Are you ready?
Pre-Event Planning – Things to ConsiderLocation and Time of Year
Weather implications Audience
Special accommodations requestsICE contacts on registrations forms
ContractingActs of God/Force Majeure clauses
Location and Time of Year Training
Get training on First Aid/CPR/AED and Disaster Preparedness
Pre-Event Planning – Things to Consider
Location and Time of Year
Evaluate the where and when of your event: Storm season Earthquakes High elevation Extreme temperatures
Pre-Event Planning – Things to Consider
AudiencePhysical accommodationsDietary accommodationsAge
Very young or older populationsNumber attending
Highly attended events
Pre-Event Planning – Things to Consider
Contracts
Acts of God unpredictable natural events
storms, earthquakes, flood
Force Majeure clauses human-initiated action cannot be predicted or controlled
Pre-Event Planning – Things to Consider
Get Trained First Aid CPR AED Emergency Preparedness
Pre-Event Planning – Questions to Ask
Venue’s disaster plan – can you see itIs venue staff trained for emergenciesWhen was the last time they had an emergency
drillLocal Emergency phone numbersLocal Non-Emergency phone numbersClosest HospitalClosest Trauma HospitalAmbulance/Fire Response times
Weather EmergenciesEyes on the sky or the app
http://imapweatherradio.com/ www.redcross.org/mobile-apps/hurricane-app Weather apps found at local TV stations
Share the plan with your attendees In the conference program and in first plenary session
Execute the plan Have attendees take cover in designated place
Head Count Verify that all attendees are accounted for
Sudden Illness
Personal Emergencies Fainting – loss of blood to brain Seizure – remove all objects from around person, DO
NOT attempt to restrain person Heart Attack – Aspirin, CPR, AED Stroke – note time symptoms start
F-A-S-T Choking
CALL 911 IN ALL THESE CASES
First AidFirst Aid
Bleeding Broken bones/Sprains/Strains Temperature related illnesses Food poisoning
Get trained Limits liability
Liability
What is your agency policy on providing helpAsk your superior/attorneyMost organizations have policies that cover
employees and other affectedWhat is your liability if you do NOTHING?
Insurance
Event insurancewww.privateeventinsurance.com
Facility insurance Attendee insurance Employee insurance
Event Emergency/Disaster PreparednessAre you ready?
Thank you for you attention.
For questions about this presentation please contact:
Maggie McGowan, CGMP, [email protected]
405-325-4850