CAPITAL DEVELOPMENT BOARD
REVISED WEBEX MEETING
DUE TO COVID-19 EMERGENCY
Jim Underwood, Executive Director
BOARD MEMBERS:
Eileen Rhodes, Chair
Glyn Ramage
Martesha Brown
David Arenas
Pam McDonough
Beverly Potts
JB Pritzker, Governor
BOARD BOOK
JUNE 9, 2020
11:00 a.m.
Eileen Rhodes, Chair
CALL: 312-535-8110
ACCESS CODE: 133-206-0307
PASSWORD: MTmjJiYt245
CAPITAL DEVELOPMENT BOARD
June 9, 2020, 11:00a.m.
WebEx
The meeting of the Capital Development Board is being held by WebEx due to COVID 19
CALL: 312-535-8110 ACCESS CODE: 133-206-0307 PASSWORD: MTmjJiYt245
CALL TO ORDER 1. Roll Call of Members 2. Confirmation of a Quorum
PRELIMINARY ITEMS
3. Adoption of Agenda 4. Approval of the May 12, 2020 Minutes............................................................................1-4 5. Introduction of Guests
BOARD ACTION
6. Modification – Il State Police Springfield.........................................................................5-6 7. Modification – Western Il University – Macomb.............................................................7-8 8. Architect/Engineer Selection Recommendations from PSB 261....................................9-10 9. Architect/Engineer Selection Recommendations from PSB 262..................................11-14 10. Architect/Engineer Selection Recommendations from PSB 263..................................15-22 11. Board Resolution No. 20-01.........................................................................................23-28 12. Proposed FY21 CDB Board Meeting Calendar..................................................................29
INFORMATIONAL ITEMS
13. Best Interest of the State Architect/Engineer Selection.............................................30-31 14. Small Contract Architect/Engineer Selection..............................................................32-34 15. Emergency Project Proceed Order/Change Order Report...............................................35 16. Change Order Following Proceed Order..........................................................................36 17. Single Bid Award.........................................................................................................37-40
EXECUTIVE SESSION
18. Semi-Annual Review of Closed Session Minutes [(5 ILCS 120/2(c)(21)] 19. Pending and Probable Litigation [(5 ILCS 120/2(c)(11)]
Staff contacts: Sally Finney 217.782.8726 and Heather Bova 217.782.8729
CAPITAL DEVELOPMENT BOARD AGENDA ITEM
SUBJECT: Meeting Minutes for May 12, 2020 Board Meeting
The meeting of the Capital Development Board was held by WebEx due to COVID 19 crisis. The following board members were present: Eileen Rhodes, Chair Pam McDonough David Arenas Beverly Potts Martesha Brown Glyn Ramage Others present: Jim Underwood, CDB Sally Finney, CDB Mike Wilson, CDB Heather Bova, CDB Kathryn Martin, CDB Paul Kmett, CDB Amy Romano, CDB Heidi Hildebrand, CDB Brent Lance, CDB Marcy Joerger, CDB Jesse Martinez, CDB Lisa Hennigh, CDB Karla Springer, CDB Tim Patrick, CDB Andres Padua, CDB Jen Boen, CDB Andrea Bauer, CDB Lauren Noll, CDB Ron Wright, CDB Amber Dooley, CDB Sarah Erwin, CPO Paula Sorensen, CDB Gwen Diehl, IDVA Carey Mayer, CDB Art Moore, CPO Lesa Branham, CDB The meeting was called to order at 11:05a.m. Sally Finney took roll call. For the record, Chair Eileen Rhodes and Board members David Arenas, Martesha Brown, Pam McDonough, Beverly Potts and Glyn Ramage were all present by WebEx. Pam McDonough moved, and Martesha Brown seconded a motion for the adoption of the agenda. Chair Rhodes called for a vote, and the motion was approved unanimously. Pam McDonough moved, and Beverly Potts seconded a motion to approve the minutes of the March 10, 2020 meeting. Chair Rhodes called for a vote, and the motion was approved unanimously.
001
Mr. Wright presented the following Single Bid to the Board: Single Bid – Old Illinois State Capital CDB Project No. 104-600-017 Exterior Repairs/restore Drum Springfield, Illinois A/E: Ferry & Associates Bid Award for R.D Lawrence Construction Company.........................................$1,449,177.00 Pam McDonough moved, and David Arenas seconded a motion to approve the Single Bid. Chair Rhodes called for a vote, and the motion was approved unanimously. Mr. Wright presented the following Proceed Order to the Board: Proceed Order – Statesville Corrections Center Illinois Department of Corrections Replace roofing system Crest Hill, Will County, IL CDB Project No. 120-230-128 A/E SMT Architects Proceed Order for DCG Roofing...........................................................................$132,850.36 David Arenas moved, and Pam McDonough seconded a motion to approve the Proceed Order. Chair Rhodes called for a vote, and the motion was approved unanimously. Brent Lance presented the following A/E selection recommendations for PSB 261: 1. 102-275-001 Department of Natural Resources
Construct Buildings Sahara Woods State Fish and Wildlife Area Saline County
1. Hurst-Rosche, Inc. 2. Eggemeyer Associates Architects, Inc. 3. Civil Design, Inc.
Appropriation: $750,000.00 Project Cost: $750,000.00
2. 104-021-022 Department of Natural Resources Replace Roofing Systems Cahokia Mounds Historic Site St Clair County
1. Allied Design Consultants, Inc 2. Hurst-Rosche, Inc. 3. Farnsworth Group, Inc.
Appropriation: $1,890,000.00 Project Cost: $1,189,000.00
002
3. 104-144-038 Department of Natural Resources Replace Roofing System Lincoln’s New Salem Historic Site Menard County
1. John Shafer & Associates, Inc. 2. Kenyon & Associates Architects, Inc. 3. Allied Design Consultants, Inc.
Appropriation: $572,900.00 Project Cost: $572,900.00
4. 120-075-069 Department of Corrections Replace Roofing Systems Dixon Correctional Center Lee County
1. Saavedra Gehlhausen Architects, Inc. 2. DLZ Illinois, Inc. 3. Kenyon & Associates Architects, Inc
Appropriation: $1,108,500.00 Project Cost: $1,108,500.00
5. 250-185-004 Department of Central Management Services Replace Windows, Doors and Roofing System Watseka Garage Iroquois County
1. GSG_Probe Consulting, Inc. 2. Carlile Architects LLC 3. Poepping, Stone, Bach & Associates,
Inc.
