One Good Thief is Worth Ten Good Scholars
Time Management
BY: Gurukul Learning Centre
WHAT IS TIME MANAGEMENT?
Time management is the act or process of planning and exercising conscious control over
the amount of time spent on specific activities, especially to increase effectiveness, efficiency or
productivity..
WHY TIME MANAGEMENT IS IMPORTANT
BAD TIME MANAGEMENT = STRESS
T I M E I S S C A R E A N D VA L U A B L E
WHERE WE WASTE OUR TIME
P R I O R I T I Z A TI O N
C A N ’ T F I N D T H I N G S
RESCHEDULE THE APPOINTMENT
VOLUNTEER TO DO OTHERS WORK
U N A B L E TO C O N C E N T R AT E
“If you can dream it, you can do it”-Walt Disney
DISNEYLAND WAS BUILT IN……
DAYS, FROM GROUND-BREAKING TO FIRST DAY OPEN
TO THE PUBLIC.
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HOW WE CAN DO TIME MANAGEMENT
Goals
•Why am I doing this?
•What is the goal?
•Why will I succeed?
•What happens if I choose not to do it?
, Priorities , and Planning
HOW TO DO PLANNING
• Failing to plan is planning to fail
• Plan Each Day, Each Week, Each Month
• You can always change your plan, but only when you have one!
Being successful doesn’t make you manage your time well. Managing
your time well makes you successful.–Anonymous
PAPERWORK
•Clutter is death.
•Focus on one thing at a time
•A good file system is essential
•Touch each piece of paper once
•Touch each piece of email once; your inbox is not your TO-
DO list.
12
Speaker phone:
hands are free to
do something
else; stress
reduction when
I’m on hold.
TELEPHONE
• Keep calls short; stand during call
• Start by announcing goals for the call
• Have something in view that you’re waiting to get to next
MEETINGS
• Average executive spend 40% of time in meetings
• Prepare an agenda
• 1 minute minutes
TO DO LIST
USE OF OUTLOOK CALENDAR
USE OF STICKY NOTES AND NOTE PAD
MAKE DEDICATED BLOGS
Create a
compartment
for every
important
work/
assignment
READING PILE
• Only read something if you’ll be fired for not reading it.
• Note that this refers to periodicals and routine reading, which is different than a research dig.
TIME LOG
PREPARE TIME LOG
IF POSSIBLE
HOW TO ACHIEVE
•Scheduling Yourself
•We don’t find time for important things, we make it
•Everything we do is an opportunity cost
•Learn to say “No”
DELEGATION
• Communication Must Be Clear: “Get it in writing”
• Give objectives, not procedures
• Tell the relative importance of this task
HOW TO TACKLE INTERRUPTIONS
• 6-9 minutes, 4-5 minute recovery – five interruptions shoots an hour
• One must reduce frequency and length of interruptions.
STATISTICALLY
Procrastination is the thief of time- Edward Young
AVOIDING PROCRASTINATION
Doing things at the last minute is much more expensive than just before the last minute
Deadlines are really important: establish them yourself!
TOOLS TO MANAGE YOUR TIME EFFECTIVELY
THE FOUR-QUADRANT TO DO LIST
1 2
3 4
Important
Not Important
Due Soon Not Due Soon
Whenever you find yourself
with some free time, do a small
part of a larger task.
T H E S W I S S C H E E S E A P P R O A C H
Tasks that are perceived
as being urgent
and important
ABC ANALYSIS
A B C
Tasks that are important
but not urgent
Tasks that are neither
urgent nor important
PARETO ANALYSIS
POSEC METHOD
POSEC METHOD
PRIORITIZE ORGANIZE STREAMLINE ECONOMIZE CONTRIBUTE
Your time Things youhave to
accomplish
Things you maynot like to do
Things youshould do, not
Pressinglyurgent
By payingattentionto the fewRemaining
things(family and finances)
(work and chores)
(pastimes and socializing)
(social obligations)
TIME MANAGEMENT SYSTEMS
G T D BY DAVID
ALLEN
POMODORO
BY FRANCESCO
CIRILLO
T R I S K E L I O NB Y G A M E L E A R N
SEVEN HABITS OF HIGHLY EFFECTIVE PEOPLE
• BE PROACTIVE:
• BEGIN WITH THE END IN MIND:
• PUT FIRST THINGS FIRST:
• THINK WIN/WIN:
• SEEK FIRST TO BE UNDERSTANDING, THEN TO BE UNDERSTOOD
• SYNERGIZE:
• SHARPEN THE SAW:
SOFTWARE/APPLICATIONS FOR TIME MANAGEMENT
• Colour notes
• To do list
• Evernote
• Outlook
• Gmail calendar
• Wonderlist
• Reminder application
• prioritization
Work smarter, not harder.”- Alan Lakein
THANK YOU
Created by:Gurukul Learning Centre , NagpurContact : 7507510752 , 9665027247