Democratic Socialist Republic of Sri Lanka
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT
October 2016
Program Management, Design and Supervision Consultant
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Page i
Monthly Progress Report – October 2016
TABLE OF CONTENTS
1 SUMMARY ........................................................................................................................................ 1
1.1 TASK 1: PROGRAM MANAGEMENT......................................................................................................... 1 1.2 TASK 2: DESIGN REVIEW, DETAILED DESIGNS AND PREPARING CONTRACT DOCUMENTS ................................... 1
1.2.1 Tranche 1 ................................................................................................................................... 1 1.2.2 Tranche 2 ................................................................................................................................... 2 1.2.3 Special Report ............................................................................................................................ 2 1.2.4 General Progress ........................................................................................................................ 2
1.3 TASK 3: CONTRACT MANAGEMENT, CONSTRUCTION SUPERVISION, COMMISSIONING AND OPERATION ............... 2 1.4 TASK 4: CAPACITY DEVELOPMENT AND TRAINING IMPLEMENTATION ............................................................ 2 1.5 TASK 5: COMMUNICATIONS .................................................................................................................. 2 1.6 TASK 6: PREPARING A STRATEGIC ENVIRONMENT ASSESSMENT (SEA) .......................................................... 3 1.7 TASK 7: PREPARATION OF PHASE 2 ........................................................................................................ 3
1.7.1 Phase 2 Feasibility Studies ......................................................................................................... 3 1.7.2 General Modelling ..................................................................................................................... 3
2 STAFF DEPLOYMENT ......................................................................................................................... 3
3 MEETINGS AND WORKSHOPS ........................................................................................................... 4
4 DELIVERABLES .................................................................................................................................. 4
5 PROGRAM IMPLEMENTATION ISSUES .............................................................................................. 4
LIST OF TABLES
TABLE 1: STAFF DEPLOYMENT DURING OCTOBER 2016 .......................................................................................... 3 TABLE 2: MEETINGS ATTENDED DURING OCTOBER 2016......................................................................................... 4 TABLE 3: WORKSHOPS/PRESENTATIONS HELD IN OCTOBER 2016 ............................................................................ 4
LIST OF ANNEXES
ANNEX A: PROGRESS DURING OCTOBER 2016 ANNEX B: STAFF PRESENT DURING OCTOBER 2016
ANNEX C: STATUS OF PHASE 1 DESIGNS AND BIDDING DOCUMENTS AT END OCTOBER 2016
ANNEX D: STATUS OF PROGRESS ON PREPARING DELIVERABLES AT END OCTOBER 2016
ANNEX E: REPORTS ISSUED TO END OCTOBER 2016
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
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PREPARED FOR:
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program Project Management Unit (PMU) No. 493 1/1 T.B. Jayah Mawatha Colombo 10 Sri Lanka
PREPARED BY:
Joint Venture Lahmeyer International GmbH – GeoConsult ZT GmbH Friedberger Str. 173 61118 Bad Vilbel Germany
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PMU November 2016 Sent electronically
ADB November 2016
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the use of the Client identified on the cover sheet for the purpose for which it has been prepared. The Joint Venture undertakes neither
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Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Page iii
ABBREVIATIONS
ADB Asian Development Bank
BoQ
CAPC
CEA
CIDA
DOA
DOI
Bill of Quantities
Cabinet Appointed Procurement Committee
Central Environmental Authority
Construction Industry Development Authority (formerly ICTAD)
Department of Agriculture
Department of Irrigation
DPC Department Procurement Committee
EIA
EOI
GBL
GOSL
IA
ICTAD
ISEWP
KMTC
Environmental Impact Assessment
Expression of Interest
Geotechnical Baseline Report
Government of Sri Lanka
Implementing Agency
Institute for Construction Training and Development
Improving system efficiencies and water productivity
Kaluganga-Moragahakanda Transfer Canal
MASL Mahaweli Authority of Sri Lanka
MCB Mahaweli Consultancy Bureau
MDP
MIWRM
MLBCR
Mahaweli Development Program
Ministry of Irrigation and Water Resources Management
Minipe Left Bank Canal Rehabilitation
MFF
MFP
MMDE
masl
MPC
MPP
MRB
NCPCP
NPA
Multi-tranche financing facility
Ministry of Finance and Planning
Ministry of Mahaweli Development and Environment
Metres above Mean Sea Level
Ministry Procurement Committee
Master Procurement Plan
Mahaweli River Basin
North Central Province Canal Project
National Procurement Agency
NWPCP North Western Province Canal Project
PD-MWSIP Programme Director Mahaweli Water Security Investment Program
PD-UEC
PIU
Project Director –Upper Elahera Canal
Project Implementation Unit
PMDSC
PMU
Program Management, Designs and Supervision Consultant
Program Management Unit
PPTA
RF
RIP
RPC
SBD
SEA
SIWRM
UEC
Project Preparatory Technical Assistance
Resettlement Framework
Resettlement Implementation Plan
Regional Procurement Committee
Standard Bid Documents
Strategic Environmental Assessment
Strengthening Integrated water Resources Management
Upper Elahera Canal
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Page 1
1 SUMMARY
1. This report summarises progress made during October 2016. In Section 2 the progress made in the seven main Tasks in the Terms of Reference (ToR) of the Program Management, Design and Supervision Consultant (PMDSC) is described, with a summary provided in tabular form in Annex A. Two sets of bid documents for Phase 1 of the Mahaweli Water Security Investment Program (MWSIP) were substantially complete for submittal in early November and feasibility studies for Phase 2 continued with a topographical survey at Hasalaka Oya, planning for a further survey at Heen Ganga and evaluation of two tenders for geotechnical investigations. The contractor for the first construction package continued with preparations for commencing with construction. Further training courses for PMU and PIU staff took place and the Website Developer continued work. Work continued on preparing the Interim Report for the Strategic Environmental Assessment.
2. An ADB Review Mission took place from 11 – 18 October 2016. The Mission’s Aide Memoire has been separately circulated.
3. Sections 3 and 4 include details of staff present during the month (Annex B) and meetings attended, while Section 5 covers progress on completion of Contract Deliverables (Annexes C, D and E) and Section 6 outlines program issues still requiring resolution.
4. Documents issued during the month comprised (i) Monthly Report for September 2016; (ii) three technical notes covering MLBCR Hydraulics, a HEC-RAS Model of KMTC, and a HEC-RAS Model of UEC; (iii) the third quarterly report on Resettlement Monitoring and Evaluation; and (iv) the updated Environmental Management Plan (EMP) for package NWPC-NCB-1.
5. The progress of work by the end of October 2016 in respect of each work component is shown in the Activity Schedule forming Annex A. Further description of the work involved is given in the sections below.
1.1 Task 1: Program Management
6. Work continued on revising the Environmental Management Plans (EMPs) for UECP and NWPCP in response to conditional approvals from Central Environmental Authority (CEA). The EMP report for NWPC-NCB-1 was completed and submitted to PMU. Preparation of Due Diligence Reports for MLBCRP and for access roads that will be required for NWPC-ICB-1 and for UEC-ICB-3 continued. A tree survey was carried out covering the first reach of the Upper Elahera Canal to be constructed under package UEC-ICB-1.
7. PMU continued to evaluate Expressions of Interest for the Improving System Efficiencies and Water Productivity (ISEWP) consultancy package. PMDSC provided assistance with the Request for Proposals document required for Submission 1 to ADB.
1.2 Task 2: Design Review, Detailed Designs and Preparing Contract Documents
1.2.1 Tranche 1
8. Bidding documents for package MLBCR-ICB-1 (Minipe anicut heightening, rehabilitation of LB canal km 0+000 to km 0+200, water control and measurement facilities) were substantially completed, and work continued on preparing dam and tunnel designs for North Western Province packages NWPC-ICB-1 (Mahakithula approach tunnel and dam, Mahakirula Dam, feeder canal 3.66 km) and ICB-2 (main canal from km 5+250 to km 22+500).
