre, intra & post-clinical service activitiespre, intra & post-clinical service activities
⢠Interview & Assessment CodesInterview & Assessment Codesâ Generally use hourly incrementsGenerally use hourly incrementsâ For new codes, use 15 minute For new codes, use 15 minute
incrementsincrements
⢠Intervention CodesIntervention Codesâ Use 15, 30, or 60 minute incrementsUse 15, 30, or 60 minute increments
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Time: DefinitionTime: Definition
⢠AMA Definition of TimeAMA Definition of Time
⢠Physicians also spend time during work, Physicians also spend time during work, before, or after the face-to-face time with before, or after the face-to-face time with the patient, performing such tasks as the patient, performing such tasks as reviewing records & tests, arranging for reviewing records & tests, arranging for services & communicating further with services & communicating further with other professionals & the patient through other professionals & the patient through written reports & telephone contact.written reports & telephone contact.
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Time (continued)Time (continued)
⢠Communicating further with othersCommunicating further with others
⢠Follow-up with patient, family, and/or Follow-up with patient, family, and/or othersothers
⢠Arranging for ancillary and/or other Arranging for ancillary and/or other servicesservices
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Time: Defined FurtherTime: Defined Further
⢠Evaluation Versus Therapy TimeEvaluation Versus Therapy Timeâ Therapy is Essentially Face to FaceTherapy is Essentially Face to Faceâ Testing is Essentially Professional TimeTesting is Essentially Professional Time
⢠Inpatient Versus OutpatientInpatient Versus Outpatient
- If Outpatient: face to face only for E - If Outpatient: face to face only for E & M& M
- If Inpatient: time on floor for E & M- If Inpatient: time on floor for E & M
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Time: TestingTime: Testing
⢠Quantifying TimeQuantifying Timeâ Round up or down to nearest incrementRound up or down to nearest incrementâ Testing = 15 or 60 (probably soon 30)Testing = 15 or 60 (probably soon 30)
⢠Time Does Not IncludeTime Does Not Includeâ Patient completing tests, forms, etc.Patient completing tests, forms, etc.â Waiting time by patientWaiting time by patientâ Typing of reportsTyping of reportsâ Non-Professional (e.g., clerical) timeNon-Professional (e.g., clerical) timeâ Literature searches, learning new techniques, etc.Literature searches, learning new techniques, etc.
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Time (continued)Time (continued)
⢠Preparing to See PatientPreparing to See Patient⢠Reviewing of RecordsReviewing of Records⢠Interviewing Patient, Family, and OthersInterviewing Patient, Family, and Others⢠When Doing AssessmentsWhen Doing Assessments::
â Selection of testsSelection of testsâ Scoring of testsScoring of testsâ Reviewing resultsReviewing resultsâ Interpretation of resultsInterpretation of resultsâ Preparation and report writingPreparation and report writing
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Reimbursement HistoryReimbursement History
⢠Cost Plus Cost Plus
⢠Prospective Payment System (PPS)Prospective Payment System (PPS)
⢠Diagnostic Related Groups (DRGs)Diagnostic Related Groups (DRGs)
⢠Customary, Prevailing & Reasonable Customary, Prevailing & Reasonable (CPR)(CPR)
⢠Resource Based Relative Value Resource Based Relative Value System (RBRVS)System (RBRVS)
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Relative Value Units: Relative Value Units: OverviewOverview
⢠ComponentsComponents
⢠UnitsUnits
⢠ValuesValues
⢠Current ProblemsCurrent Problems
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RVU: ComponentsRVU: Components
⢠Physician Work Resource ValuePhysician Work Resource Value
⢠Practice Expense Resource ValuePractice Expense Resource Value
⢠MalpracticeMalpractice
⢠GeographicGeographic
⢠Conversion Factor (approx. $34)Conversion Factor (approx. $34)
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RVU: ValuesRVU: Values
⢠Psychotherapy:Psychotherapy:â Prior Value =1.86Prior Value =1.86â New Value = 2.0+ (01.01.02)New Value = 2.0+ (01.01.02)
⢠Psych/NP Testing: Psych/NP Testing: â Work value= 0Work value= 0â Hsiao study recommendation = 2.2Hsiao study recommendation = 2.2â New Value = undeterminedNew Value = undetermined
⢠Health & BehaviorHealth & Behaviorâ .25 (per 15 minutes increments).25 (per 15 minutes increments)
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RVU: AcceptanceRVU: Acceptance
⢠MedicareMedicare
⢠Blue Cross/Blue Shield 87%Blue Cross/Blue Shield 87%
⢠Managed Care 69%Managed Care 69%
⢠Medicaid 55%Medicaid 55%
⢠Other 44%Other 44%
⢠New Trends: New Trends: â RVUs as a Model for All Insurance CompaniesRVUs as a Model for All Insurance Companiesâ RVUs as a Basis for Compensation FormulasRVUs as a Basis for Compensation Formulas
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CPT x RVUCPT x RVUCPTCode
WorkValue
PracticeExpense
MalpracticeExpense
TotalRVU
MutuallyExclusive
90801 2.80 1.14 0.06 4.00 90802, 90846, 90847,90853, 99291, 99292
90806 1.86 0.75 0.04 2.65 90801 (?)
