Best Practices for Time & Attendance Software Integration

April 23, 2014

@nettime#integrations

Webinar Presenters

Jennifer SpencerDirector of Marketing

@jenspencer

Bob RileySenior Software Engineer

@bobriley99

Webinar Overview

• Importance of Software Integration & HR

Software Platforms

• Best Practices for Software Integration

• Integrating with stratustime

• Q&A

”72% of

organizations’

workforce

management

initiatives are

driven by cost and

efficiency.”

Employee costs can easily

exceed 50% of your total

operating budget.

© 2014 nettime solutions

When workforce management is

automated & integrated …

5% unplanned overtime 9% compliance

17% manual transactions

30% processing errors

Quick Poll: Your Integrations

Do you currently …

• integrate time & attendance with

scheduling?

• integrate time & attendance with payroll?

• feel the ability to integrate with your

existing systems is crucial?

Let’s see how we compare …

Hiring Software

• Recruiting

• Applicant Tracking

• Candidate Screening

The Goal: Organize & streamline your

hiring process.

Scheduling Software

• Auto-Schedule

• Multiple Locations

• Assign Skill Levels

Scheduling software is often integrated

with time & attendance software.

Benefits Administration

Software

• Health Insurance

• Retirement Plans

• Profit Sharing

• Compensation

Benefit administration software is often

integrated with payroll software.

Payroll Software

• Customized Wage

Calculations

• Automated Year-End

Reporting

• Direct Deposit

• Electronic Tax Filing

Integrating payroll with time &

attendance bridges the gap between

hours worked and hours paid.

Time & Attendance Software

• Clock In & Out

• Request Time Off

• View PTO Accrued

• Reduce Over-

Payments

• Alert Managers

Time & attendance software greatly

reduces the number of hours spent on

processing payroll.

Cloud-Based Time & Attendance

• Lower IT Costs

• Access to Innovation

• Increased Security

• Seamless Integration

Share data unilaterally or bilaterally

Share in real-time

Share every night, or every hour

Importance of Integration

“The biggest benefit is that they (multiple software platforms) are in sync.”

© 2014 nettime solutions www.nettimesolutions.com

Integration Best Practices

Flexibility

Security

Documentatio

n

Integration Flexibility

File-based

• Start/stop communication

Web Services

• Constant communication flow

Integration Security

Secure Line

• SSL

• SFTP

Audit Trail

Ability to disable

integrations

Integration Documentation

Access to web services layout structure

Quick start guides

Software development kits

Integrating with stratustime

Utilize various technologies

Import of data from payroll systems

Export of data to payroll systems

Single sign-on Web servicesFTP/file based

transfer

High Level Integration Flow

Setup account

Create policies

Implement SSO

Initial import

System Execution

stratustime Single Sign-on

Two options

• ‘Basic’ single sign on: Involves calling into a

web service, retrieving a URL which is used

for redirection

• SAML: Open standard covering exchange of

authentication and authorization data

To implement, payroll developers

work with nettime developers

stratustime Web Services

Types

Usage• User calls API to receive token

• That token is used in all future calls

XML RESTJSON REST

SOAP

Importing into stratustime

Data types• Employees

• Time off balances

When

• Initial system setup (employees)

• Normal system operation (employee changes, time off balances)

Methods

• Payroll system calling stratustime web services

• Custom importers: Payroll web services, ftp local/remote

Exporting from stratustime

Data types

• Time card data

• Time off balances, used time, adjustments

When

• End of pay period

Methods

• Payroll system calling stratustime web services

• Custom exporters: Payroll web services, ftp local/remote

Helpful Links

Web service referencehttps://centralservers.com/Service/Home/About

Integration overview (SSO, web services) https://centralservers.com/Service/Help/downloads/StratusTime%20Integration.pdf

Interactive web service toolhttps://centralservers.com/Service/Home/Library

Web service api documentationhttps://centralservers.com/Service/Help/Docs/

Questions?

Best Practices for Time &

Attendance Software Integration

For more information,

call 800.561.6366 or

visit nettimesolutions.com to

request a customized

demonstration of our time &

attendance software.