International Military Sports Council
Swedish Delegation
INVITATION FILE
20th CISM World Military Triathlon Championship
15-18 June 2018
Air Force Base, F 7 Skaraborg Wing Såtenäs, Lidköping, Sweden
CISM
“Friendship through Sport”
International Military Sports Council 20th
World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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Chief of Delegation to CISM SWEDEN
Lt Col Sven Antonsson
MHS K/FMIF
SE-107 86 STOCKHOLM - SWEDEN
Phone: + 46 8 514 39 901
Fax: + 46 8 514 39 900
Mail: [email protected]
To: See Distribution List.
Subject: 20th WORLD MILITARY TRIATHLON CHAMPIONSHIP 2018
Date: 15-18/6/2018
The Swedish Armed Forces will host the
20th WORLD MILITARY TRIATHLON CHAMPIONSHIP 2018
The Swedish Delegation to CISM has the great honour of inviting a mission
representing the Armed Forces of your nation to participate in the 20th
World
Military Triathlon Championship 2018, which will be held at F 7 Skaraborg
Wing Såtenäs from 15th
to 18th
of June 2018.
Colonel Lars Helmrich Lt Col Sven Antonsson
President Organizing Committee Chief of Swedish Delegation to CISM
Chief of Skaraborg Wing
ENCLOSED:
- Distribution List - Program - General Information - Annex 1 - Preliminary Agreement - Annex 2a - Final Entry - Annex 2b - Composition of Mission - Annex 2c - Commitment by the Chief of Mission - Annex 3a - Request For Visit (RFV) - Annex 3b - Request For Visit (RFV) Additional visitors
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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A. Distribution List
CISM governing bodies President of CISM
Official CISM Representative
The European Vice-President
CISM Secretary General
The concerned Chief(s) of Liaison Office(s)
President and Members of CISM Sport Committee
Representatives of the CISM Partners and Sponsors
To the Chiefs of Delegation of the following CISM Members Countries:
01 Afghanistan 35 Congo, R. D. 69 Jamaïque 103 Philippines
02 Afrique du Sud 36 R.P.D. Corée 70 Jordanie, Royaume 104 Pologne, R.
03 Albanie, R. 37 Corée, R. 71 Kazakhstan, R 105 Portugal, R.
04 Algérie, R.P.D. 38 Côte d'Ivoire, R 72 Kenya 106 Qatar, Etat
05 Allemagne, R.F. 39 Croatie, R. 73 Kirghizistan 107 Roumanie
06 Angola, R 40 Danemark, Royaume 74 Koweït, Etat 108 Russie, Fédération
07 Arabie Saoudite, Royaume 41 Djibouti, R. 75 Lesotho 109 Rwanda, R
08 Argentine, R. 42 République Dominicaine 76 Lettonie 110 Senega, R.
09 Arménie 43 Egypte, R. arabe 77 Liban, R. 111 Serbie
10 Autriche, R. 44 Emirats Arabes Unis 78 Libye 112 Sierra Leone, R
11 Azerbaïdjan 45 Equateur 79 Lituanie, R. 113 Slovaquie, R.
12 Bahrein, Royaume 46 Erythrée 80 Luxembourg, G.D. 114 Slovénie, R.
13 Bangladesh 47 Espagne, Royaume 81 Madagascar, R 115 Soudan, R.
14 Barbade 48 Estonie,R. 82 Malawi 116 Sri Lanka, R
15 Bélarus 49 Etats-Unis d'Amérique 83 Mali, R. 117 Suède, Royaume
16 Belgique, Royaume 50 Ex-Rép. yougoslave de Macédoine
84 Malte / Malta 118 Suisse, Conféd.
17 Bénin, R. 51 Finlande, R. 85 Maroc, Royaume 119 Suriname, R
18 Bolivie, R. 52 France, R 86 Mauritanie, R. 120 Swaziland, Royaume 19 Bosnie-Herzégovine 53 Gabon, R. 87 Monaco 121 Rép. Arabe Syrienne 20 Botswana, R. 54 Gambie, R 88 Mongolie, Etat 122 Tanzanie, Rép.-Unie 21 Brésil, R.F. 55 Géorgie, R. 89 Monténégro 123 Tchad, R.
