12 December 2018

Dear Honorary Secretary,

Youth Club Annual Returns 2018 (YCAs)Please find attached the 2018 YCA forms. These are provided to meet RSL NSW Constitutional requirements under Clause 37.1 and Youth Club regulation (item 3.5) YCA1, YCA2 and YCA3.

The YCA forms comply with:1. AASB (Australian Accounting Standard Board) 101 Presentation of Financial Statements

(the information we receive from these annual returns is used to ensure all sub-Branches adhere to these accounting standards);

2. NSW Charitable Fundraising Act 1991 (NSW) and the NSW Charitable Fundraising Regulation 2015;

3. ACNC (Australian Charities and Not-For-Profits Commission) and financial principles with which charities must comply;

4. ATO (Australian Tax Office) agreement with ASL NSW on behalf of its sub-Branches.

Please also note the following:1. The information required on Executive Officers in YCA3 is to ensure that ANZAC House has

accurate records and can communicate with Youth Club Executives.2. YCA1, YCA2 and YCA3 are governed by the RSL NSW Constitution and by-laws.3. Youth Clubs are independent reporting entities from an Accounting Standards (AASB)

perspective; therefore, all Youth Clubs need to ensure their subsidiary’s financial statement/returns meet the regulatory requirements set by governing authorities.

Thank you for your assistance.

Kind regards,

Robyn CollinsChief Executive Officer

Respecting, supporting and remembering our veterans and their families rslnsw.org.au ANZAC House 02 9264 8188 341 George St Sydney, NSW 2000

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Additional Information1. It is the Youth Club’s responsibility to lodge audited copies of accounts to their sub-Branch

prior to the sub-Branch’s Annual General Meeting.2. All annual returns are available online via the secure zone of the RSL NSW website.

If you require a copy, please contact your sub-Branch.3. Please ensure you download the form from the website BEFORE you fill it in, and email back

the completed form to support@rslnsw.org.au by 31 March 2019.4. Please retain one copy for your records and send a copy to your sub-Branch and ANZAC

House by 31 March 2019.5. All details must be completed on the form, even if they remain unchanged from the

previous year.6. Notes and Definitions have been included to assist you with preparing your annual return.7. Please ensure forms are signed by the Honorary Secretary and your auditor.

8. Any retiring Officers are responsible for preparing and signing forms YCA1 and YCA2 and ensuring that the new Secretary forwards them complete with the form YCA3 to your sub-Branch and to ANZAC House before 31 March 2019.

9. Youth Clubs are required to include in the Statement of Financial Position items ofReal Estate at actual purchase cost, or Valuer General’s improved valuation, whichever is the greater.

If you need any assistance completing these forms, please email support@rslnsw.org.au or call 1300 679 775.

Page 1 of 9

Auditor Initials

Youth Club Annual ReturnsYouth Club

[YCA1] Statement of Comprehensive Income for the year ended 31 December 2018

[A] INCOME2018

Investments

Interest Received – Bank & Investment (Fixed Term Deposit) $ , ,

Members

Members Subscriptions/Fees $ , ,

Registrations $ , ,

Fundraising (due to fundraising suspension, do not complete this section)

Donations Received General Public $ , ,

Business $ , ,

Other RSL entities e.g. other sub-Branch Aux and sub-Branches $ , ,

Registered Clubs $ , ,

Other $ , ,

Other Fundraising Raffles and Competitions $ , ,

Functions including BBQ’s $ , ,

Canteen Sales $ , ,

Other $ , ,

$ , ,

$ , ,

Other Income

Grants (Non-recourse) Sub-Branch Grants $ , ,

Memorial Club Grants $ , ,

Other Grants $ , ,

Other $ , ,

$ , ,

[A] TOTAL INCOME $ , ,

[YCA1] Respecting, supporting and remembering our veterans and their families rslnsw.org.au ANZAC House 02 9264 8188 341 George St

Sydney, NSW 2000

VOID

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[B] EXPENDITURE2018

Administration

Audit & Accounting Costs $ , ,

Administration Costs (incl. Postage, Printing and Stationery) $ , ,

Bank Charges $ , ,

Bus Expenses (non-welfare related expenses) $ , ,

Communications (telephone, internet, website) $ , ,

Council Fees $ , ,

Depreciation $ , ,

Sporting Club funding $ , ,

Insurance $ , ,

Licences $ , ,

Rent/Lease costs (office premises etc) $ , ,

Security Costs $ , ,

Travel Expenses (Youth Club Executives and Members) $ , ,

Uniforms/Clothing $ , ,Salary & Wages – instructors and staff incl super, payroll tax, long service leave, annual leave and worker compensation $ , ,

Fundraising (due to fundraising suspension, only complete – Poppy Appeal)

Poppy Appeal $ , ,

Canteen Supplies $ , ,

Functions/Events (incl. venue hire, catering etc) $ , ,

Fundraising Expenses $ , ,

Sponsorships $ , ,

Commemorations

ANZAC Day (event related expense only) $ , ,

Other Commemorations $ , ,

Other Expenses

Grants to Ancillaries $ , ,

Grants other: $ , ,

Trophies and medals $ , ,

Wreaths $ , ,

Other Expenses $ , ,

[B] TOTAL EXPENDITURE $ , ,

[C] Net Income BEFORE Donations [A minus B] $ , ,

[D] LESS: Donations (will be populated once Note 1 has been filled on page 5) $ , ,

[E] NET INCOME/(LOSS) AFTER DONATIONS [C minus D] $ , ,

[E] must equal Current Year Profit/(Loss) on page 4.