96100 0 1.67 0.15 1.82 96110, 96 115
96115 0 1.67 0.15 1.82 - // -
96117 0 1.67 0.15 1.82 96110, 96111
96150 0.5 0.2 0.02 0.72 96151, 96152, 96153,96154, 96155
96152 0.46 0.18 0.02 0.66 96150, 96151, 96153,96154, 96155
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Current Problems Current Problems ⢠Definition of PhysicianDefinition of Physician⢠Incident toIncident to⢠SupervisionSupervision⢠Face-to-FaceFace-to-Face⢠TimeTime⢠RVUsRVUs⢠Work ValuesWork Values⢠Qualification of TechniciansQualification of Technicians⢠Practice Expense & Testing SurveyPractice Expense & Testing Survey⢠PaymentPayment⢠Prospective Payment SystemProspective Payment System⢠Skilled Nursing FacilitiesSkilled Nursing Facilities⢠Provider Based FacilitiesProvider Based Facilities⢠FocusFocus for Fraud & Abuse for Fraud & Abuse
DPH 2004DPH 2004
Current Problems: Current Problems: HighlightsHighlights
⢠Work Value for Testing CodesWork Value for Testing Codes
⢠Provision & Coding of Technical Provision & Coding of Technical Services (e.g., who is qualified to Services (e.g., who is qualified to provide them)provide them)
⢠Mental vs. Physical HealthMental vs. Physical Health
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Problem: Defining PhysicianProblem: Defining Physician
⢠Definition of a PhysicianDefinition of a Physicianâ Social Security Practice Act of 1980Social Security Practice Act of 1980â Definition of a PhysicianDefinition of a Physicianâ Need for Congressional ActNeed for Congressional Actâ Likelihood of Congressional ActLikelihood of Congressional Actâ The Value of Technical Services of a The Value of Technical Services of a
Psychologist is $.83/hour (second highest after Psychologist is $.83/hour (second highest after physicist)physicist)
â Consequence of the preceding; grouping with Consequence of the preceding; grouping with non-doctoral level allied health providersnon-doctoral level allied health providers
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Problem: Incident toProblem: Incident to
⢠Rationale for Incident toRationale for Incident toâ Congress intended to provide coverage for services Congress intended to provide coverage for services
not typically covered elsewherenot typically covered elsewhere
⢠Definition of Physician ExtenderDefinition of Physician Extenderâ HowHowâ LimitationsLimitations
⢠Definition of In vs. OutpatientDefinition of In vs. Outpatientâ Geographic Vs FinancialGeographic Vs Financial
⢠Why No Incident to (DRG)Why No Incident to (DRG)⢠Solution Available for Some Training ProgramsSolution Available for Some Training Programs⢠Probably no Future to Incident toProbably no Future to Incident to
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Problem: More Incident toProblem: More Incident to
⢠When is âIncident toâ Acceptable:When is âIncident toâ Acceptable:â Testing Testing â Cognitive Rehabilitation; BiofeedbackCognitive Rehabilitation; Biofeedbackâ PsychotherapyPsychotherapy
⢠DefinitionDefinitionâ Commonly furnished serviceCommonly furnished serviceâ Integral, though incidental to psychologistIntegral, though incidental to psychologistâ Performed under the supervisionPerformed under the supervisionâ Either furnished without charge or as part of Either furnished without charge or as part of
the psychologistâs chargethe psychologistâs charge
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Problem: Incident to & Site Problem: Incident to & Site of Serviceof Service
⢠Outpatient vs. InpatientOutpatient vs. Inpatientâ Geographical LocationGeographical Locationâ Corporate RelationshipCorporate Relationshipâ Billing ServiceBilling Serviceâ Chart Information & LocationChart Information & Location
