This document is supplemented by agenda packet materials, meeting materials distributed and electronic audio I video recordings of the meeting and may be reviewed upon request
to the City Recorder.
City of Florence City Council Meeting
250 Hwy 101, Florence, Oregon Final Action Minutes
August 15, 2016
CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE
Meeting called to order at 6:00 p.m.
Councilors Present:
Councilors Absent:
Staff Present:
PROCLAMATIONS
Mayor Joe Henry, Councilors Joshua Greene, Ron Preisler, George Lyddon and Susy Lacer.
None
Public Works Director Mike Miller, Planning Director Wendy FarleyCampbell, Chief of Police Tom Turner, Planning Director Wendy FarleyCampbell, City Recorder / Economic Development Coordinator Kelli Weese, Project Manager Megan Messmer, Florence Events Center Director Kevin Rhodes, Human Resource Manager Vicki Look, and Interim Finance Director Andy Parks.
• Patriotism Week - Florence Elks Lodge • Prostate Cancer Awareness Month
Start Time: 6:00 p.m. Action: Mayor Henry read the proclamations.
PRESENTATIONS • Veterans of Foreign Wars Awards -Teacher of the Year • Florence Health Care Overview - Rick Y ecny
Start Time: 6:11 p.m. Action: The Council heard presentations from the Veterans of
Foreign Wars and Mr. Rick Y ecny.
City Council Meeting Minutes - August 15, 2016 1 of6
1. APPROVAL OF AGENDA
Start Time: Action: Vote:
6:22 p.m. Approve agenda as shown. Unanimous
2. PUBLIC COMMENT This is an opportunity for members of the audience to bring to the Council's attention any item not otherwise listed on the Agenda. Comments will be limited to three (3) minutes per person, with a maximum time of 15 minutes for all items. Speakers may not yield their time to others.
Start Time: Comments:
CONSENT AGENDA
6:23 p.m. None
3. APPROVAL OF MINUTES Consider approval of the Council regular session minutes of August 1, 2016 and Council Work Session meeting minutes of August 3, 2016.
Start Time: Action:
Motion: Second: Vote:
PUBLIC HEARING
6:23 p.m. Approve consent agenda items as shown in the meeting materials Councilor Lacer Councilor Preisler Unanimous
4. RODS AND RHODIES STREET CLOSURE Consider approval of the temporary street closure along Bay Street from Kingwood to Nopal Streets, and the half blocks of Laurel, Maple, and Nopal Streets just north of Bay Street, for the Rods and Rhodies Car Show occurring on September 10th through 11th, 2016.
Start Time:
Applicant:
6:24 p.m.
Nancy Pearson - Chamber of Commerce Events Coordinator • Differences between the current year festival and prior
years Comments: CR Weese
Mayor Henry opened the public hearing at 6:30 p.m. and hearing no comments immediately closed the hearing.
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Action:
Motion: Second: Vote:
ACTION ITEMS
Approve the request to temporarily close a city street as identified in the application with the conditions specified. Councilor Lyddon Councilor Preisler Unanimous
The Mayor will provide opportunity for the public to offer comments on action items after staff has given their report and if there is an applicant, after they have had an opportunity to speak.
5. COAST COM BROADBAND FRANCHISE AGREEMENT TRANSFER Consider approval of Ordinance No. 12, Series 2016, an ordinance approving the transfer of assignment of a non-exclusive telecommunication franchise with Coast Com, Inc. to Astound Broadband, LLC.
Start Time: Discussion:
Commenter 1:
Discussion:
Action: Vote:
6:30 p.m. The City Council discussed ...
• Involvement with attorney • Purpose of franchises and potential changes to the
franchise policies • CoastCom providing services within the City
Comments: Mayor Henry and Councilor Greene
Matt Upenkelder - VP Operations at CoastCom • Overview of changes at the company • Grant funded fiber requirement for open access • Availability of customer list • How to provide services to the City • Purpose of map confidentiality • Emergency operations work
Comments: Councilor Greene
The City Council discussed ... • Potential amendments to the contract to provide
services to the community • Enforcement of contract • Comparisons to other communities • Shorter term transfer with the intent to negotiate a
fuller agreement later on Comments: Councilor Greene, Preisler and Mayor Henry
First Reading of Ordinance No. 12, Series 2016 Unanimous
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Action: Motion: Second: Roll Call Vote:
Second Reading of Ordinance No. 12, Series 2016 Mayor Henry Councilor Greene Councilor Lyddon - Aye Councilor Preisler - Aye Councilor Greene - Aye Councilor Lacer - Aye Mayor Henry-Aye Ordinance passed 5-0
6. ECONOMIC DEVELOPMENT COMMITTEE Consider approval of Resolution No. 18, Series 2016, a resolution repealing Resolution No. 16, Series 2015, to add two additional members to the Economic Development Committee.
Start Time:
Commenter 1:
Action: Motion: Second: Vote:
7. FEE SCHEDULE
7:03 p.m.
Mike Rose - Economic Development Committee Chairperson • Additional voting membership • Differences between ex-officio membership and voting
membership • Purposes of the committee
Comments: All Councilors
Approve Resolution No. 18, Series 2016 Councilor Greene Councilor Lacer Unanimous
Consider approval of Resolution No. 19, Series 2016, a resolution approving a fee schedule for the City of Florence in order to consolidate the City of Florence's various fees into a single fee schedule.
Start Time: Discussion:
7:20 p.m. The City Council discussed . ..
• Overall purpose of fee schedule • Dog license fees cost recovery and potential
amendments • Need for additional conversations concerning changes
to dog license fees Comments: Councilor Greene, Preisler, and Mayor Henry
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Action: Motion: Second: Vote:
Approve Resolution No. 19, Series 2016 Councilor Lacer Councilor Preisler Unanimous
8. SOUTH COAST WATER DISTRICT MUTUAL AID AGREEMENT Consider approval of a mutual emergency water agreement with the South Coast Water District.
Start Time:
Action:
Motion: Second: Vote:
REPORT ITEMS
7:32 p.m.
Approve the Mutual Emergency Water Agreement with South Coast Water District Councilor Lyddon Councilor Greene Unanimous
9. BOARD AND COMMITTEE REPORTS Report on the workings of the City's board and committees for the month of July 2016.
Start Time: Discussion:
7:36 p.m. The City Council discussed . ..
• Work of Police Auxiliary Members Comments: Councilor Greene
10. MANAGEMENT TEAM REPORT
Start Time: Discussion:
7:37 p.m. The City Council discussed ...
• Dancing with Sea Lions Auction - October 8th • Changes to Center Stage publication • Upcoming Black and White Event • Potential changes to Lane County transfer sites • Yard Debris Disposal Day • Current Construction projects • Upcoming events • League of Oregon Cities voting membership • Lane County Economic Development employee
recruitment • Upcoming Council meetings
City Council Meeting Minutes - August 15, 2016 Sof6
11. CITY COUNCIL REPORTS
Start Time: Discussion:
Comments:
7:59 p.m. The City Council discussed ...
• City Councilor Activities • Oregon Coastal Caucus Economic Summit • Potential Housing Open House
All Councilors
Meeting adjourned at 8:08 p.m.
ATTEST:
Kelli Weese, City Recorder
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