ARRA Stats and Reporting ChallengesGrants Management User Network
September 23, 2010
Overview
• ARRA Metrics as of June 30, 2010• Brief overview of Quarterly Reporting
Process• Reporting Challenges• Sponsor Review & Audits
ARRA Metrics
Quarter 1 Quarter 2 Quarter 3 Quarter 40
50
100
150
200
250
300
350
231
256
281
304
ARRA Award Count (cumulative)
ARRA Metrics
ARRA Award Dollars (cumula-tive)
Quarter 1 Quarter 2 Quarter 3 Quarter 4 $-
$20,000,000.00
$40,000,000.00
$60,000,000.00
$80,000,000.00
$100,000,000.00
$120,000,000.00
$140,000,000.00
$160,000,000.00
$180,000,000.00
$200,000,000.00
ARRA Award Dollars (cumulative)
ARRA Metrics
Quarter 1 Quarter 2 Quarter 3 Quarter 4 $-
$5,000,000.00
$10,000,000.00
$15,000,000.00
$20,000,000.00
$25,000,000.00
$30,000,000.00
$35,000,000.00
$40,000,000.00
$45,000,000.00
ARRA Expenses (cumulative)
ARRA Metrics
Quarter 1 Quarter 2 Quarter 3 Quarter 40
50
100
150
200
250
126
105
198
225
Jobs Created/Saved U of M & Vendors (quarterly)
ARRA Metrics
Quarter 1 Quarter 2 Quarter 3 Quarter 40
50
100
150
200
250
300
350
123
242
279
316
U of M & Sub Recipient PI Surveys (quarterly)
ARRA Metrics
Quarter 1 Quarter 2 Quarter 3 Quarter 4200
210
220
230
240
250
260
222219
240
253
ARRA Reports Submitted (quarterly) excludes sub-awards
Regulation
• Unprecedented reporting requirements– Ten days to complete the report– New “report” structure– New “system” to upload report– Checks & balances within the
FederalReporting.Gov
Quarterly Reporting Timeline
Reporting Challenges
• Principal Investigator (PI) Surveys– Majority respond on time! GREAT JOB!– Non responsive PIs
• Escalate to Academic Department Staff or Department Head quickly
– Non responsive sub recipient PIs• Escalate to SPA and U of M PI quickly
Reporting Challenges
• Quality of Surveys– Data inconsistencies
• Award marked as complete but not fully spent or award marked as not started but there are expenses
– SFR contacts PI directly• Advise PI on a more appropriate choice
Reporting Challenges
• U of M as a sub-recipient– Five days to report to our prime– Growing number, last quarter submitted ~
60– Different formats, different levels of data
Sponsor Reviews & Audits
• NSF & HRSA Zero Expense Email– Require an explanation
• Burn Rates– Monitor– Impact frequency of Invoices/Draws
• Site Visits• Audits
Recommended
