Download pdf - 2013-02-26 Accounting Systems Comparison

Thrive. Grow. Achieve.

Financial & Accounting Systems Comparison

Seminar Comparison of Leading ERP Products

Seth Zarny - Partner Glenn Anstead – Senior Manager Buu-Linh Tran – Senior Manager Jeremy Taro – Business Development

February 26, 2013

WHAT’S ON TAP

• INTRODUCTION & AGENDA

• HOW TO SELECT ACCOUNTING SOFTWARE

• EFFECTIVE ACCOUNTING SYSTEM IMPLEMENTATIONS

• REVIEW OF TOP ACCOUNTING PRODUCTS

• DEMONSTRATIONS

• DYNAMICS GP

• DYNAMICS SL

• INTACCT

• Q&A

2

DO YOU NEED THE NEW SOFTWARE?

HINT – SOMETIMES YOU NEED TO CHANGE YOUR SOFTWARE!

3

SEMINAR AGENDA

• DECIDE WHEN TO REPLACE YOUR FINANCIAL SYSTEM

• REVIEW PROCESS FOR SELECTING APPROPRIATE SOFTWARE

• PROVIDE OVERVIEW OF LEADING FINANCIAL PACKAGES

• PRESENT DEMO OF 3 LEADING PRODUCTS • Dynamics GP • Dynamics SL • Intacct

4

ACCOUNTING SYSTEMS

MICROSOFT DYNAMICS SL (SOLOMON)

MICROSOFT DYNAMICS GP (GREAT PLAINS)

SAGE ACCPAC

SAGE MAS/90/200

INTACCT

DEMO –DYNAMICS GP, DYNAMICS SL, INTACCT

5

ACCOUNTING SYSTEM LIFE CYCLE

1 TO 2 YEARS OLD - INFANCY • Limited features, missing modules • Bugs

3 TO 4 YEARS OLD - CHILDHOOD • Young product • 3rd party modules, bugs, early developer

team 5 TO 6 YEARS OLD – ADOLESCENCE

• Move to next technical version • Product Performance • Modules with different strength

6

ACCOUNTING SYSTEM LIFE CYCLE (CONT)

• 7 TO 11 YEARS OLD - MATURITY • Maturity and Respect • Vertical focuses • Advanced features and capabilities • Strong Channel

• 12 TO 15 YEARS – OLD AGE • Technology is Achilles heel • Legacy functions • Client base not technical leaders

7

STEPS FOR EVALUATING & SELECTING

• DECISION MAKING TEAM

• BUDGET

• TIME SCHEDULE

• CURRENT SYSTEM PROBLEMS • Requirements

• VAR OR SOFTWARE

• IT STAFF INVOLVEMENT

8

STEPS FOR EVALUATING & SELECTING (CONT)

• REVIEW POTENTIAL SOLUTIONS

• ELIMINATE OBVIOUS POOR CHOICES • Potential List of 2 or 3 products at most

• AVOID ANALYSIS/PARALYSIS • Evaluate Product Match to your Requirements • Accounting Library Used Here

• PRODUCT FEATURES

9

STEPS FOR EVALUATING & SELECTING (CONT)

• ANALYZE REQUIREMENTS AGAINST FEATURES

• IDENTIFY APPROPRIATE RESELLERS

• PRODUCT DEMONSTRATIONS

• PROPOSAL REVIEW

• REFERENCES

• DECISION

10

SUMMARY OF DYNAMICS GP 2010

• POWERFUL, POPULAR FINANCIAL SYSTEM THAT TARGETS HORIZONTAL & VERTICAL MARKETS – SMS&P

• STRONG USER PRODUCTIVITY FEATURES

• FLEXIBLE REPORTING & INQUIRY

• INDUSTRY LEADER

• INTEGRATION WITH EXTERNAL SYSTEMS

11

SUMMARY OF DYNAMICS GP 2010 (CONT)

• KEY FEATURES INCLUDE: • Personalized Role Pages

• Integrated with Microsoft Office

• Business Intelligence – Analysis Cubes

• Business Portal – Team Collaboration

• Improved Efficiency

• Microsoft Visual Studio Integration

• Increased Internal Controls

12

SUMMARY OF DYNAMICS SL 2011


• MATURE PRODUCT WITH HIGH MICROSOFT INVESTMENT

• POWERFUL USER INTERFACE WITH USER ROLES

• EASILY INTEGRATE WITH EXTERNAL SYSTEMS

• POWERFUL CHART OF ACCOUNT SEGMENTATION

• INDUSTRY LEADER IN PROJECT ACCOUNTING – GOVT CONTRACTING, GRANTS, PROGRAMS

13

SUMMARY OF DYNAMICS SL 2011 (CONT.)