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Page 2
9. Central Engineering Consultancy Bureau (CECB) completed fieldwork under direct contract with MMDE on the investigations contract for determining availability and quality of construction materials for the two large dams Mahakithula and Mahakirula in package NWPC-ICB-1. Laboratory test results and a final report are awaited and delayed. They are urgently required for the design.
10. Technical Notes Nos. 8 and 10 were issued describing respectively the hydraulics of the Minipe Headworks and of the Upper Elahera Canal.
1.2.2 Tranche 2
11. Bidding documents for package UEC-ICB-2B (KMTC) were completed and Technical Note No. 9 on the hydraulics of this transfer canal was issued. Laboratory results from the completed geotechnical field investigations by GSMB are awaited and delayed.
12. Design of the TBM tunnel and drill and blast tunnels continued for package UEC-ICB-2A (UEC tunnels 3 and 4). The construction method for this tunnel was discussed during the ADB mission and adoption of a single TBM drive from the North with a drill-and-blast counter-heading from the South was recommended. Final confirmation from GoSL is awaited and in the meantime design and bidding document preparation is continuing on the assumption that adoption of the recommendation will be confirmed. This change from the previously recommended mode of construction (single TBM) would be associated with some cost increases, and environmental and resettlement issues on the access to the southern portal will need addressing.
1.2.3 Special Report
13. Special Report No. 5 related to Existing Large Dams associated with the MWSIP was substantially complete for submittal in early November.
1.2.4 General Progress
14. Progress on design and bid documents is shown in Annex C1 and progress on contract packages in Annex C2.
1.3 Task 3: Contract Management, Construction Supervision, Commissioning and Operation
15. The contractor, Edward and Christie, for package MLBCR-NCB-1 continued mobilisation. PMDSC recruited and mobilised more staff for construction supervision. Award of contracts for packages UEC-ICB-1 and NWPC-NCB-1 is now expected during November 2016, subject to final government approvals being received. Evaluation continued of bids received for packages MLBCR-NCB-2, NCB-3 and NCB-4.
1.4 Task 4: Capacity Development and Training Implementation
16. PMU/PIU staff attended a number of courses recommended under the Training Plan; details are given in Annex A and presented schematically in Figure 1.
1.5 Task 5: Communications
17. Preparation of documentation for information dissemination and the work of the website developer continued. Work was put in hand on the mapping of NGOs.
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Page 3
FIGURE 1: TRAINING COURSES: STATUS AT END OCTOBER 2016
1.6 Task 6: Preparing a Strategic Environment Assessment (SEA)
18. Work continued on the preparation of the Interim Report.
1.7 Task 7: Preparation of Phase 2
1.7.1 Phase 2 Feasibility Studies
19. Quotations were received for geotechnical investigations at Lower Uma Oya and its tunnel outlet on the southern bank of Randenigala, as well as for the tunnel inlet to RKTC on the northern bank of the reservoir. Work continued on optimisation of dams to maximize water transfer at minimum economic cost.
1.7.2 General Modelling
20. Work continued on constructing the water allocation model for the Mahaweli System using the Riverware software and preparation of the water balance using a daily timestep. The results to-date of the Water Allocation Model and Rainfall-Runoff Model were presented to the TRC. Work also began on data collection for Dambreak models in respect of Mahakithula and Mahakirula Dams in NWP.
2 STAFF DEPLOYMENT
21. Details of staff present during October 2016 are given in Annex B and summarised in Table 1.
TABLE 1: STAFF DEPLOYMENT DURING OCTOBER 2016
Category I/N During Octo-
ber 2016
Key Staff I 14
N 21
Non Key Staff I 1
N 16
Support Staff N 14
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Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Page 4
3 MEETINGS AND WORKSHOPS
22. Meetings attended included those shown in Error! Reference source not found., while Table 3 shows the workshops held during the month.
TABLE 2: MEETINGS ATTENDED DURING OCTOBER 2016
Date Location Subject
04-Oct-16 PMU-Colombo Progress review - MIWSIP
11-Oct-16 PMU-Colombo Meeting with ADB Review Mission
12-Oct-16 PMU-Colombo Meeting with ADB Review Mission
PIU – Hasalaka Meeting with the Contractor MLBCRP NCB-1
13-Oct-16 PMU-Colombo Meeting with ADB Review Mission
13-Oct-16 MMDE – Colombo Project Steering Committee Meeting with ADB Review Mission
28-Oct-16 ID - Colombo Meeting with ID regarding Minipe LB Head Reg-ulator
28-Oct-16 PMU-Colombo Progress review PD-PMU
TABLE 3: WORKSHOPS/PRESENTATIONS HELD IN OCTOBER 2016
Date Location Subject
14-Oct-16 PMU Modelling Progress to Date
4 DELIVERABLES
Annex D shows progress on preparation of all deliverables, while Annex E comprises a list of all reports issued to the end of the report month.
5 PROGRAM IMPLEMENTATION ISSUES
23. The contract for motorcycles signed during the month and delivery is expected during November 2016. PMU made four more pickups available to PMDSC during October. Other requirements are being covered by renting pending possible approval to purchase more vehicles as previously foreseen.
24. The late establishment of the Independent Review Panel (if it is to be established) continues to be a cause for concern.
25. The bandwidth of available internet services is very poor, and continues to have an effect on productivity. It is understood that SLT will shortly complete the installation of fibre-optic cable to the offices.
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex A - 1
ANNEX A: PROGRESS DURING OCTOBER 2016
ITEM TASK PROGRESS OCTOBER 2016 PROGRAM FOR NEXT MONTH
1 TASK 1 - PROGRAM MANAGEMENT
1.1 Mobilization
1.1.1 Staff Deployment International Staff
Team Leader, Chief Design Engineer, Senior Geotechnical Engineer, Environmental Specialist, Chief Resident Engineer (Tunnels), Tunnel Construction Engineer, Hydraulic Structures Engineer, Design Leader KMTC, Modelling Specialist, Hydraulic Modelling Specialist, Environmental Specialist, Social and Resettlement Safeguard Specialist, Economist.
International Staff planned for deployment in November 2016:
Procurement and Contracts Specialist, Environment Specialist, Institutional Strengthening Specialist, Senior Design Engineer (Dams and Tunnels), Water Resources/Irrigation Planning Specialist, Hydropower Engineer (Civil)
National Staff - Colombo
Deputy Team Leader / Prog. Management, Monitoring and Evaluation Specialist, Procurement and Contracts Specialist, Environment Specialist, Social and Resettlement Safeguards Specialist, Sociologist, Communications Specialist, Institutional Strengthening Specialist, Senior Design Engineer (Dams and Tunnels), Senior Design Engineer (Canals), Rock Mechanics Engineer, Senior Structural Engineer, Senior Engineering Geologist, Mechanical Engineer (Gates/Hydropower), Hydraulic Structures Engineer, Water Resources/Irrigation Planning Specialist, Modelling Specialist, Economist, Senior Construction Engineer, Resident Engineer - 1 (MLBCR), Resident Engineer - 2 (NWPC), Resident Engineer - 3 (UEC), Senior Surveyor - 1 (MLBCR), Health and Safety Officer, Senior Draftsperson,
National staff planned for deployment in November 2016
Colombo Office:
Senior Design Engineer; Assistant Design Engineers
National Staff – RE Office MLBCRP, Hasalaka:
Concrete Engineer; Draftsperson;
National Staff – RE Office UECP, Elahera:
Resident Engineer; Engineering Assistant; Senior Surveyor; Concrete Engineer; Survey Assistant-1; Draftsperson;
National Staff – RE Office –NCWPCP, Dambulla:
Resident Engineer; Engineering Assistant; Senior Surveyor; Concrete Engineer; Survey Assistant-1; Draftsperson;
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex A - 2
Assistant Design Engineer – 1, Assistant Design Engineer – 3, Assistant Design Engineer – 5, Engineer Assistant (Construction Supervision) – 1, Engineer Assistant (Construction Supervision) – 4, Survey Assistant – 1, Draftsperson – 3, GIS Specialist, Civil Engineer/Cost Estimator, Assistant Geologist, Draftsperson – 1, Draftsperson – 2, Draftsperson – 3, Draftsperson – 4
National Staff – RE Office Minipe
Resident Engineer; Engineering Assistant; Senior Surveyor; Survey Assistant-6; Office Caretaker.
