SAP GRC RIG - Risk ManagementAugust, 2008
Version 1.0
SAP Risk Management 2.0Extended Workflow Notification Enablement
Intended Audience and Purpose
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? This document is intended for useby Technical Consultants andSolution Consultants
? Its purpose is to give detailedinstructions on how to setupextended workflow notifications sothat emails can be sent when newworkflow items are generated. It alsoenables the inclusion of a link to theworkflow inbox in the generatedemail
Contents
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Contents
Business Scenario Configuration
Delivery ScheduleSchedule Selection
General Settings
Overview
Scheduling the Background JobExamples
Overview
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To e-mail notifications when workflow items are created orchanged, configuration needs to be done in transactionSWNCONFIG
Program SWN_SELSEN needs to be scheduled to runregularly (background job). It will read the configurationsettings and determine which workflow items requirenotifications sent (based on the Business Scenario andGeneral Settings), look at when each item is due to beselected (based on the Schedule Selection) and then deliverthe notifications (based on the Delivery Schedule)
Note this document assumes that transaction SCOT hasbeen correctly configured to deliver e-mail externally
Business Scenario Configuration
All the configuration to run SWN_SELSEN is done in transactionSWNCONFIG. The path to this transaction is shown below:
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Contents
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Contents
Business Scenario Configuration
Delivery ScheduleSchedule Selection
General Settings
Overview
Scheduling the Background JobExamples
Business Scenario Configuration
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1. Click on Workflow under Business Scenario on the right
2. Double-click on Category under Dialog Structure on the left
Business Scenario Configuration
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3. Click on New Entry (F5)
4. Enter an appropriate name for the Category and fill in the remaining fields as shown.
5. Click Save (cntrl + s) and use the green Back Arrow (F3) to get to the overviewscreen
Business Scenario Configuration
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6. Click on ZRiskManagement under Category on the right side
7. Double-click on Assigned Message Templates under Dialog Structure on theleft
Business Scenario Configuration
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8. Click on New Entry
9. Fill out the table as shown
10. Click Save and use the green Back Arrow to get to the Category overviewscreen
Business Scenario Configuration
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11. Click on ZRISKMANAGEMENT or the Category that was created on the right
12. Double-click on Subscription Basic Data under Dialog Structure on the left
Business Scenario Configuration
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13. Click on New Entry
14. Fill out the fields as shown
15. Click Save
Business Scenario Configuration
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16. Double-click on Subscription Settings
17. Fill out the table as shown
18. Click Save and use the green Back Arrow to get to the Category overviewscreen
Business Scenario Configuration
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19. Double-click on Filter Basic Data
20. Select ALL_Delta and click on Copy As (F6)
21. Change the categoryappropriately
22. Click save and use the greenBack Arrow to get to the overview
Business Scenario Configuration
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23. Select ALL_Full and click on Copy As (F6)
24. Change the categoryappropriately
25. Click save and use the greenBack Arrow to get to the overview
Contents
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Contents
Business Scenario Configuration
Delivery ScheduleSchedule Selection
General Settings
Overview
Scheduling the Background JobExamples
Schedule Selection
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Fill out the table below for each Scenario and Filter
Days of the week determine which days workflow notifications should be selected
From and To times of the day workflow notifications should be selected
Interval interval in minutes between each selection (how often should the systemcheck for new workflow items and send relevant notifications)
Schedule Selection
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In this example, the selection is scheduled to occur every 10 minutes.
Contents
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Contents
Business Scenario Configuration
Delivery ScheduleSchedule Selection
General Settings
Overview
Scheduling the Background JobExamples
Delivery Schedule
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Double-click on Delivery Schedule and fill out the fields similar to below
Days of the week determine which days workflow notifications should be sent
From and To times of the day workflow notifications should be sent
Interval interval in minutes between each send (how often should the systemcheck for new workflow items and send relevant notifications)
Contents
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Contents
Business Scenario Configuration
Delivery ScheduleSchedule Selection
General Settings
Overview
Scheduling the Background JobExamples
General Settings
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1. Double-Click on GeneralSettings and
2. Maintain the link to yourPortal in theINBOX_LINK_URL
3. Click Save
Contents
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Contents
Business Scenario Configuration
Delivery ScheduleSchedule Selection
General Settings
Overview
Scheduling the Background JobExamples
Create Variant
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1. Run Transaction SE38
2. Program Name = SWN_SELSEN
3. Subobjects = Variants
4. Click Change
Create Variant
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5. Variant = Notification (for example)
6. Subobjects = Values
7. Click Create
Create Variant
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8. Select No Time Check During Send
9. Click Save
Schedule SWN_SELSEN
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1. Run Transaction SM36
2. Enter a job name (eg Notification)
3. Job Class = C
4. Exec. Target =
Schedule SWN_SELSEN
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5. Click on Define Steps (F6)
6. Program name = SWN_SELSEN
7. Variant = Notification (or whatever was defined)
8. Click Save
Schedule SWN_SELSEN
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9. Click on Start Condition
10. Click on Date/Time
11. Enter the date and time the program should start (scheduled start)
12. Click Periodic Job, then Period Values, then Other Period
13. Enter the time between job runs in minutes
14. Click Save 3 times (once per pop-up window)
15. Click Save again to save the whole job
Contents
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Contents
Business Scenario Configuration
Delivery ScheduleSchedule Selection
General Settings
Overview
Scheduling the Background JobExamples
Example 1
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Schedule Selection Interval = 10 minutes
Delivery Schedule Interval = 10 minutes
Background Job Schedule = 10 minutes
In this scenario, the program SWN_SELSEN will be run every 10 minutes. When itruns, it will select the items every 10 minutes and deliver the messages at thattime
Minute 0 SWN_SELSEN is run
Minute 5 Wofkflow Item 1 created
Minute 10 SWN_SELSEN is run, selects Workflow item 1 and and sends thenotification for Workflow item 1
Minute 11 Workflow item 2 created
Minute 20 SWN_SELSEN is run, selects Workflow item 2 and and sends thenotification for Workflow item 2
Minute 30 - SWN_SELSEN is run
Example 2
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Schedule Selection Interval = 10 minutes
Delivery Schedule Interval = 15 minutes
Background Job Schedule = 10 minutes
In this scenario, the program SWN_SELSEN will be run every 10 minutes. When itruns, it will select the items every 10 minutes and deliver the messages every 15minutes.
Minute 0 SWN_SELSEN is run
Minute 5 Wofkflow Item 1 created
Minute 10 SWN_SELSEN is run, selects Workflow item 1 and flags it to indicate anotification should be sent
Minute 11 Workflow item 2 created
Minute 20 SWN_SELSEN is run and selects Workflow item 2 and flags it toindicate a notification should be sent. The notification for Workflow item 1 is sentat this time
Minute 30 - SWN_SELSEN is run and sends the notification for Workflow item 2
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