Appropriation: $815,100.00 Project Cost: $815,100.00
6. 624-060-043 Department of Revenue Correct Water Infiltration Willard Ice Building – Revenue Building Sangamon County
1. GSG-Probe consulting, Inc 2. Globetrotters Engineering Corporation
. .
Appropriation: $2,085,500.00 Project Cost: $2,085,500.00
Martesha Brown moved, and Pam McDonough seconded a motion to approve the previous recommendations for selection of A/E. Chair Rhodes called for a vote, and the motion was approved unanimously. Brent Lance presented the following A/E selection recommendations for PSB 262: 1. 102-720-027 Department of Natural Resources
Renovate Pump Station Rend Lake Fish and Wildlife Area Jefferson County 1. Farmer Workman Engineering & Testing,
2.Henneman Engineering Inc. 3.GSG Material Testing, Inc dba The HOH Group
Appropriation: $1,000,000.00 Project Cost: $1,000,000.00
003
2. 120-135-073 Department of Corrections Construct Walk-In Freezer and Install New Chiller Logan Correctional Center Lincoln
1. Henneman Engineering, Inc. 2. Evan Lloyd Associatess, Inc 3. Epstein and Sons International, Inc.
Appropriation: $2,870,000.00 Project Cost: $2,870,000.00
David Arenas moved, and Pam McDonough seconded a motion to approve the previous recommendations for selection of A/E. Chair Rhodes called for a vote, and the motion was approved unanimously. Mr. Wright discussed:
1. Emergency Selections 2. Best Interest of the State 3. Single Bid Award 4. Change Order Report 5. Emergency Proceed Order/Change Order Report 6. Proceed Order
Pam McDonough moved, and David Arenas seconded a motion to adjourn. Chair Rhodes called for a vote, and the motion was approved unanimously. The meeting adjourned at 12:23p.m.
004
State of Illinois Request for Board Approval of Modification Capital Development Board to Professional Services Agreement Project Number: 291-221-018 Description: Upgrade HVAC Systems & Install Generator Training Academy Springfield, Sangamon County, IL Using Agency: Illinois State Police Architect/Engineer: Woolpert Architecture, LLC 343 Fountains Parkway, #100 Fairview Heights, IL. 62208 Total Project Budget: $9,471,100.00 Unobligated Funds: $7,861,014.00 Total Spent to Date: $ 350,250.00 Percent Complete: 75% Design Project Manager: Jerry J Norris PURPOSE OF THIS AGREEMENT: Project History: The Illinois State Police Training Academy building was constructed in 1967. In 1971 an additional 36,600 square feet were added to the building and in 2003 an additional 5,445 square feet were added. The building is now an 85,312 square foot facility with three levels above grade. The facility is utilized to provide training to new cadets as well as to provide offices for staff. It consists of living quarters for some staff, dorms for cadets, cafeteria, offices and classrooms. The scope of work for this project provides for removing and replacing the building’s HVAC and control systems, installing new water distribution piping throughout the building, replacing plumbing drains in and around the cafeteria, and various other plumbing fixtures throughout the facility. The work also includes installing a generator and associated equipment. _________________________________________________________________________________________________ PURPOSE OF THIS AGREEMENT MODIFICATION: The modification will add an environmental firm to the design team to provide abatement design, project management/air monitoring, and Phase Contrast Microscopy (PCM) air sampling analysis. The addition of an environment firm will also provide an increase to the onsite observation and additional services to the existing design team. SUBJECT AGREEMENT AMENDED AS FOLLOWS:
Fee Description Total Obligation per Original Agreement
Total Amount of Previous
Modifications
Total Obligation Prior to this Modification
Total Amount of this Modification
Total Agreement Obligation including
this Modification
Basic Services Fee $660,900.00 $00.00 $660,900.00 $00.00 $660,900.00 Additional Services 00.00 $00.00 $00.00 $35,200.00 $35,200.00 On-Site Representative Reimbursement
$100,000.00 $00.00 $100,000.00 $25,000.00 $125,000.00
Air Sampling Professional $00.00 $00.00 $00.00 $86,486.00 $86,486.00 Design Testing/ PCM Air Sampling
$15,000.00 $00.00 $15,000.00 $15,400.00 $30,400.00
CAF $19,800.00 $00.00 $19,800.00 $1,800.00 $21,600.00 Printing $2,500.00 $00.00 $2,500.00 $00.00 $2,500.00 Environmental Engineer $00.00 $00.00 $00.00 $48,000.00 $48,000.00 TOTALS $798,200.00 $00.00 $798,200.00 $211,886.00 $1,010,086.00
005
05/19/2020 N/A
05/19/2020
N/A
5/19/2020 cccusteau 5/21/2020
006
State of Illinois Request for Board Approval of Modification Capital Development Board to Professional Services Agreement Project Number: 818-010-105 Description: Chiller Replacement/Chilled Water Loop Western Illinois University Macomb, McDonough County, IL Using Agency: Western Illinois University Architect/Engineer: Henneman Engineering, Inc.
