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Connectivity
Web Part deployment
SharePoint configuration for Fax Web service
Sending documents as faxes
Display received faxes in SharePoint
Fax Business objects integration
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Fax Servers Solutions Integration: SharePoint
FAQ Guide v.1.3
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Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
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As more and more businesses are adopting Microsoft SharePoint as standard to access
shared workspaces, information stores, and documents, there is greater demand to include
fax management capabilities within SharePoint. With Visendo Fax Server for SharePoint,
organizations can now intelligently route incoming faxes to document libraries, as well as
send faxes from document libraries and automated workflows.
Together with Visendo’s smart routing technology, sales orders, mortgage documents,
healthcare forms, service requests, shipping manifests, customs documents, prescriptions,
legal documents, and many other types of documents that businesses must process every
day are intelligently routed directly into the right SharePoint sites, libraries and folders.
Contents
Web Part deployment .................................................................................................................. 3
Configuration of SharePoint to use Fax Server Web Service ........................................................... 4
Sending the current document as a fax ......................................................................................... 5
Sharepoint 2010 ........................................................................................................................... 7
Sending Word documents as faxes ..................................................................................................... 7
List of supported file formats for sending faxes to queue ................................................................ 10
Creating an external List to view data in an external content type .................................................. 11
External List Integration .................................................................................................................... 11
Configuring Business Data Connectivity access rights – SharePoint 2010 ........................................ 15
SharePoint 2007 Integration ........................................................................................................ 13
Application features management .................................................................................................... 13
Website feature activation ................................................................................................................ 13
Adding Visendo Fax Web parts to Web Site ...................................................................................... 14
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Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
Web Part deployment
Use the SharePoint administration tool stsadm.exe via a Command Prompt or the
SharePoint Administration Console. You find the tool for
SharePoint 2010 at:
C:\Program Files\Common Files\Microsoft Shared\web server extensions\14\BIN\
and for Sharepoint 2007 at:
C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\BIN\
Install Visendo Fax Feature:
stsadm -o addsolution -filename VisendoFax10Interop.wsp
stsadm -o deploysolution -name VisendoFax10Interop.wsp -url http://localhost -local -
allowgacdeployment -force
stsadm -o activatefeature -name Integration_VisendoFaxSendFaxWebpart -url
http://localhost
stsadm -o activatefeature -name Integration_VisendoFaxLibraryMenuExtension -url
http://localhost
Remove Visendo Fax Feature:
stsadm -o retractsolution -name VisendoFax10Interop.wsp -url http://localhost -local
stsadm -o deletesolution -name VisendoFax10Interop.wsp
stsadm -o deactivatefeature -name Integration_VisendoFaxLibraryMenuExtension -url
http://localhost
stsadm -o deactivatefeature -name Integration_VisendoFaxSendFaxWebpart -url
http://localhost
!!! For SharePoint 2007 must IISReset command performed.
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Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
Configuration of SharePoint to use Fax Server
Web Service
Using - SPVisendoFaxAdm.exe [ServiceUrl:<url>] [DefaultMail:<mail>]
Notes:
- The argument name is case sensitive
- The ServiceUrl is the url to the Visendo Fax service
- The DefaultUser is required for sending a fax AND if the current SharePoint user is anonym
- The DefaultMail is required for sending a fax AND if the current SharePoint users mail address is not
specified or the user is anonym
Examples:
SPVisendoFaxAdm.exe ServiceUrl:http://localhost:810/FaxClientService.svc DefaultUser:Administrator
DefaultMail:[email protected]
SPVisendoFaxAdm.exe ServiceUrl:http://localhost:810/FaxClientService.svc DefaultUser:Administrator
SPVisendoFaxAdm.exe DefaultMail:[email protected]
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Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
Sending the current document as a fax
Sending documents as faxes from SharePoint works for following extensions: PDF, image documents
(tiff, jpg,gif,bmp,png,sff), text documents and MS Word documents ,you find a complete list at the
end of this chapter.
To send other documents as faxes, try to open them and to send them with the printing function
(select “Visendo Fax Printer” as printer; if this option is not available, contact your system
administrator).
