2007 AAUW
National Convention
AAUW’s New Website
Member Services Database:
Available Now!
AAUW's New Website2007 AAUW National Convention
2
Member Services DatabaseFeatures for all members
• Launched in November 2006
• Online access to– Your member record– Contact info for your fellow branch members– E-mail links for branch/state officers– Quick contribution form– Records of contributions
AAUW's New Website2007 AAUW National Convention
3
MSD: Streamlines Processing
• Reporting names of branch/state officers
• Updating member records– Individual can see/update their own record– Branch treasurer can update others’ records
• Getting data for mailing labels– Officers can download branch data– Presidents can download officer data
AAUW's New Website2007 AAUW National Convention
4
MSD:Simplifies financial reporting
• Branch treasurers will love this!
• Contribution forms– Click names, enter amounts, print report!
• Renewal dues– Click names, print report!
• Dues for new members – simpler!
• Money must still be US mailed as a check
AAUW's New Website2007 AAUW National Convention
5
MSD: Overall wins
• Data accuracy can be improved– Reviewed by those who “know” the data
• Reporting names, addresses, and contributions is simpler
• Easy access to needed data– Privacy is addressed through a simple but
sufficient registration process
AAUW's New Website2007 AAUW National Convention
6
MSD: Creating an account
• Screen 1
AAUW's New Website2007 AAUW National Convention
7
MSD: Creating an account
• Screen 2
AAUW's New Website2007 AAUW National Convention
8
MSD: Creating an account
• E-mail from [email protected]:
AAUW's New Website2007 AAUW National Convention
9
MSD: Creating an account
• Screen 3
AAUW's New Website2007 AAUW National Convention
10
MSD: Security Considerations
• To get access to the system, you need to– Know your member id– Know what’s in your file for
• Name, phone and zip code
– Access the e-mail on file for that member id
• You will select your own password– And a “secret question” answer
AAUW's New Website2007 AAUW National Convention
11
MSD: Updating your record
• The old form:
AAUW's New Website2007 AAUW National Convention
12
Record update/the old way
• You entered everything
• The form could be submitted by anyone
AAUW's New Website2007 AAUW National Convention
13
AAUW's New Website2007 AAUW National Convention
14
Record update/the new way
• Form is already filled in – just make changes!• You and branch treasurer may make changes
AAUW's New Website2007 AAUW National Convention
15
MSD: Documentaton
AAUW's New Website2007 AAUW National Convention
16
MSD: Help
AAUW's New Website2007 AAUW National Convention
17
MSD: Summary
• Provides member access to “live” data– We can now improve data accuracy– Move towards “one true source” for data
• Streamlines processing– Entering branch/state officers– Individual and branch/state contributions– Documentation for dues collection
2007 AAUW
National Convention
Before the demo
The folks who worked on this
AAUW's New Website2007 AAUW National Convention
19
Technology UsabilityAdvisory Group
• The new web site and the MSD involved members early in the process.
• TUAG, chaired by Betty Bayless, provided the member perspective
• Watch for a continuation of this process, unfortunately without Betty, in the next biennium
AAUW's New Website2007 AAUW National Convention
20
TUAG Members 05-07
• Betty Bayless, Director-at-large, Chair
• Terri Griffiths, Director-at-large
• Kimberly Edgar, NH
• Faye Henson, OK
• Louise McLeod, PA
• Nancy Shoemaker, NC
• Fong Cheng, AAUW Director of IT
AAUW's New Website2007 AAUW National Convention
21
Additional TUAG participants
• Web site testing– Linda Bors, Assn. Finance VP– Faye Dykstra, Foundation Director– Leslie Henderson, South Atlantic RD– Ann S. Terry, Assn. Executive VP/Secretary
• Staff– Ashley Carr, Director of Communications– Christy Jones, Director of Membership
AAUW's New Website2007 AAUW National Convention
22
Member Services Database
• Demonstrations
• Questions
• Comments
Recommended