Training
Monday, February 04, 2013 1 Tuesday, July 16, 2013 1
Welcome to the
Internal Order Planning and Allocations Course
Training
Monday, February 04, 2013 2 Tuesday, July 16, 2013 2
Introduction
Darrell Lagler
Welcome and
Introductions
Logistics
Ground Rules
Course Objectives
Course Content
Training
Monday, February 04, 2013 3 Tuesday, July 16, 2013 3
Course Agenda
Chapter Description Time
1 Internal Order Planning Allocations 240 minutes
2 Reports 60 minutes
3 Summary 15 minutes
Training
Monday, February 04, 2013 4 Tuesday, July 16, 2013 4
By the end of this class, you will be able to:
Create an internal order
Create Funded Program
Create the CO plan
Copy planning versions
Describe and execute allocations from an internal order
Describe Statistical Key Figures (SKF)
Explain settlement rules
Display activity types
Explain how cycles and segments are used to define funding lines
Generate reports
Course Objectives
Training
Monday, February 04, 2013 5 Tuesday, July 16, 2013 5
Course Chapters
Chapter Description Time
1 Internal Order Planning and Allocations 240 minutes
2 Reports 60minutes
3 Summary 15 minutes
Training
Monday, February 04, 2013 6 Tuesday, July 16, 2013 6
Funding Terminology
OLD NEW
Fund Fund
Area N/A
Org Funds Center
Program Functional Area
Object General Ledger Account
Project WBS Element
Job Ticket Internal Order
Training
Monday, February 04, 2013 7 Tuesday, July 16, 2013 7
Allocation Methods
Capital I/O Distribution Periodic
Reposting
Assessment
A type of allocation
which uses a
settlement rule to
settle first to an
Asset under
Construction (AuC)
and ultimately to a
Fixed Asset.
A non-capital
allocation in which
only direct costs
typically are
accumulated in a
seller funding, and
then allocated to
multiple funding
lines.
A non-capital
allocation with
multiple buyer
lines. The costs
collected in the first
buyer line and then
reposted to the
subsequent
funding lines as
listed.
A non-capital
allocation in which
direct and
overhead costs are
typically
accumulated in a
seller funding and
then allocated to
multiple buyer
funding lines.
Settlement
rule/parameters
within I/O
Transaction KSV5 Transaction KSW5 Transaction KSU5
Training
Monday, February 04, 2013 8 Tuesday, July 16, 2013 8
CO Plan Process Flow
A request is initiated
for services
School or Office
Verify Available
Funding
FMAVCR01
Investigate Scope of
Work
Create Internal Order
KO04
Create CO Plan
KPF6
Copy Plan Version 01
to 00
KO14
Transfer Plan to
FM/GM
ZPIF_RUN (ZCOEH1012)
Budget and Actuals
Report
FMAVCR01
Training
Monday, February 04, 2013 9 Tuesday, July 16, 2013 9
FMAVCR01 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Verify Available Funding
FMAVCR01 – Budget and Actuals Report
Training
Monday, February 04, 2013 10 Tuesday, July 16, 2013 10
FMAVCR01 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Verify Available Funding
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 11 Tuesday, July 16, 2013 11
KO04 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Create Internal Order
KO04 – Order Manager
Training
Monday, February 04, 2013 12 Tuesday, July 16, 2013 12
KO04 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Create Internal Order
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 13 Tuesday, July 16, 2013 13
KO04 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Create Capital Internal
Order
KO04 – Order Manager
Training
Monday, February 04, 2013 14 Tuesday, July 16, 2013 14
KO04 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Create Capital Internal Order
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 15 Tuesday, July 16, 2013 15
Capital Internal Order – AuC Creation
Note the information message.
Click the Enter key to continue.
Click the Yes button on the next message.
