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New Parent’s Meeting
March 25, 2003
M. Glor ScoutmasterP. Petersen ChairL. Ellis Communications
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Agenda BSA Program in a Nutshell Troop 1257 Organization
Scout Masters Scout Leadership
Troop Committee 2002-2003 Program (emphasis on remaining events) Troop Communications Fundraising Summer Camp Volunteer Needs Dues
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Boy Scout Aims
Fun Growth in moral strength, character and
leadership Participating citizenship Development of physical, mental, and Emotional and spiritual fitness
Baden Powell (founder of Boy Scout movement)
“Scouting is a game with a purpose”
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Scout Leadership
What is a Boy Run Troop? What are the advantages of a Boy Run
Troop? How are we progressing towards this goal? What role do adults have in a Boy Run
Troop?
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What is a Boy Run Troop? Boys plan, implement, lead the troop activities
Troop Meetings, Troop Outings, PLC, Service Project, COH, etc.
Patrol 6-10 Scouts Elect PL New Scout Regular Scout Venture Scout
Patrol method Senior Scout leadership may include handling
scout disciplinary actions and crowd control
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What are the advantages of a Boy Run Troop?
Boys learn leadership skills, management skills, planning skills, delegation, budgeting, following skills, public speaking, teamwork
Scout “buy-in” to Troop program Scout led is more fun Disadvantage: Noisy!
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How are we progressing towards this goal? SPL and ASPL now plan agenda for Troop Meetings, and PLC SPL runs the Troop Meetings, and PLC SPL, ASPL, Troop Guide, PL work the patrol method on all troop
outings. PLC planned the 2002 – 2003 Monthly Outing Program PLC planned the 2002 – 2003 Weekly Troop Meeting Program PLC has assigned a clean-up patrol for each Troop Meeting PLC has resolved the Troop policy for caffeinated drinks on campout
and Usage of Walkman devices on campouts. Scouts plan the majority of our service projects: e.g. Habitat for
Humanity – Ryan Small Scouts plan and run the COH: e.g. Neil Reuter Scouts plan menu and duty roster for all monthly outings Scouts develop grocery list and purchase food for their patrols Scouts do all cooking and cleaning on campouts
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Youth leaders
Senior patrol leader Assistant senior patrol leader Troop historian Librarian Instructor Chaplain aide Junior assistant Scoutmaster Patrol leader Assistant patrol leader Venture patrol leader Troop guide
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The patrol leaders’ council Run by SPL Meet once per month Senior patrol leader Assistant senior patrol leader Patrol leaders Troop guide Venture patrol leader Plans and conducts the troop’s activities Submits yearly plan to troop committee for
approval
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What role do adults have in a Boy Run Troop? Adults are a resource for the troop leadership:
MB Program, trip planning, discipline and behavior issues, advice, mentoring, encouragement
Adults ensure physical, spiritual and emotional safety for each scout
Adults coordinate Monthly Outings Adults organize and implement fund raising for the troop Adults keep financial record Adults keep advancement records Adults go on campout and have fun with the scouts Adults organize Uniform Share/Swap programs My favorite line as a Scout master, “Go ask your Patrol Leader”
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Scoutmaster
THE SCOUTMASTER is the adult leader responsible for the image and program of the troop.
The Scoutmaster and assistant Scoutmasters work directly with the Scouts.
The importance of the Scoutmaster’s position is reflected in the fact that the quality of guidance will affect every youth and adult involved in the troop.
The Scoutmaster can be male or female, but must be at least 21 years old.
The Scoutmaster is appointed by the head of the chartered organization.
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Scoutmaster Duties General
Train and guide youth leaders Work with other responsible adults to bring Scouting to boys. Use the methods of Scouting to achieve the aims of Scouting Ensure mental, physical, emotional and spiritual safety for each
scout Meetings:
Meet regularly with the patrol leaders’ council for training and coordination in planning troop activities
Attend all troop meetings or, when necessary, arrange a qualified adult substitute
Attend troop committee meetings. Conduct periodic parents’ sessions to share the program and
encourage parent participation and cooperation.
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Scoutmaster provides:
Guidance Conduct Scoutmaster conferences for all rank advancements Provide a systematic recruitment plan for new members and see that
they are promptly registered. (This is a direct responsibility of the assistant Scoutmaster for new Scouts.)
Delegate responsibility to other adults and groups (assistants, troop committee) so that they have a real part in troop operations.
