8/20/2019 h Sems Audit Review
http://slidepdf.com/reader/full/h-sems-audit-review 1/4
HSE MS Audit / Review Document ListUse na: for item applicable to audit scope or highlight the items required.
HSE MS sub element HSE documentation required relevant to the
audit/review scope
HTML hyper link to the relevant
page of ! web site
1. LEADERSHIP AND COMMITMENT
" Visibility Procedure / checklist for management inspections
Management Inspection Visit reports
Minutes of meetings with contractors
eference to !"# topics in company meetings andin company publications
$wards % recognition e&ents for !"# performance
"peeches / papers / publications on !"# relatedtopics by company personnel in public domain
# Proacti&e in target
setting
Procedure for de&eloping !"# ob'ecti&es( targets
and plans
)U *usiness Plan( +,,,-+,,
#amples of !"# 0asks and 0argets in staffappraisals
$ Informedin&ol&ement
Minutes of !"# 1ommittee meetings
Minutes of incident re&iews
Minutes of formal !"# M" Management e&iews
2. POLIC AND STRATE!IC O"#ECTI$ES
% 1ontent !"# Policy
2aughter !"# Policies
3oint Venture "tatement
1ontractors !"# policies
& 2issemination egisters of induction training or personal passportsystem
"taff induction procedures
' "trategic )b'ecti&es !"# 0argets +,,, and 4 years thereafter 5corporateand business unit6
"ustainable 2e&elopment "trategystatements/action plan.
"trategy for application of 7roup "ecurity Policy
"trategy for application of 7roup *iodi&ersity
Policy
%. OR!ANISATION& RESPONSI"ILITIES& RESO'RCES& STANDARDS AND DOC'MENTS
( oles %responsibilities
1orporate and *U )rganisation 5)rganograms6(
1atalogue of !"# 1ritical $cti&ities and rele&ant3ob 2escriptions including !"# responsibilities
) !"# $d&isors oles and esponsibilities for !"# ad&isers and!"# 8ocal Points 58P6
1ompetence requirements for !"# ad&isors and!"# 8Ps
!"# focal point structure
* esourcing Minimum acceptable resourcing le&els for !"#critical acti&ities 5manning philosophy6
9ea&e schedules/rotas
1
8/20/2019 h Sems Audit Review
http://slidepdf.com/reader/full/h-sems-audit-review 2/4
$ny rele&ant resourcing studies
"+ 1ompetency$ssurance
1ompany competence assurance system procedure
1ompetence assurance system records for )U staff performing !"# critical acti&ities
1ompetence assurance system records for allcontractor staff who undertake !"# critical
acti&ities.
"" 1ontractors 1ontractor !"# management procedures
egister of contractors( pre qualified to carry outcompany work
ecords of contractor performance on eisting and pre&ious company contracts
Model and specific !"# contract clauses
1ontracting and 0ender *oard Procedures
Minutes of 0ender *oard meetings
Minutes of pro'ect planning meetings with1ontractor
Past contractor performance data"# 1ommunication Procedure for internal communication and reporting
Procedure for managing eternal communications
)&er&iew of meeting types( frequency( participants( ob'ecti&es
!"# Meeting Minutes
Incenti&e and suggestion scheme
egister of public complaints
egister of suggestions for impro&ement
1ontractor !"# meeting structure and eampleminutes
"$ !"# M" Manual !"# Manual5s6( Parts - for 1orporate and *U5s6
9egislati&e requirements-including procedures for
identification and disseminating them.
*ridging documents 5or equi&alent6 between !"#M" 51orporate or *U6 and contractors.
2ocumentation and documentation management procedure
;eb management and control procedures
"% !"# 1ase "pecification for selection of facilities andoperations requiring !"# 1ase
!"# 1ase documents
(. HA)ARD AND E**ECTS MANA!EMENT
"& Identification !$ for sites and *U acti&ities/ ser&ices( 'ob type.