Training
Monday, February 04, 2013 16 Tuesday, July 16, 2013 16
Capital Internal Order – AuC Creation – cont’d
Asset Master Record
- Click on Time Dependant tab
- Enter Fund and Functional Area
- Click the back button to return to
Projects module
Training
Monday, February 04, 2013 17 Tuesday, July 16, 2013 17
Navigation Between Internal Order and Project
Follow the menu path
Extras > Asset under Construction
NOTE: the state of the AuC reflects the state of the I/O
- If the I/O is in change mode, the AuC will also be in change
mode
Training
Monday, February 04, 2013 18 Tuesday, July 16, 2013 18
FMMDAUTO Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Create Funded Program
FMMDAUTO – Create Funded Program
Training
Monday, February 04, 2013 19 Tuesday, July 16, 2013 19
FMMDAUTO- Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Create Funded Program
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 20 Tuesday, July 16, 2013 20
Plan Versions
01 – “Original”; not to be modified. Used as historical
reference.
00 – “Operational”; version that is modified to release
excess or augment deficient budget allocation. Use
to update FM and GM.
99 – “Estimate” (i.e. - Maximo users)
Training
Monday, February 04, 2013 21 Tuesday, July 16, 2013 21
Navigating Versions in KPF6
Use the arrow buttons to
navigate to other versions
Training
Monday, February 04, 2013 22 Tuesday, July 16, 2013 22
KPF6 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Create CO Plan
KPF6 – Planning Cost Elements
Training
Monday, February 04, 2013 23 Tuesday, July 16, 2013 23
KPF6 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Create CO Plan
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 24 Tuesday, July 16, 2013 24
KO14
Used to copy CO plan amount from Original to
Operational
Training
Monday, February 04, 2013 25 Tuesday, July 16, 2013 25
KO14 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Copy Planning Version
KO14 – Copy Planning
Training
Monday, February 04, 2013 26 Tuesday, July 16, 2013 26
KO14 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Copy Planning
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 27 Tuesday, July 16, 2013 27
Budget Transfer
The transaction code ZPIF_RUN (ZC0EH1012) will
transfer budget from COFE funded program to the
Internal Order funded program.
Training
Monday, February 04, 2013 28 Tuesday, July 16, 2013 28
ZPIF_RUN – Budget Allocation Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Budget Allocation
ZPIF_RUN – Budget Transfer
Training
Monday, February 04, 2013 29 Tuesday, July 16, 2013 29
ZPIF_RUN - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Budget Transfer
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 30 Tuesday, July 16, 2013 30
Cycles and Segments
A cycle is a collection of rules for cost allocation.
A cycle may contain a number of segments. A segment
consists of the following elements:
Sender objects
Receiver objects
Training
Monday, February 04, 2013 31 Tuesday, July 16, 2013 31
Cycle Naming Convention
Position Legend Definition
1st Type of Allocation Method A - Assessment
D – Distribution
P – Periodic Reposting
2nd Job Cost Users 1 – Maintenance & Operations
2 – Transportation – Fleet
3 – Transportation – Auto
4 – ITD
5 – Truck Operations
6 – Reprographics
7 – Factilities
3rd to 6th IFS Program Code
(Receiver)
IFS Program Code
(Receiver)
EXAMPLE: A2S046
Training
Monday, February 04, 2013 32 Tuesday, July 16, 2013 32
S_ALR_87005742 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Define Allocation of Actual
Cost
S_ALR_87005742 – Define Allocation of Actual
Cost
Training
Monday, February 04, 2013 33 Tuesday, July 16, 2013 33
S_ALR_87005742 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Define Allocation of Actual Cost
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 34 Tuesday, July 16, 2013 34
KSU5 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Allocation of Actual Costs
KSU5 – Allocation of Actual Costs
Training
Monday, February 04, 2013 35 Tuesday, July 16, 2013 35
KSU5 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Allocation of Actual Costs
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 36 Tuesday, July 16, 2013 36
Statistical Key Figures
A statistical key figure (SKF) is used for informational
purposes and/or as a basis for cost allocations. Statistical
information may be maintained and managed for cost centers
and internal orders in SAP Controlling.
Examples of SKFs are the number of students, area in square
meters, or number of employees.
For job costing purposes, SKFs will be used as a basis for the
calculation of labor charges for bus drivers based on student
counts.
Training
Monday, February 04, 2013 37 Tuesday, July 16, 2013 37
Statistical Key Figures – cont’d
Provides a more flexible method of allocating costs to multiple receivers.
Multiple receivers using different percentages.