2803 Research Road Champaign, IL 61822
Total Project Budget: $4,300,000.00 Unobligated Funds: $3,714,000.00 Total Spent to Date: $ 118,271.00 Percent Complete: 45% of Project completed to date Project Manager: Melissa Porter PURPOSE OF THIS AGREEMENT: Project History: The Western Illinois University in Macomb is a 114-building facility established in 1899. The scope of work for this project includes the design of a southern-chilled water loop with connection at five building locations. This modification provides for the design services related to installing a 1,500-ton chiller; including cooling towers, necessary pumps and accessories, and connection to the BAS system for monitoring. The work also includes necessary improvements to make the room suitable for housing the chiller. PURPOSE OF THIS AGREEMENT MODIFICATION: The initial project scope included establishment of a chiller plant in Simpkins Hall; however, this location was not suitable. Due to current campus needs and concerns of future failure to the existing chillers, the addition of a 1500-ton chiller to the current chilled water loop was deemed the most logical solution. The addition of this chiller will increase the capacity of the current five buildings, and will also provide capacity for future buildings as required. SUBJECT AGREEMENT AMENDED AS FOLLOWS:
Fee Description Total Obligation per Original Agreement
Total Amount of Previous
Modifications
Total Obligation Prior to this Modification
Total Amount of this Modification
Total Agreement Obligation including
this Modification
Basic Services Fee $328,700 0.00 $328,700 $145,700 $474,400 CAF $9,800 $9,800 $4,300 $14,100 On-Site Representative Reimbursement
$75,000 $75,000 $75,000
Design Testing $10,000 $10,000 $10,000 Print Bid Docs in Excess $7,500 $7,500 $7,500 ACBM Bulk Samples $5,000 $5,000 $5,000
TOTALS $436,000 $436,000 $150,000 $586,000
007
M O D I F I C A T I O N State of Illinois
Professional Services Agreement
Modification Number: 1
Project Number: 818-010-105 Date: May 19, 2020
Firm Name, Address
Henneman Engineering Inc.
2803 Research Road
Champaign, IL 61822
Project Information
Replace Chiller & Construct Chilled Water Loop
Western Illinois University - Macomb
Macomb, McDonough County, Illinois
This Modification Changes the Scope of the Contract Agreement Date: 2019-07-29 Contract: 19031310
Scope/Purpose of this agreement modification: This modification provides for the design services related to installing a 1,500 ton chiller
including cooling towers, necessary pumps and accessories, and connection to the BAS system for monitoring. The work also includes
necessary improvements to make the room suitable for housing the chiller.
Subject agreement amended as follows: Replace Appendix A with Appendix A M-1.
AGREEMENT SUMMARY Total Obligation Total Amount Total Obligation Total Amount Total Agreement
Per Original of Previous prior to this of this Obligation including Fee Description Agreement Modifications Modification Modification this Modification
Basic Services Fee $328,700.00 $.00 $328,700.00 $145,700.00 $474,400.00
Const. Administration Fee, CAF $9,800.00 $.00 $9,800.00 $4,300.00 $14,100.00
On-Site Representative Reim $75,000.00 $.00 $75,000.00 $.00 $75,000.00
Design Testing $10,000.00 $.00 $10,000.00 $.00 $10,000.00
Print Bid Documents in excess of __ sets
$7,500.00 $.00 $7,500.00 $.00 $7,500.00
ACBM Bulk Samples $5,000.00 $.00 $5,000.00 $.00 $5,000.00
TOTALS $436,000.00 $.00 $436,000.00 $150,000.00 $586,000.00
Prepared by:
By: Kyle Beachy Date Using Agency approval Date
AE Firm name: Henneman Engineering Inc.
By:
Reviewed:
AE’s Authorizing Representative Date Contract Executive Date
Print AE name, Title:
Approved by: By:
Regional Manager Date Fiscal Date
Approved by:
Final CDB
authorization
Legal Date Print name/title
Date
05/19/2020
008
Agenda ItemState of IllinoisCapital Development Board
SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers
Project Number Firm/Job Description Estimated TotalProject Cost
546-235-022 Construct Vehicle Maintenance Shop Department of Military AffairsNorth Riverside Armory - Cook County, Cook
RECOMMENDED FIRMS IN ALPHA ORDER:
A. Epstein and Sons International, Inc.Globetrotters Engineering CorporationMuller & Muller, Ltd.
$17,500,000
009
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO: 546-235-022
PROJECT DESCRIPTION: Construct Vehicle Maintenance Shop
PROJECT LOCATION: Department of Military AffairsNorth Riverside Armory - Cook County
APPROPRIATION AMOUNT: $75,000ESTIMATED TOTAL PROJECT COST: $17,500,000
PROJECT SCOPE OF WORK:
Note: This announcement is for completion of a partial program analysis, an on-site design charrette and proposed project cost estimate with the option reserved to execute a contract modification(s) for full design services pending project approval and funding.
The scope of work provides for constructing a specially designed National Guard Vehicle Maintenance Shop (61,998 total square feet). The shop includes the following items that are integral to the facility; working environment for occupational, safety and health standards for this facility with new general purpose work bays, special purpose work bays, work areas, administrative, supply room, classroom, lockers, latrines/showers and other necessary maintenance space for the personnel to complete their mission. The new facility will ensure all ATFP requirements and criteria are included in the project. The A/E must adhere to the National Guard Bureau regulations and design guides.
LEED Silver standards will be required and additional energy efficiencies will be considered.
The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for the rebate.
A combined MBE/WBE goal of 20 percent is applicable to the A/E team.
A VBE goal of 5 percent is applicable to the A/E team.
