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LAB 1: CREATING AND EDITING A WORKSHEET
OBJECTIVES By the end of this lab students should know how to:
1. Enter, edit, and clear cell entries.
2. Adjust column widths.
3. Save, close, and open workbooks.
4. Spell-check a worksheet.
5. Use the thesaurus.
6. Copy and move cell entries.
7. Specify ranges.
8. Enter formulas and functions.
9. Insert and delete rows and columns.
10. Change cell alignment.
11. Format cells.
12. Enter and format a date.
13. Preview and print a worksheet.
CONCEPT OVERVIEW The following concepts will be introduced in this lab:
1. Data Entries The basic information or data you enter in a cell can be text or
numbers.
2. AutoCorrect The AutoCorrect feature makes some basic assumptions about the
text you are typing and, based on these assumptions, automatically corrects the
entry.
3. Column Width The size or width of a column controls the amount of information
that can be displayed in a cell.
4. Spelling Checker The spelling checker locates misspelled words, duplicate
words, and capitalization irregularities in the active worksheet and proposes the
correct spelling.
5. Thesaurus The thesaurus is a reference tool that provides synonyms, antonyms,
and related words for a selected word or phrase.
6. Copy and Move The contents of worksheet cells can be duplicated (copied) or
moved to other locations in the worksheet or between worksheets, saving you
time by not having to retype the same information.
7. Range A selection consisting of two or more cells on a worksheet is a range.
8. Formula A formula is an equation that performs a calculation on data contained
in a worksheet.
9. Relative Reference A relative reference is a cell or range reference in a formula
whose location is interpreted in relation to the position of the cell that contains the
formula.
10. Function A function is a prewritten formula that performs certain types of
calculations automatically.
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11. Recalculation When a number in a referenced cell in a formula changes, Excel
automatically recalculates all formulas that are dependent upon the changed
value.
12. Alignment Alignment settings allow you to change the horizontal and vertical
placement and the orientation of an entry in a cell.
13. Font and Font Size A font, also commonly referred to as a typeface, is a set of
characters with a specific design.
14. Number Formats Number formats change the appearance of numbers onscreen
and when printed, without changing the way the number is stored or used in
calculations.
LECTURE NOTES I. STARTING EXCEL 2007 (PAGES EX1.5 – EX1.11)
A. Exploring the Excel Window
1. The Excel application window title bar displays the default file name and
program name.
2. The Ribbon below the title
bar consists of seven tabs
that provide access to the
commands and features you
will use to create and modify
a worksheet. Each tab is
divided into groups that contain related items.
3. The formula bar displays entries as they are made and edited in the
workbook window.
4. The Name box, located at the left end of the formula bar, provides
information about the selected item.
5. The large center area of the program window is the workbook window.
6. A workbook is an Excel file that stores the information you enter using
the program.
7. The status bar at the bottom of the Excel window displays information
about various Excel settings.
a. Move the mouse pointer into the center of the workbook window
to see it appear as .
b. Move the mouse pointer to the Ribbon to see it appear as ..
B. Exploring the Workbook Window
1. When you first start Excel 2007, the workbook window displays a new
blank workbook that has many predefined settings. These settings, called
default settings, are stored in the default workbook template file named
Book.xlt.
2. A template is a file that contains settings that are used as the basis for a
new file you are creating.
3. A sheet is used to display different types of information, such as financial
data or charts.
4. A worksheet, also commonly referred to as a spreadsheet, is a
rectangular grid of rows and columns used to enter data.
TIP: Because the Ribbon can adapt to the screen resolution and orientation, your Ribbon may look slightly different. It also may display additional tabs if other application addins associated with Office 2007 are on.
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5. The row numbers along the
left side and the column
letters across the top of the
workbook window identify
each worksheet row and column.
6. The intersection of a row and column creates a cell.
7. Notice the black border, called the cell selector surrounding the cell
located at the intersection of column A and row 1. This identifies the
active cell, which is the cell your next entry or procedure affects.
8. Additionally, the Name box in the formula bar displays the cell reference,
consisting of the column letter and row number of the active cell.
9. Initially, the sheets are named Sheet1, Sheet2, and so on, displayed on
sheet tabs at the bottom of the workbook window. The name of the active
sheet, which is the sheet you can work in, appears bold.
10. The sheet tab area also contains tab scroll buttons, which are used to scroll
tabs right or left when there are more sheet tabs than can be seen.
a. Click the Sheet2 tab.
C. Moving around the Worksheet.
1. The mouse or keyboard commands can be used to move from one cell to
another in the worksheet.
2. To move using a mouse,
simply point to the cell you
want to move to and click the
mouse button.
3. The keyboard and mouse procedures shown in the tables that follow can
be used to move around the worksheet.
Keyboard Action
Moves down one full window
Moves up one full window
+ Moves right one full window
+ Moves left one full window
Moves to beginning of row
+ Moves to upper-left corner cell of worksheet
+ Moves to last used cell of worksheet
Moves to last-used cell in row
Moves to last-used cell in column
Mouse Action
Click scroll arrow Scrolls worksheet one row/column in direction
of arrow
Click above/below scroll box Scrolls worksheet one full window up/down
Click right/left of scroll box Scrolls worksheet one full window right/left
Drag scroll box Scrolls worksheet multiple windows up/down
or right/left
Hold down and drag scroll box Scrolls quickly through multiple rows/columns
TIP: Columns are labeled A through Z, AA through ZZ, and so forth through the last column, XFD. There are 17,179,869,184 cells in a worksheet.
TIP: You can use the directional keys in the numeric keypad (with NumLock off) or, if you have an extended keyboard, you can use the separate directional keypad area.
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4. When you use the scroll bar the active cell does not change until you click
on a cell that is visible in the window. 5. As you use both the mouse and the keyboard, you will find that it is more
efficient to use one or the other in specific situations.
a. Click the Sheet1 tab to make it the active sheet again.
b. Click cell B3.
c. Press (3 times).
d. Press (4 times).
e. Press (3
times).
f. Press + (3 times).
g. Slowly drag the vertical scroll box up the scroll bar until row 1 is
displayed.
h. Slowly drag the
horizontal scroll box
left along the scroll
bar until column A is
displayed.
i. Practice moving around the worksheet using the keys presented in
the table on page EX1.9.
j. Press + to move to cell A1..
II. CREATING NEW WORKSHEETS (PAGES EX1.11 – EX1.13) A. Developing a Worksheet
1. Worksheet development consists of four steps: planning, entering and
editing, testing, and formatting. These steps are described in the table
below.
Step Description
1. Plan Specify the purpose of the worksheet and how
it should be organized. This means clearly
identifying the data that will be input, the
calculations that are needed to achieve the
results, and the output that is desired. As part
of the planning step, it is helpful to sketch out a
design of the worksheet to organize the
worksheet’s structure. The design should
include the worksheet title and row and column
headings that identify the input and output.
Additionally, sample data can be used to help
determine the formulas needed to produce the
output.
2. Enter and edit Create the structure of the worksheet using
Excel by entering the worksheet labels, data,
and formulas. As you enter information, you
TIP: If you have a mouse with a scroll wheel,
rotating the wheel forward or back scrolls up or down a few rows at a time.
