BOARDING MANUAL
S EASCOUT
L EADERSHIP MARCH 06-08, 2020
E NTERTAINMENT CAMP FAIRLEE
E XPERIENCE & CHESTERTOWN MD
T RAINING
MANUAL REV A
TABLE OF CONTENTS BOARDING MANUAL 1
TABLE OF CONTENTS 2
INTRODUCTION 3
MISSION STATEMENT 3
GENERAL INFORMATION 3
Most Up To Date Info 3
Dates & Timeline 3
Location 3
Event Registration & Payment 3
WORKSHOPS 4
Overview & Registration 4
Instructors 4
Supply Depot 4
STANDARD OPERATING PROCEDURES 4
Security Wristbands 4
Medical Forms 5
Uniform 5
Suggested Packing List 5
Folding Camp Chairs 5
Arrivals & Departures 5
Duty Assignments 6
Code of Conduct 6
Youth Protection Training 6
SCHEDULE 7
Friday, 06 March 2020 7
Saturday, 07 March 2020 7
Sunday, 08 March 2020 7
APPENDIX A - CAMP FAIRLEE MAP 8
APPENDIX B - CAMP FAIRLEE RULES 9
APPENDIX C - THE REUBEN AWARD 10
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INTRODUCTION Since 1995, Sea Scouts BSA - Northeast Region Area 6, in cooperation with The Friends of Sea Scouts of Maryland, Inc, has offered an annual Sea Scout Winter Training event. Bringing together Scouts, Leaders, and Parents from across the Northeast and Mid-Atlantic the event is a combination of skill building, leadership development, and fun.
The event is volunteer-run and the support and enthusiasm of all participants is needed to provide the best possible program.
MISSION STATEMENT The mission of the Sea Scouts Winter Training Weekend is to:
● Help Sea Scouts advance in rank through workshops of specific seamanship skills. ● To improve the ability of adult leaders to effectively guide and mentor the Scouts. ● To advance and grow the Sea Scout program through community building.
GENERAL INFORMATION
Most Up To Date Info ● The main place to find the most up to date information for this event will be
www.ship25bsa.org/sleet2020 . Consider this site your one-stop-shop for everything SLEET.
Dates & Timeline ● Instructor Signup & Confirmation Deadline: January 12, 2020 ● Registration Opens: January 19, 2020 ● Registration Closes: February 16, 2020
(or when capacity is reached, whichever comes first) ● Actual Event: March 06-08, 2020
Location ● Camp Fairlee
22242 Bay Shore Road Chestertown, MD 21620
● Cabin assignments will be issued on site upon check-in.
Event Registration & Payment ● Event registration and payment will be conducted online. When opened, you will find the website linked
from www.ship25bsa.org/sleet2020 . ● Full Weekend Attendee - $60.00
○ Overnight Accommodations, Sat Breakfast through Sun Breakfast, Sat Evening Social Program ● Saturday Only Attendee - $45.00
○ No Overnight Accomodations, Sat Lunch & Dinner
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WORKSHOPS
Overview & Registration ● Workshops are organized by Sea Scout rank as described in the 2016 Sea Scout Manual and cover topics
such as safety, boat handling, communication, marlinspike, environment, and piloting and navigation. Participants may also be able to participate in the NASBLA Safe Boating training. There will also be programs for adults where possible.
● Specific curriculum will be announced in January based on instructor availability. ● Workshop Registrations will be done online at the same time as the event registration. When opened this
will be linked from www.ship25bsa.org/sleet2020 .
Instructors ● Adults and especially senior level scouts are asked to volunteer as instructors. Emphasis should be
placed on scouts who are Quartermaster, Eagle, or Able Sea Scouts. Youth instructors require their skipper’s approval and also will need their Skipper or other trained adult to sit in on the class to provide support if needed.
● Instructors are asked to sign up for what courses you want to teach at www.ship25bsa.org/sleet2020 .