1.1.2 Office Staff Colombo Office:
Office Manager; Accountant; Confidential Secretary; Secretary 1; Computer Operator / Clerk-1; Computer Operators/Clerk - 2; Office Assistant 1; Office Assistant 2
RE Office MLBCRP, Hasalaka
Caretaker; Driver 1.
Colombo Office: No new recruitments
RE Office MLBCRP, Hasalaka
Office Manager; Computer Operator 1; Computer Operator 2; Driver 1, Driver 2.
RE Office UECP, Elahera
Office Manager; Computer Operator 1; Caretaker 1; Office assistant 1; Driver 1, Driver 2.
RE Office NWPCP
Office Manager; Computer Operator 1; Caretaker 1; Caretaker 2; Driver 1, Driver 2.
1.2 Procure office equipment and vehicles
Bids for supply and installation of server: finalised RFP, bids invited bid evaluation completed and recommendation for purchase submitted for approval
Await approval for purchase
Office equipment:
Multimedia overhead projector -01No: Evaluation of quotations received submitted to PMU for concurrence in July 2016 and awaiting reply.
High quality camera – 1 No: Evaluation of quotations received submitted to PMU for concurrence in
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex A - 3
September 2016 and awaiting reply.
Precision GPS – 1 No: Evaluation of quotations received submitted to PMU for concurrence in September 2016 and awaiting reply.
Motorcycles for field staff – 12 Nos: Motorcycles: Received PMU approval for procurement on 27 September 2016; Issued letter of award to the supplier and awaiting delivery of motorcycles.
Allocate the motorcycles to the Engineering Assistants assigned to RE offices.
4WD Pickup trucks: Received 4 Nos during the month in addition to the 2 Nos received in September 2016: detailed 2 nos to RE office Minipe.
4WD Pickups: detail 01 vehicle to each of the RE offices at Elahera and Dambulla. The balance will be detailed similarly in December 2016 after mobilisation of full contingent of field staff for the above offices.
4WD Cars: Await PMU approval for procurement; PD PMU informed PMDSC to hire similar vehicles adopting tender procedure.
4WD Van: PD-PMU offered to avail a 2WD van from PIU procurement to PMDSC on sharing basis.
1.3 Identify the project management needs, planning, strategies and schedules for execution
Office space requirements and facilities for site offices:
MLBCR: Work on a second building that will be needed to provide sufficient space for all staff has not yet commenced.
PIU to expedite refurbishing the second building identified for PMDSC site office at Hasalaka. Presently, as a temporary measure the RE is sharing the part of the PD-PIU Minipe office pending completion of the allotted building.
Awaiting issue of letters of award to UECP ICB-1 & NWPCP NCB-1 contractors to mobilise the staff for RE offices for UECP and NWPCP.
1.4 Meetings with PMU, PIUs and key organisations
PD- PIU-MLBCRP – Mobilisation of PMDSC field staff on 12 September 2016.
Monthly progress review meetings with:
PD-PMU and staff
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MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex A - 4
Inaugural meeting with the Contractor for MLBCRP-NCB-1, Ms Edward and Christies, on 27 September 2016.
Meetings with ADB Review Mission; 11 to 13 October 2016
PSC: meeting # 03 was conducted on 13 October 2016 in MMDE conference room
MLBCRP NCB-1: Progress review meeting #01 at RE office Hasalaka on 12 October 2016.
PMU progress review meeting for PMDSC: on 28 October 2016.
MLBCRP: with PD-PIU & Staff and Contractor MLBCRP-NCB-1
UECP: with PD-PIU & Staff and Contractor UEC-ICB-1
NWPCP: with PD-PIU & Staff and Contractor NWPC-NCB-1
Pre-bid meetings: MLBCR-NCB-5 contract package
1.5 Collect Data and Report Hydrological model: collection of rainfall and runoff data
Strategic Environmental Assessment: collection of data related to (a) rainfall, population, housing, agriculture (crop types, yields, extents etc.), landslides, and (b) GIS shape files on archaeological sites, land use maps, mineral sites, national forest cover, landslides, land use policy planning. Collection of residual data continued.
Geological information related to :
UEC: geotechnical data on northern portal UEC ICB-2A and 3 Level Crossings (Kongetiya, Bogaha Wewa and Madeththa Wewa – Completed field work and awaiting submission of report
KMTC: geotechnical data at tunnel portals and aqueducts – field work completed and awaiting receipt of report.
NWPC: geotechnical investigations at Mahakithula & Mahakirula reservoirs, Nilagama tunnel and borrow material surveys – field work completed and awaiting receipt of report.
Collect residual data and maps
Planning revised bid for geological investigations at:
Lower Uma Oya: along dam axis, power house, tunnel portals (first bid exceeded shopping limit)
Implement investigations:
RKTC: at the inlet portal of the tunnel no1 on Randenigala left bank.
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex A - 5
Topographical surveys: initiated the topographic surveys at Hasalaka Oya and Heen Ganga at the interceptions with RKTC for design purposes.
1.6 Resettlement Monitoring & Evaluation Report
Due Diligence Reports: - DDR- MLBCRP NCB-2, 3, and 4 preparation in
progress and scheduled for submission in November 2016.
- DDR-UECP-ICB-1: preparation for access road is in progress and scheduled for submission by end October 2016.
- NWPCP-NCB-1 (Roads): preparation in progress and awaiting valuation for finalising the report.
Resettlement Investment Plans: - NWPCP-NCB-1 (Canal): preparation of RIP has
commenced and inherent procedural requirements will delay finalisation.
- NWPCP ICB-2 (Canal): preparation of RIP has commenced and awaiting design finalisation to conclude the RIP.
Resettlement Monitoring & Evaluation Report 2- submitted in July 2016
Resettlement Monitoring & Evaluation Report 3- submitted in September 2016
Continue RIP preparation for NWPCP-NCB-1 and ICB-2
1.7 Update ToR and RfP for Improved System Efficiencies and Water Productivity
Drafted documents for “Submission 1” for recruitment
of ISEWP consultants.
PMU evaluated the EOIs and awaiting TEC approval to send Submission 1 to ADB
Assist with RfP as required
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Program Management, Design, and Supervision Consultant Annex A - 6
1.8 Monitoring and Evaluation Manual Under implementation
1.9 Project Performance Management Evaluation System (PPMES) and Management Information System (MIS)
Under implementation
1.10 Quality Assurance Plan Pending Continue preparation
1.11 Procurement Handbook Comments on draft received from PMU Commence preparation of final version
1.12 Financial Management Handbook Under implementation
2 TASK 2 - DESIGN REVIEW, DETAILED DESIGN AND CONTRACT DOCUMENTS 2.1 Phase 1 – Tranche 1
a. MLBCR-NCB-5 Rehabilitation and electrification of 8 radial gated structures and improvement of 2 cross-regulators: draft bidding document submitted to PD-PMU on 2 September 2016 and awaiting approval.
b. MLBCR-ICB-1 Raise Crest Minipe Anicut and renew head regulator: completed the draft bidding documents.
MLBCR-NCB-5 – Rehabilitation of radial gated structures: Attend the comments from PMU and finalise the documents.
MLBCR-ICB-1 Raise Crest Minipe Anicut and replace the head regulator: Attend the comments from PMU and finalise the documents.
c. NWPC-ICB-1: Review of designs, Mahakithula Inlet Tunnel, Mahakithula and Mahakirula Reservoirs,
Feeder Canal 3.66km:
Topographic surveys & geotechnical investigations; Mahakithula and Mahakirula dams, inlet canal to Mahakithula, link canal between Mahakithula and Mahakirula, and outlet canal traces from Mahakithula and Mahakirula reservoirs were completed;
Completed design modifications to Mahakithula and Mahakirula dams. The designs are being reviewed with due consideration to the comments from PD PIU.