• KEY FEATURES INCLUDE: • Integrated with Microsoft Office • Business Portal access to remote users • Customer Facing Web Pages customers

only see their data • Web Requisitions - Front-end to Purchasing

Module • Automates the Procurement Process • Powerful Project Costing • Improved Efficiency • Microsoft Visual Studio Integration • Increased Internal Controls

14

SUMMARY OF SAGE ACCPAC 200 ERP


• WEB-BASED & DESKTOP APPLICATION

• LEADING ACCOUNTING SYSTEM VENDOR

• INTEGRATION WITH EXTERNAL SYSTEMS

• SUPPORTS FINANCIALS, DISTRIBUTION, MULTICURRENCY, PROJECT ACCOUNTING

15

SUMMARY OF SAGE ACCPAC ERP 200 (CONT)

• KEY FEATURES INCLUDE:

• Sage Accpac is scalable • Modular structure and customizable screens • Works on the Web, desktop, or both • Consistent Graphic Interface • Works with CRM, HR, and more • Flexible, object-oriented and multi-tiered

architecture

16

SUMMARY OF SAGE MAS/90/200

• POPULAR FINANCIAL SYSTEM THAT TARGETS BOTH HORIZONTAL AND VERTICAL MARKETS

• MATURE PRODUCT WITH MANY USERS • LARGE 3RD PARTY SUPPORT BASE • CUSTOMIZABLE & PERSONALIZED MODULE

• Screen mods • Script functions • New fields

• REPORTING TOOLS – CUSTOMIZED REPORTING, BUSINESS INSIGHTS, CRYSTAL REPORTS

• POWERFUL USER INTERFACE WITH USER ROLES

• EASILY INTEGRATE WITH EXTERNAL SYSTEMS

17

SUMMARY OF SAGE MAS/90/200 (CONT.)

• KEY FEATURES INCLUDE: • Business Alerts Module – rule based e-mails • Visual Integrator with external applications • FRx Financial Report Writer • Crystal Reports • Intuitive Interface & Navigation • Toolbar launch of any task • Microsoft Explorer-Like Interface • Task Lists • Multiple Database Choices

18

CLOUD – CLAIMED KEY ATTRIBUTES

• AGILITY – IMPROVED RE-PROVISIONING

• COST – CLAIMED TO BE REDUCED, COSTS

• DISTRIBUTED OVER MANY USERS

• DEVICE & LOCATION INDEPENDENCE

• MULTI-TENANCY – KEY ISSUE FOR ERP

• RELIABILITY – MULTIPLE REDUNDANT SITES

• SECURITY – PROVIDERS DEVOTE MORE RESOURCES

• MAINTENANCE – UPGRADES INSTALLED CENTRALLY

19

ON PREMISE ATTRIBUTES

•CONTROL – IN YOUR ENVIRONMENT •INTEGRATION WITH ORGANIZATION APPLICATIONS •CUSTOMIZATION – UNDER YOUR CONTROL •SECURITY – PLUSES & MINUSES •ACCESS – REMOTE ACCESS & CONTROLLED USERS •LOCAL DATA – DATA IS ACCESSIBLE •KNOWN COSTS – TRADITIONAL COSTS •REPUTABLE MATURE VENDORS

20

MIXED CLOUD & TRADITIONAL VENDORS

EXISTING SOFTWARE – HOSTED IN THE CLOUD

MATURE PRODUCTS – FUNCTIONALITY

MONTHLY FEES

SINGLE TENANCY – UPGRADES, BACKUPS, CUSTOMIZED ATTENTION

INTEGRATIONS – TRADITIONAL

REMOTE ACCESS - CITRIX, REMOTE DESKTOP

KNOWN COSTS – TRADITIONAL COSTS

REPUTABLE MATURE VENDORS

21

KEY DECISION CRITERIA TO CONSIDER

FUNCTIONALITY – DO CLOUD SOLUTIONS MEET YOUR FUNCTIONAL NEEDS?

