2AAREADMARCHINGCONTEST
RocketField,Robinson,TX
October28th2017
Directors,
Firstofall,congratulationsonadvancingtotheAreaDMarchingContest!Weareexcitedtobeyourhost
forthedayandaimtomakethisdayasstressfreeaspossible.
Pleasereadthroughthefollowinginformationcarefully.Everyeffortisbeingmadetoensureasmooth-running,successfulcontest.Thefollowingisinformationyouwillneedtoknow.ContestLocationsStadium-RocketField
500W.LyndaleAve.
Robinson,TX76706
Director/BandCheck-inandTruck/TrailerParking
RobinsonJuniorHigh
410W.LyndaleAve.
Robinson,TX76706
SpectatorParking/StadiumEntrance
RobinsonHighSchool
700W.TateSt.
Robinson,TX76706
Bus/Truck/Trailer
Allbuses/trucks/trailerswillenteronW.LyndaleAvenue.Atthe4-waystop,continueonW.Lyndale
throughthebarricadesandparkatRobinsonJuniorHigh.TrucksandTrailerswillcontinuealittlefurther
tothetruck/trailerparking.
AllspectatorswillparkatRobinsonHighSchoolandenterthroughthemaingateofthestadium.
Pleasefollowtheseguidelinesforequipmentunloadingandtruck/trailerparking.Allequipmentvehicles
willparkandunloadintheparkinglotclosesttothestadium.Buseswillparkandunloadinthe
CafetoriumparkinglotatRobinsonJuniorHigh.Thevehiclesmaystayparkedinthatareauntilthe
conclusionofthecontest.
Director/BandCheck-in(fromW.LyndaleAve.)Uponarrivalandparking,allgroupswillneedtocheck-inatthecheck-intable.Thecheck-intablewillbe
locatedontheCafetoriumporch,locatedatthefrontofthebusparkinglot.Atcheck-inyouwillreceive
wristbands,mealtickets(ifyoupurchasethem)andanyinformationalupdatesyoumightneed.
Pleasehaveallnecessaryformsandpaymentreadyatcheck-in.
AdmissionAdmissiontotheAreaDmarchingcontestis$5.PreschoolagedchildrenareFREE.Anyschoolofficials
and/orthosepresentingaUILbadgewillbeadmittedfree.Spectatorswillbegivenawristbandsothat
aftertheinitialpayment,theymayenterandexitfreely.Pleaseannouncetoyourparentsthatadmission
willbeCASHONLY.
RestroomsRestroomswillbeavailableinsideoftheRJHSCafetorium.Theserestroomsarenottobeusedas
changingfacilities.Thankyouinadvanceforaddressingthiswithyourband.
ConcessionsTheRobinsonBandBoosterswillrunafullconcessionstandforthedurationofthecontest.The
RobinsonBandBoostersarealsoofferingbothalunchanddinnerpackageforyouandyourband,should
youchoosetoparticipate.Yourpatronageisgreatlyappreciated.
WarmUpYouwillstageinthereadyarea5minutesbeforeyourassignedWarmUptimebegins.Abandwillbe
warmingupintheareaasyourbandarrives,thereforepleaseenterthisareaquietlywithnocadence.
Eachdirectorisresponsibleforenteringandexitingthewarmupareaattheappropriatetime.Pleasenotethetimesonyourschedule.Thewalkfromthewarmupareatotheperformancestagingareaisfairly
short.Regardless,youmustleavetheWarmUpareaatyourrespectivetimes.
MovingtoRocketFieldAsbandsexitwarmup,theywillproceeddownW.LyndaleAve.andenterthestadiumthroughtheNorth
side,Visitorentrance.Averyshortpartoftheterrainleadinguptothestadiumisgravel;pleaseplan
accordinglywithyourfrontensembleequipment.
WaterStationAwaterstationwillbeavailableasyouenterandexitthefield.Pleaseremindstudentstousethe
trashcansprovidedfortheirwatercups.Priorityforwaterwillbegiventothebandenteringthestadium
fortheirperformance.
FieldEntry/ExitFieldEntry-Allwinds/percussion/guardwillenterfromtheNorthendofthefield.Allenteringbands
willbestagedontheturfbythescoreboard.Stagingwillhappenwhiletheexitingband’s2minutefield
exitclockisrunning.
FieldExit-onceyourperformanceisfinished,bandswillexittothehomeside,andproceedallthewayto
thetrack.Exitingbandswillturntotheirright,continueonthetrackandexitoutthesamegatethey
enteredin.Exitingbandsmaybeheldinplaceinordertofacilitatetheentranceofthenextband.The
entranceoftheperformingbandtakesprecedenceovertheexitofthepreviousband.
FieldPowerPowerislocatedonthe50-yardlineonthetrack,onayellowextensioncord.Pleasefeelfreetousethis
asasourceofpower.
JudgesJudgeswillbelocatedontopofthepressbox(assumingniceweather).Remindstudentsthatthe
concessionstand,restrooms,andstagingareaarevisiblebythejudges.AsusualattheAreaMarching
contest,thereare3musicjudgesand2marchingjudges.2judgesfrommusicand2judgesfrom
marchingwillrotatecaptionsbetweenprelimsandfinals.
Yourjudgesare:
CharlesCabrera,Jr.-Robstown(Music) KyleFriesenhahn-McQueeney(Music)
LelandSharrock-SanAntonio(Music/both) RolandoMolina-Kingsville(Marching)
TomSoRelle-Lubbock(Marching)
TimingAreaDwillbefollowingUILclockprotocolandrunningtheclockfromthestadiumscoreboard.Timing
penaltieswillbeassessedanddeterminedbyTonyClines,ExecutiveSecretaryofRegion8andAreaD
contestchairman.