TIP: As you scroll, the scroll bar identifies the current row position at the top of the window or column position at the left side of the window in a ToolTip.
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are likely to make errors that need to be
corrected or edited, or you will need to revise
the content of what you have entered to clarify
it or to add or delete information.
3. Test Test the worksheet for errors. Use several sets
of real or sample data as the input, and verify
the resulting output. The input data should
include a full range of possible values for each
data item to ensure the worksheet can function
successfully under all possible conditions.
4. Format Enhance the appearance of the worksheet to
make it more readable or attractive. This step is
usually performed when the worksheet is near
completion. It includes many features such as
boldface text, italic, and color.
2. You will find that you will generally follow these steps in the order listed
above for your first draft of a worksheet. However, you will probably
retrace steps such as editing and formatting as the final worksheet is
developed.
III. ENTERING AND EDITING DATA (PAGES EX1.13 – EX1.21) A. Entering Text
1. When you first start Office Excel 2007, a new blank Excel workbook file
is opened containing three blank worksheets. Each worksheet is like a
blank piece of paper that already has many predefined settings. These
settings, called default settings, are generally the most commonly used
settings.
2. Concept 1: Data Entries. The basic information or data you enter in a
cell can be text or numbers. Text entries can contain any combination of
letters, numbers, spaces, and
any other special characters.
Number entries can include
only the digits 0 to 9 and any of
the special characters, + – ( ) , . / $ % ? =. Number entries can be used in
calculations.
3. Row and column headings are entries that are used to create the structure
of the worksheet and describe other worksheet entries.
4. As you type, the entry is displayed both in the active cell and in the
formula bar.
5. While typing, use the button to cancel the entry and the button to
accept it
6. You can also press the key to complete an entry and the
key to cancel it.
a. Click on cell B2 to move to it.
b. Type January.
c. Press .
TIP: Pressing shift + Enter to complete an entry moves up a cell, and [Ctrl] + Enter completes the entry without moving to another cell.
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B. Clearing an Entry
1. The key can be used to clear the contents from a cell.
a. Move to B2.
b. Press .
c. Move to B3.
d. Type January.
e. Click Enter.
C. Editing an Entry
1. An entry in a cell can be entirely changed in the Ready mode or partially
changed or edited in the Edit mode.
2. To use the Ready mode, you move to the cell you want to change and
retype the entry the way you want it to appear. As soon as a new character
is entered, the existing entry is cleared.
3. To change to Edit mode, double-click on the cell whose contents you want
to edit.
4. In Edit mode, the mouse pointer can be used to move the insertion point in
the entry by positioning the I-beam and clicking.
5. You also can use the arrow keys as shown in the table below.
Key Movement
[] One character to right
[] One character to left
[] One line up
[] One line down
[Ctrl] +[] One word to right
[Ctrl] +[] One word to left
[Home] Left end of line
[End] Right end of line
6. Holding down a directional key or key combination moves quickly in the
direction indicated, saving multiple presses of the key.
7. The key erases characters to the right of the insertion point, and
the key erases characters to the left of the insertion point.
a. Double-click B3.
b. If necessary, move the insertion point to after the “y” in January.
c. Press (4 times).
d. Press .
e. Press .
f. Press [Caps Lock].
g. Press .
h. Type AN.
i. Press .
j. Click on cell C3.
k. Type feb.
l. Press or or click D3.
TIP: You also can use [Ctrl] + D to delete everything to the right of the insertion point.
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m. Complete the column headings by entering MAR in cell D3 and
TOTAL in cell E3.
n. Press [Caps Lock] to turn off this feature.
o. Move to B1.
p. Type Downtown Cafe.
q. Click Enter.
r. Double-click on cell B1 to change to Edit mode.
s. Move the insertion point to the beginning of the word Café.
t. Type Internet followed by a space.
u. Press + .
D. Using AutoCorrect
1. Concept 2: AutoCorrect. The AutoCorrect feature makes some basic
assumptions about the text you are typing and, based on these
assumptions, automatically corrects the entry. The AutoCorrect feature
automatically inserts proper capitalization at the beginning of sentences
and in the names of days of the week. It also will change to lowercase
letters any words that were incorrectly capitalized because of the
accidental use of the [Caps Lock] key. In addition, it also corrects many
common typing and spelling errors automatically.
a. Move to B2.
b. Type Firts Quater Forecast.
c. Press .
d. Complete the row headings for the Sales portion of the worksheet
by entering the following headings in the indicated cells.
Cell Heading
A4 Sales
A5 Espresso
A6 Coffee
A7 Food/Beverage
A8 Merchandise
A9 Computer
A10 Total Sales.
E. Entering Numbers
1. When entering numbers, it is not necessary to type the comma to separate
thousands or the currency ($)
symbol.
a. Move to B5.
b. Type 13300 and press
.
c. In the same manner,
enter the January sales numbers for the remaining items using the
values shown below.
Cell Number
B6 5800
B7 3600
TIP: You can use the number keys above the alphabetic keys or the numeric keypad area to enter numbers. If you use the numeric keypad, the NumLock key must be on.
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B8 1000
B9 600.
IV. CHANGING COLUMN WIDTHS (PAGES EX1.22 – EX1.24) A. Dragging the Column Boundary
1. Concept 3: Column Width. The size or width of a column controls the
amount of information that can be displayed in a cell. A text entry that is
larger than the column width will be fully displayed only if the cells to the
right are blank. If the cells to the right contain data, the text is interrupted.
On the other hand, when
numbers are entered in a cell,
the column width is
automatically increased to
fully display the entry.
2. The column width can be quickly adjusted by dragging the boundary line
located to the right of the column letter. Dragging it to the left decreases
the column width, while dragging it to the right increases the width.
a. Point to the boundary line to the right of the column letter A and
when the mouse pointer changes to , click and drag the mouse
pointer to the right.
b. When the ScreenTip displays 18.00, release the mouse button.
B. Setting Column Width to a Specified Value
a. Move to any cell in column A.
b. Click in the Cells group and choose Column Width.
c. Type 15 in the Column width text box and click .
C. Using AutoFit
1. Another way to change the column width is to use the AutoFit feature to
automatically adjust the width to fit the column contents. When using
AutoFit, double-click the boundary to the right of the column heading of
the column you want to fit to contents.
a. Double-click the right boundary line of column A.
V. SAVING, CLOSING, AND OPENING WORKBOOKS (PAGES EX1.24 – EX1.28) A. Saving a New Workbook.
1. Changes to a workbook are not permanently changed until the file is
saved.
2. As a backup against the accidental loss of work because of power failure
or other mishap, Office 2007 applications include an AutoRecover feature. The time interval between automatic saving can be set to any period you
specify; the default is every 10 minutes.
3. The Save command or the Save button will save the active file using
the same file name by replacing the contents of the existing file with the
document as it appears on your screen.
4. The Save As command is used to save a file with a new file name or to a
new location. This action leaves the original file unchanged.
5. When a workbook is saved for the first time, either command can be used.
TIP: You can quickly return the column width to the default width setting using
/Default Width.
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6. This Save As dialog box is used to specify the location to save the file and
the file name. The Save In drop-down list box displays the default folder
as the location where the file will be saved, and the File Name text box
displays the proposed file name.