PROFESSIONAL SERVICES BULLETIN VOLUME: 261
010
Agenda ItemState of IllinoisCapital Development Board
SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers
Project Number Firm/Job Description Estimated TotalProject Cost
$3,000,000120-000-067
120-000-068
Provide Medical Office Space at Various Northern Locations Department of CorrectionsStatewide Program, Statewide
RECOMMENDED FIRMS IN ALPHA ORDER:
JP Architects, Ltd.Poepping, Stone, Bach & Associates, Inc.Ross & Baruzzini, Inc.
Provide Medical Office Space at Various Southern Locations Department of CorrectionsStatewide Program, Statewide
RECOMMENDED FIRMS IN ALPHA ORDER:
GSG Material Testing, Inc. dba The HOH GroupHurst-Rosche, Inc.Ross & Baruzzini, Inc.
$3,000,000
250-546-002 Remediate Site and Demolish BuildingsDepartment of Central Management ServicesSangamo Building, Springfield, Sangamon
RECOMMENDED FIRMS IN ALPHA ORDER:
Evan Lloyd Associates, Inc.Globetrotters Engineering CorporationPoepping, Stone, Bach & Associates, Inc.
$3,000,000
011
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
PROJECT DESCRIPTION:
PROJECT LOCATION:
APPROPRIATION AMOUNT:ESTIMATED TOTAL PROJECT COST:
120-000-067
Provide Medical Office Space at Various Northern Locations
Department of CorrectionsStatewide Program$3,000,000To be Determined
PROJECT SCOPE OF WORK:
The scope of work provides for developing temporary and permanent medical offices at various facilities which will include, but is not limited to, renovating existing or constructing new space and developing infrastructure for temporary modular buildings to be used until the permanent facilities are complete. The scope of work may include updating electrical, mechanical and plumbing systems to accommodate the permanent space. The project will include multiple bid packages and priority will be provided by the Capital Development Board and the Department of Corrections. The design for the temporary facilities will need to be expedited.
The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for a rebate.
The sites include, but are not limited to: Stateville Correctional Center, Dixon Correctional Center, Pontiac Correctional Center, Joliet Treatment Center, Hill Correctional Center and Illinois River Correctional Center.
A combined MBE/WBE goal of 15 percent is applicable to the A/E team.
A VBE goal of 2 percent is applicable to the A/E team.
PROFESSIONAL SERVICES BULLETIN VOLUME: 262
012
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
PROJECT DESCRIPTION:
PROJECT LOCATION:
APPROPRIATION AMOUNT:ESTIMATED TOTAL PROJECT COST:
120-000-068
Provide Medical Office Space at Various Southern Locations
Department of CorrectionsStatewide Program$3,000,000To be Determined
PROJECT SCOPE OF WORK:
The scope of work provides for developing temporary and permanent medical offices at various facilities which will include, but is not limited to, renovating existing or constructing new space and developing infrastructure for temporary modular buildings to be used until the permanent facilities are complete. The scope of work may include updating electrical, mechanical and plumbing systems to accommodate the permanent space. The project will include multiple bid packages and priority will be provided by the Capital Development Board and the Department of Corrections. The design for the temporary facilities will need to be expedited.
The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for a rebate.
The sites include, but are not limited to: Pinckneyville Correctional Center, Shawnee Correctional Center, Big Muddy River Correctional Center, Taylorville Correctional Center, John A. Graham Correctional Center and Danville Correctional Center.
A combined MBE/WBE goal of 15 percent is applicable to the A/E team.
A VBE goal of 2 percent is applicable to the A/E team.
PROFESSIONAL SERVICES BULLETIN VOLUME: 262
013
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
PROJECT DESCRIPTION:
PROJECT LOCATION:
APPROPRIATION AMOUNT:ESTIMATED TOTAL PROJECT COST:
250-546-002
Remediate Site and Demolish Buildings
Department of Central Management Services Sangamo Building, Springfield$3,000,000To be Determined
PROJECT SCOPE OF WORK:
The scope of work provides for complete or partial demolition of the 350,000 square foot Sangamo Building (CMS546-0001, located at 1021 North Grand Avenue East, Springfield, Illinois. The work will include demolition, abatement of hazardous materials and soil remediation. The selected firm/team must have the ability to renovate the space for reuse if only partial demolition is required. The work may also include utility relocation/upgrades, building system upgrades, exterior enclosure and structural modifications and associated site work. The total project cost will be based on the option chosen and could range significantly. Coordination with the State Historic Preservation Office will be required for all phases of work.
An expedited design schedule will be required.
A combined MBE/WBE goal of 15 percent is applicable to the A/E team.
A VBE goal of 2 percent is applicable to the A/E team.
PROFESSIONAL SERVICES BULLETIN VOLUME: 262
014
Agenda Item
State of IllinoisCapital Development Board SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers
Project Number Firm/Job Description Estimated TotalProject Cost
546-095-016 Replace Roofing SystemsDepartment of Military AffairsDecatur Armory - Macon County, Macon
RECOMMENDED FIRMS IN ALPHA ORDER:
John Shafer & Associates, Inc.Kenyon & Associates Architects, Inc.SNDB Designs, Inc.
$1,044,600
546-261-008 Replace Roofing SystemsDepartment of Military AffairsPeoria Army Aviation Support Facility - Peoria County, Peoria
RECOMMENDED FIRMS IN ALPHA ORDER:
John Shafer & Associates, Inc.Kenyon & Associates Architects, Inc.SNDB Designs, Inc.
$1,191,100
546-303-008 Replace Roofing System and Renovate ExteriorDepartment of Military AffairsMachesney Park Armory - Winnebago County, Winnebago
RECOMMENDED FIRMS IN ALPHA ORDER:
Klein and Hoffman, Inc.Mode Architects, P.C.Saavedra Gehlhausen Architects, Inc.