NWPC-ICB-1: Mahakithula Inlet Tunnel, Mahakithula and Mahakirula Reservoirs, Feeder Canal 3.66km – continue designs and bidding documents in and submit by end November 2016.
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Mahakithula inlet canal trace: topographic surveys and geotechnical investigations for deviated canal trace completed and designs being completed.
Deviated outlet canal traces from Mahakithula and Mahakirula reservoirs –designs in progress.
Design and the bid documents progress is 75% and scheduled to be finalised in November 2016.
d. NWPC-ICB-2: Review of designs Nabadagahawatta Wewa to Mahakithula Reservoir+ Inlet Tunnel (5+250 to 22+460km), design of new Nilagama Tunnel.
Deviation at Nabadagahawatta (5+250 to 6+200 km): Designs in progress.
Deviation at Ranwediyawa (8+900 to 9+600 km): Designs in progress.
Deviation at Nilagama (13+000 to 14+700 km): Designs in progress.
Design and the bid documents progress is 70% and scheduled to be finalised in November 2016.
NWPC-ICB-2 MC: Nabadagahawatta Wewa to
Mahakithula Reservoir+ Inlet Tunnel (5+250 to
22+460 km): finalise the designs and bidding documents in November 2016.
2.2 Phase 1 – Tranche 2 UEC-ICB-3
UEC-ICB-2A: Tunnel 3: during ADB review mission, option for using a TBM from the northern portal and drill and blast from southern portal was decided upon and designs are being modified accordingly. Progress of designs and contract documentations is 80%
UEC-ICB-2B (KMTC): Completed the designs and bidding documents.
UEC-ICB-3: Incorporate comments of TEC on draft bidding documents (submitted to PMU on 26 September 2016) as appropriate.
Finalise the designs and bidding documents of UEC-ICB-2A by mid-November 2016.
Submit bidding documents to PMU.
2.3 Phase 1 – Tranche 3 Design work continued Continue the designs.
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MONTHLY REPORT No. 11
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2.4 Quality Assurance Manual Preparation is in progress Under preparation 3 TASK 3 - CONTRACT MANAGEMENT, CONSTRUCTION SUPERVISION, COMMISSIONING AND OPERATION 3.1 Contracts in progress a. MLBCR-NCB-1 (0+000 to 30+140 km): Contract
awarded on 7 September 2016 and the Contractor has mobilised; commenced canal surveys, gathering construction materials, and preparing construction drawings. Contractor submitted the following at the site meeting # 2:
Method statement, Construction Programme, Quality assurance plan, Material test reports, and Insurance policies.
Contractor’s submittals reviewed.
MLBCR-NCB-1 (0+000 to 30+140 km): Complete review of Contractor’s submittals: work programme, method statement, staffing, health and safety and environmental management plans, construction drawings, material quality, and supervision of surveys.
b. UEC-ICB-1 (0+100 to 3+860 km): PMU received ADB approval for technical and financial evaluations. Awaiting Government concurrence for PIU to issue award letter.
UEC-ICB-1 (0+100 to 3+860 km): Bid negotiations and award in November 2016, subject to approvals.
c. NWPC-NCB-1 (Wemedilla 0+000 to 5+250 km): received ADB approval for technical and financial evaluations. Awaiting Government concurrence for PMU to issue award letter.
d. MLBCR-NCB-2, NCB-3, & NCB-4: Bidding commenced on 11 July 2016 and bids submitted 31 August 2016; evaluation of technical bids in progress
NWPC- NCB-1 (Wemedilla 0+000 to 5+250 km): Bid negotiations and award in November 2016 subject to approvals.
MLBCR-NCB-2, NCB-3, & NCB-4: Bid evaluation scheduled to be finalised by mid November 2016.
3.3 Construction Supervision Manual In progress Scheduled for submission in November 2016
3.4 Health and Safety Manual Issued Health & Safety Manual in August 2016; incorporating PMU observations.
Final submissions is scheduled for November 2016
4 TASK 4 - CAPACITY DEVELOPMENT
4.1 Training Needs Assessment To be updated for newly recruited PIU staff in November 2016
4.2 Training Plan Courses conducted during October Training Programmes for November 2016:
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Program Management, Design, and Supervision Consultant Annex A - 9
TP 5.1, 16.1 & 16.2- Orientation programme for MWSIP on communication; Postponed, date to be fixed.
TP 9.1- Training on Water Allocation Model; commenced during the month for 5 personnel from MWS, ID, & PMU.
TP 17.2 - Contract Management and Supervision / QA (MLBCR – NCB – 1-5), conducted by Kotmale International Training Center (KITI) for 20 Engineers and EAs from 7-11 Nov.
TP 17.4 - Contract Management and Supervision / QA (NWPC-NCB- 1 and NWPC-ICB--2), conducted by Irrigation Training Institute (ITI) Galgamuwa for 25 Engineers and EAs from 21-25 Nov
TP 20.1 MS Package skill improvement conducted by SLIDA for 25 officers from PMU, PIUs, ID and MASL 04 Saturdays of Nov (continued from Oct.)
TP 30.2 – River Hydrology and Hydraulics, conducted by HR Wallingford / UK for 02 officers from PIUs from 31 Oct - 1 Nov.
TP 30.3 – Flood Risk Analysis and Management, conducted by HR Wallingford / UK for 02 officers from PIUs from 31 Oct - 1 Nov.
TP 39 - Second World Irrigation Forum, hosted by Thai National Committee and Drainage (THAICID) at Chiang Mai from 6-12 Nov., attended by 02 0fficers from PIU & PMU
5 TASK 5 – COMMUNICATIONS 5.1 Consultations with MMDE and key
stakeholder institutions and beneficiaries
Developed training programmes and workshops for
PMU and PIU Staff. Consult PMU for concurrence
5.2 Updated SCS Preparing guidance notes for implementation Hold workshop for PMU/PIU communications staff for implementing updated SCS
5.3 Website developer • Finalized the main web content and submitted to PMU for approval.
Complete the web site content development:
Improve web page development
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex A - 10
• Designed and submitted to PMU the Web templates for home page for approval.
• Prepare draft web site contents and shared with web developer to continue the website.
Prepare for the website appropriate photographs, reports, maps and video clips
Coordinate the web development process
Pending PMU’s decision, coordinate with web developer the implementation of a permanent web-based platform for the MIS, dedicated to M&E
5.4 Communication development Completed during the month:
UECP information leaflet
DDR –MLBCRP – Summary booklet
Name boards for MLBCRP
Coordinate the video production to report the existing status of the each of the projects, MLBCRP, NWPCP, UECP.
Complete the designing of DDR- summary booklet (MLBCRP) on PMU comments
6 TASK 6 - STRATEGIC ENVIRONMENTAL ASSESSMENT 6.1 Inception Report Complete 6.2 Interim Report Continued collection of data: hydrology, agriculture,
socio-economy in benefit area, population and census, forest and wild life reserves, natural habitat, sites of archaeological interests, and related maps
Compiling and analysis of data
Preparation of the interim report
Preparation of Interim Report
7 TASK 7 - PREPARING NCPCP PHASE 2 7.1 Route Selection Phase 2 planning based on selected RKTC route
7.2 Phase 2 Feasibility Studies Reviewed topography and geotechnical data prepared proposals for feasible and economical RKTC route options. Reviewed and modified the proposals for level crossings at Hasalaka Oya and Heen Ganga. Drafted ToR and RfP for detailed topographic surveys and geotechnical investigations at selected locations along the RKTC route.
Conduct geotechnical investigations at site of lower Uma Oya tunnel outlet at Randenigala, and intake portal and access tunnel to RKTC at Randenigala.
Conduct topographic surveys at Hasalaka Oya and Heen Ganga level crossings.
7.3 General Modelling Prepared hydraulic model for the infrastructure using Continue model development and refinement of
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex A - 11
selected software “Riverware”.
Data collection continued.