7. Previous versions of Excel used the .xls file extension. If you plan to share
a file with someone using Excel 2003 or earlier, you can save the file
using the .xls file type; however, some features may be lost. Otherwise, if
you save it as an .xlsx file type, the recipient may not be able to view all
the features.
a. Click Office Button.
b. Choose Save As.
c. Open the Save In
dropdown list box.
d. Select the appropriate location to save the file.
e. Double-click in the File Name text box to highlight the file name.
f. Type Cafe Forecast.
g. Click or press
B. Closing a Workbook
1. If you had made additional changes, Excel would ask if you wanted to
save the file before closing it.
a. Click Office Button and choose Close.
C. Opening an Existing Workbook
1. When you open a file, the Open dialog box is displayed. You select the
location and name of the file you want to open from the Look In drop-
down menu.
a. Click Office Button and choose Open.
b. Select ex01_Cafe Forecast1.
c. Click .
VI. USING PROOFING TOOLS (PAGES EX1.28 – EX1.33) A. Checking Spelling
1. When entering information into a worksheet, you are likely to make
spelling and typing errors. To help locate and correct these errors, the
spelling checker feature can be used.
2. Concept 4: Spelling Checker. The spelling checker locates misspelled
words, duplicate words, and
capitalization irregularities in
the active worksheet and
proposes the correct spelling.
This feature works by comparing each word to a dictionary of words,
called the main dictionary, that is supplied with the program. You also
can create a custom dictionary to hold words you commonly use but that
are not included in the main dictionary.
TIP: Your Save As dialog box may or may not display file extensions depending upon your Windows Folder setup.
TIP: Spell checking operates the same way in all Office 2007 programs. The dictionaries are shared between Office applications.
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3. The first cell containing a misspelled word becomes the active cell and the
Spelling dialog box is displayed. Spelling dialog box options are
described below:
Option Effect
Ignore Once Leaves selected word unchanged, but indicates as misspelled
the next occurrence of the same word
Ignore All Leaves this word and all identical words in worksheet
unchanged
Change Changes selected word to the word highlighted in
Suggestions text box or the entry made in the Not in
Dictionary textbox
Add to Dictionary Adds selected word to a custom dictionary so Excel will not
question this word during subsequent spell checks
Change All Changes this word and all identical words in worksheet to
word highlighted in Suggestions text box or the entry made
in the Not in Dictionary textbox
AutoCorrect Adds a word to the AutoCorrect list so the word will be
corrected as you type
a. If necessary, move to A1.
b. Open the Review tab.
c. Click in the Proofing group.
d. Click .
e. Change this word to Miscellaneous.
f. Click to end spell checking.
B. Using the Thesaurus
1. Concept 5: Thesaurus. The thesaurus is a reference tool that provides
synonyms, antonyms, and related words for a selected word or phrase.
Synonyms are words with a similar meaning, such as “cheerful” and
“happy.” Antonyms are words with an opposite meaning, such as
“cheerful” and “sad.” Related words are words that are variations of the
same word, such as “cheerful” and “cheer.”
2. To use the thesaurus, first move to the cell containing the word you want
to change. If a cell contains multiple words, you need to select the
individual word in the cell.
3. Thesaurus results are shown in the Research task pane.
4. When you point to a word in the list, a drop-down list of three menu
options, Insert, Copy, and Lookup, become available.
a. Move to A14.
b. Click in the Proofing group.
c. Click the heading “carry on.”
d. Point to “pay” and click to display the menu.
e. Choose Insert.
f. Click in the title bar of the Research task pane to close it.
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VII. DUPLICATING CELL CONTENTS (PAGES EX1.33 – EX1.43) A. Using Copy and Paste
1. Concept 6: Copy and Move. The contents of worksheet cells can be
duplicated (copied) or moved to other locations in the worksheet or
between worksheets, saving you time by not having to retype the same
information. An entry that is copied leaves the original, called the source
or copy area, and inserts a duplicate at a new location, called the
destination or paste area. A selection that is moved is removed or cut
from the original location in the source and inserted at the destination.
2. When copying and pasting entries, you first use the Copy command to
copy the cell contents to the system Clipboard. Then you move to the new
location where you want the contents copied and use the Paste command
to insert the system Clipboard contents into the selected cells. Be careful
when pasting to the new location because any existing entries are replaced.
3. A moving border identifies the source and indicates that the contents have
been copied to the system Clipboard.
4. Each time the paste
command is used, the Paste
Options button is available.
Clicking on the button opens
the Paste Options menu that allows you to control how the information
you are pasting is inserted.
a. Move to B14.
b. Open the Home tab.
c. Click Copy in the Clipboard group.
d. Move to C14.
e. Click .
f. Move to D14.
g. Press .
B. Selecting a Range
1. Concept 7: Range. A selection consisting of two or more cells on a
worksheet is a range. The cells in a range can be adjacent or nonadjacent.
An adjacent range is a rectangular block of adjoining cells. A
nonadjacent range consists of two or more selected cells or ranges that
are not adjoining.
2. A range reference identifies the cells in a range. A colon is used to
separate the first and last cells of an adjacent range reference. For
example, A2:C4 indicates the range consists of cells A2 through C4. Commas separate the cell references of a nonadjacent range. For example,
A10,B12,C14 indicates the range consists of cells A10, B12, and C14 of a
nonadjacent range.
3. You can select a range using the mouse procedures shown in the following
table.
To Select Mouse
TIP: You also can cancel a moving border and clear the system Clipboard contents by
pressing .
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A range Click first cell of range and drag to the last cell
A large range Click first cell of range, hold down [Shift] and
click last cell of range
All cells on worksheet Click the Select All button located at the
intersection of the row and columns headings
Nonadjacent cells or ranges Select first cell or range, hold down [Ctrl]
while selecting the other cell or range
Entire row or column Click the row or column heading
Adjacent rows or columns Drag across the row or column headings
Nonadjacent rows or columns Select first row or column, hold down [Ctrl]
and select the other rows or columns
a. Move to B15.
b. Click Copy.
c. Drag to select the range of cells C15 through D15.
d. Click .
C. Using the Fill Handle
1. Another way to copy is to drag the fill handle, the black box in the lower
right corner of a selection.
2. When you copy by dragging the fill handle, the AutoFill Options button
appears. Its menu commands are used to modify how the fill operation
was performed.
a. Drag to select cells B16:B18.
b. Point to the fill handle and when the mouse pointer is a , drag the
mouse to extend the selection to cells D16:D18.
c. Release the mouse button.
D. Inserting Copied Cells
1. You can insert copied data
between existing data.
2. To indicate where to place the
copied content, you move the
cell selector to the upper-left cell of the area where you want the selection
inserted.
a. Copy the contents of cells A3 through E3.
b. Move to A11.
c. Click in the Cells group.
E. Cutting and Moving Entries
1. You can cut and paste using the same methods involved in copying and
pasting.
TIP: You also can insert cut selections
between existing cells by choosing Insert Cut Cells from the drop down menu.
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2. When you paste, the cell contents are removed and inserted at the new
location, copying over any existing content.
