6/23/2014
1
JTAC Update
Circuit Court
Clerk’s
Conference
June 11, 2014
Indiana Supreme
Court members: Chief Justice Brent Dickson
Justice Robert Rucker
Justice Steven David
Justice Mark Massa
Justice Loretta Rush
6/23/2014
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INcite
Updates
BMV
Portal
6/23/2014
3
Electronic SR 16s to BMV
2008 – 497,833
2009 – 684,548
2010 – 831,142
2011 – 857,799
2012 – 786,304
2013 – 732,194
Averaging…
15,000
SR-16s each week.
Electronic SR 16s to BMV
Please Review all
Activity Reports
Regularly. Spot
Check SR 16s that are
printed by BMV to be
manually entered by
BMV personnel.
6/23/2014
4
Electronic Citations & Warnings (eCWS)
• 338 Departments
• 3 State Agencies
• 9,218 Officers
• 67 Local Sheriff Departments
• 268 Local Police Departments
eCWS Users
770,243
6/23/2014
5
Year Tickets in
Repository Tickets filed in Odyssey
Tickets filed in other CMS
2007 43,634
2008 771,243 9,424
2009 895,628 82,634 24,135
2010 1,137,302 202,367 112,883
2011 1,185,024 258,792 137,317
2012 1,117,808 294,434 151,893
2013 1,064,764 283,593 166,972
Totals 6,215,403 1,131,244 593,200
Protection Order
Registry
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How POR Works
Courts INcite Portal
State Police
Database NCIC (FBI)
Protection Order Registry
POR / Odyssey Interface
Courts Using the Interface 2011 - 74 2012 - 120 2013 - 175
Transactions Processed 2011 - 123,857 2012 - 246,694 2013 - 486,895
Prior to the interface, these transactions had to be processed in the POR and recorded into Odyssey.
6/23/2014
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Marriage License e-File
& Online Marriage
License Application
Application was piloted in
April, 2007. By the year’s
end 35 counties were on
board.
Marion and Morgan
counties joined in 2013.
Application was piloted in
April, 2007.
Counties Using ML Clerk e-File
Application was piloted in
April, 2007.
6/23/2014
8
Today:
86 counties use ML and
have issued over 155,000
marriage licenses.
Only four counties do not
use the application.
Counties Using ML Clerk e-File
• Counties save $500 to $800 per record book they don’t have to purchase.
• Clerks do not have to complete and mail Record of Marriage forms to ISDH for data entry.
• ML Clerk e-File application saves ISDH the equivalent of one FTE.
ML Clerk e-File Benefits Counties and ISDH
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9
Three counties
piloted OMLA in
June, 2011.
Now 79 counties
use it.
Counties Using OMLA
• More than 41,000 applications have been initiated online and completed and issued in Clerks’ offices.
• It takes only 6 to 7 minutes to process an online marriage license (compared to 20 minutes or more the “old” way!)
OMLA Makes a Big Difference!
6/23/2014
10
Marriage Records Sent to DCS Nightly
JTAC sends a file to DCS each evening.
Marriage License information is made
available to IV-D Prosecutors via ISETS.
Applicants’ address information should be
up to date.
IV-D Prosecutors can have direct access
to application through INcite
INcite
Risk
Assessment
6/23/2014
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INcite Risk Assessment Adult (IRAS) Juvenile (IYAS) • Pretrial Diversion
• Community Supervision Screener Detention
• Community Supervision Disposition Screener
• Prison Intake Disposition
• Reentry Residential
• Static Reentry
Used by probation officers, court alcohol and drug staff, problem solving court staff, community corrections officers, Department of Correction personnel, and parole officers.
INcite Risk Assessment • Mandatory for Juvenile assessments as of
October 1, 2010.
• Mandatory for Adult assessments as of January 1, 2011.
As of December 31, 2013: – Used by all 92 counties
– 2,614 Registered Users
– 106,986 JUVENILE assessments completed
– 384,947 ADULT assessments completed
– 491,933 TOTAL ASSESSMENTS
Over 175,000 assessments completed in 2013 alone!
HUNTINGTO
N
6/23/2014
12
Presentence
Investigation
Reports
• Application implemented statewide on January 2, 2012.
• Mandatory for all 92 counties per the Judicial Conference of Indiana.
