Created: 10/13/2009 Revised: 10/01/2010
Moraine Park Technical College
Viewing Student Records
Document Inquiry
Banner Staff Training Session
MPTC Viewing Student Records Document Imaging 2010
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COMPETENCIES YOU WILL LEARN (form names noted in bold next to task XXXXXXX)
Viewing Student Record Document Images
Viewing all images attached to a student-SPAIDEN
38.14 Contract Registration-SFAREGS
Add/Drop Form-SPAIDEN
Admissions Acceptance Letter-SGASTDN
Admissions Application-SPAIDEN
Alien Registration Card-GOAINTL
Archive Record (pre-Banner Xtender go live)- SPAIDEN
Audit Course Intent Form- SPAIDEN
Authorization to Release Information- SGASTDN
College Transcripts-SOAPCOL, SHATRNS
Course Repeat Form- Under feature to view all images for a student-SPAIDEN
Course Substitution-SMASADJ
Credit for Prior Learning- SPAIDEN
Current Visa- SPAIDEN
Death Notice-SPAIDEN
Enrollment Verification- Is not yet used to develop later.
Final Grade Appeal- Under feature to view all images for a student-
SPAIDEN
Final High School Transcript- SOAHSCH
Grade Change- SHACRSE
Graduation Application-SPAIDEN
High School Transcript- SPAIDEN
Proof of Citizenship-SPAIDEN
SSN-SPAIDEN
Student Record Change- SPAIDEN
Test Scores Information-SOATEST
Transcript Request Form-SHARQTS
Under 16 Permission Form- SPAIDEN
Withhold FERPA Information Form- SPAIDEN
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Access to WebXtender VIA Banner 1) Log into myMPTC
2) Select Employee tab
3) Goto employee tools
4) Select Banner INB
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Log into SPAIDEN
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All Student Documents can be found under SPAIDEN 1) SPAIDEN 2) Enter Student ID# 3) Cursor in student ID Block 4) Do Not next Block 5) Click on Xtender Icon
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All documents attached to student history will be displayed, 1) Choose Document 2) DBL Left Click to view a specific document
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Banner Xtender Web Access will open up and the image will display. You can view the index by clicking the index icon this will allow you to view the details re: how the document was indexed.
Import a copy of a view of LYNN’s Screen here
Talk about other buttons and features available
In
The First Tool Bar
File – Previous Document, Next Document, Logout
View – Applications, New Query, Query Results
Document –
Page –
Help –
The Second Tool Bar
Logout
Application List – BS- Admin
New Query
Query Results
Page Down in Query Result List
Page Up In Query Result List
View Document Index
The Third Tool Bar
Page Back
Page Forward
Rotate Left
Rotate Right
Do not use this tool bar while in Xtender
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After clicking the index icon you will see this view. Document name is noted in this field. This will assist you in verifying the student information.
When Viewing Student Index
Verify
Name
SSN
DOB
If the document is indexed incorrectly please contact Dawn Rehrauer via Email with Student N00# and
Document type in question. [email protected]
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To correctly log out of WebXtender
1) Use the Gold Key in the upper Left hand Corner 2) Question “Are you sure you want to logout of ApplicationXtender Web Access. NET?” 3) Click OK 4) Documentum ApplicationXtender Login Screen 5) Click Cancel 6) This will return you to you previous Banner Screen.
This message will come up every time you log out of Web Xtender. You can answer it with okay and it will take you to the next question.
Correctly logging out of Web Xtender is very IMPORTANT.
Always use the GOLD KEY located in the upper left hand corner
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This message will come up every time you log out of Web Xtender . You can answer it with cancel and it will take you back to your last Banner Screen.