SOPHISTICATION – WHAT LEVEL OF CUSTOMIZATION DO YOU REQUIRE

INFRASTRUCTURE SUPPORT – COMMITTED TO ON-PREMISE INFRASTRUCTURE, CLOUD, OR BOTH

COSTS – WHAT ARE THE REALISTIC COSTS FOR YOUR ORGANIZATION – ON-PREMISE VS CLOUD

SUPPORT – WHO IS SUPPORTING YOUR USERS, APPLICATIONS, AND INFRASTRUCTURE

22

INTRODUCTION TO INTACCT

•NEWER CLOUD BASED ERP SYSTEM • True Cloud Based

• Local Partners

• Yearly Costs

•STRONG FUNCTIONALITY

•VERY SATISFIED CLIENT BASE

•TARGETED TO FIRMS – IN NO PARTICULAR ORDER • Outgrowing Quickbooks

• Interested in the Cloud & Ease of use

• Not For Profit

• Project Oriented Firms – Professional services

• Very Strong Financials

23

THE ACCOUNTING LIBRARY SELECTION TOOL

INDEPENDENT ACCOUNTING SELECTION TOOL BY THE ACCOUNTING

LIBRARY – SOLUTIONS

METHODOLOGY INCLUDES

• Competitive Research – wide array of accounting software products

• Needs Analysis of your organization

• Business Process Improvement

• Comparison of program features against needs

• Weighting of requirements

• Ranking of features

• Selection of likely candidates

METHODOLOGY DOES NOT INCLUDE:

• Look & Feel

• User preferences & software experience

• Budget comparison

• Vendor Attributes

• Consultant Attributes

24

THE ACCOUNTING LIBRARY SELECTION TOOL

ANALYSIS OF ACCOUNTING PRODUCTS

• Microsoft Dynamics SL

• Microsoft Dynamics GP

• SAGE MAS / 90

• SAGE Acc Pac 200 ERP

• Intacct

25

THE ACCOUNTING LIBRARY SAMPLE RESPONSES

THE ACCOUNTING LIBRARY QUESTION ANSWERED FOR RAFFA COMPARISON SEMINARLIST QUESTIONS (USER - ANSWERED QUESTIONS)

Keys : --USER-- - Basic Accounting - Small Business --1-- - Microsoft Dynamcis GP, © , Microsoft Business Solutions --2-- - Microsoft Dynamics SL, © , Microsoft Business Solutions --USER- --1-- --2-- --3--

Accounts Payable Vendor Master File Supports One Time Vendors 4 Y Y Y Y Y Supports User Defined Numbering 8 Y Y Y Y Y Identifies Vendor Type 4 Y Y Y Y A Supports Foreign Addresses 6 Y Y Y Y Y Vendor Master File Supports: Single Order-From Contact 6 N N Y Y N Multiple Order-From Contacts 4 Y Y N N Y Multiple Pay-to Contacts 4 Y M N Y N Non-Print 1099 if Below Min Value 6 Y Y N Y Y

26

THE ACCOUNTING LIBRARY RANKING

27


The Accounting Library Comparative Report Keys : --1-- BASE PRODUCT: Microsoft Dynamics SL, Microsoft Business Solutions --2-- TARGET PRODUCT: QuickBooks Premier Edition , Intuit, Inc. -- 1 -- -- 2 --

General Ledger Chart of Accounts Copy Chart of Accounts to New: Department Y N Profit Center Y N G/L Account Code Supports: Allocation Accounts Y N Inter-Company Accounts Y N Event/Project Costing Accounts Y N Statistical Accounts Y N Define Separately Major Structures for: Divisions Y N Departments Y N Operating Units Y N Define Reporting System Using Tree Diagram Y N

28


Module Ranked Report Keys :

----1---- - Microsoft Dynamics GP

----2---- - Microsoft Dynamics SL

----3---- - Sage MAS 200 ERP, Sage Software, Inc.

----4---- - Sage ACCPAC 200 ERPSage Software (ACCPAC Division)

----5---- - QuickBooks Premier Edition Intuit, Inc.

-------1------- -------2------- -------3------- -------4------- -------5------

GENERAL LEDGER 434 98% 434 98% 441 99% 444 100% 373 84%

ACCOUNTS PAYABLE 497 95% 505 97% 491 94% 499 96% 436 84%

ACCOUNTS RECEIVABLE 570 100% 562 99% 558 98% 560 98% 522 92%

BUDGETING 44 88% 50 100% 50 100% 50 100% 38 76%

GENERAL QUESTIONS 527 100% 519 98% 493 93% 492 93% 436 83%

-------------------------------

GRAND TOTAL : 2,072 98% 2,069 98% 2,033 96% 2,046 97% 1,805 85%

29

DEMONSTRATIONS

31

QUESTIONS?

32

Page 21

THANK YOU!

Glenn Anstead Direct: 301-279-6503 E-mail: [email protected] Buu-Linh Tran Direct: 301-279-6511 E-mail: [email protected] Seth Zarny Direct: 301-279-6500 E-mail: [email protected] Jeremy Taro Direct: 301-279-6504 E-mail: [email protected]

mailto:[email protected]


