Quality,Safety,Compliance&DataSolutions
www.zetasafe.com
forHealthcare
Collect,Manage&ShareBusinessCriticalComplianceData
Inputadhocorscheduledchecks,inspectionsandtestresultsfromequipment/assetsusingasmartphone,tablet,PDAordesktop.
Immediatealertswithwarnings,failuresandhistory.Abilitytoaddsupportingcommentsand/orphotos.
SynchronisedatasecurelywiththeZetaSafecloud,whereactionsareprioritisedandescalated.
Informationisaccessible24/7forintelligentanalysisviacustomisabledashboards.Highlighttrendsandpriorities,createreportsandsimplifyscheduling.
Consolidatedataandtrendsacrossmultiplesites,givingenterprisewidevisibilityforkeypartnersandotherstakeholders.
DirectintegrationwithQubePlanetFM
Peaceofmindfor'ResponsibleExecutives'
Customisetomeetyourspecificneeds
Streamlineoperations&enhanceefficiencies
UseZetaSafecompliancesoftwareindependentlyoralongsidemanyCAFM,Property,FM&PPMsystems.
ComplywithSFG20,HSG274,HTM04-01&RegulatoryReformOrder2005.
ConfigureZetaSafetocollect,manageandsharealltypesofbusinesscriticaldata.
Financialandenvironmentalbenefitsfrommaintainingyourassetsinanoptimumcondition.
IntegratedCloudComplianceSolutions
ZetaSafeisflexibleandcanbeusedtomanageANYchecksrequiredbyyourinternalstandards,governmentlegislationorindustrybestpractice.
WaterHygiene
FireSafety
EmergencyLighting
Lifts&Lifting
AirHandlingUnits
Gas&Electrical
WhyZetaSafeforHealthcare?
WindowRestrictors
VehicleChecking
Roominspections
Weunderstandthechallengesyouface
ComplianceforHealthcareZetaSafeenablesEstate,Asset,FacilitiesandHealth&Safety
Managerstoensureasafeenvironmentforpatients,staffandvisitorsatnumerousNHShospitalsandprivatehealthcareorganisations.
Clientsinclude
TheHealthcaresectorisaveryspecialisedpropertyandfacilitiesmanagementenvironment,dueofcoursetocliniciansandpatientsrequiring24/7provisionofasafeenvironment.
Thehighrisknatureofthehealthcareenvironmentmeansyouneedtotalcontrolandvisibilityofyourhealthandsafetycompliance,toproveyou’recomplyingwithstatutoryrequirementsandprotectingyourpatients.Weunderstandthatyoumaybeconstantlybattlingwiththefinancialconstraintsofevermorechallengingbudgetcuts,andthereforeneedrealvaluefromyourspending.ZetaSafehastailormadesolutionsforallareasofcompliancesuchasHTM04-01intheUKforlegionellaandsafehotwatertemperatures.ZetaSafecanhelpyoutoself-deliveryourcompliancewhereverpossiblewithyourowndirectlabour,orhelpcollaborationwithexternalcontractors.ZetaSafealsoarmsmanymajorserviceproviderswiththeplatformtheyneedtomeetthesafety,complianceandassetproductivityneedsoftheirclients,aswellastheirownperformanceandcompliancemanagement.
TailoredProfessionalServices
GoLiveandSetUpTakeadvantageofourprofessionalservicesteamwhocanconfigureZetaSafetoensureyouareupandrunningseamlessly.
Weoffertailoredtrainingpackagestoensureallstaffareawareofthelatestfunctionality.
Training
WecanhelpyouensureZetaSafeisconfiguredinaccordancewiththelatestguidanceandlegislation,throughsystemhealthchecks,datatidyupsandtheuseofworkflowsandautomatedreporting.
Optimise&Configure
ZetaSafe'sAPIsallowintegrationwiththirdpartyapplicationsystems-suchasCAFM,Property,FMandPPMSystemslikeQube’sPlanetFM.
SoftwareIntegration
StreamlineyouroperationsfurtheranduseZetaSafetomanageotherareasofcompliancesuchasfiresafetyassets,emergencylightingorairconditioningunitchecks.
Becomeevenleaner
Weprovideafullrangeofservices,frombasicimplementationsupporttoadvancedtraininganddataacquisitionservices.