3. Another way you can cut and paste is to use drag and drop editing to move
the cell contents.
a. Press to clear the moving border.
b. Select cells A21 through A23.
c. Press + X.
d. Move to cell A22.
e. Press + V.
f. Move to cell A24.
g. Point to the border of the selection and when the mouse pointer
shape is , drag the selection down one row to cell A25 and
release the mouse button.
h. Click Office Button and choose Save As.
i. Save the changes you have made to the workbook as Café
Forecast1 to your data file location.
VIII. WORKING WITH FORMULAS (PAGES EX1.43 – EX1.55) A. Entering Formulas
1. Concept 8: Formula. A formula is an equation that performs a
calculation on data contained in a worksheet. A formula always begins
with an equal sign (=) and uses arithmetic operators.
2. An operator is a symbol that specifies the type of numeric operation to
perform. Excel includes the following operators: + (addition), –
(subtraction), / (division), * (multiplication), % (percent), and ^
(exponentiation).
3. The calculated result from formulas is a variable value because it can
change if the data it depends on changes. In contrast, a number entry is a
constant value.
4. Excel calculates the formula from left to right and performs the calculation
in the following order: percent, exponentiation, multiplication and
division, and addition and subtraction (see Example A). This is called the
order of precedence.
5. The values on which a numeric formula performs a calculation are called
operands. Numbers or cell references can be operands in a formula.
6. A formula is entered in the
cell where you want the
calculated value to be
displayed.
a. Move to E5.
b. Type =b.
c. Type 5+c5+d5.
d. Press + or click Enter in the Formula bar.
B. Copying Formulas
1. Just as you can with text and numeric entries, you can copy formulas from
one cell to another.
TIP: As you drag, an outline of the cell selection appears and the mouse pointer displays the cell reference to show its new location in the worksheet.
TIP: Cell references can be typed in either uppercase or lowercase letters. Spaces between parts of the formula are optional.
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2. Concept 9: Relative Reference. A relative reference is a cell or range
reference in a formula whose location is interpreted by Excel in relation to
the position of the cell that contains the formula. When a formula is
copied, the referenced cells in the formula automatically adjust to reflect
the new worksheet location.
a. Copy the formula in cell E5 to cells E6 through E9 using any of the
copying methods.
b. Move to E6.
c. If necessary, press to clear the moving border.
d. Move to cell E7, E8, and then to cell E9..
C. Entering Functions
1. Concept 10: Function. A function is a prewritten formula that performs
certain types of calculations automatically. The syntax or rules of
structure for entering all functions is =Function name (argument1,
argument2, . . .) The function name identifies the type of calculation to be
performed. Most functions require that you enter one or more arguments
following the function name. An argument is the data the function uses to
perform the calculation.
2. Some functions, such as several of the date and time functions, do not
require an argument. However, you still need to enter the opening and
closing parentheses; for example, =NOW().
3. Excel includes several hundred functions divided into 11 categories. Some
common functions from each category and the results they calculate are
shown in the following table.
Category Function Calculates
Financial PMT Calculates the payment for a
loan based on constant
payments and a constant
interest rate
PV Returns the present value of
an investment—the total
amount that a series of future
payments is worth now
FV Returns the future value of an
investment—the total amount
that a series of payments will
be worth
Date & Time TODAY the serial number that
represents today’s date
DATE Returns the serial number of a
particular date
NOW Returns the serial number of
the current date and time
Math & Trig SUM Adds all the numbers in a
range of cells
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ABS the absolute value of a number
(a number without its sign)
Statistical AVERAGE Returns the average
(arithmetic mean) of its
arguments
Lookup & Reference HLOOKUP Looks for a value in the top
row of a table and returns the
value in the same column
from a row you specify
VLOOKUP Looks for a value in the
leftmost column of a table and
returns the value in the same
row from a column you
specify
Database DSUM Adds the numbers in the field
(column) or records in the
database that match the
conditions you specify
DAVERAGE Averages the values in a
column in a list or database
that match conditions you
specify
Text PROPER Converts text to proper case in
which the first letter of each
word is capitalized
UPPER Converts text to uppercase
LOWER Converts text to lowercase
SUBSTITUTE Replaces existing text with
new text in a text string
Logical IF Returns one value if a
condition you specify
evaluates to TRUE and
another value if it evaluates to
FALSE
AND Returns TRUE if all its
arguments are TRUE; returns
FALSE if any arguments are
FALSE
OR Returns TRUE if any
arguments are TRUE; returns
FALSE if all arguments are
FALSE
NOT Changes FALSE to TRUE or
TRUE to FALSE
IFERROR Returns value-if-error if
expression is an error and the
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EX_IM01-16
value of the expression itself
otherwise
Information ISLOGICAL Returns TRUE if value is a
logical value, either TRUE or
FALSE
ISREF Returns TRUE if value is a
reference
Engineering BIN2DEC Converts a binary number to
decimal
CONVERT Converts a number from one
measurement system to
another
Cube CUBESETCOUNT Returns the number of items
in a set
4. The Sum button also includes a dropdown menu from which you
can select several other common functions.
a. Move to B10.
b. Click Sum in the Editing group.
c. Click Enter.
d. Copy the function from
cell B10 to cells C10
through E10.
e. Move to C10.
f. Enter MIN in cell F3,
MAX in cell G3, and
AVG in cell H3.
g. Move to F5.
h. Open the Sum drop-down menu and choose Min.
i. Select the range B5:D5 and click Enter.
j. Enter the MAX function in cell G5 and the AVG function in cell
H5 to calculate the Espresso sales values.
k. Copy the functions in cells F5:H5 to F6 through H9.
l. Move to H9.
D. Using Pointing to Enter a Formula
1. Rather than typing in the cell references for the formula, you can enter
them by selecting the worksheet cells.
2. To simplify the process of entering and copying entries, you can enter data
into the first cell of a range and have it copied to all other cells in the
range at the same time by using + to complete the entry.
3. During the process of using the pointer to enter a formula, the status bar
displays “Point”.
a. Select B13 through D13.
b. Type =.
TIP: The Sum button also can calculate a grand total if the worksheet contains subtotals. Select a cell below or to the right of a cell that contains a subtotal and then click Sum.
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EX_IM01-17
c. Click cell B5.
d. Type *25%+.
e. Click on B6.
f. Type *30%+.
g. Click on B7.
h. Type *60%.
i. Press +
.
j. Select cells B14
through D14.
k. Type =.
l. Click on B8.
m. Type *70%.
n. Press + .
o. Select B13 through E20.
p. Click Sum.
q. Select B23 through E23.
r. Enter the formula =B10-B20.
s. Press + .
t. Select B25 through E25.
u. Enter the formula =B23/B10.
v. Press + .
E. Recalculating the Worksheet
1. Concept 11: Recalculation. When a number in a referenced cell in a
formula changes, Excel automatically recalculates all formulas that are
dependent upon the changed value. Because only those formulas directly
affected by a change in the data are recalculated, the time it takes to
recalculate the workbook is reduced. Without this feature, in large
worksheets it could take several minutes to recalculate all formulas each
time a number is changed in the worksheet. Recalculation is one of the
most powerful features of electronic worksheets.
a. Change the entry in cell B9 to 400.
b. Press + to complete the edit.
