City of Fillmore 2011/12 Midyear Report
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Revenue and Other Sources Expenditures and Other Uses
General Fund Comparison of Sources and Uses FY 2009 through 2012
Budget Adoption and Review
June 28, 2011 – City of Fillmore/Fillmore RDA Adopted Budgets FY11/12
January 31, 2012 – Fillmore RDA eliminated and City became Successor Agency
March 27, 2012 – 2011/12 Midyear Budget Review
June, 2012 – City of Fillmore will Adjust 2011/12 and Adopt 2012/13 Budget
City of Fillmore 2011/12 Midyear Report
Two major fund groups in the report
1. City Operating Funds A. GeneralB. Special RevenueC. EnterpriseD. Debt Service
2. Capital Improvements
City of Fillmore 2011/12 Midyear Report
Includes estimates for 2012/13 for all funds (See Attachment 7)
Certain assumptions are made to derive the projections
The 2012/13 Recommended Budget will refine the numbers
City of Fillmore 2011/12 Midyear Report
GENERAL FUND Amount
Start with Current Assets $ 3.3 million
Subtract Current Liabilities and Restricted Reserves $ 2.8 million
Results in Available Balance $ .5 million
Report starts with balances derived from audited numbers (Attachment 1)
Converts balances into “available balances” by reviewing balance sheet accountsBalance does NOT reflect General Purpose Reserve of $899,784
City of Fillmore 2011/12 Midyear Report
City of Fillmore 2011/12 Midyear Report
•Property Tax $32k •Property Tax in Lieu ($37k)
•Sales/Use Tax in Lieu ($140k)
•Sales Tax ($670k)
•TOT $17k •Franchise-Solid Waste $14k
•Encroachment Permits ($25k)
•Fireworks Enforcement ($2.5k)
Interest Earnings ($18k)
•EMPG Grant (Fire) $11k
•Homeowners Property Tax Relief ($5.4k)
Fire Filming ($10k)
•Other Planning ($10k)
•Special Police ($10k) Bldg/Const Permit ($16k)
Bldg/Plan Check ($70k)
•Engineering ($25k) •Legal $30k JAG Grant $5k City Clerk ($1k)
•Filming Fees ($20k) •Other Bldg Fees $2k Admin Fee Successor Agency $7k
Transfers in RDA ($180k)
General Fund Revenue Adjustments Attachment 2 Net decrease ($1,122,047)
General Fund Expenditure Adjustments (Attachment 3)Net decrease ($221,773)
City Council – Travel ($3,000)City Clerk – Salaries & Benefits ($15,000)Police Services
SRO $658County Basic Contract ($54,224)Other Program Costs ($2,450)Special Events ($10,500)
Fire Protection:Paramedic Stipend ($5,503)Uniforms ($1,200)Ventura Co Fire Dispatch ($1,656)
Planning - Salaries & Benefits ($17,350)Continued
City of Fillmore 2011/12 Midyear Report
General Fund Expenditure Adjustments Continued
Cable TV/Com Promotion – Salaries & Benefits ($9,312)Economic Development
Salaries & Benefits - $9,798Contract Services - $1,500Anti-graffiti - $3,400Film Commission - $4,000
Bldg/SafetySalaries & Benefits ($13,578) Plans Review Consultant ($45,000)Bldg Permit Program ($6,000)
Parks Maintenance – Building Maint and Utility Savings ($23,000)
Total General Fund Expend. Adjust. ($221,773)
City of Fillmore 2011/12 Midyear Report
Revenue/Transfers In
Expend/Transfers Out
Net Income/
(Expense)
Amended Budget $6,129,058 $6,183,053 ($ 53,995)
Recom. Changes (1,122,047) (221,773) (900,274)
Amended Budget $5,007,001 $5,961,280 ($954,269)
General Fund Summary
The Amended Budget showed a Revenue over Expenditure loss of $53,995. With the recommended amendments, the net loss is at
($954,269). This table only describes the difference between Revenue and Expenditures; it does not reflect the cumulative effect
when considering beginning balance.