Supply Depot Ships are asked to assist with instruction and provide any training materials or supplies needed. If possible, please consider bringing extra items which can be placed “on loan” in the event of technical failure or missing components. (ie: projectors, speakers, cables, power strips, etc.) Items should be marked with the unit and owner. These items will be kept in the Course Director’s Office for sign-out. Special attention is given to:
● Projectors ● Screens ● Power Cables ● Surge Protectors ● Extension Cords ● Video Cables (VGA or HDMI) ● Speakers
It is critical that all items be labeled with the owners’ information. Unattended supplies should be returned to the Director’s Office for logging into the Course Inventory and to be returned to the owner.
STANDARD OPERATING PROCEDURES
Security Wristbands Every attendee will be given a wristband upon check-in. This must be worn AT ALL TIMES during this event. This is so we can see who is and is not supposed to be there. If any attendee sees someone walking the grounds without a wristband, please direct them to the event office and inform an event staff member of their presence.
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Medical Forms Ships must bring current BSA Medical Forms (part A & B) for every participant. Ships will keep their medical forms in unit possession but must confirm with the Course Director that they have the forms at check-in. The BSA Medical Form is available at: https://filestore.scouting.org/filestore/HealthSafety/pdf/680-001_AB.pdf
Uniform As Scouts, we should always present ourselves professionally in public. Scouts and Leaders should arrive and depart in the Sea Scout Official Uniform. Be prepared to answer the question “What is a Sea Scout?” during your trip to and from SLEET.
Uniforms should also be worn during the course of the event. Civilian clothing can be worn during Saturday Evening Liberty. Torn, dirty, or otherwise unprofessional attire will not be allowed. A Scout is Clean.
Suggested Packing List Pack for cold weather and snow. This is a waterfront property in the middle of winter. Significant snow and cold is common. The cabins have beds and full bathrooms with showers. Cabins are heated but participants should be prepared for walking between buildings or cold floors. Heavy socks are encouraged. Specific items to pack include:
● Personal Duffle Bag or Sea Bag (Cabins double as classrooms and it is critical that all gear be stowed and secured during the day.)
● Sea Scout Uniform ● Cold Weather Clothing ● Warm Closed Toe Shoes ● Foul Weather Gear ● Sleeping Bag
(Cots may be made available for overflow. A sleeping pad may be useful.) ● Camp Pillow ● Personal Hygiene Kit ● Sea Scout Manual & SPAR ● Notebook & Writing Utensil
Folding Camp Chairs All attendees must bring a personal folding chair with them to the event. This will be your chair for workshops that take place in rooms where camp owned chairs are not available. If you don’t have a chair you will probably end up sitting on the cold floor at some point.
Arrivals & Departures ● Arrivals:
○ Ships should begin to arrive no earlier than 6pm on Friday March 06, 2020. ○ Check-in will take place in the event office (gym lobby conference room.) ○ No food or meal will be served Friday evening. Arrive with dinner already eaten.
● Departures: ○ Ships will be dismissed after their berthing area is cleared by the Camp Director on Sunday
March 08, 2020.
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Duty Assignments ● Ships are expected to share in service duties including serving food, cleaning up the mess hall after
meals, and cleaning the camp before departure. Ships are encouraged to keep their cabins and bathrooms clean throughout the weekend.
● A Duty Roster will be posted for ship assignments.
Code of Conduct ● All participants are expected to behave according to the Scout Law and Oath. ● Camp Fairlee rules are provided in Appendix B. Violators may be asked to leave. Refunds will not be
issued for misconduct.
Youth Protection Training
The “three R’s” of Youth Protection
Recognize that anyone could be an abuser. Respond when someone is doing something that goes against your gut or against the safety guidelines. Report attempted or actual abuse or any activity that you think is wrong.
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SCHEDULE This preliminary schedule is subject to change.