Activities Make it possible for each Scout to experience at least 10 days and
nights of camping each year Participate in council and district events Build a strong program by using proven methods presented in
Scouting literature Conduct all activities under qualified leadership, safe conditions, and
the policies of the chartered organization and the Boy Scouts of America.
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Adult Leaders
ASSISTANT SCOUTMASTERS help the Scoutmaster, with assistance from the troop committee, operate the troop.
Each assistant Scoutmaster has specific assignments and reports to the Scoutmaster.
Assistants also help provide the required two-deep leadership standards set by the Boy Scouts of America.
An assistant Scoutmaster may be 18 years old, but at least one in each troop should be some-one age 21 or older who can serve in the Scoutmaster’s absence.
Types of assistant Scoutmasters include: New-Scout patrol (Bill Branner) Venture patrol 9 Harold Hughlett, Paul Petersen) 2nd Year Boys (Wes Braudaway)
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2002-2003 ProgramDate Event Description Other Activities Monthly Theme Assignment
September28– 30
Powhatan Fall CamporeeCamporee hosted by Troop 1257
Popcorn SalesService Project (SP): Prayer Vigil 9/27 SP: Habitat for Humanity 9/14Troop SPL Nominations: 9/10Troop SPL/PL Elections: 9/17
Citizenship in Comm. MB Program: C. MonroePrayer Vigil: (P. Petersen, Zeke Anders, J. DeGastyne)Habitat: (Glor, Ryan Small)
October 11-13 Old Rag Campout Popcorn SalesCourt of Honor (COH) 10/15SP: Epiphany Jubilee Celebration 10/31
Citizenship in Comm. MBHiking MB
Program: H. HughlettCOH: (H. Hughlett, Kurt Louis)Jubilee (TBD, TBD)
November 8-10 Catoctin National Park Junior Leader Training (JLT): 11/17 Citizenship in Comm. MBCamping MB
Program: B. BrannerJLT (Glor, SPL)
December * 13-15 PATC Cabin CampoutWineberry + Conley
Citizenship in Nation MBCooking MB
Program: W. Braudaway
January 10-12 Troop Ski Trip: Timberline Resort W. Va.
COH 1/21 Citizenship in Nation MBCamping MB
Program: M. SaundersCOH: (B. Branner, TBD)
February * 21-23* * 14 - 16
PATC Cabin CampoutNew Cabin
Citizenship in World MBAstronomy MB
Program: H. Hughlett
March * 28 – 30* * 21-23
Laurel Caverns Mulch SalesSP: Spring Cleanup DayCub Scout Recruitment
Citizenship in World MB Program: M. SaundersClean-up: (J. DeGastyne, TBD)
April TBD Powhatan District Spring Camporee
New PatrolsCOH 4/15
Basic Scout AdvancementPlumbing MB
Program: W. BraudawayCOH: (W. Braudaway, TBD)
May * 30 - 1 Assateague Island Basic Scout AdvancementPlumbing MB
Program: C. Monroe
June * 27 – 29* * 20 - 22
Canoe / White Water Rafting Trip TBD
Basic Scout Advancement Photography MB
Program: R. Burchfield
July 27 – Aug 2 BSA Summer Camp: OttariMountain Man Option
SP: The Spring Vacation Bible School
Advancement Program: TBDVBS: (J. DeGastyne, TBD)
August 16 - 24 Northern Tier High Adventure Canoe Trip
Canoeing MB Program: M. Saunders
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Equipment List Uniform
Shirt Neckerchief Belt Class B T-Shirt Optional:
Socks Hat Pants
Camping Sleeping Bag (20deg. Recommended) Sleeping pad Mess Kit, Knife, Fork, Spoon Duffle Bag Back Pack (Optional) Rain Gear Flashlight Sturdy Hiking Boots
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Laurel Caverns Laurel Caverns Campout Location: Laurel Caverns Address: 200 Caverns Park Rd. Farmington, Pa. 15437 Phone: (724) 438-3003 Date: 03/28/03-03/30-03 Departure from Epiphany: 03/28/03 5:00pm Arrival at Epiphany:03/30/03 3:00pm Point of Contact: Michael Glor 703 449-0639 home, (703) 624-0010 cell
Each Scout should bring a snack or $5-$7 for Friday night dinner and $5-$7 for Sunday dinner on the road. Each Scout Parent MUST fill out a Laurel Caverns permission slip by Tuesday03/25/03 Each Scout Parent MUST pay Laurel Caverns activity and food by Tuesday 03/25/03
Program: Tent Camping
Patrol Meal Preparation Climbing MB Saturday Geology MB Sunday Forestry MB Saturday Caving Adventure Saturday (must be 12 yr. Old)venture cave repelling
Cost: Food and camping: $30.00 Geology MB: $16.00 ($7.00 adult observer) $ 5.00 (catered lunch required) Climbing MB: $35.00 ($7.00 adult observer) $ 5.00 (catered lunch required) Forestry MB: $10.00 (no-charge for adult observer) Caving Adventure: $16.00 (must be 12 yr. Old) Miniature Cave Golf: $4.00 (optional) Public Cave Tour: $5.00 (optional) Venture Cave repelling:$45.00(must be 12yr.Old)
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Laurel Caverns
What to bring: Personal Gear Sleeping bag (It may be cold at night so bring an extra blanket and long
underwear if your bag is not rated at least down to 35 degree temperature)
Mess Kit (should include plate, bowl, cup, knife, folk and spoon) Two pens or pencils Change of clothing Caving cloths (Old blue jeans and long sleeve sweat shirt, old tennis
shoes or boots) Several large plastic trash bags for storing wet caving cloths Two Flashlights and extra batteries **** Must reserve your spot on the trip and be paid by 03/25/03 *****Please note catered lunches are required for some badges *****Also note age restrictions