• By January 2014:• 40,449 Pre-Sentence Investigations• 4,431 Facesheets• 44,880 Total Reports
INcite PSI Application
HUNTINGTON
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• Application went live July 2,
2012
• Used by courts, clerks and Department of Correction for all 92 counties
• 1,597 registered users
By January 2014: • 68,262 Total Abstracts• 40,687 for DOC
Commitments
INcite Abstract of Judgment Application
HUNTINGTON
Odyssey
Updates
6/23/2014
14
6/23/2014
15
Odyssey Case Management System
• Deployed to 199 courts
• Used in 48 counties
• 54.5% of state’s caseload for new cases
• Criminal e-filing of criminal case data up and running in 6 counties
ODYSSEY Case Management System
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MARION
Odyssey Deployments to Courts and Clerks
2013 & 2014
MARION
Orange County January 22, 2013
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MARION
St. Joseph County
Criminal Courts February 4, 2013
MARION
Hancock County April 1, 2013
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MARION
Marion County
14 Civil Courts May 13, 2013
MARION
Nappannee City Court
Elkhart County July 1, 2013
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MARION
Remaining Porter
County Trial Courts September 9, 2013
MARION
Remaining Allen County Courts
Civil & Small Claims October 14, 2013
6/23/2014
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MARION
Zionsville Town Court
Boone County November 14, 2013
MARION
Franklin County December 9, 2013
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MARION
Walkerton Town Court
Saint Joseph County February 10, 2014
MARION
Delphi City Court
Carroll County March 10, 2014
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MARION
Saint Joseph County Civil Courts March 31, 2014
MARION
Marion County Criminal Courts Go-Live: June 6, 2014 Data Conversion Date: June 13-15
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Marion County Project
C.O.R.E Powered by Dexter (Integration Engine)
Odyssey CMSPrimary users:
Clerk/Court
Criminal History
RepositoryPrimary users: IMPD
IDENTPrimary users: IMPD
LiveScanPrimary users: IMPD,
Sheriff
eNoticePrimary users: Courts
BARSPrimary users: APC
InterAct CAD/RMSPrimary users: IMPD
INPCMSPrimary users:
Prosecutor
PDISPrimary users: Public
Defender
INFORMERPrimary users:
Probation, Community
Correction, Drug Court
OMSPrimary users: Sheriff
(Jails, including APC)
AFISPrimary users: IMPD,
Sheriff
June 2014 June 2014 June 2014
June 2014
June 2014 June 2014
TBD
Currently in Prod Currently in Prod
Currently in Prod
CAD: 2014 Q4
RMS: July 2014
Currently in Prod
Priority Project Developer Status
9 Post Card Notices Paul Completed and Running in PROD
11 E-Ticket Web Service for CORE Dave B. Completed and Available in PROD
2 Check Printing Changes Matt In QA ready for user acceptance testing
5 Health and Hospital Steve In QA ready for user acceptance testing
6 CHRIS Interface Data to CORE Steve In QA ready for user acceptance testing
1 Prosecutor Interface Steve In Progress; QA target ~April 15th
7 CMS to CMS to CORE Steve In Progress; QA target ~April 15th
4 Abstract / Sentencing Order Matt In Progress; QA target ~April 15th
17 Data Warehouse A.J. In Progress
16 DOC#/Gallery# Xref Web Service Matt In Progress
12 Bank Recon Deposits Yan Not Started
10 Document Scanning TBD Need Requirements
13 Batch Garnishment Payments Yan Need Requirements
3 ICOR/QCSR - Odyssey Interface Steve Not Started - deadline is end of September 2014
14 ACH Payments Yan ON HOLD - Tyler might have a partial solution
8 Certified Mail Interface Kokou ON HOLD - Marion does not have file available
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MARION
Morgan County Courts Go-Live: August, 2014
MARION
Vanderburgh County Courts Go-Live: September, 2014
6/23/2014
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MARION
Fayette County Courts Go-Live: October/November, 2014
MARION
Johnson County Trial Courts Go-Live: December, 2014
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2013 Deployments:
– 7 Probation Departments
– 2 Drug Court Programs
– 5 Court Alcohol & Drug Programs
– 2 Home Detention Programs
• To Date: 42 Total Deployments:
– 36 Probation Departments
– 10 Court Alcohol & Drug Programs
– 7 Probation Based Home Detention Programs
– 7 Drug Court Programs
– Over 32,000 active cases
SUPERVISION
Deployments
HUNTINGTO
N
Odyssey Tax Intercept Added 16 new participants
• Counties – Allen County – Clark County – Greene County – Hendricks County – Henry County – Knox County – Madison County – Porter County – Posey County – Shelby County – Steuben County
• Cities and Towns – New Haven City – Fishers Town – Franklin City – Knox City – Tipton City
6/23/2014
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Odyssey Tax Intercept Process Marion County Added in 2013
COUNTIES Cases Matched
for Intercept
# of Cases paid by Offender after
receiving Notice
$ Paid by Offender after receiving
Notice
# of Cases Intercepted
$ Deposited via Intercept
Floyd 728 208 $14,436.85 483 $30,825.44
Harrison 5 1 $175.00 2 $116.07
Monroe 212 64 $9,302.58 108 $7,943.92
Marion 16,000 2,551 $543,382.27 13,290 $1,620,589.62
TOTALS: 16,945 2,824 $567,296.70 13,883 $1,659,475.05
Odyssey Tax Intercept
2013 2014
Total Persons 10079 10325
Total Cases 14055 13656
Number of Cases Paid 2342 2096
Paid by Individual $492,712.78 $348,218.17
Paid to the Court $1,452,041.57 $1,087,368.57 est
• More people intercepted, but less dollars in 2014
• Approximately 25% of the people intercepted in 2013
were also in 2014.