22 Bulgarie, R. 56 Ghana, R 90 Myanmar 124 Rép. Tchèque
23 Burkina Faso 57 Grèce, R. 91 Namibie 125 Thaïlande, Royaume 24 Burundi, R. 58 Guatemala, R 92 Niger, R 126 Togo, R.
25 Cabo Verde, R. 59 Guinée R. 93 Nigéria, R.F. 127 Trinité & Tobago
26 Cameroun, R. 60 Guinée-Bissau, R. 94 Norvège, Royaume 128 Tunisie, R.
27 Canada 61 Guinée Equatoriale, R. 95 Oman, Sultanate 129 Turquie, R.
28 Centrafricaine, Rep. 62 Hongrie, R. 96 Ouganda, R. 130 Ukraine
29 Chili, R. 63 Inde, R. 97 Ouzbékistan 131 Uruguay, R.
30 Chine, R.P. 64 Indonésie 98 Pakistan, R. islamique 132 Venezuela, R.
31 Chypre, R. 65 Iran, R. islamique 99 Palestine, Etat de 133 Viet Nam, R
32 Colombie 66 Iraq 100 Paraguay, R. 134 Yémen, R.
33 Comores, Union des 67 Irlande, R. 101 Pays-Bas, Royaume 135 Zambie, R.
34 Congo, R. 68 Italie, R. 102 Pérou, R. 136 Zimbabwe, R.
Only CISM active member nations have the right to participate in CISM events (CISM Regulations, Article 1.10) Seuls les pays membres du CISM actifs ont le droit de participer aux événements du CISM (Règlement CISM, Article 1.10)
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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B. General Program of the Championship
DATE ACTIVITY
Friday 15th
Arrival of the Participants
Opening Ceremony
Saturday 16th
Technical meeting
Training
Sunday 17th
Competition
Closing Ceremony and Banquet
Monday 18th
Departures of all participants
C. Composition of the Mission
- 1 Chief of Mission
- 1 Team Captain
- 1 Coach
- 1 Physician/Masseur/ad libitum
- 1 ITU International Referee
- 6 Men
- 6 Women
- 3 Veteran/ Age Group Men (40+)
- 2 Veteran / Age Group Women (35+)
Total: 22 members maximum
Only military personnel in active duty may participate in the competitions.
(CISM Regulations, Art. 7.21, item A.)
D. Access to the Location of the Competition
The Championship is hosted by the Swedish Armed Forces, F 7 Skaraborg Wing, (582542N
124240E) in the western part of southern Sweden.
The competition will be held in the centre of the town of Lidköping 35 kilometres north of F 7
Skaraborg Wing. Accommodation and meals will be provided at F 7 Skaraborg Wing.
Participating missions are responsible for their own travel expenses to and from Sweden and
are requested to arrive and depart to and from the listed points below. Arrival by bus or car is
possible directly to F 7 Skaraborg Wing. Transportation from and to the designated points of
arrival and departure will be provided on request by the organizer free of charge.
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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Points of arrival and departure
1. Gothenburg railway station
2. Herrljunga railway station
3. Gothenburg Landvetter Airport
4. Trollhättan/Vänersborg Airport
5. By military aircraft: Såtenäs Airport (ESIB), Prior Permission Required (PPR)
(Såtenäs Airport is located together with F 7 Skaraborg)
Tel: +46 510 47 70 00
No deviations from the points of arrival and departure listed above will be allowed.
E. Conditions of Stay
During their stay in Sweden the missions will be the guests of the Swedish Armed Forces
from 15 to 18 of June 2018. The organizer cannot host earlier arrivals or later departures.
Normal board and lodging is at the expense of the organizer. Observers from coming
organizers are welcome after request. Special requirements as telephone calls, laundry and
additional drinks are to be paid by the participants.
