Adair County Youth Council March 6th, 2016 Meeting Minutes ……...page 1

YOUTH COUNCIL MEETING MINUTES

March 6, 2016

The regular monthly meeting of the ADAIR COUNTY 4-H YOUTH COUNCIL Members was held on Sunday, March 6th at the Warren Cultural Center, Green Room in Greenfield. .

The meeting began at 1:33pm. Several members were absent—there was not enough for a quorum so motions or official acts were done.

ROLL CALL: Heath Downing took Roll Call as members arrived. Members present were Tim Beane,

Heath Downing, Haylee Hunt, Ashlyn Kralik, Riley Lonsdale, Skyler Rawlings, Brooklyn Sammons, Halee Wallace, and Deena Wells.

Absent: Jodi Baudler (no contact), Hank Bohling (Elaine emailed, State Council Retreat), Alyssa Christensen (no con-

tact), Noah Cooper (grandpa in hospital), Caroline Doud (college prep classes—trip Costa Rica), Hailey Gross (no con-

tact), Hannah Jorgensen (youth camp), Sadie & Sam Marnin (no contact), Cole Sackett (schedule conflict), Alexis Shelley (had to work), Morgan Smith (no contact), Shelby Soper (text), Cade & Madison Suhr (no contact), and Jill Wallace (sick), and Beau Weinheimer (no contact).

CALL TO ORDER: Haylee called the meeting to order.

APPROVE MINUTES: Copies of the February 7th meeting minutes were provided but no motion could be

made due to lack of quorum.

COMMITTEES REPORTS:

Anti-bullying Committee Report — Deena reminded YC that she emailed a copy of the new ‘Anti-bullying Ad’ for the Grand Theater which premiered on February 27th, the night of the Middle School Dance. The ad cost $50 and will run multiple times for one month. Clover Kids Workshop Report — Haylee reported that she, Cole and Jill helped with snacks and activities. She explained that the theme revolved around the colors of the rainbow and they helped youth to coordinate a color with a fruit or vegetable. Approximately 20 Clover Kids attended.

Junior Fair Board Members Report - Riley and Brooklyn said the fair board had listened to a representative from Lyons Club wanting to use the grounds for a ’Warrior Run’ obstacle course. Stacy Hull from the Green-field Chamber/Main Street Office talked about activities for 4th of July celebration in Greenfield. Donna was at the meeting and told about the transition from trophies to banners. There are possible clinics being discussed for Caregivers and Tractor Safety.

Speak Out For Agriculture (SOFA) Report - Skyler said the trip is being planned but specific details are not yet finalized. They are discussing a trip to Farm Bureau, an orchard, and traveling to Minnesota and Wisconsin. The Ag Career Exploration Trip is scheduled for June 13-14, 2016.

National 4-H Congress Report - Heath encouraged more members to apply for Congress next year. He emphasized how rewarding the experiences have been and how it is a positive thing to put on your resume for college.

OLD BUSINESS: Deena reported on the Middle School Dance. It was a successful event. 120 youth, 19

Youth Council Members and 10 Chaperones attended. Attendance was down slightly—possibly due to the sub-state basketball game in Atlantic that same night. Youth Council raised $360 for the Kelly Laughery Memorial 4-H Community Service Scholarship Fund. Deena had asked council members at the organiza-tional meeting before the dance if they would like to match funds from the dance. There was an overwhelm-ing agreement to do that but we will wait until April’s meeting to make a formal motion and determine what the donation amount will be. Deena said the leftover cookies/bars and snack mix were put in the freezer and will be used for future YC meeting snacks. Be sure the check out ’Adair County ISU Extension’ Facebook page for over 100 photos of the dance—youth council members were pictured in most of them. Deena

Adair County Youth Council March 6th, 2016 Meeting Minutes ……...page 2

asked members how they felt things went with the event. All members said they thought it went very well and they enjoyed themselves. Deena wrote a DECAT grant to pay for WCC rental fees ($315) and DJ fees ($150). Part of the Tobacco Grant helped pay for snack mix ingredients. Thank you notes to the chaperones will be sent out next week. Please be sure to thank chaperones: Karen Downing, Janelle Kralik, Billi Shelley, Connie Wallace, Jeannette Jorgensen, Tom & Amy Doud, and Doug & Julie Wallace. Our wonderful parents and volunteers help to make our events a success.

Haylee reminded members that there will be an ‘Interview Workshop’ on March 20th for all state award applicants and their parents. There will be a great guest speaker, light meal and mock interview sessions for all participants. You must rsvp to Deena by Thursday, 3/17. Adair, Cass, Union and Clarke county 4-H’ers are invited to attend.

Deena confirmed YC helpers for the Boys & Girls Club Fundraiser event on March 18th. The event is called ‘Trinkets & Treasures’. Haylee, Hailey, Shelby, Hannah, Heath, Madison, Cade and Hank are signed up to help with serving food, cleaning the kitchen and clearing tables after the meal. YC are to wear their new YC t-shirts and arrive promptly at 5:45pm to the Adair Community Center in Adair. We will be done and can leave once the leftovers are stored in the refrigerator and kitchen is cleaned up—no later than 7:30pm. This organization does a lot of good things for kids so it’s really nice to help them out.

NEW BUSINESS: The next YC Meeting will be April 3rd. Members decided to have the meeting at the Stu-

art Bowling Alley at 1:30pm (no Officer’s Meeting in advance). We will hold the meeting first and then do some bowling after. Deena will contact the owner and set up the event.

Deena brought copies of the Adair County ISU Extension Newsletter. Anyone wanting a copy was encour-aged to take one. She explained how it was loaded with updates, activities, information and more regarding the Adair County 4-H Program.

Members were reminded to use the Adair County Extension Facebook page to stay on top of current events and information.

A ‘thank you’ from the Adair County Clover Kids was provided to YC members. The Clover Kids thanked YC for helping out with their monthly workshops.

It was decided to move the ‘Anti-bullying Video’ production to the May 1st meeting. The weather should be nice outside to shoot clips. As soon as the YC meeting is done that day, we will create the signs to hold up and shoot the video clips.

The meeting was over at 2:15pm. YC enjoyed bars, cookies and snack mix.

Adair County Youth Council March 6th, 2016 Meeting Minutes ……...page 3