Riverware model functional on daily time step. Continued with assembly of daily input data sets
Provided weekly hands-on training to 6 selected personnel from WMS, PMU, ID & MASL on hydrologic and hydraulic modelling.
the models and present the results to the Client and stakeholders.
Continue hydrological data collection for further refinements of the models.
Continue training on modelling for stakeholders.
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Annex B - 1
ANNEX B: STAFF PRESENT DURING OCTOBER 2016
No Consultant Name In/Nat Designation
1 Michael Chegwin I Team Leader
2 Stefan Schmitt I Chief Design Engineer
3 Karsten Thermann I Senior Geotechnical Engineer
4 Bernhard Stacherl I Chief Design Engineer (Tunnels)
5 David Annandale I Environmental Specialist
6 Werner Buerkler I Chief Resident Engineer
7 Joerg Weber I Hydraulic Structures Engineer
8 Frank Negrassus I Design Leader KMTC
9 David Denman I Tunnel Construction Engineer
10 Jens Moedinger I Modelling Specialist
11 Hannes Blindenhoefer I Hydraulic Modelling Specialist
12 Susanne Koch I Environmental Specialist
13 Roger Mclntyre I Social and Resettlement Safeguard Specialist
14 A. Rajagopal I Economist
National
15 U.N.S. Wickramaratchi N Deputy Team Leader / Prog. Management
16 K.A.U.S. Imbulana N Monitoring and Evaluation Specialist
17 P.W.C. Dayaratne N Procurement and Contracts Specialist
18 Dr. A. Kasige N Environment Specialist
19 Y.G. Wijeratne N Social and Resettlement Safeguards Specialist
20 S.P. Kannangara N Sociologist
21 H.M.A.K. Herath N Communications Specialist
22 G. Kudaliyanage N Institutional Strengthening Specialist
23 R.M.P.W.K. Ratnayake N Senior Design Engineer (Dams and Tunnels)
24 M.A.A.M. Ananda N Civil Engineer
25 J. Joachimthasan N Senior Design Engineer (Canals)
26 M. Perumal N Rock Mechanics Engineer
27 M.S.A. Mihraj N Senior Structural Engineer
28 W.A.D.I.D. Wanigasekera N Senior Engineering Geologist
29 D.E.N. Rajapakse N Mechanical Engineer (Gates/Hydropower)
30 A.L. Buruhanudeen N Hydraulic Structures Engineer
31 S.S. Ranathunga N Water Resources/Irrigation Planning Specialist
32 B.S. Liyanagama N Modelling Specialist
33 P. D. Leelaratne N Economist
34 P.I.L. Imbulana N Senior Construction Engineer
35 K.D. Amarasiri N Health and Safety Officer
36 I. Wijesekara N Senior Draftsperson
37 G.A.T. Madushanka N Assistant Design Engineer - 1
38 R.A.P. Kusumawathi N Assistant Design Engineer - 5
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Annex B - 2
No Consultant Name In/Nat Designation
39 W.A. Leelaratne N Engineer Assistant - 1
40 Y.K.V. Costha N Survey Assistant - 1
41 A.K.M.N. Abeywickrama N Draftsperson - 1
42 T.M.P.M. Bandara N Draftsperson - 3
43 W.M.H.E. Weerawani N GIS Specialist
44 S.K. Hewadewa N Civil Engineer/Cost Estimator
45 M.P.K. G. Jayathilaka N Assistant Geologist
46 N. N. K. Dias N Draftsperson - 2
47 K. K. S. S. Ranaweera N Draftsperson - 3
48 K. J. S. Alwis N Draftsperson - 4
Office Support Staff
49 Upuli Liyanage N Office Manager
50 K.M.Ratnayake N Accountant
51 Ashika Karunaratne N Confidential Secretary
52 T.H.N.P.Gunawardena N Secretary 1
53 N.R.Munasingha N Computer Operator / Clerk
54 S. Amirthanathan N Computer Operators/Clark
55 T.D.P.Peris N Office Assistant 1
56 N. Vishvalingam N Office Assistants - 2
57 N.G. Ilangakoon N Driver
MLBCRP Office Key & Non Key Staff
58 V.H.S. Samaratunga N Resident Engineer - 1 (MLBCR)
59 B.A. Thilakaratne N Senior Surveyor - 1 (MLBCR)
60 E.M.R. Ekanayake N Engineer Assistant (Construction Supervision) - 4
MLBCRP Office Support Staff
61 D.M.P.S.K. Dissanayake N Office Manager / Secretary
62 S.S.Hewadewa N Computer Operator / Clerk
63 V.S. Anandan N Caretaker/ Guard/ Messenger - MLBCR
64 H.M.C.T. Herath N Driver
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Annex C - 1
ANNEX C1: STATUS OF PHASE 1 DESIGNS AND BIDDING DOCUMENTS AT END OCTOBER 2016
Tranche
Sub Project
Contract Package
Work Description
Status at end October 2016
1 Minipe Left Bank Canal Rehabilita- tion
(2015 - 2019)
MLBCR-NCB-1 Rehabilitation of Minipe LB Canal (0+000km to
30+140km) - Stage 1 TEC & ADB concurred with the evaluation of the Technical Proposal and the Financial Proposal of the Bid; PMU awarded the contract on 7 September 2016. The Contract was signed on 15 September 2016. The contractor mobilised on 15 September 2016 and commenced canal surveys and gathering construction materials.
MLBCR-NCB-2 Rehabilitation of Minipe LB Canal (30+140km to 49+820km) - Stage 2
Bids were advertised on 11 July and submitted on 30 August 2016. Technical evaluation of the Bids is in progress.
MLBCR-NCB-3 Rehabilitation of Minipe LB Canal (49+820km to 63+650km) - Stage 3
Bids were advertised on 11 July and submitted on 30 August 2016. Technical evaluation of the Bids is in progress.
MLBCR-NCB-4 Rehabilitation of Minipe LB Canal (63+650km to 73+960km) - Stage 4
Bids were advertised on 11 July and submitted on 30 August 2016. Technical evaluation of the Bids is in progress.
MLBCR-NCB-5 Rehabilitation and Electrification of Radial Gated Structures and Improvements to Cross Regulators
Designs reports finalised & bidding documents submitted to PMU on 2 September 2016. Review of bidding documents is in progress.
MLBCR-ICB-1 Raising of Crest of Minipe Anicut and Water Control and Measurement Facilities
Designs & bid documents being finalised for early submission
North Western Provincial Canal
(2015 – 2019)
NWPC-NCB-1 Wemedilla Sluice and LBMC from Reservoir to Nabadagahawatta (0+000 to 5+250km)
TEC & ADB concurred with the evaluation of the Financial proposals of the Bid on 28 September 2016. Issue of the letter of award to commence construction work is expected during November.
NWPC-ICB-1 Mahakithula Inlet Tunnel, Mahakithula and Maha- kirula Reservoirs, Feeder Canal 3.66km
Field investigations at Mahakithula and Mahakirula dams and Mahakithula Inlet Tunnel and borrow area have been completed and receipt of reports is awaited. Designs (progress 75%); bidding documents scheduled for submission by end November 2016
NWPC-ICB-2 Main Canal from Nebadagahawatta to Mahakithula Reservoir (5+250 to 22+500km)
Designs (progress 70%); bidding documents scheduled for submission by end November 2016
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Annex C - 2
Tranche
Sub Project
Contract Package
Work Description
Status at end October 2016
Upper Elahera Canal (2015 - 2019)
UEC-ICB-1 Upper Elahera Canal Stage 1 (0+100 to 3+860km) TEC and ADB concurred with evaluation of financial proposals of the bids by 21 September 2016 and issue of the letter of award is expected during November.