Team captain, coaches, physiotherapists and competitors will be accommodated in barracks
of the garrison area. Chief of Mission and CISM representatives will be accommodated in the
town of Lidköping.
The organizers will take care of medical support (first aid) on site. Further costs incurred for
medical support are to be borne by the participants. To cover risk, the participants must
arrange sufficient insurance in their home countries.
Menus are varied, special diets and religion related requirements can be arranged on request.
Please, indicate these in the Final Entry form. In Sweden, tap water is fully fit for drinking.
The use of bottled water is not necessary.
F. Request for visit and Procedures for Customs and Visa
Information concerning request for visit and procedures for customs and visa is normally
obtained by the participating nations´ embassies respectively in Sweden. The Swedish
embassies in the participating nations can present information as well concerning these issues.
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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G. Regulations of the Championship
The competition will be organized in accordance with the most recent regulations of the
CISM Triathlon Regulations and CISM Regulations (Edition July 2017). The official working
language for this Championship is English.
Competition course
The course is in the centre of the town of Lidköping with the transition area situated at one of
the bridges over the river Lidan.
Swim course is a 1 500 meters one-loop swim up and down stream in the river Lidan.
Bike course is a 40 kilometres eight-loop ride with flat and fast 5 km rounds on tarmac
with just 140 metres of paving stone. The bike course is closed for public traffic (drafting).
Run course is a 10 kilometres four-loop run on tarmac following the river Lidan up and
down stream.
Any exception to the regulations and modification to the competition course will be
forwarded to all participating teams.
H. Anti-doping
Anti-Doping tests will be conducted in accordance with the CISM Regulations – Chapter IX,
the CISM Anti-Doping Rules, the CISM Triathlon, the concerned International Federation
Rules; and all the WADA rules, mainly the World Anti-Doping Code, and the International
Standard for Testing.
The number and type of tests, and which athletes to be tested shall be determined by the
CISM Anti-Doping Commission, and will follow the concerned CISM Test Distribution Plan
(TDP).
In case an athlete has a Therapeutic Use Exemption (TUE), the athlete’s Delegation should
send this TUE to the CISM General Secretariat, with a copy to the Organizing Committee,
until 30 days before the Opening Ceremony in order to get an approval to use its prohibited
substance.
I. Uniforms
Uniforms are mandatory. The participating missions are permitted and obliged to be in
uniform (summer dress) during the stay on the scheduled occasions like in the opening and
closing ceremony.
Each participating nation should bring 1 flag and 1 national anthem (on CD).
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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J. Required Items
a. The organizer will be most grateful if every team bring one nation-flag to the
competitions. The size of the flag is required to be 2,40 metres long.
b. Each person must bring:
Passport, visa, customs regulations
Military identity card
Service uniform is required for official events
ITU legal race gear (bike, wetsuit, etc.)
Towels
Locks
c. Final Entry by 15 May 2018
K. Weather Conditions
Average weather conditions in June in Såtenäs:
Temperature: 15-23 C,
Water temperature (river) 17-18 C
L. Registration Forms Deadlines
Preliminary Agreement, Annex 1, should be sent to e-mail [email protected] or to fax
+46 510 47 71 91 no later than 15th
of April 2018.
Final Entry, Annex 2a, with Composition of Mission, Annex 2b, and Commitment by the Chief
of Mission, Annex 2c, should be sent to e-mail [email protected] or to fax +46 510 47 71 91
no later than 15th
of May 2018.
Request for Visit, Annex 3a and 3b, shall have been addressed to Swedish Armed Forces
Headquarters INSS J3 via participating nations´ embassies in Sweden no later than 22nd
of
May 2018.