$2,336,100
546-310-010 Replace Roofing System and Renovate ExteriorDepartment of Military AffairsCrestwood Readiness Center - Cook County, Cook
RECOMMENDED FIRMS IN ALPHA ORDER:
Bauer Latoza Studio Ltd.GSG-Probe Consulting, Inc.Mode Architects, P.C.
$1,951,900
015
Agenda Item
State of IllinoisCapital Development Board SUBJECT: Staff Recommendations for Board Selection of Architect/Engineers
Project Number Firm/Job Description Estimated TotalProject Cost
546-325-083 Repair or Replace HVAC SystemDepartment of Military AffairsCamp Lincoln, Springfield, Sangamon County, Sangamon
RECOMMENDED FIRMS IN ALPHA ORDER:
BRiC Partnership, LLCFarnsworth Group, Inc.Fuhrmann Engineering, Inc.
$617,300
546-350-010 Replace Roofing SystemDepartment of Military AffairsSycamore Armory - DeKalb County, DeKalb
RECOMMENDED FIRMS IN ALPHA ORDER:
Klein and Hoffman, Inc.Larson & Darby, Inc.Mode Architects, P.C.
$543,300
016
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
546-095-016
PROJECT DESCRIPTION:
Replace Roofing Systems
PROJECT LOCATION: Department of Military AffairsDecatur Armory - Macon County
APPROPRIATION AMOUNT: $1,044,600ESTIMATED TOTAL PROJECT COST:
$1,044,600
PROJECT SCOPE OF WORK:The Decatur Armory (H0702) is a 41,164 square foot, one-story building established in 1992. The OperationalMaintenance Service (OMS) Building (H0703) is a 8,300 square foot, one-story building constructed in 1992.
The scope of work provides for replacing approximately 42,750 square feet of roofing on the Decatur Armory andapproximately 8,300 square feet of roofing on the Operational Maintenance Service (OMS) Building with a new adheredmembrane system, including new reflective membrane, high R-value insulation, flashings, trim and any necessaryattendant accessories. The scope may also include minor tuckpointing as needed in association with the roofing project.
A combined MBE/WBE goal of 15 percent is applicable to the A/E team.
There are no VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263
017
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
546-261-008
PROJECT DESCRIPTION:
Replace Roofing Systems
PROJECT LOCATION: Department of Military AffairsPeoria Army Aviation Support Facility - Peoria County
APPROPRIATION AMOUNT: $1,191,100ESTIMATED TOTAL PROJECT COST:
$1,191,100
PROJECT SCOPE OF WORK:The Flight Simulator/Ops Facility (H2711) is a 14,201 square foot, one-story building with multiple roof heights built in1982. The Vehicle Maintenance Facility/Ops Facility (H2718) is a 3,290 square foot, one-story building with multiple roofheights built in 1952.
The scope of work provides for replacing the roofs and any necessary attendant accessories, tuckpointing at bothbuildings and selective brick replacement on the Flight Simulator/Ops Facility. The scope at the Flight Simulator/OpsFacility also provides for replacement of the failed insulated glass units. The scope at the Vehicle MaintenanceFacility/Ops Facility also provides for installing a vehicle ventilation system and stripping, priming and painting overheaddoors.
A combined MBE/WBE goal of 15 percent is applicable to the A/E team.
There are no VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263
018
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
546-303-008
PROJECT DESCRIPTION:
Replace Roofing System and Renovate Exterior
PROJECT LOCATION: Department of Military AffairsMachesney Park Armory - Winnebago County
APPROPRIATION AMOUNT: $2,336,100ESTIMATED TOTAL PROJECT COST:
$2,336,100
PROJECT SCOPE OF WORK:The Armory at Machesney Park (H4300) is a 44,060 square foot, one-story building with multiple roof heights built in1992. The Field Maintenance Shop Building (H4301) is a 4,168 square foot building, one-story building with multiple roofheights built in 1992.
The scope of work provides for the replacement of the Armory and Field Maintenance Shop roofing system with a newadhered reflective membrane system, high R-value insulation, flashings, trim and any necessary accessories. The scopealso includes tuckpointing and selective brick replacement for both buildings.
A combined MBE/WBE goal of 15 percent is applicable to the A/E team.
A VBE goal of 2 percent is applicable to the A/E team. PROFESSIONAL SERVICES BULLETIN VOLUME: 263
019
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
546-310-010
PROJECT DESCRIPTION:
Replace Roofing System and Renovate Exterior
PROJECT LOCATION: Department of Military AffairsCrestwood Readiness Center - Cook County
APPROPRIATION AMOUNT: $1,951,900ESTIMATED TOTAL PROJECT COST:
$1,951,900
PROJECT SCOPE OF WORK:The Crestwood Armory (VT003) is a 216,283 square foot, 2-story building constructed in 1981.
The scope of work provides for repairing approximately 95,400 square feet of granular surfaced modified bitumen roofing,repair or replacement of trim, windows, sills, roof hatches and ladders as needed and all attendant accessories. Thescope also includes repairing or replacing components of the building envelope, including exterior doors, windows,insulated metal panels and waterproof foundation behind berm.
A combined MBE/WBE goal of 15 percent is applicable to the A/E team.
There are no VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263
020
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
546-325-083
PROJECT DESCRIPTION:
Repair or Replace HVAC System
PROJECT LOCATION: Department of Military AffairsCamp Lincoln, Springfield, Sangamon County
APPROPRIATION AMOUNT: $617,300ESTIMATED TOTAL PROJECT COST:
$617,300
PROJECT SCOPE OF WORK:The Illinois State Military Museum (H3421) is a 9,600 square foot, 2-story building established in 1903.