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You can either select one or several contacts from an existing Sharepoint Contact List, or you can
enter the fax numbers directly (if you enter several fax numbers, separate them with a semicolon
“;”).
You receive a message after the fax job was successfully generated. Please note that this does not yet
mean that your fax has been successfully sent. You will receive an email notification from the Visendo
Fax Server after the fax has been sent (or after sending has failed). Alternatively, you can use the
Visendo Sent Faxes Webpart to see whether your fax has already been sent.
ppedv AG - HQ – Burghausen, Germany
Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
SharePoint 2010
Sending Word documents as faxes
Word documents are not sent directly, but a temporary PDF copy is generated and sent instead. This
conversion is accomplished by SharePoint’s Word Automation Services.
Note: At the moment, the temporary PDF documents are stored in the same library as the original
Word document. If the user has no Write permission for this library, the conversion process will
fail.
Make sure that Word Automation Services are installed and started (via Central Administration),
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and that a Word Automation Services proxy is configured:
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The default settings should generally be ok, but you should consider setting the conversion frequency
lower, so that users won’t have to wait so long for the conversion to be completed.
The user receives a message after the conversion job was successfully created. Depending on the
system load and the conversion throughput settings (see above), it can take a few minutes until the
conversion is completed and the fax job is generated. The user will receive an email notification from
the Visendo Fax Server after the fax has been sent successfully (or after fax sending has failed).
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Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
List of supported file formats for sending faxes to queue
Native support: PDF, TXT, JPG, BMP, PNG, TIF/TIFF, GIF, SFF, PCX, WMF, EMF, TGA
List of Word Documents that Word Automation Service can convert:
Office Open XML (DOCX, DOCM, DOTX, DOTM)
Word 97-2003 Document (DOC) and Word 97-2003 Template (DOT)
Older versions of Word as far back as Word 2.0 for Windows
Rich Text Format (RTF)
Single File Web Page (MHTML)
HTML
Word 2003 XML
Word 2007/2010 XML
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Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
Creating an external List to view data in an external content type
External List Integration
Sending the document as a fax
ppedv AG - HQ – Burghausen, Germany
Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
ppedv AG - HQ – Burghausen, Germany
Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
SharePoint 2007 Integration
Application features management
Website feature activation
ppedv AG - HQ – Burghausen, Germany
Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
Adding Visendo Fax Web parts to Web Site
ppedv AG - HQ – Burghausen, Germany
Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
Tips and tricks
Configuring Business Data Connectivity access rights – SharePoint 2010
You may encounter “Access denied by Business Data Connectivity” error when trying to access
External List through SharePoint 2010. The reason could be that External List requires External
Content type; and External Content type is using Business Data Connectivity services proxy to access
external Data Source. With the same principle of BDC in MOSS 2007 – users are required to have BDC
Object permission before they can use it. There are several set of permission available for the BDC
object: Edit, Execute, Selectable in Clients, Set Permissions.
Configuring BDC rights
1. Open Central Administration page, and click on Manage service application.
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2. Click on Business Data Connectivity Service
3. Open the context menu of the External Content type (ie. External CT in this example). Click on Set
permissions.
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4. Add account (Group, or User) and assign the permissions.
5. Set appropriate permission to the BDC object. Remember that BDC object permission rules
the interaction between user and external data source through BDC object.
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Tel: +49-8677-9889-110 Fax: +49-8677-9889-44
Info: [email protected] sales: [email protected] http://www.visendo.com
About Visendo
We are an Independent Software Vendor (ISV) Microsoft Gold Partner, specialized
since 14 years in internet systems integration and applications on Microsoft
technologies. We have always been one of the top 3 companies on the markets we
entered. We were one of the first three Microsoft gold partners in e-commerce on
the German market: this is the highest level for a Microsoft partner. Hence, you, as a
potential customer, will benefit on our experience and quality of services that
guarantees your investment.
For further information, please visit us on:
website: http://www.visendo.com, Product downloads
Blog: http://www.blog.visendo.com
Linkedin, Twitter , Facebook
Email: [email protected]
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