Friday, 06 March 2020 1800-2300 Check-In - Event Office (Gym Lobby Conference Room) 2200-2230 Adult Officer and Boatswain Meeting - Mess Hall 2200 Return To Cabins (except those in meeting) Quiet Time Begins 2300 Taps
Saturday, 07 March 2020 0630 Reveille 0700-0745 Breakfast Seating - Mess Hall 0755 First Call To Colors - Muster In Gym 0800-0820 Morning Colors - Gym 0830-0920 Class Session # 1 0930-1020 Class Session # 2 1030-1120 Class Session # 3 1130-1220 Class Session # 4 1230-1320 Lunch Seating - Mess Hall 1330-1420 Class Session # 5 1430-1520 Class Session # 6 1530-1620 Class Session # 7 1630-1720 Class Session # 8 1730-1750 Evening Colors - Gym 1800-1850 Dinner Seating - Mess Hall 1900-1950 Business Meetings 2000-2250 LIBERTY CALL! … LIBERTY CALL! 2300 Return To Cabins - Quiet Time Begins 2330 Taps
Sunday, 08 March 2020 0630 Reveille 0700-0745 Breakfast Seating - Mess Hall 0755 First Call To Colors - Muster In Gym 0800-0820 Morning Colors - Gym 0830-0900 Scout’s Own Service - A Scout Is Reverent 0900-1000 Camp Service Project 1000-1100 Cleanup & Cabin Clearing 1100-1200 Inspection 1200 Check-Out
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APPENDIX A - CAMP FAIRLEE MAP
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APPENDIX B - CAMP FAIRLEE RULES
1. Vehicles may be parked only in areas approved by the Camp Director. 2. The speed limit in camp is 10 mph. Drivers may not transport passengers in truck beds. 3. The Camp Director must inspect each cabin and approve its condition before its occupants
depart. 4. Campers must deposit their trash in the dumpster when they depart. 5. Music and other sounds should not be heard beyond or cabin. Campers should observe
quiet hours. 6. Campers are not permitted to capture or hunt any animals in camp. Firearms are forbidden. 7. Do not disable any smoke alarms. Do not move or remove any mattresses or cots from the
cabins. 8. Smoking in camp is prohibited except in the designated smoking area. 9. At least two adult leaders must be present to supervise campers at all times. No adult should
ever be alone with a youth other than his or her son or daughter. 10.All campers must travel with a buddy. 11. Alcoholic beverages, fireworks, portable generators, and electric or liquid fuel heaters are
forbidden. 12.Secure all valuables. The camp is not responsible for any lost or stolen property. 13.Campers may not bring pets to camp. 14.Campers must avoid maintenance areas, storage facilities, and construction sites. 15.The Camp Director must authorize any swimming or boating activities. Certified lifeguards
must supervise those activities. Follow all Safe Swim Defense and Safety Afloat Guidelines.
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APPENDIX C - THE REUBEN AWARD
The Story of the Reuben
In 1895, Alfred Nobel established the Nobel Prize. In 1917, Joseph Pulitzer gave us the Pulitzer Prize.
In 1929, we had the Academy Award, or more commonly known, the Oscar.
Following this line of prestigious awards, as well as
many others, in 2015 the “Catoctin Cup” was established and unveiled. Only the finest plywood and
Chia Pet heads were used. However, shortly after creation, an unfortunate series of events resulted in
the trophy being dropped, shattering into tens of pieces! But fear not, a Sea Scout named Reuben stepped up and spent the evening repairing this
masterpiece of awards. Much like the Liberty Bell, the cracks from that fateful night are still visible to this day. However, after the good turn Reuben made, it
was decreed that this award would be renamed after him in his honor, celebrating that Scouts always do
the right thing.
Past Reuben Award Recipients
2015 - Ship 198 2016 - Ship 212 2017 - Ship 100 2018 - No Event 2019 - Ship 16
AWARD CRITERIA WILL BE RELEASED AT CHECK-IN
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