The scope of work provides for repairs and upgrades to the HVAC and temperature control systems at the Illinois StateMilitary Museum, as well as any supporting work required.
The A/E will need to determine if any components of this project are eligible for a utility company or other energygrant/rebate and will be responsible for preparing and submitting the grant application if the project qualifies for therebate.
The State Historic Preservation Office should be consulted during every phase of this project.
There are no MBE/WBE/VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263
021
A/E SELECTION COMMITTEE RECOMMENDATIONS6/9/2020
CDB PROJECT NO:
546-350-010
PROJECT DESCRIPTION:
Replace Roofing System
PROJECT LOCATION: Department of Military AffairsSycamore Armory - DeKalb County
APPROPRIATION AMOUNT: $543,300ESTIMATED TOTAL PROJECT COST:
$543,300
PROJECT SCOPE OF WORK:The Sycamore Armory (H3700) is a 28,785 square foot, 3-story building established in 1938.
The scope of work provides for replacing approximately 13,600 square feet of roofing with a new adhered membranesystem. The scope also includes new reflective membrane, high R-value insulation, flashings, trim and any necessaryattendant accessories. The scope will also include repairs to the concrete parapet walls as needed.
There are no MBE/WBE/VBE goals applied to the A/E team, but participation is encouraged. PROFESSIONAL SERVICES BULLETIN VOLUME: 263
022
MEMORANDUM TO: Capital Development Board FROM: Amy Romano
General Counsel DATE: June 9, 2020 RE: Board Resolution No. 20-01: Request to Extend Executive Director Approvals Proceed Orders, Change Orders, and A/E Modifications Costs Related to the Budget Impasse and Project Suspensions due to COVID-19 Board Resolution No. 20-01 is presented for the Board’s review and consideration. The Resolution amends the levels of authority for approving proceed orders, change orders, and A/E modifications for costs related to the budget impasse and costs for restarting projects that were suspended due to COVID-19. The Board has authority to approve proceed orders, change orders, and modifications $100,000 or over. Board Resolution No. 20-01 seeks to expedite projects that are restarting by delegating this approval authority to the Executive Director for projects restarting due to suspensions relating to the budget impasse and COVID-19. The Board previously delegated authority to the Executive Director for proceed orders, change orders, and modifications $100,000 or over related to the budget impasse. This delegation has been in place since 2016. Under the terms of the Resolution, this delegation automatically expires annually unless extended by the Board. The Board has extend this delegation authority to the Executive Director as funding continues to be released for projects impacted by the budget impasse. The Resolution adds the same delegation authority to the Executive Director for projects suspended due to COVID-19. Proposed amendments to the Resolution are underlined. Thank you for your consideration.
023
Resolution No. 20-01 Effective 6/9/2020
Executive Director – Authority Single Bids/Proceed Orders and Change Orders/Modifications/Release of Funds
RESOLUTION
WHEREAS, the Capital Development Board, at its November 28, 2007 meeting, revised the approval levels for the award of single bids, the execution of change orders, approval of A/E modifications and the recommendation of release of funds to the Governor; WHEREAS, the Capital Development Board, at its August 9, 2016 meeting, adopted changes to the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse which automatically repealed in one year unless extended by the Board, as well as approval levels for additional services in A/E modifications (Resolution 16-03); WHEREAS, the Capital Development Board, at its July 11, 2017 meeting, extended, for one year, the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse (Resolution 17-02);
WHEREAS, the Capital Development Board, at its June 12, 2018 meeting, extended, for one year, the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse (Resolution 18-03);
WHEREAS, the Capital Development Board, at its June 11, 2019 meeting, extended, for
one year, the approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse (Resolution 10-03);
WHEREAS, an additional extension is necessary to address approval levels for change orders, proceed orders, and A/E modifications for costs related to the budget impasse; and
WHEREAS, the Capital Development Board requests the approval levels for change
orders, proceed orders, and A/E modifications related to costs related to the budget impasse be extended by one year, and that this approval process include costs related to restarting projects suspended due to COVID-19. NOW, THEREFORE, be it resolved, that the Board extends the following approval exemptions for the award of proceed orders, change orders, and A/E modifications for costs related to the budget impasse, and allow the following approval exemptions for restart costs related to COVID-19: 1. Single Bids: On bid lettings which result in a single bid, the bid may be opened and
the Executive Director is authorized to award contracts if the bid is less than or equal to $500,000. Such awards must be determined by the Executive Director to
024
Resolution No. 20-01 Effective 6/9/2020
be in the best interest to the State of Illinois and based on the recommendation of the staff of the Capital Development Board.
That recommendation shall be based on factors such as availability of registered contractors in the project area, whether there was sufficient notification to those contractors by advertisement of the work, the number of valid plan holders, the type of work being bid and the availability of contractors to bid that work, and whether the bid is less than or equal to 150% of the A/E’s estimate. If the Executive Director determines that the project team failed to foster a competitive bidding situation, the Executive Director shall direct a rebid of the contract.
The Executive Director shall submit to the Board single bids exceeding $500,000
or exceeding 150% of the A/E’s estimate, along with the staff’s recommendation for approval.
The Executive Director shall submit to the Board as an informational item any single bid awarded within his/her authority. This section shall not apply to emergency projects.
2. Proceed Orders and Change Orders
A. The Executive Director shall have approval authority for any proceed order or
change order less than $100,000. The Board shall have approval authority on all proceed orders and change orders $100,000 or over in value, except as provided in paragraphs D., E., and F. below. Notwithstanding the above, change orders which incorporate alternate bids at the bid price or less shall not require Board approval, regardless of their value.