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SFAREGS-38.14 Contract Registration
SFAREGS – 38.14
1) Goto SFAREGS 2) Enter Student ID# 3) Cursor remains in ID Block 4) Click Banner Xtender Soluntions Icon
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SGASTDN-Admissions Acceptance Letter
SGASTDN – Admission Acceptance Letter
1) Goto SGASTDN 2) Enter Student ID# 3) Next Block twice 4) Tab to Program Field 5) Click Banner Xtender Soluntions Icon
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GOAINTL-Alien Reg Card-
GOAINTL – Alien Registration Card – ID
1) Goto GOAINTL 2) Enter Student ID# 3) Next Block 4) Select Passport Tab 5) Tab down to Alien Registration Number field 6) Click Banner Xtender Soluntions Icon
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SPAIDEN-Archive Record-ID
SPAIDEN – Archive Record
1) Goto SPAIDEN 2) Enter Student ID# 3) Next Block 4) Cursor is in Current Identification ID Field 5) Click Banner Xtender Soluntions Icon
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SGASTDN-Authorization Release-ID
SGASTDN – Authorization Release - ID
1) Goto SGASTDN 2) Enter Student ID# 3) Next Block 4) Cursor in Student Status Mode Field 5) Click Banner Xtender Soluntions Icon
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SGASTDN - Authorization Release-ID,
SGASTDN – Authorization Release - ID
1) Goto SGASTDN 2) Enter Student ID# 3) Next Block 4) Cursor in New Term Field 5) Click Banner Xtender Soluntions Icon
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SOAPCOL - College Transcript-ID
SOAPCOL– College Transcript - ID
1) Goto SOAPCOL 2) Enter Student ID# 3) Click Banner Xtender Soluntions Icon
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SHATRNS- College Transcript - ID
SHATRNS – College Transcripts
1) Goto SHATRNS 2) Enter Student ID# 3) Click Banner Xtender Soluntions Icon
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SMASADJ-Course Substitution-ID .
SMASADJ – Course Substitution - ID
1) Goto SMASADJ 2) Enter Student ID# 3) Click Banner Xtender Soluntions Icon
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SPAIDEN-Death Notice
SPAIDEN – Death Notice - ID
1) Goto SPAIDEN 2) Enter Student ID# 3) Next Block 4) Biographical Tab 5) Cursor in Decease Field 6) Click Banner Xtender Soluntions Icon
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SOAHSCH-Final High School Trans-ID
SOAHSCH – Final High School Transcript - ID
1) Goto SOAHSCH 2) Enter Student ID# 3) Next Block 4) Cursor in Admission Request Field (HSTF) 5) Click Banner Xtender Soluntions Icon
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SHACRSE-Grade Change-ID
SHACRSE –Grade Change - ID
1) Goto SHACRSE 2) Enter Student ID# 3) Click Banner Xtender Soluntions Icon
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SOAHSCH-High School Trans
SOAHSCH – High School Transcript - ID
1) Goto SOAHSCH 2) Enter Student ID# 3) Next Block 4) Cursor in Admission Request Field 5) Click Banner Xtender Soluntions Icon
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SPAIDEN-SSN Card
SPAIDEN– SS Card - ID
1) Goto SPAIDEN 2) Enter Student ID# 3) Next Block 4) Biographical Tab 5) Cursor in SSN Field 6) Click Banner Xtender Soluntions Icon
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SPAIDEN-Student Record Change ID
SPAIDEN – Studen Record Change - ID
1) Goto SPAIDEN 2) Enter Student ID# 3) Next Block 4) Alternate Identifcation Tab 5) Cursor in Name Type Field 6) Click Banner Xtender Soluntions Icon
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SOATEST- Test Score Information- ID.
