Govt. of the Punjab Technical Education & Vocational Training Authority
PROCUREMENT OF
SHISHAM TIMBER (LOG SHAPE)
TEVTA WOOD WORKING SERVICE CENTRE
RAWALPINDI.
2019-20
Bid Reference No: TEVTA / WWSC/RWP/2019-20/01
Bid Package Name: PROCUREMENT OF SHISHAM TIMBER
(LOG SHAPE)
Last Date of Issuance of Bidding
Documents:
30.10.2019
Last Date & Time of Receipt of Bids 30.10.2019 01:00 pm
Bid Opening Date & Time 30.10.2019 02:00 pm
Name and Signature of Bidder
with official Stamp
Date:
GOVT OF THE PUNJAB Technical Education & Vocational Training Authority
WOOD WORKING SERVICE CENTRE
RAWALPINDI
TENDER NOTICE
Technical Education & Vocational Training Authority (TEVTA) invites sealed bids through open competitive bidding under
“Single Stage - Two Envelopes” Procedure according to PPRA rule, from Sales Tax and Income Tax Departments
registered firms/bidders having active Sales Tax and Income Tax status for the supply of Shisham Wood for TEVTA
Woodworking Service Centre Rawalpindi as per following package.
Package / Tender No. Tender Title Tender Receiving
Date & Time
Tender Opening
Date & Time
Bid Security 2% of
Estimated Cost
in Rs.
TEVTA/WWSC-
RWP/2019-2020/001
Procurement of
Shisham
Wood
30.10.2019
01:00 pm
30.10.2019
02:00 pm 72,000
Bidding documents containing Form of Bid, Terms & Conditions, Procedure for submission of bids etc, can be obtained
upto 30.10.2019 on submission of a written request on bidder’s letter head (supported with copies of GST & NTN
Certificates) from the office of undersigned subject to the payment of cost of the tender documents Rs. 1,000/- (non-
refundable) within office hours. The bids prepared in accordance with the instructions in the bidding documents
accompanied by a bid security mentioned above in the form of CDR/Pay Order/Demand Draft in favor of Project Director,
TEVTA, Wood Working Service Centre, Rawalpindi should reach the below mentioned address which will be opened on
the same day as per above schedule in the presence of the bidders or their representatives who may choose to be present.
Bid Reference No. should clearly be written on top left corner of the envelope.
The procurement process will be governed under Punjab Procurement Rules-2014. Competent Authority may reject all
bids/proposals at any time prior to acceptance of the bid/proposal. Competent Authority shall upon request communicate to
the bidder the grounds for the rejection of all bids/proposals but shall not be required to justify the grounds as per PPRA
Rules.
This Tender Notice is also available on PPRA Website (https://ppra.punjab.gov.pk). The bidding documents are
immediately available after date of publication.
AMIR AHMED PROJECT DIRECTOR
TEVTA, WOOD WORKING SERVICE CENTRE
TIPU ROAD BEHIND MOHTI MEHAL CINEMA, RAWALPINDI
PH NO. 051-9280758-59
Email: [email protected]
GENERAL TERMS & CONDITIONS
1. The firms/suppliers must be GST & NTN Registered with FBR.
2. Copy of certificate of registration of General Sale Tax & Income Tax must be attached with tender.
3. Single stage -Two envelopes procedure will be adopted
4. Payment will be made in Pak Rupees through crossed cheque after deduction of all types of taxes
as per prevailing rates after receipt, inspection and acceptance.
5. Quoted price should be given as per F.O.R Basis and rates must be inclusive of transportation,
services charges etc and all taxes to be payable by the firms/supplier which may be deducted at
the time of final payment as per rules.
6. The bids shall remain valid for a period of 180 days from the date of opening of bids.
7. Bidder must submit tender with each page duly signed and stamped, clearly indicate rate per unit
(including all applicable taxes / other charges, if any).
8. The bid must be written clearly without erasing, cutting, overwriting, using of correcting fluid etc.
However, in case of erasing, cutting / overwriting, the same shall properly be signed.
9. The successful bidder will furnish to the procuring agency the performance guarantee @10% of the
contract amount within 10 days of award of contract. The performance guarantee @ 10% of
contract amount can be submitted in the shape of CDR only and in favour of “Project Director
TEVTA Wood Working Service Centre Rawalpindi”, issued by the schedule bank valid for Six
months. Performance Guarantee will be returned after successful execution of contract.
10. The bidder shall ensure that supply under the contract/order is in conformity to the specifications
given in the tender/order and shall be free from defects. In case of being not in conformation to
the specifications provided in the tender either on account of inferior quality, defective,
short/wrongly supplied, the supplier will replace the short, wrongly supplied, faulty or defective
Shisham log free of charge and/or will be sole responsible to pay the full cost of replacement.