B. The Executive Director may delegate proceed order and change order approval levels as follows: Deputy Director of Construction $50,000 to $74,999 Construction Administrator $25,000 to $49,999 Regional Manager $10,000 to $24,999 Project Manager $ 0 to $ 9,999
C. For purposes of this resolution, a change order is any individual change order, or a package of all related proposed contract changes to construction contracts on the project. A proceed order is any individual proceed order, or a package of all related proposed contract changes to construction contracts on the project. The value of the project is the sum of all construction contract awarded amounts for that project or that phase of the project.
The value of the change orders are determined by their add amounts. Credits, or
deduct, change orders, are not required to be approved by the Board, regardless of their amount.
025
Resolution No. 20-01 Effective 6/9/2020
D. Board approval is not required for proceed orders or change orders $100,000 or
over for emergency projects. CDB shall present such proceed orders and change orders to the Board as informational items.
E. Board approval is not required for a change order related to a proceed order for
the same work if the change order is within the not-to-exceed amount listed in the proceed order. CDB shall present such change orders to the Board as informational items.
F. The Board delegates approval authority to the Executive Director for proceed
orders or change orders $100,000 or over which seek costs related to the budget impasse containing the 118/218 change order code and which seek costs related to restarting projects suspended due to COVID-19 containing the 119/219 change order code. CDB shall present such proceed orders and change orders to the Board as informational items. This paragraph F. is automatically repealed one year from the date of Board approval of this paragraph unless the repeal date is further extended by the Board.
G. By Resolution numbers 17-02, 18-03, and 19-03, the Board extended the
approval authority delegation for costs related to the budget impasse provided in paragraph F. above until June 9, 2020. The Board extends the approval authority delegation provided in paragraph F. for costs related to the budget impasse for an additional year from the date of Board approval of this Resolution 20-01.
3. A/E Modifications:
A. The Board shall have approval authority for modifications to professional service
contracts whose value of basic services and additional services plus any related reimbursable costs exceeds $100,000 and were not provided for in the original contract, except as provided in paragraph I. and J. below. Basic services and additional services are those professional services as defined by the contract.
B. The Board shall also have approval authority for modifications consisting of only
reimbursables that exceed $100,000 and which include a mark up for overhead and profit to the contracting party, except as provided in paragraph I. and J. below. Modifications greater than $100,000 for reimbursables at cost (without mark up) to the contracting party shall not require Board approval.
For reimbursables with mark ups, the Board may grant specific exemptions for a project.
C. For professional services contracts that are initially awarded without an amount
for basic services or only a partial amount due to funding restrictions or lack of an adequate scope or program, any modification required to obligate the full amount for the basic services, additional services, and related reimbursables shall not
026
Resolution No. 20-01 Effective 6/9/2020
require Board approval.
D. For A/E contracts, reimbursables are defined as those expenses that are usually outside the normal design services and include soil boring, testing, additional reproduction costs, special studies and reports to comply with State statutes such as the Historical Preservation Act, etc. These reimbursables require authorization by CDB.
E. For construction management contracts, items defined as reimbursable will vary
with the contract as negotiated with the construction manager. Reimbursable items include job site facilities for the CM and project general condition items such as temporary utilities, road, barriers, clean up, etc.
F. Such modification must be germane to the original project program or scope.
When the need for a modification becomes necessary, the contract shall not be modified in increments or parts to meet that need. The Contract Executives shall review and recommend approval of all modifications.
G. The Executive Director may approve, or delegate appropriate approval levels on
modifications that do not exceed $100,000 or do not require Board approval as outlined above. Currently these delegated levels are equal to those for change orders.
H. The Executive Director may approve any modification to an existing contract that
is the result of a new A/E selection that has been approved by the Board. If the A/E has a current contract open at the same facility for the same using agency, the current contract may be modified in lieu of issuing a new contract.
I. Board approval is not required for modifications to emergency contracts. CDB
shall present such modifications to the Board as informational items. J. The Board delegates approval authority to the Executive Director for
modifications $100,000 or over which seek costs related to the budget impasse containing the 750-modification code and which seek costs related to restarting projects suspended due to COVID-19 containing the 719-modification code. CDB shall present such modifications to the Board as informational items. This paragraph J. is automatically repealed one year from the date of Board approval of this paragraph unless the repeal date is further extended by the Board.
K By Resolution numbers 17-02, 18-03, and 19-03, the Board extended the approval
authority delegation for costs related to the budget impasse provided in paragraph J. above until June 9, 2020. The Board extends the approval authority delegation provided in paragraph J. for costs related to the budget impasse for an additional year from the date of Board approval of this Resolution 20-01.
4. Release of Funds:
027
Resolution No. 20-01 Effective 6/9/2020
A. The Executive Director is hereby authorized to request the Governor’s Release of
Funds for all projects for the total value of less than One Hundred Thousand Dollars ($100,000).
The Executive Director shall provide to the Board quarterly reports of all Single Bid, Change Order and Architect/Engineer Modification activity approved within her/his authority.
028
029
Informational ItemState of IllinoisCapital Development Board
SUBJECT: Best Interest of the State Selection / Informational Item
Project Number Firm/Job Description Estimated TotalProject Cost
750-045-027 Plan and Begin Upgrade of High VoltageDistribution SystemOffice of the Secretary of StateCapitol Complex
SELECTED FIRM:
Woolpert, Inc.
$36,509,916
030
Informational ItemState of IllinoisCapital Development Board
CDB PROJECT NO: 750-045-027
PROJECT DESCRIPTION: Plan and Begin Upgrade of High Voltage Distribution System
PROJECT LOCATION: Office of the Secretary of StateCapitol Complex
PROJECT AMOUNT: $36,509,916
PROJECT SCOPE OF WORK:The Capitol Complex is a 305,357 square foot, 21 building facility constructed in 1867.