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Problem: Problem: Incident to versus Incident to versus Independent ServiceIndependent Service⢠When Does Incident to Become When Does Incident to Become
Independent ServiceIndependent Serviceâ Appearance of No SupervisionAppearance of No Supervisionâ Clinical Decisions are Made by StaffClinical Decisions are Made by Staffâ Ratio of Physician to Staff Time Ratio of Physician to Staff Time
Becomes DisproportionateBecomes Disproportionateâ Distance DifficultiesDistance Difficultiesâ Supervision DifficultiesSupervision Difficulties
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Problems:Problems:Recent Difficulties with Recent Difficulties with Incident toIncident to⢠Who Bills Incident toWho Bills Incident to
â Treating Physician Bills not the Supervising Treating Physician Bills not the Supervising PhysicianPhysician
â Then, Who is the Responsible PartyThen, Who is the Responsible Party
⢠The Physician Must Treat the Patient FirstThe Physician Must Treat the Patient First
⢠Physician Bonuses Must Tied to a Groupsâ Physician Bonuses Must Tied to a Groupsâ Overall Pool of Income (e.g., not referral Overall Pool of Income (e.g., not referral or possibly individual productivity)or possibly individual productivity)
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Problem:SupervisionProblem:Supervision
⢠SupervisionSupervisionâ 1.General = overall direction1.General = overall directionâ 2.Direct = present in office suite2.Direct = present in office suiteâ 3.Personal = in actual room3.Personal = in actual roomâ 4.Psychological = when supervised by a 4.Psychological = when supervised by a
psychologistpsychologist
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Problem: Face-to-FaceProblem: Face-to-Face
⢠ImplicationsImplications
⢠Technical versus Professional Technical versus Professional ServicesServices
⢠Surgery is the Foundation for CPT Surgery is the Foundation for CPT (and most work is face-to-face)(and most work is face-to-face)
⢠Hard to Document & Trace Non-Face-Hard to Document & Trace Non-Face-to-Face Workto-Face Work
DPH 2004DPH 2004
Problem: TimeProblem: Time
⢠Time Based Professional ActivityTime Based Professional Activity
⢠Current =15, 30, 60, & 90 Current =15, 30, 60, & 90
⢠Expected = 15 & 30Expected = 15 & 30
DPH 2004DPH 2004
Problem: RVUsProblem: RVUs
⢠Bad NewsBad Newsâ 2000 = 5.5% increase2000 = 5.5% increaseâ 2001 = 4.5% increase2001 = 4.5% increaseâ 2002 = 5.4% decrease2002 = 5.4% decreaseâ 2003 = 4.4 to 5.7% decrease ($34.14) 2003 = 4.4 to 5.7% decrease ($34.14)
⢠Really Bad NewsReally Bad Newsâ Bush Administration not supportive of changing Bush Administration not supportive of changing
the conversion formulathe conversion formulaâ Change Continued to Probably 2005 Depending Change Continued to Probably 2005 Depending
on Such Factors as the Stock Market (e.g., 5000)on Such Factors as the Stock Market (e.g., 5000)
DPH 2004DPH 2004
Problem: Work ValueProblem: Work Value
⢠Physician Activities (e.g., Physician Activities (e.g., Psychotherapy) Result in Work ValuesPsychotherapy) Result in Work Values
⢠Psychological Based Activities (i.e., Psychological Based Activities (i.e., Testing) Have Testing) Have nono Work Values Work Values
⢠RVUs are Heavily Based on Practice RVUs are Heavily Based on Practice Expenses (which are being reduced)Expenses (which are being reduced)
⢠Net Result = Maybe Up to a Half LowerNet Result = Maybe Up to a Half Lower
DPH 2004DPH 2004