11. Any Conditional, ambiguous, incomplete supplementary or revised offer after opening date and
time of the tender shall not be entertained.
12. The Competent authority shall place the order to the successful bidder whose tender has been
determined to be substantially responsive and determined as the lowest evaluated tender(s)
meeting the requirements by the technical committee.
13. Bid security of the bidder will be forfeited if:
a. The acceptance of tender issued during the validity period of the tender is not accepted by the
bidder.
b. If the bidder withdraws, amends or revise the bid during the validity period of the tender.
14. In case the bidder fails to execute the order strictly in accordance with the terms andconditions of
the contract, the performance securityby the bidder shall be forfeited and the firm will be liable to
“Blacklisted” as per PPRA rules.
15. In case of late delivery @ 2% p.m. late delivery charges of the total value of contract shall be
deducted up to maximum of 10% of the contract.
16. In case of any query or information, contact this office on telephone No.051-9280758-59,
9280561 or email at [email protected] & [email protected].
17. Detailed specification along with quantity of required Shisham Wood is given here with.
BID DATA SHEET
Description Detail
Bid Reference Number TEVTA / WWSC/RWP/01/19-20
Commencement of obtaining of Standard
Bidding Documents
After publishing of Tender Notice
Last date of obtaining of Standard
Bidding Documents
30.10.2019
Last date and time for the receipt of bids 30.10.2019 at 01:00 pm
Date, Time and Venue of opening of Bids 30.10.2019 at 02:00 p.m
Bid Currency Pak Rupee.
Language of bid English.
Amount of bid security Bid Security 2% (Rs. 72, 000/-) of estimated cost
Bid validity period 180-days
Bidding procedure Single stage – Two envelopes procedure.
TEVTA Wood Working Service Centre Rawalpindi
EVALUATION FORM
Bidder/Firm Name:
Sr.
#
Description To be filled in
by the Bidder
To be filled in by
WWSC Rawalpindi
Supporting
Documents
Annexure
1
Valid Income Tax Registration No.
(Status Active with FBR)
Mandatory
A
2
Valid GST Registration No.
(Status Active with FBR) Mandatory B
3 Undertaking for No-Black listed
firm on Stamp paper Mandatory C
4
Bank Statements (1st July 2018 to
30th June 2019 Mandatory D
5
Relevant Experience/Years of
Establishment 10-Marks
Above 02 Years = 10 Marks
Below 02 Year = 05 Marks E
6
Annual sales of projects for the
last One year
10-Marks Above 5-Mn (Per Annum) = 10-Marks
Below 05-Mn (Per Annum) = 05 Marks F
7
Income Tax Paid to FBR/
Govt. treasurer for One year 05-Marks
Above 01 year = 05-Marks
Below One Year = 03 Marks G
8
Nos. of Projects of similar nature
for the last 05 years valuing more
than Rs. 1-Millions.
05-Marks 05 to 10 = 05-Marks
Below 05 = 03 Marks H
9
Nos. of Technical & Managerial
Staff
05-Marks Above 05- Employees = 05 Marks
Below 05 Employees = 03-Marks
I
10 Bank Balance as on 30-06-2019
05-Marks Above 01-Million = 05-Marks
Below 05-Millions = 03-Marks J
Total marks: 40. Minimum qualifyingmarks: 20 (The bidder/firm securing less than 20 marks shall be
rejected).
Note: Documentary evidence is mandatory to verify the above information given by the bidder/firm
Signature
Stamp
SPECIAL TERMS & CONDITIONS
Table of Contents Sr.# Title Page #
1- How to Obtain Bidding Documents 2
2- Closing date for the Submission of Bids/Tenders 2
3- Bid Opening Procedure 2
4- Procurement Rules 2
5- Eligibility of Bidders 3
6- Ineligibility of Bidders 3
7- Instructions to Bidders 3-4
8- Acceptance/Rejection of Bids 4
9- Award of Contract 4
10- Clarifications 4
11- Queries 5
12- Rebate 5
13- Replacement of Defective Items 5
14- Delivery 5
15- Delivery Period 5
16- After Sale Service and Spare Parts Guarantee 5
17- Penalty 5
18- Payment 5
19- Disputes 6
20- Bidding Forms 7-10
i. Contract Agreement
ii. No Black List Certificate
iii. Technical Specification and Price Schedule.
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1 How to Obtain Bidding Documents
Tender forms/Bidding documents will be issued to the interested suppliers/firms on the
payment of prescribed fee (Non refundable) Rs.1000/- (Rupees one thousand only) for
each bidding document. These bidding documents can be obtained as mentioned in
“Invitation to Bidders” from TEVTA WWSC Tipu Road Rawalpindi during working
hours. The documents can also be downloaded from PPRA website. But original receipt of
Rs. 1000/-shall compriseare submission of bid documents.