2 Upper Elahera Canal and Kalu Ganga - Moragahakanda Transfer Canal (2017 - 2024)
UEC-ICB-2A Upper Elahera Canal - (27+509 to 55+600 km); Tunnelling of UEC Tunnel 3 (TBM) and Tunnel 4 (D&B)
Geotechnical investigations at the northern access shaft and along the alignment of UEC Tunnel 4 have been completed and the report by the investigations sub-contractor is awaited. Designs (progress 80%); scheduled to finalise bid documents in November 2016
UEC-ICB-2B Upper Elahera Canal: KMTC (0+000 to 8+813 km) Geotechnical investigations at the inlet and outlet portals of Tunnels 1 & 2 and foundations for Lel Oya aqueduct have been completed and receipt of report by geotechnical investigations
sub-contractor is awaited. Designs (progress 85%); scheduled to finalise bid documents by 31 October 2016
UEC-ICB-3 Upper Elahera Canal (3+860 to 17+700km) including Kongetiya, Bogahawewa, and Madeththawewa Level Crossings.
Designs finalised & bidding documents submitted to PMU on 26 September 2016. Review of bidding documents is in progress and PMU observations will be incorporated on receipt.
3 Upper Elahera Canal
(2018 - 2024)
UEC-ICB-4 Upper Elahera Canal (17+700 to 27+509 km) Designs (progress 22%); scheduled to finalise bidding documents in June 2017
UEC-ICB-5 Upper Elahera Canal (55+600 to 65+500km) Designs (progress 22%); scheduled to finalise bid documents in June 2017
UEC-ICB-6 Feeder Canal to Manankattiya, Eruwewa and Maha-Kanadarawa Reservoirs (0+000 to 19+000km)
Designs (progress 17%); bidding documents scheduled for completion in June 2017
UEC-ICB-7 NCPP Water Management Software and Control Centre
Tentatively scheduled to finalise documents in March 2021
North Western Province Canal
(2018 - 2024)
NWPC-NCB-2 Mi Oya RB 1 Canal, Mahakirula Reservoir to Galkiri- yawa (0+000km to 13+731km)
Designs (progress 12%); bidding documents scheduled for completion in June 2017
NWPC-NCB-3 Mi Oya RB 2 Main Canal From Galkiriyawa to Kaduru- wewa (13+731km to 21+231km)
Designs (progress 10%); bidding documents scheduled for completion in June 2017
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design and Supervision Consultant Annex C - 3
Tranche
Sub Project
Contract Package
Work Description
Status at end October 2016
NWPC-NCB-4 Mahakithula Reservoir to Pothuwila (0+000 to 1+491km) and Upper Mediyawa (0+000 to
Designs (progress 10%); bidding documents scheduled for completion in June 2017
NWPC-NCB-5 Yapahuwa Canal from Mediyawa Canal (0+000 to 11+200km)
Designs (progress 10%); bidding documents scheduled for completion in June 2017
NWPC-NCB-6 Dambulu Oya to Wemedilla LBMC and Diversion Structure (0+000 to 8+590km)
Designs (progress 10%); bidding documents scheduled for completion in June 2017
Program Management, Design and Supervision Consultant Annex C-2 1
Ministry of Mahaweli Development and Environment
Mahaweli Water Security Investment Program MONTHLY REPORT No. 11
ANNEX C2:
STATUS OF PHASE 1 DESIGNS AND BIDDING DOCUMENTS AT END OCTOBER 2016:
BAR CHART
ID Task Name
1 TRANCHE 1 (2016 - 2021)
2 Minipe Left Bank CanalRehabilitation
3 MLBCR-NCB-1
4 NCB-1_Des-Bid Doc
5 NCB-1_Approval Bid Documents PIU& ADB
6 NCB-1_Bidding & Award
7 NCB-1_Implementation
8 NCB-1 -O&M
9 MLBCR-NCB-2
10 NCB-2_Des-Bid Doc
11 NCB-2_Approval Bid Documents PIU& ADB
12 NCB-2_Bidding & Award
13 NCB-2_Implementation
14 NCB-2 -O&M
15 MLBCR-NCB-3
16 NCB-3_Des-Bid Doc
17 NCB-3_Approval Bid Documents PIU& ADB
18 NCB-3_Bidding & Award
19 NCB-3_Implementation
20 NCB-3 -O&M
21 MLBCR-NCB-4
22 NCB-4_Des-Bid Doc
23 NCB-4_Approval Bid Documents PIU& ADB
24 NCB-4_Bidding & Award
25 NCB-4_Implementation
26 NCB-4 -O&M
27 MLBCR-G-1 - NCB-5
28 NCB-5_Des-Bid Doc
29 NCB-5_Approval Bid Documents PIU& ADB
30 NCB-5_Bidding & Award
31 NCB-5_Implementation
32 NCB-5 -O&M
33 MLBCR-ICB-1
34 ICB-1_Des-Bid Doc
35 ICB-1_Approval Bid Documents PIU& ADB
36 ICB-1_Bidding & Award
37 ICB-1_Implementation
38 ICB -1_O&M
39 North Western Province Canal -Stage 1
40 NWPC-NCB-1
41 NCB-1_Des-Bid Doc
42 NCB-1_Approval Bid Documents PIU& ADB
43 NCB-1_Bidding & Award
44 NCB-1_Implementation
45 NCB-1 -O&M
46 NWPC-ICB-1
47 ICB-1_Des-Bid Doc
48 ICB-1_Approval Bid Documents PIU& ADB
49 ICB-1_Bidding & Award
50 ICB-1_Implementation
51 ICB -1_O&M
52 NWPC-ICB-2
53 ICB-2_Des-Bid Doc
54 ICB-2_Approval Bid Documents PIU& ADB
55 ICB-2_Bidding & Award
56 ICB-3_Implementation
57 ICB -3_O&M
58 Upper Elahera Canal - Stage 1 (0+100to 6+226km)
59 UEC-ICB-1
60 ICB-1_Des-Bid Doc
61 ICB-1_Approval Bid Documents PIU& ADB
62 ICB-1_Bidding & Award
63 ICB-1_Implementation
64 ICB -1_O&M
65 TRANCHE 2 (2017 - 2024)
66 Upper Elahera Canal - Stage 2 (6+226to 17+900km) and (27+509 to54+249km) and KMTC (0+000 to9+120km)
67 UEC-ICB-2A
68 ICB-2A_Des-Bid Doc
69 ICB-2A_Approval Bid DocumentsPIU & ADB
70 ICB-2A_Bidding & Award
71 ICB-2A_Implementation
72 ICB-2A -O&M
73 UEC-ICB-2B
74 ICB-2B_Des-Bid Doc
75 ICB-2B_Approval Bid DocumentsPIU & ADB
100%
100%
100%
1%
100%
100%
71%
100%
100%
71%
100%
100%
71%
100%
31%
100%
100%
100%
95%
75%
70%
100%
100%
95%
80%
100%
O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress
Page 1
Project: Mahaweli Water SecurProgramme Implementation
ID Task Name
76 ICB-2B_Bidding & Award
77 ICB-2B_Implementation
78 ICB-2B -O&M
79 UEC-ICB-3
80 ICB-3_Des-Bid Doc
81 ICB-3_Approval Bid Documents PIU& ADB
82 ICB-3_Bidding & Award
83 ICB-3_Implementation
84 ICB-3 -O&M
85 TRANCHE 3 (2018 - 2024)
86 Upper Elahera Canal - Stage 3 (17+900km to 27+509km), (54+249km to65+500km), Yakalla - EruWewa -Mahakanadarawa Canal &NCPCPWater Management ControlCenter
87 UEC-ICB-4
88 ICB-4_Des-Bid Doc
89 ICB-4_Approval Bid Documents PIU& ADB
90 ICB-4_Bidding & Award
91 ICB-4_Implementation
92 ICB-4 -O&M
93 UEC-ICB-5
94 ICB-5_Des-Bid Doc
95 ICB-5_Approval Bid Documents PIU& ADB
96 ICB-5_Bidding & Award
97 ICB-5_Implementation
98 ICB-5 -O&M
99 UEC-ICB-6
100 ICB-6_Des-Bid Doc
101 ICB-6_Approval Bid Documents PIU& ADB
102 ICB-6_Bidding & Award
103 ICB-6_Implementation
104 ICB-6 -O&M
105 UEC-ICB-7
106 ICB-7_Des-Bid Doc
107 ICB-7_Approval Bid DocumentsPIU & ADB
108 ICB-7_Bidding & Award
109 ICB-7_Implementation
110 ICB-7 -O&M
111 North Western Province Canal - Stage2
112 NWPC-NCB-2
113 NCB-2_Des-Bid Doc
114 NCB-2_Approval Bid DocumentsPIU & ADB
115 NCB-2_Bidding & Award
116 NCB-2_Implementation
117 NCB-2 -O&M
118 NWPC-NCB-3
119 NCB-3_Des-Bid Doc
120 NCB-3_Approval Bid DocumentsPIU & ADB
121 NCB-3_Bidding & Award
122 NCB-3_Implementation
123 NCB-3 -O&M
124 NWPC-NCB-4
125 NCB-4_Des-Bid Doc
126 NCB-4_Approval Bid DocumentsPIU & ADB
127 NCB-4_Bidding & Award
128 NCB-4_Implementation
129 NCB-4 -O&M
130 NWPC-NCB-5
131 NCB-5_Des-Bid Doc
132 NCB-5_Approval Bid DocumentsPIU & ADB
133 NCB-5_Bidding & Award
134 NCB-5_Implementation
135 NCB-5 -O&M
136 NWPC-ICB-6
137 ICB-6_Des-Bid Doc
138 ICB-6_Approval Bid Documents PIU& ADB
139 ICB-6_Bidding & Award
140 ICB-6_Implementation
141 ICB -6_O&M
100%
25%
22%
22%
17%
12%
10%
10%
10%
10%
O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress
Page 2
Project: Mahaweli Water SecurProgramme Implementation
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex D- 1
ANNEX D: STATUS OF PROGRESS ON PREPARING DELIVERABLES AT
END OCTOBER 2016
No Item Due Status
Task 1 – Program Management
1.1 Inception Report Feb 2016 (mid-February sub- mission prior to Inception Mis- sion agreed by ADB during video conference at ADB SLRM with PMU and PMDSC)
Draft– February 2016
Final – March 2016
Revised Final – April 2016
1.2 Updated ToR and RFP for Im-
proving System Efficiencies and Water Productivity Con- sultant (ISEWP).