Problem:Problem:An Artificial Practice An Artificial Practice ExpenseExpense⢠Five Year ReviewsFive Year Reviews⢠Prior MethodologyPrior Methodology⢠Current MethodologyCurrent Methodology⢠Current Value = approximately 1.5 of 1.75 Current Value = approximately 1.5 of 1.75
is practiceis practice⢠Deadline for New Practice Expense = 2002Deadline for New Practice Expense = 2002
â Currently in Check Due to the Ongoing Survey Currently in Check Due to the Ongoing Survey
⢠Expected Value = closer to 50% of total Expected Value = closer to 50% of total value value at bestat best
DPH 2004DPH 2004
Problem:Problem: Work Value of Testing Work Value of Testing⢠First RoundFirst Round⢠Second RoundSecond Round⢠Third RoundThird Round⢠Current RoundCurrent Round
DPH 2004DPH 2004
Problem: Qualification of Problem: Qualification of TechnicianTechnician
⢠What is the Minimum Level of What is the Minimum Level of Training Required for a Technician?Training Required for a Technician?â Bachelorâs vs. MastersBachelorâs vs. Mastersâ Intern vs. PostdoctoralIntern vs. Postdoctoral
DPH 2004DPH 2004
Problem: PaymentProblem: Payment
⢠Origins of the ProblemOrigins of the Problemâ Balanced Budget Act of 1997Balanced Budget Act of 1997â Employerâs Cost for Health Care in 2002 Employerâs Cost for Health Care in 2002
= $5,000 per employee= $5,000 per employee
⢠What Should Your Code Be Payed at?What Should Your Code Be Payed at?â www.webstore.ama-assn.org-www.webstore.ama-assn.org-
⢠State LegislationState Legislationâ www.insure.com/health/lawtool.cfmwww.insure.com/health/lawtool.cfm
DPH 2004DPH 2004
Problem:Problem:Payment ProblemsPayment Problems⢠Payment Reduction Software ProgramsPayment Reduction Software Programs
â Claimcheck (McKesson product; Cigna, PacifiCare)Claimcheck (McKesson product; Cigna, PacifiCare)â Patterns (McKesson product; United)Patterns (McKesson product; United)
⢠RefillingRefillingâ 51% require refilling of original forms51% require refilling of original formsâ But, up to 60% do not follow upBut, up to 60% do not follow up
⢠ErrorsErrorsâ 54% = plan administrator54% = plan administratorâ 17% = provider17% = providerâ 29% = member29% = member
DPH 2004DPH 2004
Problem: PaymentProblem: Payment
⢠Use of HMOs & Third PartyUse of HMOs & Third Partyâ Shift in Practice Patterns by Psychiatry (14% Shift in Practice Patterns by Psychiatry (14%
increase)increase)â Exclusion of MSW, etc.Exclusion of MSW, etc.â Worst Hit Are Psychologists (2% decrease)Worst Hit Are Psychologists (2% decrease)
⢠CompensationCompensationâ Gross ChargesGross Chargesâ Adjusted ChargesAdjusted Chargesâ RVUsRVUsâ ReceivablesReceivables
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Problem: PPSProblem: PPS
⢠Application of PPS (inpatient rehab)Application of PPS (inpatient rehab)
⢠Traditional ReimbursementTraditional Reimbursement
⢠Current UnbundlingCurrent Unbundling
⢠Potential SituationPotential Situation
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Problem:Problem:Skilled Nursing FacilitySkilled Nursing Facility
⢠Consolidated BillingConsolidated Billing
⢠Excluded Codes in Consolidated Excluded Codes in Consolidated BillingBillingâ 96115 (Neurobehavioral Status Exam)96115 (Neurobehavioral Status Exam)â 90901 & 90911 (Biofeedback)90901 & 90911 (Biofeedback)
DPH 2004DPH 2004
Problem:Problem:Provider-Based FacilitiesProvider-Based Facilities⢠Is Facility Located on Main Hospital Is Facility Located on Main Hospital
Campus or Within 35 Miles of itCampus or Within 35 Miles of it
⢠Appropriate Reporting Relationship Exists Appropriate Reporting Relationship Exists Between Hospital and Clinical StaffBetween Hospital and Clinical Staff
⢠Medicare Cost Report Includes FacilityMedicare Cost Report Includes Facility