2 Closing Date 2-1Last date for the submission of bidding documents is as per date mentioned in
“Invitation to Bidders”. Tenders received after due date shall not be entertained.
2-2 The bidding documents/tenders shall be addressed to “Project Director, TEVTA Wood
Working Service Centre, Behind Moti Mahal Cinema, Tipu Road Rawalpindi” and shall
be accepted by registered mail/couriers or by hand before/on due date/time. Any bid
received after due date and time will not be accepted.
3 Opening of Bids
3-1Bids will be publically opened in TEVTA WWSC Tipu Road Rawalpindi on
mentioned date in Invitation of Bidders in the presence of bidders or their authorized
representatives (single representation only) who may like to attend. In the event of
unforeseen holiday, the bids will be opened on the very next working day.
3-2 Bid opening procedure will be “Single Stage-Two Envelopes”.
(i) the bid shall be a single package consisting of two separate envelopes, containing
the financial and the technical proposals separately;
(ii) the envelopes shall be marked as “Financial Proposal” and “Technical Proposal”;
(iii) in the first stage, the “Technical Proposal” shall be opened and the envelope
marked as “Financial Proposal” shall be retained unopened in the custody of the
procuring agency;
(iv) the procuring agency shall evaluate the technical proposal in the manner
prescribed herewith, without reference to the price and shall reject any proposal
which does not conform to the specified requirements;
(v) Stock of Shisham timber will be checked by Technical committee and financial
bids will be opened technical responsive firms only.
(v) during the technical evaluation no amendments in the technical proposal shall be
permitted;
(vi) after the evaluation and approval of the technical proposals, the procuring agency
shall open the financial proposals of the technically accepted bids, publically.
(vii) the financial bids found technically non-responsive shall be returned un-opened
to the respective bidders
(viii) The lowest bidder shall be awarded the contract
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3-3 Detailed information is desired to submitted with tender(s) regarding firms/suppliers’
profile, past experience detail with work order and completion certificate, financial status,
technical details, active National Tax Number (NTN), General Sales Tax Number.
3-4 The envelopes shall be proper by sealed and marked as bidding /quotation must bear
the date and time of bid opening with bidder name and address.
Procurement Rules
Procurement shall be made strictly in accordance with the Government of the Punjab PPRA Rules available at PPRA. (www.ppra.punjab.gov.pk)
5 Eligibility of Bidders
5-1The bidding firms/suppliers must be active tax payers and NTN & GST registered with
FBR. In case of exemption, proof should accompany with the tender.
5-2 The bidder is required to submit the list of supplies (preferably subject tender item) to
government departments/organizations with full address and contact numbers for the last
two years.
5-3 Affidavit of Rs. 100/- clearly stating that the firm is not declared blacklisted from
Private or Public Sector Organization and is not involved in any type of litigation with any
organization for submission of false statement or fraudulent activity.
6 Ineligibility of Bidders 6-1Black listed firms/suppliers need not apply.
6-2The firms/suppliers found involved in convincing, manipulating or pooling the bid shall
stand rejected.
6-3 Tender without Bid Securitywill not be accepted.
6-4Information provided, if found to be incomplete/false at any stage, will result into
immediate disqualification of bidder.
7 Instructions to Bidders
7-1 Writing of Bids
a- Any over writing/ cutting etc appearing in the offer may properly signed &
stamped otherwise it shall be rejected straightway as defective bid.
b- Conditional, ambiguous, incomplete supplementary or revised offer after opening
the tender shall not be entertained.
c- Bidder has to following tender specification as mentioned in bid documents.
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7-2 Signing of Bids
Each page of tender must be signed and stamped by the bidder.
7-3 Bid Security
a- Attachment of Bid Security (2% of Estimated Cost) as mentioned in the form of Pay
Order/Demand Draft/Call Deposit from any of scheduled banks of Pakistan in favour
of “Project Director TEVTA Wood Working Service Centre Rawalpindi” with the
bidding documents is mandatory and the same will be returned to unsuccessful bidders
after codal formalities.
b- Bid security must be comprised with technical bid.
7-4 Rates
a- The firms/suppliers must quote their rates both in figure and words separately.
In case of discrepancy between unit price total price, unit price shall prevail.
b- Rates should be valid for180-days.
c- Rates should be F.O.R basis and must be inclusive of all taxes/services charges
that will be borne by the firm/supplier.
8 Acceptance/Rejection of Bids
8-1 Bids/tenders which do not fulfill any or all of the conditions or are incomplete in
any respect are liable to rejection summarily.
8-2 The competent authority reserves the right to accept or reject any or all
bids/tenders thereof without assigning any reason prior to acceptance of bid as per
PPRA Rules.