M. Correspondence
All official information will be provided at www.mil.se/wmtc18
www.forsvarsmakten.se/wmtc18 (correction dated 2018-02-23 by Organizing Committee)
All official mail (except Request For Visit) concerning the competition should be sent to:
Organizing Committee of the 20th
World Military Triathlon Championship
Skaraborg Wing
S-530 32 Såtenäs
Telephone +46 510 47 70 00
Fax: +46 510 47 71 91
E-Mail: [email protected]
International Military Sports Council 20th
World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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Request For Visit should be sent to Swedish Armed Forces Headquarters INSS J3 via
participating nations´ embassies in Sweden.
Visiting address during the games in Såtenäs:
20th
World Military Triathlon Championship
Skaraborg Wing
S-530 32 Såtenäs
Telephone +46 510 47 70 00
Fax: +46 510 47 71 91
E-Mail: [email protected]
Correspondence persons:
20th
World Military Triathlon Championship
Sports director: Simon Blom
Skaraborg Wing
S-530 32 Såtenäs
Telephone: +46 510 47 72 60
Cell phone: +46 708 86 99 39
Fax: +46 510 47 71 91
E-Mail: [email protected]
International Military Sports Council 20th
World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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ANNEX 1
PRELIMINARY AGREEMENT
To be returned before 15 April 2018 to Copy to:
20th
World Military Triathlon Championship CISM Headquarters
Skaraborg Wing Rue Jacgues Jordaens 26
S-530 32 Såtenäs 1000 Bruxelles
SWEDEN BELGIQUE
Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87
E-Mail: [email protected] E-mail: [email protected]
NATION :
TOTAL NUMBER OF PARTICIPANTS:
Officials Athletes CSC members ISL Referees Total
Men
Women
Total
MEANS OF TRANSPORT: _________________________________________
DATE:______________ ___________________________________________________
SIGNATURE OF CHIEF OF DELEGATION
RANK/NAME:_______________________________________
Your
Contact
Rank/Name
Phone
Fax
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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ANNEX 2a
FINAL ENTRY
To be returned before 15 May 2018 to Copy to:
20th
World Military Triathlon Championship CISM Headquarters
Skaraborg Wing Rue Jacgues Jordaens 26
S-530 32 Såtenäs 1000 Bruxelles
SWEDEN BELGIQUE
Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87
E-Mail: [email protected] E-Mail: [email protected]
NATION :
PLACE
Airport, Railway,
Barracks
DATE
FLIGHT No
TRAIN No
BUS or CAR
TIME
ARRIVAL
DEPARTURE
MEANS OF TRANSPORT: _________________________________________
DATE:________________ ___________________________________________________
SIGNATURE OF CHIEF OF DELEGATION
RANK/NAME:_______________________________________
Your
Contact
Rank/Name
Phone
Fax
International Military Sports Council 20th
World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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ANNEX 2b page 1
FINAL ENTRY - COMPOSITION OF THE MISSION
To be returned before 15 May 2018 to Copy to:
20th
World Military Triathlon Championship CISM Headquarters
Skaraborg Wing Rue Jacgues Jordaens 26
S-530 32 Såtenäs 1000 Bruxelles
SWEDEN BELGIQUE
Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87
E-Mail: [email protected] E-Mail: [email protected]
NATION :
FUNCTION LAST NAME FIRST NAME RANK SPEC. DIET
Chief of mission
Team Captain Ad libitum International referee CSC member
Name Last name First name Rank Spec. diet Female – Triathletes
1.
2.
3.
4.
5.
6. Male – Triathletes
1.
2.
3.
4.
5.
6. Age group Male
1.
2.
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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3. Age group Female
1.
2.
In strict compliance with applicable CISM Regulations – Chapter VII, Art. 7.22, I, the
undersigned Chief of Delegation, hereby officially confirm that all athletes representing my
nation in the CISM event are on active duty in my nation’s Armed Forces. I understand that
sanctions may be imposed against my nation, my mission, my team, individual athletes, or
myself for violation of this provision (CISM Regulations Chapter I, Art. 1.12).