City of Fillmore 2011/12 Midyear Report
General Fund 2011/12 Revenue/Expenditure Gap $954,269, includes transfers of $1.8 M
In 2012/13, no transfers from RDA, $288,000 Sales Tax, and State repayment of $439,000 (one time money)
Expenditures include transfer of $96,864 - Fire Engine Lease & Sheriff’s Contract expected to increase 2%, leaving a gap of $1.5 M
Bottom Line – The General Fund does not have sufficient revenue to support basic public safety services
City of Fillmore 2011/12 Midyear Report
The simple math of it:General Fund 2011/12 2012/13
RevenueTransfers In
Total Rev/T-I’s
$ 3.2 M$ 1.8 M$ 5.0 M
$ 3.7 M$ 1.0 M$ 4.7 M
Expend Sheriff Contract Other Police Svcs Fire ServicesTotal Public Safety
$ 2.9 M$ .2 M$ .8 M$ 3.9 M
$ 3.0 M$ .2 M$ .8 M$ 4.0 M
Other GF Expend/T-O’sTotal Exp
$ 2.1 M$ 6.0 M
$ 2.2 M$ 6.2 M
GAP $ 1.0 M $ 1.5 M
City of Fillmore 2011/12 Midyear Report
City of Fillmore 2011/12 Midyear Report
2011/12 General Fund Revenue + Transfers In = $5.0 Million
Taxes $2,159,024
43%
License & Permits
$122,000 2%
Fines & Forfeitures
$57,045 1%
Money & Property Use $28,360 1%
Intergovern. $364,016 7%
Charges for Services
$345,116 7%
Other Revenue $93,904 2%
Transfers In $1,835,088
37%
City of Fillmore 2011/12 Midyear Report
2011/12 General Fund Expenditures + Transfers In = $6.0
Million
FundBalance
6/30/20122012/13Change
Balance 6/30/2013
General $ 0. ($ 1,534,741) ($ 1,534,741)
Recreation ($ 75,376) ($ 25,721) ($ 101,097)
Swimming Pool ($ 232,263) ($ 77,657) ($ 309,920)
TOTAL ($ 307,639) ($ 1,638,119)
($ 1,945,758)
ADD OTHER FUNDS THAT RELY ON GENERAL FUND
City of Fillmore 2011/12 Midyear Report
Operating Funds Amount Reason
General ($1,122,047) Discussed earlier
Local Transportation
50 Interest Earnings County
CBDG $100,983 Reallocated Revenue
Housing $102,000 New Fund, replaces RDA
Sewer ($305,000) Service charges
Water $250,000 Service charges, transfer in
Rec & Pool (20,250) Rental & Fee Income
DIFs 34,722 Developers & Interest Inc.
Reserves 48,115 FEMA Reimburse, transfers, reduced interest
Total Net Adj. ($911,427) Net Rev. Adj. All City Op Fds
City of Fillmore 2011/12 Midyear Report CITY OPERATING FUNDS
REVENUE & TRANSFER IN ADJUSTMENTS
Operating Fund Amount Reason
General (221,773) Discussed earlier
Local Transportation 50 Street Maintenance
CDBG $100,983 Two Rivers & Tot Lot transfers
Housing $135,228 New Fund
Sewer ($80,846) Sal/Ben, reduce Maint, transfer
Water ($47,000) Salary & Benefits
Rec & Pool $15,947 Decrease exp, add Sr. Nutrition
DIFs $21,400 Admin charges, transfers out
Reserves $19,616 Transfer
NPDES ($8,924) Salary & Benefits
Total Net Adj. ($65,319) Net Exp. Adj. All City Op Fds
City of Fillmore 2011/12 Midyear Report CITY OPERATING FUNDS
EXPENDITURE & TRANSFER OUT ADJUSTMENTS
City of Fillmore 2011/12 Midyear Report
• Utility Billing Collections
– As of 3/1/2012– Total Outstanding $743k– Inactive Accounts (241k) – 32%– Active over 90 days (84k) – 11%
Changes Adopted 2011/12 Budget compared to MidyearGeneral Fund Beginning Balance included Theatre negative balance. The Theatre is a RDA asset and not a General Fund obligation
A prior period adjustment for a liability amount that was not due increased the beginning balance
Beginning Balance is $518,436
City of Fillmore 2011/12 Midyear Report
City Operating Funds
AdoptedBudget
AmendedBudget
Difference
Available 7/1/2011
$ 8.5 M $ 9.7 M $1.2 M
Revenue & Tsfrs In
$18.4 M $17.7 M ($.7 M)
Expend & Tsfrs Out
$19.3 M $19.2 M ($.1 M)
Balance 6/30/2011
$ 7.6 M $ 8.2 M $ .6 M
City of Fillmore 2011/12 Midyear Report
Fund Amount ReasonSewer Project Fund 463
$ 9,154 Transfer in from Sewer Fund
Park Fund 464 $250,261 Delete transfer fm RDA, increase transfer for Tot Lot
Total Net Adj. $250,261
Capital Projects Revenue & Transfer In Adjust.:
City of Fillmore 2011/12 Midyear Report
Fund/Project Amount Reason
Parking Lot Fund 460 ($ 5,000) Decrease to balance available
Misc Capital Fund 464 Ball Field Project Two Rivers Tot Lot
$185,225$250,261$435,486
Budget carried fwd fm 2011CDBG transfer, no RDA transfer
Business Park Infrastructure Fund 475
$ 1,000
Legal services
“A” Street Waterline Fund 480
$49,098 Transfer to Water Fund
Total Net Adj. $480,584
Capital Projects Expenditure & Transfer Out Adjust:
City of Fillmore 2011/12 Midyear Report
All CIP Funds Adopted Request Amended
Balance 7/1/11 $ .6 M $ 1.7 M $ 2.3 M
Rev/Transfers In
$ .4 M $ .3 M $ .7 M
Exp/Transfer Out
$ 1.0 M $ .5 M $ 1.5 M
Balance 6/30/12
$ .0 M $ 1.5 M $ 1.5 M
CAPITAL IMPROVEMENTS AMENDED BUDGET (see Attachment 4)
Funds 443 through 490
City of Fillmore 2011/12 Midyear Report
The RDA eliminated January 31, 2012All assets and liabilities transferred to the Successor Agency February 1, 2012The information provided for the Agency is for
information only, no formal action can be taken regarding the Agency’s budget, assets or liabilitiesThe Redevelopment Agency Low/Mod Housing function eliminated and City became Successor Agency for HousingEstimated balance RDA Housing Fund - $2.3 M
Fillmore Redevelopment Agency
City of Fillmore 2011/12 Midyear Report
Fillmore Redevelopment Agency – Information Only
Fund Beginning Balance
Revenue/Transfers In
Expend/ Transfers Out
Ending Balance
Low/Mod Housing
$2.5 M $ .1 M $ .3 M $2.3 M
Central City
($1.3) M $ .0 M $ .4 M ($1.7) M
Debt Service
$1.7 M $3.2 M $1.9 M $3.0 M
Total $2.9 M $3.3 M $2.6 M $3.6 M
City of Fillmore 2011/12 Midyear Report
SUCCESSOR AGENCY TO THE FILLMORE REDEVELOPMENT AGENCY
The City of Fillmore became Successor Agency February 1, 2012.
The Successor Agency provides staff support to the seven member Oversight BoardThe Oversight Board decides the disposition of assets & payment of obligations
City of Fillmore 2011/12 Midyear Report
County of Ventura payments June and January based on the Recognized Obligation Payment Schedule (ROPS)
Minimum Administrative costs allowed is $250,000
City of Fillmore 2011/12 Midyear Report SUCCESSOR AGENCY TO THE
FILLMORE REDEVELOPMENT AGENCY
What to expect in the future
2013 Successor Agency balloon payment of $885,000 final principal payment 2006 Tax Allocation Bond Anticipation NotesTown Theatre estimated deficit - $391,251 for 2012 $2.4 M is due Housing Fund for the SERAF payment Legislation is pending regarding this repayment
City of Fillmore 2011/12 Midyear Report SUCCESSOR AGENCY TO THE
FILLMORE REDEVELOPMENT AGENCY
There are many bills being sponsored in the legislature to clear up some of the unresolved issues regarding the elimination of the Redevelopment Agencies
It will probably be 2015 before the City realizes any gain in property tax revenue due to the elimination of the RDA
City of Fillmore 2011/12 Midyear Report
SUCCESSOR AGENCY TO THE FILLMORE REDEVELOPMENT AGENCY
Successor Agency Fund 935
2011/12 2012/13
Beginning Balance (Feb 1, 2012)
$ 0 $1.2 M
Revenue/Transfers In 3.7 M 4.8 M
Expenditures/Transfers Out 2.5 M 4.8 M
Ending Balance $1.2 M $1.2 M
RDA Retirement Obligation Fund 936
2011/12 2012/13
Revenue and Transfers Out $2.4 M $4.8 M
Town Theatre Fund 303 2011/12 2012/13Beginning Balance ($391k) ($398k)
Revenue/Transfers In 6k 6k
Expenditures/Transfers Out $12k $12k
Ending Balance ($397k) ($404k)
Successor Agency to the Fillmore RDA
City of Fillmore 2011/12 Midyear Report
CONCLUSIONSBudget refined as develop 2012-2013 BudgetMajor areas of concern are:
The EconomyThe State of California’s Budget WoesResolution of Sales Tax Issues
Decisions need to be made to balance 2012 budgetActions needed midyear to balance 2013 budget
City of Fillmore 2011/12 Midyear Report