The scope of work provides for implementing the recommendations outlined in the 2012 Capitol Complex HighVoltage Study including replacing 15kV cable, switchgear, transformers, manhole repairs, arc flash labeling, etc.
ARCHITECT/ENGINEER: Woolpert, Inc. (29490) Fairview Heights, IL 62208
APPROVED BY THE EXECUTIVE DIRECTOR: 5/20/2020
031
QBS DS001 /1 CAPITAL DEVELOPMENT BOARD
SelectionProject Information
Project No.:
Project Budget:
Project Title:
Project Location:
Date of Recommendation:
Selection Type: Small ContractEmergency Services Best Interest of the State
Reason for Selection Method:
Concurrence with Recommendation to Use the Director Selection Method:
CPO
Facility/Building Description:
Scope of Work:
Firm #1:Name and ID #: Prequalification Expiration: BEP Certified Business:
Reason for Recommendation:
Firm #2: Name and ID #: Prequalification Expiration: BEP Certified Business:
Reason for Recommendation:
Firm #3:Name and ID #: Prequalification Expiration: BEP Certified Business: Reason for Recommendation:
Concurrence with Recommendation to the Director for the Selection:
QBS Chair Executive Director
032
Informational ItemState of IllinoisCapital Development Board
SUBJECT: Small Contract Selection / Informational Item
Project Number Firm/Job Description Estimated TotalProject Cost
546-325-082 Assessment of Filtration SystemDepartment of Military AffairsCamp Lincoln (Springfield) - SangamonCounty
SELECTED FIRM:
Prairie Engineers, P.C.
$25,000
033
Informational ItemState of IllinoisCapital Development Board
CDB PROJECT NO: 546-325-082
PROJECT DESCRIPTION: Assessment of Filtration System
PROJECT LOCATION: Department of Military AffairsCamp Lincoln (Springfield) - Sangamon County
PROJECT AMOUNT: $25,000
PROJECT SCOPE OF WORK:Camp Lincoln in Springfield, Sangamon County, is a 50 building facility established in 1903.
The scope of work provides for the assessment and recommendations for remedying the filtration system.
ARCHITECT/ENGINEER: Prairie Engineers, P.C. (34125) Springfield, IL 62711
APPROVED BY THE EXECUTIVE DIRECTOR: 3/16/2020
034
State of Illinois Capital Development Board Informational Item
EMERGENCY PROJECT PROCEED ORDER/CHANGE ORDER REPORT
Project Number
Project Description
Proceed Order, RFP or
Mod Number
Total Amount of this Proceed
Order, RFP or Mod & Date Executed
Total Amount of Associated RFPs/Mods
& Date Executed
Percentage of RFP/Mod
Work Completed
120-000-062 Illinois Department of Corrections – Joliet In-Patient Treatment Center – Construct In-Patient Treatment Center – Joliet, IL, Will County
PO G-4R $300,000.00 5/21/2020
N/A 35%
120-230-131 Illinois Department of Corrections – Stateville Correctional Center – RTU Compressor Failures – Joliet, IL, Will County
CO H-14 $101,422.03 5/1/2020
N/A 100%
321-015-099 Department of Human Services – Choate Mental Health and Developmental Center – Renovate Oak Hall – Anna, IL, Union County
PO G-3 $490,000.00 5/16/2020
N/A 10%
321-087-050 Department of Human Services – Chester Mental Health Center – Emergency Repair and Replacement of the Employee Duress System – Chester, IL, Randolph County
CO E-2 $155,286.59 5/7/2020
N/A 45%
035
State of Illinois Capital Development Board Informational Item
CHANGE ORDER FOR BOARD AUTHORIZED PROCEED ORDER
Project Number
Project Description
Proceed Order or Change Order
Number
Total Amount
of Proceed Order
Board Date
Approved
Total Amount of Associated
Change Order(s) & Date
Executed
Percentage of Change
Order Work Completed
040-080-001 Ph. 2
Illinois Department of Veterans’ Affairs – Chicago Veterans’ Home – Construct 200 bed Veterans’ Facility – Chicago, IL, Cook County
G-98
$310,000.00 2/11/2020 $306,226.53 5/6/2020
100%
120-000-062 Illinois Department of Corrections – Joliet In-Patient Treatment Center – Construct In-Patient Treatment Center – Joliet, IL, Will County
G-2 $350,000.00 8/13/2019 $243,740.52 4/28/2020
100%
630-000-233 Illinois Department of Transportation – Construct Equipment/Cold Storage Buildings – Riverton Day Labor – Riverton, IL, Sangamon County
G-02A $166,661.08 10/8/2019 $100,726.64 5/8/2020
100%
036
State of Illinois Capital Development Board Informational Item CDB Project No. 321-055-133 Upgrade Elevators – Replace Absorption Chiller Elgin Mental Health Center Elgin, Kane County, Illinois Subject: Single Bid Award Project History: The scope of work for this project provides for the demolition of the steam absorption chiller and associated cooling tower and piping. The steam chiller will be replaced with an air-cooled chiller system that includes mechanical room piping, chilled water pumps, underground piping, minor controls, electrical modifications, concrete chiller pad and security fence. Requested Action: Bids were received on February 26, 2020 and a single bid was received for the electrical work. Eighteen contractors and nineteen plan rooms held drawings for the project. Architect/Engineer: Kluber Architects + Engineers 10 S. Shumway Avenue
Batavia, IL 60510
TRADE
BASE BID + ALT 1
ESTIMATE
% DIFFERENCE
Electrical
$169,974.00 $213,452.00 -20.37%
Both the A/E and the CDB Staff recommend that the award be made to: Public Electrical Construction Co. 415 Harvester Court Wheeling, IL 60090 Electrical: $169,974.00
037
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