DATE:______________ __________________________________________________
SIGNATURE OF CHIEF OF DELEGATION
RANK/NAME:_______________________________________
International Military Sports Council 20th
World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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ANNEX 2c
FINAL ENTRY - COMMITMENT BY THE CHIEF OF MISSION
To be returned before 15 May 2018 to Copy to:
20th
World Military Triathlon Championship CISM Headquarters
Skaraborg Wing Rue Jacgues Jordaens 26
S-530 32 Såtenäs 1000 Bruxelles
SWEDEN BELGIQUE
Fax: +46 510 47 71 91 Fax: (32-2) 647 53 87
E-Mail: [email protected] E-Mail: [email protected]
NATION :
The undersigned, Chief of Mission declare that he has read the CISM Regulations and
moreover understood the following prescriptions:
Article 7.21. PARTICIPATION - MILITARY STATUS
A. Only military personnel on active duty in Armed Forces may take part in competitions
organized by CISM.
B. No one may be recalled to active duty in the Armed Forces for the purpose of
participating in a CISM competition. In the case of an intermittent military service, the
athletes regularly recalled may not take part in CISM competitions, under any circumstances,
if more than 18 months have elapsed between this recall and the end of their last call to arms.
C. Exceptions to the above may be authorized by the General Assembly, upon
recommendation of the Board of Directors.
D. All military participants in a CISM event shall be in possession of proper
documentation which signifies active military service of the member nation he represents.
The documentation can be:
1. A valid military identity card for those athletes who are authorized to present their
military identity cards abroad,
2. A form of verification (in English and/or French) of military status accompanied by
a passport.
E. By signing the final entry, the Chief of Delegation confirms the military status of
the participating athletes. If there are last minute changes in the participation of the athletes,
the verification file may be signed by the Chief of Mission, but shall be confirmed by the
Chief of Delegation by official letter.
F. If one of these documents is not available, participation is refused.
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World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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Article 7.30. CHIEF OF MISSION
A. Chief of Mission
1. Chiefs of Mission shall be familiar with CISM regulations.
2. Missions must not only participate or be present at sports events, they are also
required to participate in information conferences on CISM, study days, commemorative and
cultural events and ceremonies organized by the host nation.
B. Conduct of a mission
1. The Chief of Mission is responsible for the behaviour of his team in sports and
general discipline. He shall ensure that members of his mission respect the rules and
directives prescribed by CISM and organizers of the championship. The respect of schedules
is particularly important as they form the basis for the effective conduct of competitions and
ceremonies. Instances of indiscipline or poor sportsmanship will be handled by Championship
officials and may result in the disqualification of individual athletes or teams.
2. The Chief of Mission shall also enforce the rules concerning behaviour and dress
during the ceremonies. He plays an important role in promoting the CISM spirit among his
mission, a spirit represented by friendly attitude towards other missions, courtesy towards
organizers and fair-play in competition. The mission, who does not wear military uniforms
during the opening ceremony of a Championship, will not be authorised to take part in the
Championship. The Official CISM Representative will communicate this decision.
Article 8.6. ABSENCE OF A MISSION WITHOUT NOTIFICATION
If a mission which submits a preliminary agreement and/or final entry is absent without
notifying the host nation in time, a sanction will be imposed (Regulations Art. 1.12).
Article 8.17. RULES OF STAY
A. General
1. The Chiefs of Mission are responsible for the discipline of their mission. The
missions fall under the jurisdiction of the organizing nation. During events, all athletes
present on the playing fields are equal before the jury, the referees and to themselves. No one
may use his rank to impose his views on sports matters.
2. Civilian members of the missions shall conform to the discipline accepted by all
other participants.
B. Military uniforms
1. Unless otherwise approved by the Official CISM Representative, all participants
shall wear military uniform during official ceremonies such as the opening and closing
ceremonies and medal-awarding ceremonies. Individuals without proper uniform will not
be allowed to participate in the championship.