Feb 2016 Draft ToR submitted with the Inception Report
Submission 0 to ADB for concurrence on 15th May 2016; ADB’s comments received 20 May
Draft Submission 1 submitted June 2016
ADB concurred with requiring bidders to submit FTP
PMU evaluated the EOIs and are preparing Submission 1 for ADB.
1.3 Monitoring and Evaluation Manual
Mar 2016 Final report submitted in July 2016
1.4 Quality Assurance Plan Mar 2016 Under preparation
1.5 Risk Management Plan Apr 2016 Submitted mid-May 2016
1.6 Procurement Handbook Mar 2016 Draft Bid Evaluation Guideline: submit ted in February 2016
Bid Evaluation Handbook for Works Con- tract: Submitted in May 2016
Procurement Handbook: submitted in August 2016. PMU comments to be incorporated
1.7 Financial Management Hand- book
Mar 2016 Programme Fund Disbursement Handbook – submitted in March 2016
Draft Programme Financial Management Handbook – submitted April 2016
Final - Programme Financial Management Handbook – submitted in July 2016
1.8 Management Information System
May 2016 Preparation of draft Management Information System is in progress
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex D- 2
No Item Due Status
1.9 Program Performance Management and Evaluation System
May 2016 Draft submitted 12 July 2016
Final submitted 1 August 2016
1.10 Mid-term Report Dec 2017 Not yet due
1.11 Final Report Oct 2020 Not yet due
1.12 Monthly Reports Monthly, by the 7th day of each following month
MPR 01-December 2015 submitted Jan 2016
MPR 02-January 2016 submitted Feb 2016
MPR 03-February 2016 incorporated in QPR 01 submitted March 2016
MPR 04-March 2016 submitted April 2016
MPR 05 – April 2016 submitted May 2016
MPR 06 – May 2016 incorporated in QPR 02 submitted June 2016
MPR 07 – June 2016 submitted in July 2016
MPR 08 – July 2016 submitted in August 2016
MPR 09 – August 2016 included in QPR 03
MPR 10 – September 2016 submitted in October 2016.
MPR 11 – October 2016: this report
1.13 Quarterly Reports Quarterly, by the 15th QPR 01 – Submitted in March 2016
QPR 02 – Submitted in June 2016
QPR 03 – Submitted in September 2016
1.14 Briefing Reports As required Not yet requested
1.15 Draft Periodic Financing Re- quest
As required Scheduled for Tranche 2 Jan 2017
1.16 Environmental Monitoring Reports
Submit semi-annual monitor- ing reports as per guidance provided in the EARF
Environmental Management Plan –
MLBCR-NCB1: submitted May 2016.
NWPC-NCB-1: submitted on 31 October 2016.
UEC-ICB-1: under preparation and scheduled to be submitted in early November 2016.
Environment Management Plan (up- dated) (EMP) for Stage 1 of MLBCRP – submitted on 26 June 2016.
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex D- 3
No Item Due Status
Semi Annual Environmental Monitoring Report 1 – draft submitted on 29 June 2016.
Semi Annual Environmental Monitoring Report 2 – draft submitted on 11 July 2016.
1.17 Resettlement Monitoring
and Evaluation Reports Initially submit reports every 3
months for first year and then every 6 months thereafter
Resettlement Monitoring Evaluation Reports:
01 –submitted in May 2016.
02 –submitted on 13 July 2016
03 – draft submitted on 26 October 2016
Due diligence report – MLBCR
–Stage 1 (0+00 to 30+140km)
DDR – MLBCR-NCB-1 draft submitted on March 2016 and final submitted in
July 2016
DDR – MLBCRP NCB-2, 3, & 4 preparation in progress and scheduled for submission in November 2016.
DDR – UEC-ICB-3 preparation for access road is in progress and scheduled for submission during November 2016.
RIP – NWPC-NCB-1 Preparation in progress and awaiting valuation report
RIP – NWPC ICB -2 preparation in progress and awaiting design finalisation to complete the work.
1.18 PCR Last month of loan closure for each tranche
Not yet due
Task 2 – Design Review, Detailed Designs and Preparing Contract Documents
2.1 Hydraulic Structures Design Manual
Apr 2016 Submitted in May 2016. Comments received in October 2016
2.2 Tender Design Review Report Feb 2016 Submitted in March 2016
2.3 SCADA System Nov 2016 Not yet due
2.4 – 2.6 Detailed Design Reports As required to meet implementation schedule
Tranche 1 design reports
MLBCRP – will be submitted in November 2016
UECP – under preparation
NWPCP – under preparation
2.7 MOM Manuals Nov 2019 Not yet due
2.8 Tender Documents As required to meet MLBCR-NCB-1 submitted December 2016
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex D- 4
No Item Due Status
implementation schedule NWPC-NCB-1 submitted February 2016
UEC-ICB-1 submitted March 2016
MLBCR-NCB-2 & -3 submitted May 2016
MLBCR-NCB-4 submitted June 2016
MLBCRP – NCB-5 submitted in September 2016
MLBCR-ICB-1 completed in October 2016.
UEC-ICB-1 submitted February2016
UEC-ICB-3 submitted September 2016
NWPC-ICB-1 under preparation and will
be submitted November 2016
NWPC-ICB-2 under preparation and will
be submitted November 2016
2.9
Special Reports
Special Report 1 – UEC: Analysis of Hydraulic Design Calculations.