IX. INSERTING AND DELETING ROWS AND COLUMNS (PAGES EX1.55 – EX1.57) A. Inserting Rows
1. To quickly add and remove entire rows and columns of information, you
can insert and delete rows
and columns.
2. A new blank row is inserted
above the active cell location
and all rows below it shift
down a row.
3. Blank cells are inserted above or to the left of the active cell and blank
columns are inserted to the left of the active cell.
TIP: Even when a range is selected, you can
still point to specify cells in the formula. You also can use the direction keys to move to the cell.
TIP: Select a cell, row, or column and
choose /Delete Cells, Delete Sheet Rows, or Delete Sheet Columns to delete it and shift the other cells, rows, or columns up or to the left.
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4. You can quickly delete selected cells, rows, and columns and all
information in surrounding cells, rows, or columns automatically shifts
appropriately to fill in the space.
5. Whenever you insert or delete cells, rows, or columns, all formula
references to any affected cells adjust accordingly.
a. Move to A18.
b. Open the drop-down menu in the Cells group and
choose Insert Sheet Rows.
c. Enter the heading Advertising in cell A18 and the value 600 in
cells B18 through D18.
d. Copy the function from cell E17 to E18 to calculate the total
advertising expense.
e. Move to cell B21.
f. Click Save to save the worksheet using the same file name.
B. Deleting Columns
1. To specify which column to delete, select any cell in the column.
a. Select cells F21 and G21.
b. Open the drop-down menu in the Cells group and
choose Delete Sheet Columns.
X. FORMATTING THE WORKSHEET (PAGES EX1.57 – EX1.75) A. Changing Cell Alignment
1. Format controls how entries are displayed in a cell and includes such
features as the position of data in a cell, character font and color, and
number formats such as commas and dollar signs.
2. Alignment is a basic format setting that is used in most worksheets.
3. Concept 12: Alignment. Alignment settings allow you to change the
horizontal and vertical placement and the orientation of an entry in a cell.
Horizontal placement allows you to left-, right-, or center-align text and
number entries in the cell space. Vertical placement allows you to specify
whether the cell contents are displayed at the top, the bottom, or the center
of the vertical cell space or justified vertically. You also can change the
angle of text in a cell by varying the degrees of rotation.
4. The default workbook horizontal alignment settings left-align text entries
and right-align number entries.
a. Move to B3.
b. Hold down and double-click the right cell border of cell
B3.
c. Click Align Text Right from the Alignment group.
d. Select B11 through E11.
e. Click Align Text Right.
B. Indenting Entries
1. To select nonadjacent cells or
cell ranges, after selecting the
first cell or range, hold down
TIP: You also can select entire nonadjacent
rows or columns by holding down [Ctrl] while selecting the rows or columns
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EX_IM01-19
while selecting each additional cell or range. You will select the
cells and indent their contents.
a. Select A5 through A9.
b. Hold down .
c. Select A13 through A20.
d. Release .
e. Click Increase Indent in the Alignment group.
f. AutoFit the width of column A.
g. Select A10, A21, and A24.
h. Click Align Text Right.
C. Centering across a Selection
1. You can merge or combine the cells in a range into a single large merged
cell and then center the contents of the range in the merged cell. This
process is easily completed in one simple step using the Merge and Center
command.
2. You also can use the commands in the Merge and Center drop-down
menu shown in the following table to control a merge.
Merge Menu Action
Merge and Center Merges cells and centers entry
Merge Across Merges cells horizontally
Merge Cells Merges cells horizontally and
vertically
UnMerge Cells Splits cells that have been merged
back into
individual cells
a. Select A1 through F1.
b. Click Merge and Center in the Alignment group.
c. Merge and center the second title line across columns A through F.
D. Changing Fonts and Font Sizes
1. Concept 13: Font and Font
Size. A font, also commonly
referred to as a typeface, is a
set of characters with a specific design. The designs have names such as
Times New Roman and Courier. Using fonts as a design element can add
interest to your document and give readers visual cues to help them find
information quickly.
2. Serif fonts have a flair at the base of each letter that visually leads the
reader to the next letter. Two common serif fonts are Roman and Times
New Roman.
3. Sans serif fonts do not have a flair at the base of each letter. Arial and
Helvetica are two common sans serif fonts.
TIP: The Font settings are common to all Office 2007 programs.
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4. Size is the height and width of the character and is commonly measured in
points, abbreviated pt. One point equals about 1/72 inch, and text in most
worksheets is 10 pt or 12 pt.
5. As you point to the font options, the selected text in the worksheet
displays how it will appear if chosen. This is the Live Preview feature of
Excel.
a. Select A1 and A2.
b. Open the Font drop-down list box in the Font
group.
c. Scroll the list and choose Impact.
d. Open the Font Size drop-down list box.
e. Point to several different font sizes in the list to see the Live
Preview.
f. Choose 14.
E. Applying Character Effects
1. In addition to changing font and font size, you can apply different
character effects to enhance the appearance of text. The table below
describes some of the effects and their uses.
Format Example Use
Bold Bold Adds emphasis.
Italic italic Adds emphasis
Underline Underline Adds emphasis.
Strikethrough Strikethrough Indicates words to be deleted.
Double strikethrough Double strikethrough Indicates words to be deleted.
Superscript “To be or not to be.”1 Used in footnotes and
formulas.
Subscript H2O Used in formulas.
Color Color Color Color Color Adds interest
2. Many of the formatting commands are also available on the Mini toolbar
that appears when you display the shortcut menu. To use the Mini toolbar,
choose command buttons just as you would from the Ribbon.
a. Select B3 through F3.
b. Click Bold.
c. Click Underline.
d. Select A5 through A9.
e. Right-click on the selection to display the Mini toolbar.
f. Click Bold.
g. Click Italic.
F. Using Undo
1. One way to remove the format from the cells is to use Clear in the
Editing group and choose Clear Formats.
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2. Recently entered changes to the formatting by be removed using the Undo
function.
3. If you change your mind after you Undo an action, the Redo button
is available so that you can
restore the action you just
undid.
4. Undo is convenient if the
actions you want to reverse were recently performed; however, if you have
performed several other actions since performing the ones you want to
undo, those actions also will be reversed.
a. Open the Undo drop-down list in the Quick Access Toolbar.
b. Move the mouse pointer down the list to highlight the Italic and
Bold actions.
c. Click on the highlighted selection.
G. Using Format Painter
1. Format Painter applies the formats associated with the current selection
to new selections.
2. To turn on the feature, move
the insertion point to the cell
whose formats you want to
copy and click the Format
Painter button. Then you
select the cell to which you want the formats applied.
3. If you double-click the Format Painter button, you can apply the
formats multiple times.
a. Apply bold to cell A10.
b. With cell A10 selected, double-click Format Painter in the
Clipboard group.
c. Click A21.
d. Click A24.
e. Click Format Painter to turn it off.
f. Move to B3.
g. Single-click on Format Painter and copy the format to cells
B11 through E11.
H. Formatting Numbers
1. Concept 14: Number Format. Number formats change the appearance
of numbers onscreen and when printed, without changing the way the
number is stored or used in calculations. When a number is formatted, the
formatting appears in the cell while the value without the formatting is
displayed in the formula bar.