Bandsmayusethe5-minutefieldentranceinanywaytheydeemappropriateinordertopreparefortheir
performance.Theannouncementofeachbandwilloccurwith45secondsremainingofthe5-minute
clock.Theactualtimingandadjudicationfortheshowwillbeginattheendofthe5-minutes.Theofficial
performanceclockwillcountdowncompletelythroughthe8-minuteallottedperformancetimeaswell
asthe2-mintuefieldexittime.Attheconclusionoftheperformancethepostscriptwillberead.Oncethe
2-minutefieldexitiscomplete,thefieldmustbeclearofallequipment,instruments,andprops.
VerificationandResultsResultswillbeannouncedattheconclusionofbothprelimsandfinals.Onedirectorfromeachbandwill
needtoverifyscoringandresultsbeforetheannouncementoccurs.Verificationwilloccuratthe
designatedlocationannounced.
SeatingofBandsOnceyourperformanceiscomplete,bandsmaybeseatedoneitherthehomesideorthevisitorside.
Pleasenote-inordertoaccommodateasmanybandsonthehomesideaspossible,pleaseseatyourband
ascompactlyasyoucan.
AnnouncementofAdvancingBandstoFinals/StateMarchingContestAdvancingbandswillbeannouncedattheendofprelimsforfinalsandattheendoffinalsfortheState
MarchingContest.Onedirectorfromeachperformingbandshouldreporttothedesignatedmeetingarea
attheconclusionofbothprelimsandfinals.
SpiritWearPepWearwillbepresentforthedurationofthecontest.Theirtrailerwillbelocatedbetweenthehome
sidestandsandtheconcessionstand.
ContestOfficeTheContestofficewillbeinthepressboxofthestadium.Thisisnotapublicarea.Onedirectorfromeachbandwillbecalledattheconclusionofbothprelimsandfinals.
QuestionsShouldyouhaveanyquestionsregardingUILrules,performanceregulations,electronics,etc.please
contactTonyClines,[email protected].
Shouldyouhaveanyquestionsabouttheperformancesite,pleasedonothesitatetocallWylieGoreor
RobinWilliamson.
RobinsonHighSchoolBandOffice-254-662-3840ext.582
WylieGore(cell)-325-668-4074
RobinWilliamson(cell)-254-224-1590
WeareveryexcitedtohosttheAreaDmarchingcontest.Itisourgoaltomakethiscontestdayasstress
freeaspossible.Pleaseletusknowifthereisanythingwecandotoserveyoubetter!
Sincerely,
WylieGore
DirectorofBands
RobinsonISD
InclementWeatherContingencyPlan
IntheeventofinclementweatherduringtheMarchingContestatRobinsonHighSchoolandRocketField,
thefollowingproceduresshouldbefollowed:
1. TonyClinesorthecontesthostwilldeclarea“SevereWeatherDelay”andthecontestoperationswillcease.
2. Thetimewillbenoted.3. An“allcall”willgooutontheradiosandcellphonesadvisingconteststaffofaweatherdelay.4. Theannouncerwillannouncethatallbandsandspectatorsshouldseekcoverimmediatelyand
returntotheirbusesandvehicles.
5. Ifthereisabandonthefieldperforming,theywillbeallowedtofinishtheirperformancebeforereturningtotheirbusesorRobinsonJuniorHighSchool.
SevereWeatherorLighteningDelay
1. Bandsinthewarm-upareawillbegiventhechoiceofgoingintotheRobinsonJuniorHighCafetoriumorreturningtotheirbuses.
2. OncebandsreachtheCafetorium,theywillnotbeallowedtoplayorrehearse.3. Oncetheallclearifgiven,bandsandspectatorswillbegiventimetogetbackintoplace.4. Oncegroupshavereturnedtotheirplacea30minutewarm-upwillbeginandthecontestwill
proceed.
TornadoWarningorSevereThunderstormAcitivity1. Studentsinthewarm-upareaandeveryoneinthevicinityofthebusparkingwillbeaskedto
relocatetotheRobinsonJuniorHighSchoolCafetorium.Allcontestoperationswillberelocatedto
RobinsonHighSchool.
2. Anybandenroutefromwarm-uptothestadiumwillbedirectedbacktotheJuniorHighCafetorium.
3. Anybandperformingwillbeescortedtothefieldhouse.4. SpectatorsmayberelocatedtoRobinsonHighSchool.
Pleaseseeattachedcampusmapforadditionalguidanceconcerningthefunctionofthecontestandsafetyprecautions.
Robinson Band Boosters 2017 Pre-Ordered Meal Packages
Option # 1 Option #2
Bush’s Chicken Hamburger
2 Tender Rolls (Cheese \ Vegs available)
Bag of Chips Bag of Chips
Fountain Soda or water Fountain Soda or Water
$5.00 $5.00
School Name:_________________________________________________
Director/Chaperon Name:_____________________________________
Contact Cell phone#____________________________
Meal package: Option 1 — ___________ @ $5.00 = ___________
Option 2 — ___________ @ $5.00 = ___________
Time you want meals ready for delivery:_________________________
Total Amount paid:________________ cash check (please circle)
Please make checks payable to: Robinson Band Boosters
Meals will be ready for pick up after the time requested for delivery
Tickets for meals with instructions will be given at check in
Email form back to [email protected]
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