⢠Records are Fully IntegratedRecords are Fully Integrated
⢠Facility is Presented to the Public as Part Facility is Presented to the Public as Part of the Hospitalof the Hospital
DPH 2004DPH 2004
Problem: Expenditures & Problem: Expenditures & FraudFraud⢠ProjectionsProjections
â CurrentCurrent⢠14%14%
â By 2011;By 2011;⢠17% ($2.8 trillion)17% ($2.8 trillion)
⢠ExamplesExamplesâ Nadolni Billing Service (Memphis)Nadolni Billing Service (Memphis)
⢠$5 million in claims to CIGNA for psychological $5 million in claims to CIGNA for psychological servicesservices
⢠$250,000 fine (& tax evasion); July 12th$250,000 fine (& tax evasion); July 12th
DPH 2004DPH 2004
Defining FraudDefining Fraud
⢠FraudFraudâ IntentionalIntentionalâ PatternPattern
⢠ErrorErrorâ ClericalClericalâ DatesDates
DPH 2004DPH 2004
Problem: Fraud & Abuse Problem: Fraud & Abuse ⢠26 Different Kinds of Fraud Types26 Different Kinds of Fraud Types
⢠Mental Health ProfiledMental Health Profiled
⢠Estimates of Less Than 10% Estimates of Less Than 10% RecoveredRecovered
⢠Psychotherapy Estimates/Day = 9.67 Psychotherapy Estimates/Day = 9.67 hourshoursâ Review Likely if Over 12 Hours Per DayReview Likely if Over 12 Hours Per Day
⢠Problems with Methodology;Problems with Methodology;â MS level and RNMS level and RNâ Limited SamplingLimited Sampling
DPH 2004DPH 2004
Problem: FraudProblem: FraudOffice of Inspector GeneralOffice of Inspector General⢠Primary ProblemsPrimary Problems
â Medical Necessity (approximately $5 billion)Medical Necessity (approximately $5 billion)â DocumentationDocumentation
⢠Psychotherapy Psychotherapy (oig.hhs/gov/reports/region5/50100068)(oig.hhs/gov/reports/region5/50100068)â IndividualIndividualâ GroupGroupâ # of Hours# of Hoursâ Who Does the TherapyWho Does the Therapy
⢠Psychological TestingPsychological Testingâ # of Hours# of Hoursâ DocumentationDocumentation
DPH 2004DPH 2004
Problem: Problem: Fraud & âThe Orange Fraud & âThe Orange BookâBookâ⢠Contractor OperationsContractor Operations
â Strengthen Regional Offices OversightStrengthen Regional Offices Oversightâ Improve Evaluation of Fraud UnitImprove Evaluation of Fraud Unitâ Prevent Duplicate Payments for Same ServicePrevent Duplicate Payments for Same Service
⢠Hospital OperationsHospital Operationsâ Identify Patterns of Aberrant OverpaymentIdentify Patterns of Aberrant Overpaymentâ Improve External Review of Psychiatric HospitalsImprove External Review of Psychiatric Hospitals
⢠Managed CareManaged Careâ Retool Medicaid Programs for Managed CareRetool Medicaid Programs for Managed Care
⢠Nursing HomesNursing Homesâ Improve Assessments of Mental IllnessImprove Assessments of Mental Illnessâ Identify Patients with Mental IllnessIdentify Patients with Mental Illness
DPH 2004DPH 2004
Problem:Problem:The âOrange Bookâ The âOrange Bookâ (continued)(continued)
⢠Physicians/Allied Health ProfessionalsPhysicians/Allied Health Professionalsâ Improve Oversight of Rural Health Improve Oversight of Rural Health
ClinicsClinicsâ Eliminate Inappropriate Payments for Eliminate Inappropriate Payments for
Mental Health ServicesMental Health Servicesâ Yet, Improve Medicaid Mental Health Yet, Improve Medicaid Mental Health
ProgramsPrograms
DPH 2004DPH 2004
Problem: Fraud (cont.)Problem: Fraud (cont.)
⢠Nursing HomesNursing Homesâ Identification Identification â Overuse of ServicesOveruse of Services
⢠ChildrenChildren⢠ExperienceExperience
â California; TexasCalifornia; Texasâ Corporation AuditCorporation Auditâ Company AuditCompany Auditâ Personal AuditPersonal Audit
DPH 2004DPH 2004
Problem: Fraud (cont.)Problem: Fraud (cont.)