CaseStudy#1:SouthLondonandMaudsleyNHS
SouthLondonandMaudsleyNHSFoundationTrustuseZetaSafeintegratedwithPlanetFMfortheironestopcompliancesolution
Providingasafeenvironmentforpatients,cliniciansandvisitorsisvitalforSouthLondonandMaudsleyNHSFoundationTrust-andwith4,600staffandmorethan230servicesincludinginpatientwards,outpatientandcommunityservices–it’snotaneasytask,especiallywhenyoutakeintoaccountthevolumeanddiversityoftheestatespropertyportfolio.
Inordertohavetotalcontrolandvisibilityoftheirwaterhygieneandfiresafetycompliance,SouthLondonandMaudsleyNHSFoundationTrusttookthedecisionin2013tobringtheircompliancemanagementinhouse,ratherthanrelyingoncontractors,andfollowingastringentevaluationprocessimplementedZetaSafein2013.
SeamlessCAFMIntegration–ThedirectintegrationwithQube’sPlanetFMmeantthat
theTrustcouldbenefitfrombestofbreedCAFMandcompliancesystems.
Mobile&Flexible-ZetaSafe’smobilesolutionmeantengineerscouldcarryoutwork
andhadproofofvisittotheassetinquestion.
Scaleable-TheTrustwereparticularlyimpressedwiththewaythatZetaSafe
accommodatesvastquantitiesofdataacrosstheirdiverseportfolioofproperties,The
Trusthaveconfidencethatastheygrowtheirestate,workloadandworkforce,ZetaSafeis
capableofdealingwiththeincreaseddemand.Thishelpstotrulyfutureprooftheirchoice
ofsoftwareandtheAPIintegration.
EstatesandFacilitiesSystemOfficer,GemmaBairdsays:
"WewereluckyenoughtolearnaboutZetaSafefromanotherNHStrustwhoweresuccessfully
usingittomanagetheircompliance.Weknewthatitwouldreduceadministrationtimeand
providearobustaudittrail,butforustherewasanadditionalfactortoconsider.Aswewere
alreadyusingPlanetFMasourCAFMsystem,itwasessentialthattherewasintegration
betweenourCAFMsystemandourComplianceSystem.ZetaSafeunderstoodourchallenge
anddevelopedanAPItodirectlyintegratewithQube’sPlanetFM.Thisnotonlyproducedafull
audittrail,fromdefectthroughtoremedialprocesscompletion,butalsomeantthatweonly
hadonesystemtomaintain."
WhydidtheyselectZetaSafeforcompliance?
Totalvisibility-Througheasilycustomisabledashboards,seniormanagementareableto
seeandsharecomplianceofthewholeestatewithoneclickandonelogin.This
dramaticallyreducesaudittimeassociatedwithspreadsheetsandpaperlogbookssaving
theTrusthoursofseniormanagementtime.
Peaceofmind-Totalvisibilityandassurancethatremedialworksandrepairshavebeen
completedandwithinthespecifiedtimeframe.ProvidingassurancetheSouthLondonand
Maudsleyaremaintainingasafeandcompliantestateforpatients,staffandvisitors.
Externalaudits–TheTrustsavetimebyhavingarobustaudittrailwhichdemonstrates
thatriskisbeingmanagedeffectivelyandissuesarebeingidentifiedandrectified.
Reducecost-Easyidentificationofconsecutivefailuresandtheabilitytodeterminethe
specificmakeormodelofequipmentwhichhasfailed,meansthemostappropriate
equipmentcanbepurchasedinfuture.
Savingmoney-ZetaSafeallowsthetrusttomakedecisionsonkeyissueslikesampling–
samplingwherethereareidentifiedissuesandnotsamplingwherethesystemsare
workingasexpected.
Independence&accountability-Abilitytoholdcontractorsandteammembersto
accountonworkcompletedandthefollowupactions.Increasedsenseofownership
encouragesproactiveworking.
Fullyfunctionalcompliancesoftware-Abilitytotracktrends,visibilityofworkcompleted
andconfidenceintheintegrityofdataentered.Actionalertsandescalationskeeppeople
informedandempowered.
Endtoendsolution-ZetaSafenotonlydevelopthesoftware,butalsoprovide
implementation,developmentandongoingsupportandmaintenancewhererequired.The
TrustappreciatedtheconsultativeapproachofferedbyZetaSafeandthefactthatthe
teamwereextremelyresponsivetorequests.