2. The presentation of medals takes place, in principle, during the closing ceremony.
The presentation of medals may be done in sports uniform, if for organizational reasons it is
not possible to wear military uniforms. This is the case e.g. when the presentation
International Military Sports Council 20th
World Military Triathlon Championship 2018
15-18 June, Såtenäs, Sweden
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immediately follows a championship sports event. Sports uniforms shall respect the
corresponding national criteria (training suit, sports shoes, etc.) Displaying the national flag
on the podium by the recipient (athlete or team) at a medal awarding ceremony is forbidden.
Individuals failing to respect these prescriptions shall not receive their medal(s) during the
official ceremonies.
C. Forbidden actions
1. In conformity with the statutes and traditions of CISM, any political or religious
propaganda during a CISM event, in particular the dissemination of documents, pictures,
brochures, reviews, etc. is strictly forbidden.
2. Any contravention shall result in the exclusion of the mission from further
competition and may result in additional sanctions (Regulations Art. 1.12).
Article 8.19. ACCOMODATIONS
E. All missions, including those of the host nation, shall be accommodated under the same
conditions. If the conditions are in accordance with the CISM norms and standards, the
missions are expected to accept the accommodation provided by the organizing nation.
Any mission that does not accept the accommodations provided by the organizing nation and
judged as adequate by the Official CISM Representative will not be allowed to participate in
the championship.
DATE:________________ __________________________________________________
SIGNATURE OF CHIEF OF MISSSION
RANK/NAME:_____________________________________
M7
102-3
84760E
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Name
2. Requesting government agency or industrial facility
Postal address
1. Administrative data Requestor
To
3. Government agency or industrial facility to be visited
5. Type of visit (Select one from each column)
4. Date of visit
Government initiative
Commercial initiative
Initiated by request or facility
By invitation of the facility to be visited
6. Subject to be discussed
7. Anticipated level of classified information to be involved
Name
Address
Telefax
Point of contact
Telephone
Arrival (YY/MM/DD) Departure (YY/MM/DD)
One Time
Recurring
Emergency
Requestor
Visit ID
Date
Unclassified Restricted Confidential Secret Top Secret
REQUEST FOR VISIT for visitors to the Swedish Armed Forces
F 7 Skaraborg Wing
530 32 Såtenäs
Organizing Committee of the 20th World Military Triathlon Championship
+46 (0) 510 47 70 00 +46 (0) 510 47 71 91
20th World Military Triathlon Championship 2018, which will be held at F 7 Skaraborg Wing Såtenäs
from 15th to 18th of June 2018. .
8. Particulars of visitors Name
Date of birth
Security clearance
ID/PP number Nationality
Company/agency
M7
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REQUEST FOR VISIT for visitors to the Swedish Armed Forces
Rank
Continue on additional sheet
Name
Date of birth
Security clearance
ID/PP number Nationality
Company/agency
Rank
Name
Date of birth
Security clearance
ID/PP number Nationality
Company/agency
Rank
Name
Date of birth
Security clearance
ID/PP number Nationality
Company/agency
Rank
Name
Date of birth
Security clearance
ID/PP number Nationality
Company/agency
Rank
10. Certification of clearance
11. Requesting national/designated security authority
12. Remarks
13. Further information
STAMP
STAMP
Name
Address
Telephone
Signature
Name
Address
Telephone
Signature
a. Visitor(s) will carry
b. Visitor(s) will use
Uniform
Weapons
Civilian Vehicle
Military Vehicle
Yes
Yes
Yes
Yes
No
No
No
No
9. The security office of the requesting government agency or industrial facility Name Telephone Signature
M7
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84760E
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REQUEST FOR VISIT for visitors to the Swedish Armed Forces
Public Train
Commercial airline
Military aircraft
Naval unit or vessel
Yes No
Yes No
Yes No
Yes No
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
REQUEST FOR VISIT for visitors to the Swedish Armed Forces
M7
102-3
84760E
Utg
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1.1
(F
MV
) 2
013
-09
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8. Additional particulars of visitors
Name Rank
Security clearance
Date of birth YY-MM-DD
Passport number Nationality
Company/ agency
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Date of visit (YYYY-MM-DD)