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CPTU-IMED Two-Day Short Training Course for Junior Level Officers Fineurop-ESCB
Act [Section- 5]
Session: E-3a
Rules [Rule- 4]
Standard
Procurement Related
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Standard Tender/Proposal Documents
Objective
Provide a clear, objectivemeans of evaluating theTenderer/Applicants
Encourage eligiblepotentially qualified
Tenderer/Applicants toparticipate, by making
reasonable demandsfor
information and form-
filling
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Intellectual
& Professional Service
Goods&
Works
Procurementinvolving international
and nationalTendering follow STD
Procurement involvinginternational and
national Consultancyfollow RFP Document
Standard Tender/Proposal Documents
A Tool for operation of Act & Rule
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Description of Worksand Goods
Drawings and locations Locations of delivery or
installation Schedule for delivery and
completion
Terms and mode ofpayment of contract price
Informationin STD
Warranty, defectsliability & maintenancerequirements
Currency (ies) and
applicable date ofexchange rate
Presence orabsence ofAdvance PaymentRetention Money
Minimuminsurancecoverage
Any other
relevant termsand conditions
Rule-4(3)
STD
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Issues in STD
Define tests,standards andmethods to
determine thecompliance ofequipment orWorks to beperformed withtechnical
specifications
Technicalspecifications
shall be in anon-restrictivemanner for fairand opencompetition
PE may seekassistancefrom externalmembers forpreparing thetenderdocuments
Rule- 4(4-6)
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Nature and
Size of theContract
Structure of the STD
IFT
InvitePotential
Tenderer
ITT
-Regarding
the Form &Procedure
TDS
Specifiesthe
ParameterGCC
Generalprovision
forContract
PCC
- Modify the
GCC forparticularProcurement
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Nature andSize of theContract
Structure of the RFP
LOI
Includingthe Short
List
ITC
-RegardingTechnical &
FinancialProposal
PDS/TO
RProposalSpecific
parameterGCC
Generalprovision
forContract
PCC
- Modify the
GCC forparticularProcurement
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Features of International Documents
Adequate minimum time forSubmission of Tender
Technical specificationsInternational Standard
Currencies used inInternational Trade
Provision for L/C, INCOTERM,International Insurance
Contract Conditions used inInternational Trade Provision for DomesticPreference
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Issues in STD
PE may makenecessaryadjustments in the
TDS or PCC, suchadjustment shallnot contradictwith anyprovisions of theAct and Rules
PE follows the Standard Documents issuedby CPTU listedin Schedule I.
CPTU
Concession Contract like BOO, BOT etc willbe guided by Model Contract Documents
Procedure for Post Procurement Review
and Evaluation Guideline and Format areused
The CPTU shall publish on their website the Standard Documents
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How to Prepare a Document?
Procurement ITT/ITC TDS/PDS GCC PCC
Goods No Alteration Fill in Blanks No Alteration Fill in Blanks
Works No Alteration Fill in Blanks No Alteration Fill in Blanks
Service No Alteration Fill in Blanks No Alteration Fill in Blanks
General Steps
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TDS summarizes all information to be provided toTenderer
TDS contains information and provisions that arespecific to a particular Tendering process
Guide in the parenthesis provides informationto PEon how to enter all required information
TDS: Goods and Works
TDS be filled in by PE before issuance of the TD
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Filling inTDS
To facilitate the preparation of the TDS, itsclauses are numbered with the samenumbers as those corresponding to ITT
Clauses All information shall be provided; no clause
shall be left blank unless otherwise notapplicable
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ITT 33.2 The Tender Validity period shall be 90days.
[normally 60 to 120 days deemed reasonable depending on itscomplexity]
ITT 35.2 The amount of the Tender Security shall be Tk 350,000/00in favour ofDirector Accounts, Capacity DevelopmentProject, Dhaka
[for more than one lot in a package, the Tender Security foreach lot should be mentioned separately. The amount of TenderSecurity should be expressed as a fixed amount not exceeding
three(3) percent of the official estimated cost for each lot in allcases]
A segment of the Standard TDS
Example for Works
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17.1 The effectiveness conditions are the following:
The Contract shall be effective from the date the Consultant receives the
Advance Payment[List here any conditions of effectiveness of the Contract, e.g., receipt by Consultant ofadvance payment and by Client of advance payment guarantee (see Clause GCC 53. Ifthere are no effectiveness conditions, then state so above]
18.1 The effective date is : [ 21 August,2010]
20.1 The time for commencement of the Services shall be [10] days after the
Effective Date of the Contract
21.1 The Contract period shall be [9] months after the Effective Date of theContract
Example for Services
A segment of the Standard PDS
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TDS/PDS VS ITT/ITC
REMEMBER
TDS/PDS is supplementary to ITT/ITCAmendments of, and supplements to
ITT/ITC are specific to a particularprocurement