Special Report 2 - Definition and Selection of Modelling Software
Special Report 3 - UEC Tunnel 3, Selection of Construction Method & Comparison of Options
Special Report 4- Design of Minipe Head Regulator and
Associated Structures
SP1 - Submitted February 2016 SP2 - Submitted June 2016 SP3 - Submitted July 2016 SP4 – Submitted in September 2016
2.10 Technical Notes Technical Note No. 1: Raising of UEC at Moragahakanda; Power Loss at Moragaha- kanda HPP, Turbines 2 and 3
Technical Note No. 2: Special Report working paper on existing large Dams associated with the MWSIP Technical Note No. 3: Upper Elahera Canal, Lowering of Canal End Elevations (Trifur- cator)
Technical Note No. 4: Change of Canal Alignment at Nilagama Wewa
Technical note No 5: Tunnel Design Paramteres and optimisation of Drill & Blast Tunnels Technical note No 6: UEC
TN1 - Issued March 2016
TN2 – Issued in May 2016 TN3 - Issued June 2016
TN4 - Issued June 2016
TN5 - Issued June 2016
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex D- 5
No Item Due Status
Tunnel 4 between 54+303 & 55+600 km; Design Parameters and Optimisation of Drill & Blast Tunnels Technical note No 7: MLBCR-ICB-1 Grouting Works at Anicut Technical note No 8: Minipe LB Head Regulator and Associated Controls – Meeting on 4 Oct. 2016 Technical note No 9: Submittal of a HEC-RAS Model of the KMTC Technical note No 10: Submittal of a HEC-RAS Model of the UEC north of Moragahakanda
TN6 - Issued July 2016 TN7 - Issued August 2016 TN8 – Issued October 2016 TN9 – Issued October 2016 TN10 – Issued October 2016
Task 3 – Contract Management, Construction Supervision, Commissioning and Operation
3.1 Construction Supervision Manual
Jan 2016 Will be issued in November 2016
3.2 Health and Safety Manual Feb 2016 Draft H&SM submitted on 15 August 2016. Final version submitted end October 2016
3.3 Shift Reports Per Shift Not yet due
3.4 Weekly Reports Weekly Not yet due
3.5 Monthly Progress Reports Monthly Not yet due
3.6 Annual Progress Reports Annually Not yet due
3.7 Health and Safety Reports Monthly Not yet due
3.8 Claim Reports Every Claim Not yet due
3.9 Contract Completion Reports Completion of each works contract
Not yet due
3.10 Certificates As required Not yet due
3.11 Final Reports Completion of each works and contract’s Defects Liability Period
Not yet due
3.12 Technical Review Reports As required Not yet due
3.13 Special Reports As required Not yet due
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex D- 6
No Item Due Status
Task 4 – Capacity Development
4.1 Training Needs Assessment and Training Plan
May 2016, annual revisions
Draft -Submitted in June 2016.
Final – Submitted in July 2016
4.2 Training Completion Report Oct 2020 Not yet due
Task 5 – Communications
5.1 Updated Stakeholder Communications Strategy and Plan
Feb 2016, annual revisions Submitted early April 2016
Final report submitted August 2016
5.2 Media publications As necessary MLCBRP – CM-01 finalised in August 2016
NWCP -CM-01 finalised in September 2016
UECP –CM-01 under preparation & will be finalised incorporating PMU observations in November 2016.
5.3 Website Operational by month of May Contract for design & establishing website awarded in August 2016.
Web templates: submitted the draft template to PMU and awaiting comments.
Web contents – under preparation
5.4 Video presentation Annually Documentary on MLBCRP currently under preparation.
Task 6 – Strategic Environmental Assessment
6.1 Inception Report Mar 2016 Draft submitted in May 2016
Final submitted in July 2016
6.2 Interim Report July 2016 Scheduled to be submitted in November 2016
6.3 SEA Final Report Sept 2016 and amended to November 2016
Scheduled to be submitted after receipt of LUPPD information
Task 7 – Preparing NCPCP Phase 2
7.1 Phase 2 Inception Report
March 2016 revised to May 2016 by agreement with PMU and ADB during Inception Mis- sion
Submitted in May 2016.
7.2 Route Selection Report July 2016 revised to May 2016 by agreement with PMU and ADB during Inception Mission
Submitted in May 2016
Comments from CEB and MASL answered in discussions and by letter in June 2016
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Program Management, Design, and Supervision Consultant Annex D- 7
No Item Due Status
7.3 Interim Report March 2017 Not yet due
7.4 Feasibility Design Report for Phase 2
July 2017 Not yet due
7.5 PDA Documents Sept 2017 Not yet due
7.6 ADB Loan Documents Nov 2017 Not yet due
7.6 Special Reports Special Report 2 – Definition and Selection of Modelling Soft- ware
SP2 - Submitted 13 June 2016
Comments received from various stake- holders answered by letter in June 2016
Program Management, Design, and Supervision Consultant Annex E- 1
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
ANNEX E: REPORTS ISSUED TO END OCTOBER 2016
Type No Issue Issued Remarks
Monthly Progress 1
2
3
4
5
6
7
8
9
10
11
0Dec-15
Jan-16
Feb-16
Mar-16
Apr-16
May -16
Jun – 16
Jul – 16
Aug-16
Sep-16
Oct-16
Jan - 16
Feb - 16
Mar - 16
Apr - 16
May - 16
Jun - 16
Jul - 16
Aug – 16
Sep-16
Oct-16
Nov-16
Incorporated in Q 1 report
Incorporated in Q 2 report
Incorporated in Q 3 report
This report
Quarterly Progress 1
2
3
Feb-16
May-16
Aug-16
Mar - 16
Jun – 16
Sep-16
Special Reports 1
2
3
4
UEC Hydraulics
Model Selection
UEC Tunnel 3,
MLBCRP- Head Regulator
Mar - 16
Jun - 16
Jul - 16
Sep - 16
Technical Notes 1
2
3
4
5
6
7
8
9
10
UEC Power Loss
Large Dams
Hydraulics
Canal Alignment-
NWPCP
D&B Tunnels
UEC Tunnel 4
MLBCR-ICB-1 Grouting at Anicut
MLBCR Hydraulics
HEC-RAS Model of KMTC
HEC-RAS Model of UEC
Mar - 16
May - 16
Jun - 16
Jun - 16
Jun - 16
Jul – 16
Aug -16
Oct-16
Oct-16
Oct-16
Inception Tasks 1 – 5 Draft
Final
Final (2)
Feb - 16
Mar - 16
Apr - 16
ISEWP ToR & RfP First Draft
Second Draft
Third Draft
Fourth Draft
Fifth Draft
Feb-16
Mar-16
Apr-16
Jun-16
Oct-16
Incorporated in Draft Inception
To PMU for "Submission 0" to ADB
To PMU for "Submission 0" to ADB
To PMU for "Submission 1" to ADB
To PMU for "Submission 1" to ADB
Resettlement Monitoring and Evaluation
1
2
3
Mar -16
Jun -16
Sep-16
Mar-16
Jul-16
Oct -16
Tender Design Review Report Mar-16
Programme Fund Disbursement Handbook Mar-16
Financial Management Draft Mar-16
Program Management, Design, and Supervision Consultant Annex E- 1
Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program
MONTHLY REPORT No. 11
Handbook Final Jul-16
Addendum to IEE Report – MLBRP Apr-16
Implementation Note – Updated Stakeholder Communication Strategy
Apr-16
Bid Evaluation Handbook May-16
Environmental Management Plan MLBCR-NCB1 May-16
Environmental Management Plan NWPCP-NCB1 Oct-16
Hydraulic Structures Design Manual May-16
Risk Management Plan May-16
Monitoring and Evaluation Manual
Draft
Final
May-16
Jul -16
Strategic Environmental Assessment Inception
Draft
Final
May -16
Jul-16
Inception Phase 2 May-16
Route Selection Phase 2 May-16
Environmental Management Plan Report MLBCRP
Environmental Management Plan Report NWPCP
Jun-16
Oct-16
Semi-Annual Environmental Monitoring Report
MWSIP
Jun -16 First semi-annual report
Training Needs Assessment and Training Plan
Draft
Final
Jun -16
Jul - 16
Project Performance Management Evaluation System
Draft
Final
Jul - 16
Aug - 16
Health and Safety Manual Aug-16
Oct-16
Draft
Final
Programme Procurement Handbook Aug-16 Draft