SOATEST – Test Score Infomation- ID
1) Goto SOATEST 2) Enter Student ID# 3) Next Block 4) Cursor Test Code Field (can Leave blank) 5) Click Banner Xtender Soluntions Icon
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SHARQTS-Transcript Request Form-ID
SHARQTS – Transcript Request Form - ID
1) Goto SHARQTS 2) Enter Student ID# 3) Click Banner Xtender Soluntions Icon
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SPAIDEN-Under 16 Permission-ID
SPAIDEN – Under 16 Permission - ID
1) Goto SPAIDEN 2) Enter Student ID# 3) Next Block 4) Biographical Tab 5) Cursor in Birth Date Field 6) Click Banner Xtender Soluntions Icon
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SPAIDEN-Withhold Info FERPA-ID
SPAIDEN – Death Notice - ID
1) Goto SPAIDEN 2) Enter Student ID# 3) Next Block 4) Biographical Tab 5) Cursor in Confidential Field 6) Click Banner Xtender Soluntions Icon
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Document Image InquiryTraining Assessment
What is the proper proceedure for logging out of Web Xtender?
Look up 1 document in each area in SPAIDEN Write down the color dot you see in the upper left hand corner.
Student N00# - Name 38.14 FORMS -SPAIDEN TERM COLOR DOT
N00063402 KRAUSE,DAVID 201110 N00173450 KRAUS,TED 201110 N00204314 FREIBERG,CRAIG 201030 ADD\DROP FORMS - SPAIDEN TERM COLOR DOT
N00360362 KING, MATTHEW 201020 N00360686 SMITH, PAIGE 201030 N00360655 FREIBERG,KAELYN 201030 ADMISSION ACCEPTANCE LETTER - SPAIDEN TERM COLOR DOT
N00095497 SWEET,MELISSA 201030 N00076227 SURWILLO,BARBARA 200830 ADMISSION APPLICATION - SPAIDEN TERM COLOR DOT
N00095497 SWEET,MELISSA 201030 N00276919 SUDBRINK,JANE 201030 COLLEGE TRANSCRIPT - SPAIDEN TERM COLOR DOT
N00274698 BROWN,MAUREEN 201110 N00262769 BECK,AMANDA 201010 GRADUATION APPLICATION-SPAIDEN TERM COLOR DOT
N00035200 DITTNER,KYLE 201030 N00157885 DOVIN STEPHANIE 201030 HIGH SCHOOL TRANSCRIPT -SPAIDEN TERM COLOR DOT
N00017637 HRUSKA,AMANDA 201030 STUDENT RECORD CHANGE - SPAIDEN TERM COLOR DOT
N00229129 FETTIG,BRENDA 200620 N00024598 DAVISON, DESSIE 200920
Employee Name: __________________________________ Class Date _____________________________ Return this Page to Lane Holte within 5 working days to get credit for this class.
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Sample test for additional screens.
You do not need to turn this page in.
Student N00# - Name 38.14 FORMS - SFAREGS TERM COLOR DOT
N00063402 KRAUSE,DAVID 201110 N00173450 KRAUS,TED 201110 N00204314 FREIBERG,CRAIG 201030 ADD\DROP FORMS - SPAIDEN TERM COLOR DOT
N00360362 KING, MATTHEW 201020 N00360686 SMITH, PAIGE 201030 N00360655 FREIBERG,KAELYN 201030 ADMISSION ACCEPTANCE LETTER - SGASTDN TERM COLOR DOT
N00095497 SWEET,MELISSA 201030 N00076227 SURWILLO,BARBARA 200830 ADMISSION APPLICATION - SPAIDEN TERM COLOR DOT
N00095497 SWEET,MELISSA 201030 N00276919 SUDBRINK,JANE 201030 COLLEGE TRANSCRIPT - SOAPCOL/SHATRNS TERM COLOR DOT
N00274698 BROWN,MAUREEN 201110 N00262769 BECK,AMANDA 201010 GRADUATION APPLICATION TERM COLOR DOT
N00035200 DITTNER,KYLE 201030 N00157885 DOVIN STEPHANIE 201030 HIGH SCHOOL TRANSCRIPT TERM COLOR DOT
N00017637 HRUSKA,AMANDA 201030 STUDENT RECORD CHANGE - SPAIDEN TERM COLOR DOT
N00229129 FETTIG,BRENDA 200620 N00024598 DAVISON, DESSIE 200920