Keybenefits
“WearedelightedthattheimplementationofZetaSafehasprovidedSouthLondonandMaudsleyNHSFoundationTrustwithanefficientandreliablesystemtomanagetheirWaterHygieneandFireSafetycompliance.TherequirementforasolutionthatworksendtoendwasasomethingthatZetaSafeandPlanetFMhavefoundchallengingbutrewardingandnowaddsrealvaluetothedaytodayworkingoftheTrust.WorkingwithSouthLondonandMaudsleyNHSFoundationTrusthasbeenagreatexperienceandwewillcontinuetoprovidethemwithongoingsupportandinnovationtoensurecontinuedcompliance.”
Acompliancescheme&workflowtosuitexactrequirements
ZetaSafeManagingDirector,AndrewDobbinscomments,
Gemmacontinues:“TheseamlessintegrationwithPlanetFMmanageslocationupdates,raisesworkordersandclosesZetaSafenoticeswithouttheneedformanualintervention–enhancingproductivityandprovidingpeaceofmind.TheAPIsaveshoursofadministrationtimeandensuresthatwedonothaveanygapsinouraudittrail,thishelpstoreduceourrisk.”
CaseStudy#2:
CBREtrustZetaSafetomanagecomplianceforChelseaandWestminsterHospital
AnewEngineeringManagerhadtakenonthechallengeofCBRE’scomplexFMcontractforChelseaandWestminsterNHSTrustatChelseaandWestminsterHospital.
TheTrustissuedemandingSLAsforthe800bed,generalhospitalandrequiresdetailedreportingandregularupdatesonperformanceandproductivity.
CBREwantedtoassuretheTrustthattheHospitalwascompliant;especiallyasoneoftheirbuildingsisanHIVunitwithpatientswhoareimmunosuppressantandatahighriskofcontractingLegionnaires’disease.
Ontakingonmanagementofthiscontract,theEngineeringManagerfirstcametouseZetaSafeforLegionellariskmanagement.
TheChallenge
TheSolution
CBREforChelseaandWestminsterHospital
TheEngineeringManagerworkedcloselywithamemberoftheZetaSafesupportteamwhoworkedonsiteforoneweekofferingconsultancy,supportanddevelopingthesystemtomeettheparticularneedsofCBREandtheNHSTrust.
InordertoimprovetheuseofZetaSafeandtoachievetheclient’svision,thedatabasewascompletelyreconfigured,assetswerereassignedandschedulingwasreworkedtoensurethatthesystemwasastime-efficient,logicalandproductiveaspossible.
TheEngineeringManagerwasthoroughlytrainedintheuseofZetaSafeandshownhowtousemoreofZetaSafe’sapplicationsandfeaturestoensurethathewasfullyutilisingallthatZetaSafehastooffer.Inparticular,theZetaSafedashboardwascustomisedtomeettheclient’sneeds,providinganat-a-glancemanagementreportontheKPIsofthecurrentlevelsofcomplianceattheHospital.
TheResults
ByreceivingtrainingfromZetaSafeandutilisingmoreofthefeaturesand
applicationsofZetaSafe,theEngineeringManagerfounditmucheasierto
managehiscomplianceandworkforce.
Thehandheldusersarenowmoreproductiveduetotheimprovementsto
testschedulesandassetmanagement.
TheEngineeringManagerisnowabletotrackandmanagetheproductivity
ofhisworkforceandreportontheireffortsandcanproduceclearand
accuratereportsinstantlyofferinggreatervisibilityofcompliancelevels
whicharepresentedtotheNHSTrustviacleardashboardsandreports;
demonstratinghowwellCBREaremeetingtheirSLAs.
ByengagingwithZetaSafeanddrawingontheadviceandsupportoffered,the
EngineeringManagernowhasacloseworkingrelationshipwithZetaSafeandfeels
thatZetaSafeunderstandshisparticularneedsandthenuancesofhisorganisation.
TheEngineeringManagerisnowlookingtouseZetaSafetomanageotherareasof
compliance,non-compliancerelatedassetmanagementandrecordkeeping.In
particular,heisplanningtomonitormedicalgases.Heisworkingcloselywiththe
ZetaSafeteamtoachievethis.
www.zetasafe.com
Enquiries:+44(0)1327317950Support:+44(0)1865920190
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