2. The primary difference between the Accounting and the Currency formats
is that the Accounting format aligns numbers at the decimal place and
places the dollar sign in a column at the left edge of the cell space. In
TIP: The keyboard shortcut for Redo is [Ctrl] + Y. You also can click Redo repeatedly to undo the actions in the list one by one.
TIP: When Format Painter is on, the mouse pointer appears as and the cell whose format will be copied appears with a moving border.
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EX_IM01-22
addition, it does not allow you to select different ways of displaying
negative numbers but displays them in black in parentheses.
a. Select cells B5 through F10.
b. Open the Number format drop-down list in the
Number group.
c. Choose Currency.
d. Click in the Number group to open the Format Cells Number
dialog box.
e. From the Category list box, select Accounting.
f. Reduce the decimal places to 0.
g. Click .
h. Select the range B13 through E21.
i. Click Accounting Number Format in the Number group.
j. Click Decrease Decimal twice.
k. Select B24 through E24.
l. Click Accounting Number Format on the Mini toolbar.
m. Click Decrease Decimal twice on the Mini toolbar.
n. Select B26 through E26.
o. Click Percent Style on the Mini toolbar.
p. Click Increase Decimal twice on the Mini toolbar.
I. Adding Font Color
1. Font color can be applied to all the text in a selected cell or range or to
selected words or characters in a cell.
2. Automatic is the default text color setting. This setting automatically
determines when to use black or white text. Black text is used on a light
background and white text on a dark background.
3. As you point to a color, the entry in the selected cell changes color so you
can preview how the selection would look. A ScreenTip displays the name
of the standard color or the description of the theme color as you point to
it.
a. Select A1 through A2.
b. Open the Font Color drop-down menu in the Font group.
c. Select purple from the Standard Colors bar.
J. Adding Fill Color
1. Generally, when adding color to a worksheet, use a dark font color with a
light fill color or a light font color with a dark fill color.
a. Select cells A1 through F4.
b. Open the Fill Color drop-down color palette.
c. Point to several colors to see a Live Preview.
d. Select the orange color from the Standard Colors bar.
e. Select cells A11 through F12 and click Fill Color to apply
the last selected fill color.
f. Apply the same fill color to A23:F23 and A26:F26.
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K. Adding and Removing Cell Borders
1. Excel includes many predefined border styles that can be added to a single
cell or to a range of cells.
2. When adding borders, the border also is applied to adjacent cells that share
a bordered cell boundary.
3. When pasting a cell that includes a cell border, the border is included
unless you specify that the paste does not include the border.
4. If you want to remove a border style from one area of a selection and add
a border to another area, you need to remove all borders first and then
apply the new border styles.
a. Select the range A1 through F26.
b. Open the Borders drop-down menu in the Font group and
choose the Thick Box Border style.
c. Click outside the range to see the border.
d. Copy cell A1 and paste it in cell G2.
e. Move to G4, open the drop-down menu and choose No
Borders.
f. Move to G6.
g. Move to G2 and choose No Border from the Borders drop-
down menu.
h. Apply a Bottom Double Border to the selection.
i. Move to G6 to see the changes.
j. Undo your last four actions.
k. Drag the row 3 bottom boundary line down to increase the row
height to 22.50.
l. Move to any cell in row 11 and choose Delete Sheet Rows from
the drop-down menu in the Cells group.
m. In the same manner, delete rows 21 and 23.
n. Add bold and purple font color to cells A4, A11, A21, and A23.
o. Click Save to save the worksheet changes..
XI. ENTERING THE DATE (PAGES EX1.75 – EX1.77) A. Entering the Date
1. Excel stores all dates as serial values with each day numbered from the
beginning of the 20th century. The date serial values are consecutively
assigned beginning with 1, which corresponds to the date January 1, 1900,
and ending with 2958465,
which is December 31, 9999.
a. Enter your first and
last name in cell A25.
b. Enter the current date
as mm/dd/yy in cell A26.
c. If necessary, move to cell A26.
d. Click in the Number group to open the Format Cells dialog box.
TIP: You also could use the Today function, =Today(), to display the current date in the default date format or the keyboard shortcut [Ctrl] + ;.
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EX_IM01-24
e. Choose the month xx, xxxx (March 14, 2001) date format from the
Type list.
f. Click .
XII. PREVIEWING AND PRINTING A WORKSHEET (PAGES EX1.77 – EX1.82) A. Previewing the Worksheet
1. Print Preview shows you how the worksheet will appear on the printed
page.
a. Click Office
Button.
b. Point to Print and
choose Print Preview from the Print submenu.
c. Click the worksheet title.
B. Printing the Worksheet
1. From the Print dialog box, you need to specify the printer you will be
using and the document settings.
2. The Print Range area lets you specify how much of the worksheet you
want printed. The range options are described in the following table:
Option Action
All Prints the entire worksheet.
Pages Prints pages you specify by typing page
numbers in the text box.
Selection Prints selected range only.
Active Sheet(s) Prints the active worksheet.
Entire Workbook Prints all worksheets in the workbook.
a. Click on the worksheet again to return to full page view.
b. Click .
c. If necessary, make sure your printer is on and ready to print.
d. If you need to change the selected printer to another printer, open
the Name drop-down list box and select the appropriate printer.
e. Click .
C. Displaying and Printing Formulas
a. Open the Formulas tab.
b. Click in the Formula Auditing group.
c. Move to B10.
D. Changing Page Orientation and Scaling
1. Orientation is the direction the output is printed on a page.
2. The default orientation is portrait. Landscape prints across the length of
the paper.
3. The scaling feature will reduce or enlarge the worksheet contents by a
percentage or to fit it to a specific number of pages by height and width.
a. Click Office Button.
TIP: If you have a monochrome printer, the preview appears in shades of gray, as it will appear when printed
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EX_IM01-25
b. Point to Print and choose Print Preview.
c. Click and choose Landscape.
d. Choose Fit to.
e. Click .
f. Print the worksheet.
g. Press [Ctrl] + [`] to return the display to values..
XIII. EXITING EXCEL 2007 (PAGES EX1.82) A. Exiting Excel
1. The Exit Excel command in
the Office Button menu is used
to quit the Excel program.
Alternatively, you can click the
Close button in the application window title bar.
2. If you attempt to close the application without first saving the workbook,
Excel displays a warning asking whether you want to save your work.
a. Move to cell A1.
b. Click Close (in the application window title bar).
c. Click to resave the worksheet.
TIP: Excel saves the file with the cell selector in the same cell location it is in at the time it is saved.
