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Field Engineering Manual
1
Engineering
Document Control
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PURPOSE
This instruction describes the
control measures required for
electronic design information,
design documents, and project
records at a project constructionsite.
SCOPE
This instruction is applicable to allconstruction projects under the
administrative control of Al Toukhi
Construction Operations
Incorporated.
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This instruction establishes
requirements to control:
lectronic design files and
databases received from design
engineering, vendors, suppliers,
and subcontractors
!roject design documentsreceived from design
engineering
"ocuments received from
vendors and subcontractors#ield design documents
!roject records required to be
retained per contract or per
corporate polic$
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Project Field Engineer (PFE)
The !# is responsible to develop and implement a
document control procedure for the construction phase of
the project.
The project specific procedure developed for constructiondocument control activities on a project should be
appropriate for the t$pe of project being constructed.
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InfoWorks is the primar$ application used for the
management of electronic project documents at constructionsites. To implement the use of InfoWorks, the follo%ing
elements must be included in the project document control
procedure to control electronic design information and
databases:
a Controls must be established on access to the masterControls must be established on access to the master
electronic files to ensure that the essential design informationelectronic files to ensure that the essential design information
is not alteredis not altered.
! A method of validating the field electronic documentA method of validating the field electronic documentcontrol register against the design engineering electroniccontrol register against the design engineering electronic
document control register must be established to ensure thatdocument control register must be established to ensure that
the most recent electronic documents are available at thethe most recent electronic documents are available at the
project site.project site.
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c The procedure must define ho%The procedure must define ho%
document access permissions aredocument access permissions aredetermined and authori&ed.determined and authori&ed.
d A project electronic filing s$stemA project electronic filing s$stem
must be defined and implemented atmust be defined and implemented at
the project site.the project site.
e 'equirements for notif$ing project'equirements for notif$ing project
team members of electronic documentteam members of electronic document
revisions must be defined.revisions must be defined.
# The control of electronic as(builtThe control of electronic as(built
information must be defined.information must be defined.
g The method of controllingThe method of controlling
superseded, voided, and canceledsuperseded, voided, and canceled
electronic documents must be defined.electronic documents must be defined.
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The follo%ing elements must
be included in the projectdocument control procedure to
control hardcop$ documents:
a The procedure must require thatThe procedure must require that
a regular check of the designa regular check of the designengineering document controlengineering document control
register be made to ensure thatregister be made to ensure that
the most recent revision ofthe most recent revision of
engineering design documents areengineering design documents are
available at the project site. Theseavailable at the project site. Theseregisters ma$ be supplementedregisters ma$ be supplemented
%ith construction site logs for site%ith construction site logs for site
developed design information.developed design information.
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!! "esign information received in"esign information received in
the field must be checked againstthe field must be checked against
the transmittal to ensure all listedthe transmittal to ensure all listeddocuments have been received.documents have been received.
The procedure must address ho%The procedure must address ho%
this check is made andthis check is made and
documented and the t$pe of follo%(documented and the t$pe of follo%(
up that is made if a discrepanc$ isup that is made if a discrepanc$ is
noted.noted.
cc A document distribution matri)A document distribution matri)
and similar procedure that providesand similar procedure that provides
overall control for documentoverall control for documentdistribution must be implemented.distribution must be implemented.
dd A project filing s$stem must beA project filing s$stem must be
defined and implemented at thedefined and implemented at the
project site.project site.
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ee 'equirements for receipt,'equirements for receipt,distribution, and filing ofdistribution, and filing of
specifications, material requisitionsspecifications, material requisitions
and purchase orders must beand purchase orders must be
defined.defined.
## The control of as(built informationThe control of as(built information
must be defined.must be defined.
gg The method of controllingThe method of controlling
superseded, voided, and canceledsuperseded, voided, and canceled
design documents must be defined.design documents must be defined.
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To assist the !# in the development of the project
document control procedure, a generic construction
document control procedure is included in the TITWeb.
The Construction Automation !lan for the project must
address soft%are and hard%are requirements required to
implement the project document control procedure.
http:**%%%.altoukhi.comhttp:**%%%.altoukhi.com
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Checklist of items to consider in establishing a construction siteChecklist of items to consider in establishing a construction site
document control s$stem.document control s$stem.
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AnyQuestions?