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Summer Camp
Donna Lea Louis - Coordinator New slots open for Olmsted 1st week of August Scouts have option of attending both weeks
or switching to Olmsted if better for family schedule
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Troop committee
Supports the Scoutmaster in delivering a quality troop program
Handles troop administration Responsible for recruiting the Scoutmaster
and assistant Scoutmasters
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Roles of the troop committee
Advise the Scoutmaster on policies relating to Scouting and the chartered organization
Assist in transportation Assure that a qualified substitute leader is assigned if the
Scoutmaster is absent or unable to serve Assure that quality adult leadership is recruited and trained (the
Scoutmaster is most important), and encourage adult leader training
Carry out the policies and regulations of the Boy Scouts of America
Coordinate the Friends of Scouting campaign Encourage leaders Ensure that troop program provides at least 10 days and nights
of outdoor programming per year
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Roles of the troop committee
Manage troop finances Obtain and maintain troop equipment Provide adequate meeting facilities Recruit and involve troop committee members Serve on boards of review Solve behavior problems that can’t be resolved
within the troop (governed by the Scout Oath and Scout Law)
Support troop program delivery Support youth recruitment
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Chair Person
Organize the committee to see that all functions are delegated, coordinated, and completed
Maintain a close relationship with the chartered organization representative and the Scoutmaster
Interpret national and local policies to the troop Prepare troop committee meeting agendas Call, preside over, and promote attendance at monthly troop
committee meetings and any special meetings that may be called
Ensure troop representation at monthly roundtables Secure top-notch, trained individuals for camp leadership Arrange for charter review and re-charter annually Plan the charter presentation
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Secretary
Keep minutes of meetings and send out committee meeting notices
Handle publicity Prepare a family newsletter of troop events and activities Conduct the troop resource survey Plan for family night programs and family activities At each meeting, report the minutes of the previous meeting Arrange for charter review and re-charter annually Plan the charter presentation
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Treasurer
Handle all troop funds. Pay bills on recommendation of the Scoutmaster and authorization of the troop committee
Maintain checking and savings accounts Train and supervise the troop scribe in record keeping Keep adequate records in the Troop/Team Record Book Supervise money-earning projects, including obtaining proper
authorizations Supervise the camp savings plan Lead in the preparation of the annual troop budget Lead the Friends of Scouting campaign Report to the troop committee at each meeting
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Event Coordinator
Help in securing permission to use camping sites Serve as transportation coordinator Ensure a monthly outdoor program Promote the National Camping Award Promote, through family meetings, attendance at
troop campouts, camporees, and summer camp to reach the goal of an outing per month
Secure tour permits for all troop activities Report to the troop committee at each meeting Trip Information Communication
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Advancement Coordinator
Encourage Scouts to advance in rank Work with the troop scribe to maintain all Scout advancement
records Arrange quarterly troop boards of review and courts of honor Develop and maintain a merit badge counselor list Make a prompt report on the correct form to the council service
center when a troop board of review is held. Secure badges and certificates Work with the troop librarian to build and maintain a troop library
of merit badge pamphlets and other advancement literature Report to the troop committee at each meeting
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Training Coordinator
Ensure troop leaders and committee members have opportunities for training
Maintain an inventory of up-to-date training materials, videotapes, and other training resources
Work with the district training team in scheduling Fast Start training for all new leaders
Be responsible for BSA Youth Protection training within the troop Encourage periodic junior leader training within the troop and at
the council and national levels Report to the troop committee at each meeting
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Equipment Coordinator
Supervise and help the troop procure camping equipment.
Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.
Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment.
Report to the troop committee at each meeting.
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Communications
How do you know what is going on??? Announcements at the end of each Troop
Meeting Flyers given at Troop meetings at least two
weeks prior to sign-up Email announcements Website – announcements and flyers are
posted
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What can you do if you don’t know what is happening?? Come 15 min. early to pick-up from the Troop
Meetings and listen to the announcements Check email regularly.
The current email list is available for you to check your address
Check the website regularly Bookmarks with the web address are available for every
family
Ask your scout!
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Fundraising
Mulch – April 5 Delivery Popcorn Christmas Wreaths
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What is New this Troop Year We are no-longer a small troop This Spring we will be adding one “New
Scout Patrol” Troop size is about 32 scouts
What does this mean for Troop 1257? For our Scouts For our Adults
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Volunteer Status
In October, we said: 21 Families in Troop 1257 12 Families have signed up
to serve on committee and /or troop positions
8 of the 12 Families serve in multiple positions
9 Families have not yet signed up
57% families are carrying the troop
Now as of February:
21 Families in Troop 1257
18 Families have signed up to serve on committee and /or troop positions
85% of our families are now signed-up to help!
Our Troop Goal is still 100% but we have made huge progress!
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Current Family CommitmentsFerrer Treasurer, MB Counselor
Hughlett Assistant Scoutmaster, MB Counselor, Scout Sunday
Petersen Committee Chair
Anders Committee (Uniforms), MB Counselor, Trip Coordinator, Adult Camping, COH Coordinator
Louis Advancements, Summer Camp Coordinator
Monroe Assistant Scoutmaster, MB Counselor
Branner Assistant Scoutmaster
Braudaway Assistant Scoutmaster, Registrar, Activity Coordinator, Training Coordinator
Ellis Committee, Communications, MB Counselor
Reutter Secretary, Popcorn Coordinator
DeGaetano Committee, MB Database, BOR, Mulch Coordinator
Moore Committee, Activity Coordinator, BOR, Unit Commissioner
Flevarakis Trip Coordinator, Adult Camping
Small Trip Coordinator, Adult Camping, COH Coordinator
Pawlukiewicz Adult Camping
Kanz Equipment Manager
DeGastyne Adult Camping
Groome Trip Coordinator, Adult Camping
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Coordinators/Adult CampersMarch 28 – 30 Laurel Caverns J.Pawlulkiewicz
BrannerFlevarakis
April 26-28 Powhatan District Spring Camporee
Anders Branner
Anders
May * 30 - 1 Assateague Island J.Pawlulkiewicz Branner
June * 27 – 29* * 20 - 22
Canoe / White Water Rafting Trip TBD
FlevarakisF.DeGastyne Branner
July 27 – Aug 2 BSA Summer Camp: Ottari
Louis
Aug 3 - 9 BSA Summer Camp: Olmsted
August 16 - 24 Northern Tier High Adventure Canoe Trip
Stand by: Josh and F.DeGastyne
Saunders
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Volunteer Positions Needed Committee Positions:
Membership Transportation Health and Safety Monthly Activity Coordinators
Still need May and June Assistant Summer Camp Coordinator
Troop Positions Monthly Adult Family Campers
Still need May, June, Summer Camp Adult Campers (need 3) Summer Camp Transportation (need 3) Assistant Scoutmasters
Merit Badge Counselors
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Training / Initiation
Monthly Activity Coordinator – package to explain process and requirements posted on website Attend committee meetings 2-3 months prior to event
Adult Camper – BSA Youth Protection training is encouraged (available several times a year – 1-1/2 hours)
Troop and Committee training available 3 times a year (one afternoon)
Job Descriptions available upon request Committee positions - see Paul Petersen Troop positions – see Mike Glor
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Committee and Troop Sign-ups – Membership
Health and Safety
Transportation
Assistant Summer Camp Coordinator
May Trip Coordinator
June Trip Coordinator
May Adult Camper
June Adult Camper
Summer Camp Transportation Assistance - Need 3
Summer Camp Adult Campers – Need 3
Available on Table following meetingAvailable on Table following meeting
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Dues
It is $50 per year per Scout It is $30 for (most) Webelos transitioning
into the troop; the regular annual fee is due in September.