Basics of Project Management Planning
21 October 2010
Presented by: Denver Rangiah 012 315 5254 082 627 7256 [email protected]
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The Characteristics of Projects- The definition of a project
• “A project is any planned, temporary endeavour undertaken to create a unique product, service, or other complete and definite output (not outcome) within a limited time scale and budget. Projects normally require the mobilisation of resources from a number of different disciplines.” – Project Management page 3.
• “A project is a temporary endeavour undertaken to create a unique product, service, or result.” – PMBOK
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The Time, Cost, and Quality balance(The Triple Constraint)
TripleConstraint
TripleConstraint
QualityQuality
TimeTime CostCost
ScopeScope
Answer: They are interdependent – Any compromise needs to accommodate the expectations of the stakeholders.
A sign in a remote vehicle spare parts store read:“You can have it FAST,You can have it CHEAP,You can have the BEST.Pick any two.”
Question: What is more important in a project,Quality, Time or Cost?
PerformancePerformance
*Project Management Principles and Practices, page 8.
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Reasons for Making Changes as Early as Possible
Project Life
Cost of a Changeincreasesover time
Figure 4.2, page 57
Ability toinfluenceOutcomedecreasesover time
Project Life
Figure 4.3, page 57
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WBS – Example
Project
Phase / Sub-project
Task
Start new affiliate
1. Community awareness
2. Committee training
3. Business plan / affiliation
2.1 Family selection training
2.2 House construction /
standards training
2.2.1 Construction
standards workshop
2.2.2 Visit existing affiliate / houses
Activity
Start new project
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RAM - ExampleRAM - Example• Job Title Construction
SupervisorMason Volunteer PM
• Name Solomon Fred Ned Carol
• Activity • WBS No
• Mix Mortar • 2.2.1 • A • S • P • I
• Lay Bricks • 2.2.2 • C • P • S • I
• Plaster Walls • 3.1.1 • A • P • S • I
• Paint Walls • 3.1.2 • C • S • P • I
• RESPONSIBILITY KEY: P = Primary Responsibility S = Secondary Responsibility A = Approve I = Inform C = Consult
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Types of Risks to Project• Unreliable cost estimates• Unreliable time estimates• Loss of team members (staff)• Insufficiently skilled staff• Political instability• Government action / regulations• Changes in scope (scope creep)• Insufficient planning• Natural disasters
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Article, “Criteria for controlling projects according to plan,”Thamhain, H.J. and Wilemon, D.L.
Poor Project Control - Reasons
• Project managers– Customer/Mgmt
changes– Technical issues– Unrealistic plans– Staffing problems– Unable to detect
problems early
• Senior managers– Insufficient early planning– Unrealistic plans– Underestimate scope– Customer/Mgmt changes– Insufficient contingency
planning– Under resourcing
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Article, “Criteria for controlling projects according to plan,”Thamhain, H.J. and Wilemon, D.L.
Poor Project Control - Reasons
• Project managers– Customer/Mgmt
changes– Technical issues– Unrealistic plans– Staffing problems– Unable to detect
problems early
• Senior managers– Insufficient early planning– Unrealistic plans– Underestimate scope– Customer/Mgmt changes– Insufficient contingency
planning– Under resourcing