9 Award of Contract
9-1 Contract will be awarded to the lowest & technically evaluated bidder after
submission of performance guarantee@ 10% of the contract price within 10 days
of the declaration of bid as lowest one by the procuring agency. Procurement
Order / Supply Order will be issued to successful bidder after receipt of
performance guarantee which will retain for the period of six months.
9-2 Once the bidder is declared successful, he is required to sign contract agreement
with TEVTA, WWSC Rawalpindi.
9-3 If the tenderer whose tender has been accepted, fails to sign the contract, or fails
to provide required security performance of the contract, the procuring entity shall
forfeit bid security.
10 Clarifications
The TEVTA, WWSC, Rawalpindi may ask for further information/clarification and details
at any time during evaluation period, if required.
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11 Queries
Please post your queries if any for the subject tender at [email protected] or contact
this office telephonically on 051-9280758-59, 9280561 at least 05 working days prior to
bid opening date.
12 Rebate
No rebate on tendered rates shall be admissible to the firm/supplier.
15 Replacement of defective log
In case any defect is found and supply of shisham timber/log is not in conformity with the
specifications provided in the tender either on account of inferior quality, or short/wrongly
supplied, the firm/supplier shall replace the same without any additional charges, failing
which full cost of replacement shall be paid by the firm /supplier.
16 Delivery
Rates quoted in the bids must include all taxes, transportation/services charges etc. for the
delivery up to this office as no additional charges shall be paid separately, if any.
17. Delivery Period
Once supply order is served on the lowest firm/supplier, delivery must be carried out
within 60 days. Extension in delivery period may be granted by the competent authority if
necessary to the maximum of 15-days.
19 Penalty
19-1 If the acceptance of tender issued during the validity period of the tender is not accepted
by the tenderer, bid security shall be forfeited.
19-2 In case, the offer is withdrawn, amended or revised during the validity period of the tender,
the bid security shall be forfeited.
19-3 In case the bidder fails to execute the order strictly in accordance with the prescribed terms
and conditions, the security deposited by the bidder shall be forfeited.
20-Payment
20-1 On completion of delivery the firm/supplier will submit bill for payment.
20-2 Payment will be made in Pak Rupees through crossed cheque after deduction of all types
of taxes as per prevailing rates after receipt, inspection and acceptance of the procured
shisham timber in accordance with the given specifications.
20-3 The inspection certificate by the technical committee must be attached with invoice/bill.
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21- Disputes
If there arises any dispute and is taken to the courts or any other forum, the same will not be taken
out of Rawalpindi.
Project Director Bidder’s Name:_____________________________
TEVTA,WWSC,Rawalpindi.
Bidder’s Seal &Signature:-___________________
7
BIDDING FORMS
FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of ……………2019 at_______ between the TEVTA,
Wood Working Service Centre, Rawalpindi (hereinafter called “the Purchaser”) and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________and has accepted a bid by the Supplier for the supply of
SHISHAM TIMBER in the sum of Rs. [contract price in words and figures] (hereinafter called “the Contract Price”).Now this agreement
witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of this agreement, viz., the:
(a) Invitation for bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants
with the Purchaser to provide the goods and services and to replace the defective items in conformity and in all respects with the provisions of the
award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of the goods and services and replace the defective
items therein, the contract price or such other sum as may become payable under the provisions of the contract at the times and in the manner
prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this agreement shall be settled through arbitration in
accordance with the provisions of Punjab Procurement Rules 2014.The arbitration should be made through mutually agreed single arbitrator on the request of contractor.
In witness whereof, the parties have hereinto set their respective hands and seals the day and the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
8
ON JUDICIAL STAMP PAPER (WORTH RS .100/-)
UNDERTAKEING
A. We undertake that our Firm M/S______________ is not black listed by any Government / Semi-
Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement
will be as per required specification.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned
in this Tender Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars
and specification as given in the Bidding Documents.
9
Technical Bid Form
S.NO Name of Items Qty UOM
1
SHISHAM TIMBER LOG SHAPE Minimum Log Size: 8' Ft and above Length
Minimum Girth: 53" to 63” and above
Free from all defects.
1500 Cfts
Sign & Stamp:______________________
Note:
1. Stock of Shisham Timber will be checked by technical committee
10
Financial Bid Form
S.NO Name of Items Qty UOM
Rate per Unit
(Inclusive all
applicable
taxes &
Transportation
charges etc
Total Value
(Inclusive all
applicable taxes
&
Transportation
charges etc
1
SHISHAM TIMBER LOG SHAPE Minimum Log Size: 8' Ft and above
Length
Minimum Girth: 53" to 63” and above
Free from all defects.
1500
Cfts
Signature
Stamp