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ANSWERS TO LAB EXERCISES
Screen Identification
A. Font
B. Fill color
C. Font color
D. .
E. Numeric entry
F. Row
G. Cell
H. Column
I. Border
J. Sheet tabs
K. Status bar
L. Workbook window
M. Text label
N. Cell reference
O. Formula bar
P. Format painter
Matching
A. 2
B. 4
C. 1
D. 5
E. 11
F. 10
G. 3
H. 8
I. 7
J. 9
True/False
1. False
2. False
3. True
4. True
5. True
6. False
7. False
8. True
9. True
10. False
Fill-In
1. Active cell
2. Serial numbers
3. Non-adjacent range
4. Destination
5. Workbook
6. Custom
7. Merged
8. Spreadsheet
9. Numeric
10. Serif
Multiple Choice
1. A
2. D
3. D
4. D
5. C
6. A
7. B
8. A
9. B
1. D
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EX_IM01-27
SOLUTIONS TO HANDS-ON EXERCISES STEP-BY-STEP Solutions to exercises 1 through 5 are also on the Instructor’s CD-ROM.
1. Animal Rescue Foundation Adoption Analysis. Save as Animal Housing Analysis.
Complete in 30 minutes.
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EX_IM01-28
2. Hurricane Analysis Worksheet. Save as US Hurricanes Analysis. Complete in 20
minutes.
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EX_IM01-29
3. Comparative Median Income for Four-Person Families. Save as Family Income.
Complete in 30 minutes.
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EX_IM01-30
4. Publishing Industry Salary Analysis. Save as Publishing Salaries. Complete in 30
minutes.
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EX_IM01-31
5. Pecan Groves Homeowners Association. Save as Pecan Groves Budget. Complete in 30
minutes.
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ON YOUR OWN Solutions to On Your Own and Additional Exercises will vary.
1. Tracking Your Calories. Save as Calorie Tracking. Complete in 30 minutes.
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EX_IM01-33
2. Creating a Personal Budget. Save as Personal Budget. Complete in 30 minutes.
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EX_IM01-34
3. Tracking Project Hours. Save as Project Hours. Complete in 45 minutes.
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EX_IM01-35
4. Music Analysis. Save as Music Analysis. Complete in 45 minutes.
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EX_IM01-36
5. Home Electronics Analysis. Save as Home Electronics Analysis. Complete in 30
minutes.
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EX_IM01-37
ADDITIONAL LAB EXERCISES 1. Baseball Stats. Save as Player Stats. Complete in 15 minutes.
Joe Davis is your favorite baseball player. Shown in the table below is a portion of his 2002
statistics. Create formulas to calculate the following missing data:
Batting average (hits/at bats)
Total Bases (hits + Doubles + (2 * Triples) + (3 * Home Runs))
Fielding Average ((Putouts + Assists) / (Putouts + Assists + Errors))
Use your new Excel skill to enhance the worksheet with ClipArt, fill color, and font
enhancements.
G AB H R 2B 3B HR RBI TB BA PO A E Fld
Avg
143 547 172 146 28 5 24 72 439 7 9
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EX_IM01-38
2. Baseball Cards. Save as Baseball Cards. Complete in 25 minutes.
You are a collector of rare baseball cards. During the past five years the price of these cards has
exploded. Create a spreadsheet listing your top ten favorite cards and their price for each year.
Include a column that shows the average price increase and a row that shows the value of the ten
cards each year. Enhance your worksheet with colors, fonts, and ClipArt of your choice.
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EX_IM01-39
3. Retirement Income. Save as Retirement. Complete in 25 minutes.
A dedicated teacher in the computer science department is considering retirement. He has
taught 27 years and has 5 years in the military that count toward retirement. Create a
worksheet that shows his expected yearly pension income. The income for retirement is
based on $54,000. Each of his 27 years of teaching is worth 2.3% and each military year
is 2%. There is a 3% per year penalty for retiring prior to 35 years. Enhance your
worksheet with colors, fonts, and ClipArt of your choice. Save as Retirement.
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EX_IM01-40
REFERENCES
Command Summary
Command Shortcut Action
Office Button Menu
New + N Opens a new blank workbook
Open + O
Opens an existing workbook
file
Save + S
Saves file using same file
name
Save As F12
Saves file using a new file
name
Print + P Prints a worksheet
Print/Print Preview
Displays worksheet as it will
appear when printed
Close + F4 Closes open workbook file
Displays and changes program
settings
Or + F4 Exits Excel program
Quick Access Toolbar
Save + S
Saves document using same
file name
Undo + Z
Reverses last editing or
formatting change
Redo + Y
Restores changes after using
Undo
Home tab
Clipboard group
+ V
Pastes selections stored in
system Clipboard
Cut + X
Cuts selected data from the
worksheet
Copy + C
Copies selected data to system
Clipboard
Format Painter
Copies formatting from one
place and applies it to another
Font group
Font Changes text font
Font Size Changes text size
Bold + B Bolds selected text
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Italic + I Italicizes selected text
Underline + U Underlines selected text
Border
Adds border to specified area
of cell or range
Fill Color Adds color to cell background
Font Color Adds color to text
Alignment group
Align Text Left Left-aligns entry in cell space
Center
Center-aligns entry in cell
space
Align Text Right
Right-aligns entry in cell
space
Increase Indent Indents cell entry
Decrease Indent
Reduces the margin between
the left cell border and cell
entry.
Merge & Center
Combines selected cells into
one cell and centers cell
contents in new cell
Number group
Number
Format
Applies selected number
formatting to selection
Accounting
Applies Accounting number
format to selection
Percent Style
Applies Percent Style format
to selection
Increase Decimal
Increases number of decimal
places
Decrease Decimal
Decreases number of decimal
places
Cells group
/Insert Cells Inserts blank cells, shifting
existing cells down
/Insert Cut Cells
cut row of data into new
worksheet row, shifting
existing rows down
/Insert Copied
Cells
Inserts copied row into new
worksheet row, shifting
existing rows down
/Insert Sheet
Rows
Inserts blank rows, shifting
existing rows down
/Insert Sheet
Columns
Inserts blank columns, shifting
existing columns right
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/Delete Sheet
Rows
Deletes selected rows, shifting
existing rows up
/Delete Sheet
Columns
Deletes selected columns,
shifting existing columns left
/Row Height Changes height of selected
row
/AutoFit Row
Height
Changes row height to match
the tallest cell entry
/Column Width Changes width of selected
column
/AutoFit Column
Width
Changes column width to
match widest cell entry
/Default Width Returns column width to
default width
Editing group
Sum Calculates the sum of the
values in the selected cells
Sum/Average Calculates the average of the
values in the selected range
Sum/Min Returns the smallest of the
values in the selected range
Sum/Max Returns the largest of the
values in the selected range
Fill/Right + R Continues a pattern to adjacent
cells to the right
Clear Removes both formats and
contents from selected cells
Clear/Clear Formats Clears formats only from
selected cells
Clear/Clear Contents Clears contents only from
selected cells
Formulas tab
Formula Auditing group
+ ‘ Displays and hides worksheet
formulas
Review tab
Proofing group
F7 Spell-checks worksheet
Opens the Thesaurus for the
selected word in the Research
task pane
Print Preview tab
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+ P Opens Print dialog box
Shows the Page tab of the
Page Setup dialog box
/Landscape
Changes page orientation to
landscape
/Fit To
Scales the worksheet to fit a
specified number of pages
Changes the zoom level of the
document preview
Closes Print Preview and
returns to editing document
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EX_IM01-44
Key Terms Active cell: The cell displaying the cell selector that will be affected by the next entry or procedure.
Active sheet: A sheet that contains the cell selector and that will be affected by the next action.