• $100+ Tax Credit last year
6/23/2014
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New Projects
In
2013 & 2014
Benchbooks
6/23/2014
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CMS
Search
6/23/2014
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CMS Search Application
QUEST
Odyssey
INcite CMS Search
6/23/2014
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Juvenile
Reports
Application
powered by
Juvenile Reports Application
• Collaboration with the Indiana Judicial Center.
• Preliminary Inquiry (PI), Predispositional Report (PDR) and Modification Report (MOD), as well as Juvenile legal history will be created and stored in a central repository and used by probation departments statewide.
• Interface with QUEST CMS is being developed and QUEST data will be imported into INcite nightly.
6/23/2014
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County Web Page Project
publicaccess.courts.in.gov
6/23/2014
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County Webpage – Activities
County Webpage - Trends
6/23/2014
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County Webpage - Data
eRJO
for
Henry County
publicaccess.courts.in.gov
6/23/2014
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6/23/2014
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IV-D Warrant/Writ
Registry
Pilot Phase Deployment Timeline
• Johnson County May 13, 2014
• Brown County May 15, 2014
• Monroe County May 15, 2014
• Bartholomew County May 15, 2014
• Morgan County May 15, 2014
6/23/2014
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IV-D Civil Writ/Warrant Registry
Pilot Counties
• Bartholomew
• Brown
• Johnson
• Hendricks
• Monroe
• Morgan
Application Benefits
• Goal is to have a statewide Database of IV-D Civil Writ/Warrant
• E-Notices Prosecutors of Arrest and Warrant Expiration
• Maintains Bond and Expedition Information
• Accessible 24/7 by law enforcement
• Generates Writ/Warrant Status Reports
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Protection Order
Registry
2.0
Released in May
2014
Guardianship
Registry Released in May
2014
6/23/2014
42
Pilot Deployment
• May 1, 2014
• Fountain
• Warren
• May 12, 2014
• Hamilton
• Hendricks
• Lawrence
Pilot Counties
• Fountain
• Hamilton
• Hendricks
• Lawrence
• Warren
6/23/2014
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Application Benefits
– Tracks and Maintains Adult and Minor Guardianships
– Provide Public Access to Guardianship Case Information (not deployed yet)
– Alerts Court of Important Case Benchmarks
– Generates Related Court Orders
Home Screen
6/23/2014
44
Civil E-Filing
Civil E-Filing
• Administrative Rule 16 covers Electronic Filing and Electronic Service Pilot Projects
• Lake, Marion and White Counties have approved projects
• Each pilot project uses a different EFSP
• Each pilot project has different e-filing fees
6/23/2014
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Civil E-Filing
• Ad-hoc committee worked on draft e-filing rules to submit to the Rules Committee
• Draft rules submitted in March
• Appellate Courts deploying Odyssey
• PNCO for a statewide EFM under construction
• PNCO to be released later this year
• Pilot E-Filing in 2015
Statewide EFM
Odyssey (Trial & Appellate)
EFSPs – market-based
CourtView Counties
JTS Counties
Statewide E-Filing Manger
(EFM)
#1
#2
#3
#4
New EFSPs
6/23/2014
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Remote Document Storage for Odyssey Courts
Questions?