Library Automation and its Library Automation and its impact on Strategic impact on Strategic Planning:Planning:the DLSU Experiencethe DLSU Experience

Fe Angela M. VerzosaFe Angela M. Verzosa

Library DirectorLibrary Director

Strategic PlanningStrategic Planning

proactive than reactive

focus on desired outcomes

participative

Status of DLSUStatus of DLSU Student population of 14,000Student population of 14,000 Faculty of 700 Faculty of 700 Non-academic staff of 350Non-academic staff of 350 Four CampusesFour Campuses Book collection of 180,000 volumesBook collection of 180,000 volumes Regular Subscription to 450 journalsRegular Subscription to 450 journals Special CollectionsSpecial Collections Library personnel of 65Library personnel of 65

Stages in setting up a systemStages in setting up a system

planningplanning specifying specifying

requirementsrequirements selectionselection installationinstallation runningrunning evaluationevaluation

Needs Assessment SurveyNeeds Assessment Survey

RespondentsRespondents prioritiespriorities

access to holdingsaccess to holdings

availability availability identifying locationidentifying location

system design system design

hardwarehardware

softwaresoftware

COMPUTER APPLICATIONSCOMPUTER APPLICATIONS providing public access to catalogsproviding public access to catalogs managing circulation of materialsmanaging circulation of materials acquisition of new materialsacquisition of new materials controlling serial publicationscontrolling serial publications retrieval of information from retrieval of information from

databasesdatabases networking/linkages with other networking/linkages with other

librarieslibraries use of interlending/document supply use of interlending/document supply

servicesservices

COMPUTERIZATION GOALSCOMPUTERIZATION GOALS

access to nformation access to nformation and use of collectionsand use of collections

access to national and access to national and

international international bibliographic networksbibliographic networks

library networkinglibrary networking

computerization project’scomputerization project’sTIME LINETIME LINE 19861986 training of system librarian in Australia training of system librarian in Australia 19881988 IIC bookdatabase IIC bookdatabase 1988-891988-89 installation of computers installation of computers 19891989 training and application of CDS-ISIS training and application of CDS-ISIS

software to articlessoftware to articles 1990-19921990-1992 expansion of databases expansion of databases 19931993 OPAC, DIALOG, WILSONDISCS and OPAC, DIALOG, WILSONDISCS and

HERDINHERDIN

computerization project’scomputerization project’sTIME LINETIME LINE 1994 4 OPAC terminals, 7 286 PCs, 6 1994 4 OPAC terminals, 7 286 PCs, 6

databases, 12 CD titles, 2 multimedia databases, 12 CD titles, 2 multimedia computers, email facility, LAN, Internetcomputers, email facility, LAN, Internet

1995 launching of ESEP Network, 1995 launching of ESEP Network, installation of TINLIB OPAC, Bibliofile installation of TINLIB OPAC, Bibliofile conversion of backfiles, barcoding, FAX, conversion of backfiles, barcoding, FAX, Library WebpageLibrary Webpage

1996 upgraded computers (70), TINLIB 1996 upgraded computers (70), TINLIB cataloging, Cybernook, OCLC F Search cataloging, Cybernook, OCLC F Search

ONLINE PUBLIC ACCESSONLINE PUBLIC ACCESS

ACCOMPLISHMENTSACCOMPLISHMENTS first Library to provide online public first Library to provide online public

access via INTERNETaccess via INTERNET two OPACs (Tinlib & CDS-ISIS)two OPACs (Tinlib & CDS-ISIS) 11 Databases installed11 Databases installed

INTEGRATED SYSTEMSINTEGRATED SYSTEMS

AccomplishmentsAccomplishmentsCatalogingCataloging

CirculationCirculation Issues/Concerns/ Lessons learned Issues/Concerns/ Lessons learned

Hardware UpgradingHardware UpgradingAdditional licensesAdditional licenses

Software Software problemsproblems

Other AccomplishmentsOther Accomplishments

CD-ROM TechnologyCD-ROM Technology Interlending and Document-deliveryInterlending and Document-delivery Networking/LinkagesNetworking/Linkages

Lessons in SecurityLessons in Security crime crime includes theft, physical damage includes theft, physical damage

and computer misuse (requiring need for and computer misuse (requiring need for password, locks, alarms, anti-virus)password, locks, alarms, anti-virus)

natural hazardsnatural hazards (such as floods, fire, (such as floods, fire, earthquakes, lightning, power outages)earthquakes, lightning, power outages)

accidentsaccidents (from power overload, broken (from power overload, broken wires, trailing cables)wires, trailing cables)

malfunctionsmalfunctions (system or human failure) (system or human failure)

Post-implementation evaluationPost-implementation evaluation where the where the goalsgoals met by the system ? met by the system ? were the were the provisions in contractprovisions in contract fulfilled ? fulfilled ? is the system is the system fine-tuned fine-tuned ?? how well does the system how well does the system satisfy satisfy

demandsdemands placed on it by users ? placed on it by users ? what what complaints havecomplaints have not been solved ? not been solved ? was the was the moneymoney well-spent ? well-spent ? was it worth the was it worth the time and effort time and effort ??

Success factorsSuccess factors right productright product right peopleright people right timeright time right costright cost

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