Training
Monday, February 04, 2013 38 Tuesday, July 16, 2013 38
Statistical Key Figure – cont’d
In Segment Header tab,
choose Actual Statistical
Key Figures.
In Receiver Tracing Factor
tab, enter the Statistical Key
Figure.
Training
Monday, February 04, 2013 39 Tuesday, July 16, 2013 39
Statistical Key Figures – cont’d
Create SKF
KK01 Enter SKF
KB31
Create Cycle and
Segment
S_ALR_87005742
Training
Monday, February 04, 2013 40 Tuesday, July 16, 2013 40
KB31 - Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Enter Statistical Key
Figure
KB31 – Enter Statistical Key Figure
Training
Monday, February 04, 2013 41 Tuesday, July 16, 2013 41
Internal Billing
Settlements:
Used for capital assets or project related items
Monthly settlement run
Training
Monday, February 04, 2013 42 Tuesday, July 16, 2013 42
Internal Order Settlement Rule
Training
Monday, February 04, 2013 43 Tuesday, July 16, 2013 43
Course Chapters
Chapter Description Time
1 Internal Order Planning and Allocations 240 minutes
2 Reports 60 minutes
3 Summary 15 minutes
Training
Monday, February 04, 2013 44 Tuesday, July 16, 2013 44
KOB1 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Display Actual Cost Line
Items for Orders
KOB1 – Display Actual Cost Line Items for
Orders
Training
Monday, February 04, 2013 45 Tuesday, July 16, 2013 45
KOB1 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Display Actual Cost Line Items
for Orders
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 46 Tuesday, July 16, 2013 46
KSB1 Demonstration
This is a
demonstration only.
Watch as the
instructor shows you
how to complete the
task in SAP.
Walkthrough: Display Actual Cost Line
Items for Cost Centers
KSB1 – Display Actual Cost Line Items for Cost
Centers
Training
Monday, February 04, 2013 47 Tuesday, July 16, 2013 47
KSB1 - Exercise
To complete this
exercise
follow the
instructions listed
here.
Exercise: Display Actual Line Items for
Cost Centers
ADD links to Globally Published simulations in Uperform
Training
Monday, February 04, 2013 48 Tuesday, July 16, 2013 48
Course Chapters
Chapter Description Time
1 Internal Order Planning and Allocations 240 minutes
2 Reports 60 minutes
3 Summary 15 minutes
Training
Monday, February 04, 2013 49 Tuesday, July 16, 2013 49
You should now be able to:
Create an internal order
Create Funded Program
Create the CO plan
Copy planning versions
Describe and execute allocations from an internal order
Describe Statistical Key Figures (SKF)
Explain settlement rules
Display activity types
Explain how cycles and segments are used to define funding lines
Generate reports
Chapter Summary
Training
Monday, February 04, 2013 50 Tuesday, July 16, 2013 50
Course PTR0110 Transaction Codes
FMAVCR01 Display Annual Values of Control Objects
FMMDAUTO Automatic Creation of FM Master Data
KO04 Order Manager
KPF6 Planning Costs Elements/Activity Inputs Change
KO14 Copy Planning Version
ZPIF_RUN Budget Transfer
S_ALR_87005742 Create Assessment Cycle
KSU5 Execute Actual Assessment
Training
Monday, February 04, 2013 51 Tuesday, July 16, 2013 51
Course Reports
KOB1 Display Actual Cost Line Items for Orders
KSB1 Display Actual Cost Line Items for Cost Centers
Training
Monday, February 04, 2013 52 Tuesday, July 16, 2013 52
Support | Beyond Training
After training support will include:
• The Procurement Customer Support Center
• The BASE Training Center will be the single point of access for
SAP end-user documentation/materials.
• This website will make it easier for end users to access related
business process materials.
• The materials will include the following:
Course Presentations
Simulations
Quick Reference Guides
Job Aids
• Context Sensitive Help within the Shopping Cart
• Refresher (Open House) sessions
Training
Monday, February 04, 2013 53 Tuesday, July 16, 2013 53
BASE Training Center Website [http://basetraining.lausd.net]
]
Training
Monday, February 04, 2013 54 Tuesday, July 16, 2013 54
You have just completed the Central Office
Asset Management course.
Thank you for attending!