#$ and #I$s
"I$
"ample of !$<)P" / !$<I2"
"' $ssessment In&entory/egister of !"# !a=ards( #ffects and$spects for each *U / site ranked using the risk
matri
I") 4,, gap analysis
"( 1ontrols - andownership. "ee !"# 1ase5s6and !"# M"5s6
2
8/20/2019 h Sems Audit Review
http://slidepdf.com/reader/full/h-sems-audit-review 3/4
") Performance inmaintainingcontrols
Performance Indicators for emergency responsetimes and records of actual performance under testor real acti&ation.
0esting / maintenance of !"# critical equipment
"* eco&ery 9isting of !"# procedures and parties responsiblefor the procedures
#mergency response procedures:Medical( )il "pill( "$( $d&erse ;eather etc.
#+ ecording Manual of Permitted )perations
ecords of close-out of recommendations andactions arising from ha=ard and aspects analysesand re&iews.
+. PLANNIN! AND PROCED'RES
#" !"# Plan Procedure for the de&elopment of !"# plans
1orporate( business( asset and departmental !"# plans
1ontractors> !"# plans## $sset Integrity )perations Philosophy
1ompany design and engineering practices
2esign Philosophy
7eneral 9ayout 2rawings
Process 8low scheme
$sset reference plans
"pecifications 5for piping and ma'or equipment6
2e&elopment Plan 5showing planned etensions(modifications % remedial actions6
Maintenance Plan
$larm and "hutdown Matri
!a=ardous $rea 1lassification 2rawings
P%I2 as-built updating procedures
#$ Procedures % workinstructions
egister of !"# procedures 5Part ? of !"#Manual6
9ist of procedures and work instructions for@)perational 1ontrol>
#% 1ontingency planning and#ternal Planning
1risis Management Procedures
1risis and #mergency esponse directory
ecords of emergency drills and follow up#mergency response interface documents withoutside organisations and response equipment
,. IMPLEMENTATION AND MONITORIN!
#& PerformanceMonitoring
Most recent !"# plan progress reports 5actual performance against targets6
ecords of super&isor inspections
ecords of near miss( unsafe acts and conditionsreports and analyses reports
#' ecords Procedure for !"# 2ata eporting and ecord
Aeeping
3
8/20/2019 h Sems Audit Review
http://slidepdf.com/reader/full/h-sems-audit-review 4/4
#( Bon compliance %correcti&e $ction
Procedures for non-conformance and 9egal1ompliance Monitoring
egister of legislati&e non-compliance and status
egister of non-conformances( correcti&e actionand status
#) Incident eporting
% follow up.
Incident eporting and In&estigation Procedures
Medium for lateral dissemination of lessonslearned.
Incident in&estigation reports and analyses
egister of follow up on actions arising fromincident in&estigations
#* 1hange 1ontrol 1hange Management 1ontrol procedure
1hange Management Procedure 5e.g. design(construction( operation( inspection andmaintenance6
Variance 1ontrol Procedure 5de&iation fromcompany supported standards6
Variance 1ontrol egister 5de&iation from codes
and standards6
-. A'DIT
$+ $udit plan )U / business unit audit procedures including audit
tracking procedure / system5s6
$udit plan or programme
$udit reports( )U and "I#P-led
Minutes of Internal $udit 1ommittee 5I$16meetings
$udit findings and action status reports
$" 1ompetency egister of appro&ed auditors1ompetency requirements for audit team members
$uditor training records
$# 1ontractor 1ontractor audit procedures
1ontractor audit plans
$udit reports( findings and action status reports
. MANA!EMENT RE$IE
$$ 7eneral Procedure for preparation and &alidation of the!"# $nnual 9etter
Procedure for completion of !"# M" selfassessment questionnaire
Most recent !"# $nnual 9etter of $ssurance
Plans for !"# M" re&iews and records of re&iewsheld in last year
4