⢠Estimated Pattern of Fraud AnalysisEstimated Pattern of Fraud Analysisâ For-profit Medical CentersFor-profit Medical Centersâ For-profit Medical ClinicsFor-profit Medical Clinicsâ Non-profit Medical CentersNon-profit Medical Centersâ Non-profit Medical ClinicsNon-profit Medical Clinicsâ Nursing HomesNursing Homesâ Group PracticesGroup Practicesâ Individual PracticesIndividual Practices
DPH 2004DPH 2004
Problem: Mental vs. PhysicalProblem: Mental vs. Physical
⢠Historical vs. Traditional vs. Recent Historical vs. Traditional vs. Recent Diagnostic TrendsDiagnostic Trends
⢠Recent Insurance Interpretations of Dxs Recent Insurance Interpretations of Dxs
⢠Limitations of the DSM Limitations of the DSM
⢠The Endless Loop of Mental vs. PhysicalThe Endless Loop of Mental vs. Physical
⢠NOTE: NOTE: Important to realize that LMRP is Important to realize that LMRP is almost always more restrictive than national almost always more restrictive than national guidelinesguidelines
DPH 2004DPH 2004
Problem: HIPAAProblem: HIPAA
⢠Health Insurance Portability and Health Insurance Portability and Accountability ActAccountability Act
⢠Ethics versus PracticalityEthics versus Practicality
DPH 2004DPH 2004
Possible Solutions:Possible Solutions:General ApproachesGeneral Approaches
⢠Better Understanding & Application of CPTBetter Understanding & Application of CPT⢠More Involvement in Billing (especially in large, More Involvement in Billing (especially in large,
medical, multidisciplinary, and academic medical, multidisciplinary, and academic settings)settings)
⢠Comprehensive Understanding of LMRPComprehensive Understanding of LMRP⢠More Representation/Involvement with AMA, More Representation/Involvement with AMA,
CMS,CMS,& Local Medical Review Panels& Local Medical Review Panels
⢠Meetings with CMSMeetings with CMS⢠Survey for Testing CodesSurvey for Testing Codes⢠APA: Increased Staff & Relationship with CAPPAPA: Increased Staff & Relationship with CAPP
DPH 2004DPH 2004
Possible Solutions: Possible Solutions: ResourcesResources
⢠General Web SitesGeneral Web Sitesâ www.nanonline.org/paiowww.nanonline.org/paioâ www.cms.orgwww.cms.org (medicare/medicaid) (medicare/medicaid)â www.hhs.orgwww.hhs.org (health & human services) (health & human services)â www.oig.hhs.govwww.oig.hhs.gov (inspector general) (inspector general)â www.ahrq.gov (agency for healthcare www.ahrq.gov (agency for healthcare
research)research)â www.medpac.govwww.medpac.gov (medical payment (medical payment
advisory comm.)advisory comm.)â www.whitehouse.gov/fsbr/healthwww.whitehouse.gov/fsbr/health (statistics) (statistics)â www.div40.orgwww.div40.org (clinical neuropsychology div (clinical neuropsychology div
of apa)of apa)â www.healthcare.group.comwww.healthcare.group.com (staff salaries) (staff salaries)
DPH 2004DPH 2004
Resources Resources (continued)(continued)
⢠LMRP Reconsideration ProcessLMRP Reconsideration Processâ www.cms.gov/manuals/pm_trans/R28PIM.pdfwww.cms.gov/manuals/pm_trans/R28PIM.pdf
⢠Coding Web SitesCoding Web Sitesâ www.aapcnatl.orgwww.aapcnatl.org (academy of coders) (academy of coders)â www.ntis.gov/product/correct-codingwww.ntis.gov/product/correct-coding (coding edits) (coding edits)
⢠Compliance Web SitesCompliance Web Sitesâ www.apa.orgwww.apa.org (psychologists & hipaa) (psychologists & hipaa)â www.cms.hhs.gov/hipaawww.cms.hhs.gov/hipaa. (hipaa). (hipaa)â www.hcca-info.orgwww.hcca-info.org (health care compliance assoc.) (health care compliance assoc.)
DPH 2004DPH 2004
Future PerspectivesFuture Perspectives⢠IncomeIncome
â Steadier (if economy does not further Steadier (if economy does not further erode)erode)
â Probable incremental declines, up to Probable incremental declines, up to 10-20%10-20%
â If Medicaid dependent (25% or more), If Medicaid dependent (25% or more), then declines could be even higherthen declines could be even higher
â Possible âfinalâ stabilization by 2005Possible âfinalâ stabilization by 2005
⢠RecognitionRecognitionâ Masters Level Psychotherapy?âŚMasters Level Psychotherapy?âŚ
DPH 2004DPH 2004
Future PerspectivesFuture Perspectives(continued)(continued)
⢠ParadigmsParadigmsâ Industrial vs. Boutique/NicheIndustrial vs. Boutique/Nicheâ Clinical vs. ForensicClinical vs. Forensicâ Mental Health vs. HealthMental Health vs. Healthâ Existing vs. Developing Existing vs. Developing
DPH 2004DPH 2004
Future PerspectivesFuture Perspectives
⢠Evolving Paradigm = Continued and Evolving Paradigm = Continued and Significant Change Significant Change
ARE YOU READY?âŚARE YOU READY?âŚ