Chapter 26
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CHAPTER26
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
PREPARING FORMS
Signature: Microsoft Word 2003
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26-3
LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Performance ObjectivesPerformance Objectives
• Create a form template• Fill in a form document• Print, edit, and customize a form• Draw a table in a form template
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Form ConceptsForm Concepts
• Creating your own forms eliminates the need for preprinted forms– requires less storage space
• A form is created as a template document that contains Fill-in fields– a table can be useful when creating a form
• Three steps to creating a form:– create a form document based on a template
and build the structure of the form– insert form fields where information is to be
entered at the keyboard– save the form as a protected document
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CHAPTER26
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26-5
LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Creating the Form TemplateCreating the Form Template
File, New
click
click
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Creating the Form Template…/2Creating the Form Template…/2
type text
insert form fieldsusing Forms toolbar
protect theform
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Forms ToolbarForms Toolbar
Text Form FieldCheck Box Form Field
Drop-Down Form FieldForm Field Options
Draw Table
Insert TableInsert Frame
Form Field ShadingReset Form Fields
Protect Form
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26-8
LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Saving the TemplateSaving the Template
By default, template documents are By default, template documents are saved in a Templates subfolder within saved in a Templates subfolder within
Microsoft Office.Microsoft Office.
Tools, Options
click
click
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Filling in a Form DocumentFilling in a Form Document
When you open a form template When you open a form template document that has been protected, the document that has been protected, the insertion point is automatically inserted insertion point is automatically inserted
in the first form field.in the first form field.
type text
Tab to move to next form field Shift + Tab to move to previous form
field
click in the check box ormove insertion point
and press the spacebar
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CHAPTER26
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Printing a FormPrinting a Form
The filled-in form can be printed in the The filled-in form can be printed in the normal manner. You can also print just the normal manner. You can also print just the
data or print the form and not the fill-in data or print the form and not the fill-in data.data.
Tools, Options
To print only the form without the To print only the form without the data, open the form document and data, open the form document and
print.print.
click to inserta check mark
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Editing a Form TemplateEditing a Form Template
unprotect the documentunprotect the document
make necessary changesmake necessary changes
protect the documentprotect the document
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CHAPTER26
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Form Fields with Drop-Down ListsForm Fields with Drop-Down Lists
click Drop-DownForm Field button
to insert field
click Form FieldOptions button
add list items
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Form Fields with Drop-Down Lists…/2Form Fields with Drop-Down Lists…/2
when filling in, click arrowand click desired choice
protect thedocument
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Changing Text Form Field OptionsChanging Text Form Field Options
positioninsertion point
click FormField Options
select type
type default text
select maximum length
choose text format
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Changing Check Box Form Field OptionsChanging Check Box Form Field Options
select size
select default value
positioninsertion point
click FormField Options
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Creating Tables in a Form TemplateCreating Tables in a Form Template
A table can be very useful when A table can be very useful when creating a form with form fields.creating a form with form fields.
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Commands ReviewCommands Review
How do you display the Templates dialog box?
File, New
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Commands ReviewCommands Review
How do you display the Text Form Field Options dialog box?
positioninsertion point
click FormField Options
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Commands ReviewCommands Review
How do you display the Check Box Form Field Options dialog box?
positioninsertion point
click FormField Options
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Commands ReviewCommands Review
How do you display the Drop-Down Form Field Options dialog box?
click Form FieldOptions button
positioninsertion
point
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LINKS TO
OBJECTIVES• Create a Form Templa
te• Fill In a Form Docume
nt• Print, Edit, and Custo
mize a Form• Draw a Table in a For
m Template• Commands Review
Coming NextComing Next
WORKING WITH SHARED DOCUMENTS