Adjacent range: A rectangular block of adjoining cells.
Alignment: The vertical or horizontal placement and orientation of an entry in a cell.
Antonym: Words with opposite meaning, such as “cheerful” and “sad.”
Argument: The data used in a function on which the calculation is performed.
AutoCorrect: A feature that makes basic assumptions about the text you are typing and automatically
corrects the entry.
AutoFit: Used to automatically adjust the width of a column to fit the contents.
AutoRecover: Feature that periodically saves your open files to a temporary recovery file as a protection
against accidental loss of work.
Cell: The space created by the intersection of a vertical column and a horizontal row.
Cell reference: The column letter and row number of a cell.
Cell selector: The heavy border surrounding a cell in the worksheet that identifies the active cell.
Character effect: A modification to the characters, such as bold or italics, that enhances the appearance
of text.
Column: A vertical block of cells one cell wide in the worksheet.
Column letter: The border of letters across the top of the worksheet that identifies the columns in the
worksheet.
Constant: A value that does not change unless you change it directly by typing in another entry.
Copy area: The cell or cells containing the data to be copied.
Custom dictionary: An additional dictionary you create to supplement the main dictionary.
Default: The initial Excel worksheet settings that can be changed to customize worksheets.
Destination: The cell or range of cells that receives the data from the copy area or source.
Fill handle: A small black square located in the lower-right corner of the selection that is used to create a
series or copy to adjacent cells with a mouse.
Font: The typeface, type size, and style associated with a worksheet entry that can be selected to improve
the appearance of the worksheet.
Format: Formats are settings that affect the display of entries in a worksheet.
Format painter: A feature that applies the formats associated with the current selection to new
selections.
Formula: An entry that performs a calculation.
Formula bar: The bar near the top of the Excel window that displays the cell contents.
Function: A prewritten formula that performs certain types of calculations automatically.
Heading: The row and column entries that are used to create the structure of the worksheet and describe
other worksheet entries.
Landscape: The orientation of the printed document so that it prints sideways across the length of the
page.
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EX_IM01-45
Live Preview: An Office 2007 feature that shows how a selected formatting effect will appear in the
document if it is chosen.
Main dictionary: The dictionary included with Office XP.
Merged cell: A cell made up of several selected cells combined into one.
Name box: The area located on the left side of the formula bar that provides information about the
selected item, such as the reference of the active cell.
Nonadjacent range: Cells or ranges that are not adjacent but are included in the same selection.
Number: A cell entry that contains any of the digits 0 to 9 and any of the special characters + = ( ) , . / $
% E e.
Number format: Affect how numbers look onscreen and when printed.
Operand: A value on which a numeric formula performs a calculation.
Operator: Specifies the type of calculation to be performed.
Order of precedence: Order in which calculations are performed and can be overridden by the use of
parentheses.
Orientation: The direction the output is printed on a page; portrait or landscape.
Paste area: The cells or range of cells that receive the data from the copy area or source.
Point: Measure used for height of type; one point equals 1/72 inch.
Portrait: The orientation of the printed document so that it prints across the width of the page.
Range: A selection consisting of two or more cells in a worksheet.
Range Reference: Identifies the cells in a range.
Recalculation: A feature that, when a number in a referenced cell in a formula changes, automatically
recomputes all formulas that are dependent on the changed value.
Relative reference: A cell or range reference that automatically adjusts to the new location in the
worksheet when the formula is copied.
Row: A horizontal block of cells one cell high in the worksheet.
Row number: The border of numbers along the left side of the worksheet that identifies the rows in the
worksheet.
Sans serif: A font, such as Arial or Helvetica that does not have a flair at the base of each letter.
Serial value: The way Excel stores dates, with each day numbered from the beginning of the century.
Serif: A font, such as Times New Roman, that has a flair at the base of each letter.
Sheet: Used to display different types of information in Excel, including charts. The primary sheets are
worksheets and chart sheets.
Sheet tab: On the bottom of the workbook window, the tabs where the sheet names appear.
Size: The height and width of a character in a font, commonly measured in points, abbreviated pt.
Source: The cell or range of cells containing the data you want to copy.
Spelling checker: Feature that locates misspelled words and proposes corrections.
Spreadsheet: A rectangular grid of rows and columns used to enter data.
Synonym: Words with similar meanings, such as “cheerful” and “happy.”
Syntax: Rules of structure for entering all functions.
Tab scroll buttons: Located to the left of the sheet tabs, they are used to scroll sheet tabs right or left.
Template: A file that contains settings that are used as the basis for a new file you are creating.
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EX_IM01-46
Text: A cell entry that contains text, numbers, or any other special characters.
Thesaurus: A reference tool that provides synonyms, antonyms, and related words for a selected word or
phrase.
Typeface: The appearance and shape of characters. Some common typefaces are Roman and Courier.
Variable: The resulting value of a formula that changes if the data it depends on changes.
Workbook: The file in which you work and store sheets created in Excel 2003.
Workbook window: A window that displays an open workbook file.
Worksheet: Similar to a financial spreadsheet in that it is a rectangular grid of rows and columns used to
enter data.
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EX_IM01-47
Guide To Hands-On Exercise Files
Supplied/Used File Created/Saved As
Lab 1
ex01_Cafe Forecast1 Café Forecast
Café Forecast1
Step-By-Step:
1. ex01_Animal Housing Animal Housing Analysis
2. ex01_US Hurricanes US Hurricanes Analysis
3. ex01_Family Income Family Income
4. ex01_Publishing Salaries ex01_Publishing Salaries
5. ex01_Pecan Groves Budget Pecan Groves Budget2
On Your Own
1. Calorie Tracking
2. Personal Budget
3. Project Hours
4. Music Analysis
5. Home Electronics Analysis
Additional Exercises
1. Player Stats
2. Baseball Cards
3. Retirement
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EX_IM01-48
Guide To Objectives
Objective Introduced on Page
Demonstrate in Step by Step
Demonstrate in Hands-On
Enter, edit, and clear cell entries. EX1.13 1, 3, 4, 5 1, 2, 3, 4, 5
Adjust column widths. EX1.22 1, 2, 3, 4, 5 1, 2, 3, 4, 5
Save, close, and open workbooks. EX1.24 1, 2, 3, 4, 5 1, 2, 3, 4, 5
Spell-check a worksheet. EX1.29 1, 2, 3, 4, 5 1, 2, 3, 4, 5
Use the thesaurus. EX1.31
Copy and move cell entries. EX1.33 1, 2, 3, 4, 5 1, 2, 3, 4, 5
Specify ranges. EX1.36
Enter formulas and functions. EX1.43 1, 3, 4, 5 1, 2, 3, 4, 5
Insert and delete rows and columns. EX1.55 1, 2, 3, 4 1
Change cell alignment. EX1.58 1, 2, 3, 4, 5 1, 2, 3, 4, 5
Format cells. EX1.61 1, 2, 3, 4, 5 1, 2, 3, 4, 5
Enter and format a date. EX1.75 1, 2, 3, 4, 5 1, 2, 3, 4, 5
Preview and print a worksheet. EX1.77 1, 2, 3, 4, 5 1, 2, 3, 4, 5