1
Records Management Organization
Records Management Committee
BFC IT
Governance
Execution
Enforcement
P&P
Audit
IT
Records Coordinators
Ownership
Enterprise Compliance (Legal & Regulatory Affairs)
BFC Audit P&PLegal
(Chair)
The Committee provides guidance
on operating the company’s records
managementprogram.
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Records Management Committee Membership
The Records Management Committee consists of representatives from:
LegalITBusiness Fulfillment Center (Imaging & Archive Solutions)AuditPeople & Performance
Records Management Committee
Governance
IT BFC Audit P&PLegal
(Chair)
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Records Management Organization (Roles and Responsibilities)
Mission Statement:
The Records Management Committee (RMC) provides guidance and direction on enterprise records management strategies and issues, drives the adoption of consistent and streamlined records management practices across the enterprise and increases collaboration amongst its teams to effectively support the execution and enforcement of records and information management. The RMC is a cross-functional team comprised of representatives from Legal/Compliance, Internal Audit, IT, Business Fulfillment Center, and People & Performance.
Enterprise Compliance (Legal & Regulatory Affairs)
Enterprise Compliance/Legal Records Management Committee
(Legal/Compliance, IT, BFC, Audit, P&P)
Maintain records policies Post communications on RM website Develop records management
training content / ensure enterprise deliveryManage litigation holds Ensure retention requirements are
incorporated into records management practices, inc. w/3rd party vendors
Facilitate and respond to retention schedule inquiries
Plan long-term records initiatives
Evaluate records program effectiveness
Set records management strategyDrive Lighten Up activities
Review enhancements to the records policies and procedures
Share the latest data related initiatives with enterprise internal impact and develop recommendations as appropriate
Promote integration on approaches to managing records on an enterprise level
Evaluate and propose long-term records management strategies
Remove roadblocks to program implementation
IT
Develop electronic records systems
Maintain electronic records inventories
Maintain electronic records retrieval and production processes
Administer/Manage electronic records archiving and presentation
Fulfill eDiscovery obligations
BFC
Develop & maintain records systems and inventories for imaged records and offsite physical records
Manage imaged and offsite physical records retrieval and production
Manage physical and imaged records archiving and presentation
Image paper records
People & Performance
Facilitate ongoing records management training (AAA University)
Incorporate training into Onboarding program (AAA University)
Business Unit Records Coordinators
Lead efforts to incorporate RM activities into department practices incl. timely records destruction
Serve as the department resource on RM / be a liaison with the RM program
Understand alternatives for physical records storage
Coordinate “Lighten Up” RM & disposal events
Complete RM coordinator training
Internal Audit
Evaluate RM program effectiveness
Audit and enforce RM compliance
GO
VE
RN
EX
EC
UT
EE
NF
OR
CE
OW
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