[YCA1]

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[YCA2] Statement of Financial Position for the year ended 31 December 2018

[F] ASSETS AND LIABILITIES2018

CURRENT ASSETS

Cash and Cash Equivalents

Cash at Bank $ , ,

Petty Cash $ , ,

Cash on Premises $ , ,

Inventory

Inventory/Stock $ , ,

Investments

Fixed Term Deposit $ , ,

Other $ , ,

Other Assets

GST Receivable $ , ,

Receivables (Debtors) $ , ,

Prepayments $ , ,

Other $ , ,

TOTAL CURRENT ASSETS $ , ,

NON-CURRENT ASSETS

Land and Buildings – at valuation (will be populated once Note 2 has been filled on page 5) $ , ,

Furniture and Equipment (as per Asset Register) $ , ,

LESS: Depreciation $ , ,

Other $ , ,

TOTAL NON-CURRENT ASSETS $ , ,

TOTAL ASSETS $ , ,

ASSETS AND LIABILITIES (continued over)

[YCA2]

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2018CURRENT LIABILITIES

Accounts Payable $ , ,

Grants in Advance $ , ,

GST Payable $ , ,

Subscriptions in Advance $ , ,

Accrued Expenses $ , ,

Payroll Liabilities Payable (incl super, PAYG, etc) $ , ,

Other $ , ,

Total Current Liabilities $ , ,

NON-CURRENT LIABILITIES

Loans $ , ,

Grants Recourse (will be populated once Note 3 has been filled on page 5) $ , ,

Other $ , ,

Total Non-Current Liabilities $ , ,

TOTAL LIABILITIES $ , ,

NET ASSETS $ , ,

EQUITY & RETAINED EARNINGS

Revaluation Reserve $ , ,

Retained Surplus/(Accumulated Losses) $ , ,

[E] Current Year Profit/(Loss) $ , ,

TOTAL EQUITY & RETAINED EARNINGS $ , ,

[YCA2]

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[YCA2] Notes for the year ended 31 December 2018

NOTE 1 – DONATIONSPLEASE LIST ALL DONATIONS MADE DURING 2018 AMOUNT

$ , ,

$ , ,

$ , ,

$ , ,

$ , ,

$ , ,

$ , ,

$ , ,

[D] TOTAL DONATIONS PAID $ , ,

NOTE 2 – LAND AND BUILDINGSPLEASE LIST LAND AND BUILDINGS HELD AT 31 DECEMBER 2018

PROPERTY TYPE ADDRESS VALUATION

DATE VALUATION AMOUNT

$ , ,

$ , ,

$ , ,

$ , ,

$ , ,

$ , ,

TOTAL LAND & BUILDINGS $ , ,

NOTE 3 – GRANTS RECOURSE (UNSPENT FUNDS)PLEASE LIST GRANTS HELD AT 31 DECEMBER 2018ORGANISATION FUNDING BODY NAME OF GRANT DATE

RECEIVED ORIGINAL AMOUNT UNSPENT AMOUNT

$ , , $ , ,

$ , , $ , ,

$ , , $ , ,

$ , , $ , ,

$ , , $ , ,

$ , , $ , ,

TOTAL GRANTS $ , ,

[YCA2]

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[YCA2] Auditor’s Independent Declaration for the year ended 31 December 2018

AUDITOR’S INDEPENDENT DECLARATIONIn accordance with the requirements of section 60-40 of the Australian Charities and Not-for-profits Commission Act 2012, as lead

auditor for the audit of

for the year ended 31 December 2018 , I/we declare that, to the best of my knowledge and belief, there have been:(a) no contraventions of the auditor independence requirements of the Australian Charities and Not-for-profits Commission Act

2012 in relation to the audit; and(b) no contraventions of any applicable code of professional conduct in relation to the audit.

Auditor name

Company name

Signed Date

YOUTH CLUB SIGNED:

Print name

Signed Youth Club President Date

Print name

Signed Youth Club Secretary Date

Print name

Signed Youth Club Treasurer Date

SUB-BRANCH SIGNED:

Print name

Signed sub-Branch President Date

Print name

Signed sub-Branch Secretary Date

Print name

Signed sub-Branch Treasurer Date

[YCA2]

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Youth Club[YCA3] Return for year commencing 1 January 2019, due at ANZAC House before 31 March 2019

EXECUTIVE OFFICERS

At the Annual General Meeting, held on the following offices and positions were declared occupied by:

PRESIDENTGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

SECRETARYGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

TREASURERGiven Name Surname Address

PH.(H) PH.(B)/(M) Email Address

TRUSTEEGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

TRUSTEEGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

TRUSTEEGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

SUPERINTENDENT Given Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

[YCA3]

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DELEGATEGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

DELEGATEGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

DELEGATEGiven Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

AUDITOR Given Name Surname Address

Ph.(H) Ph.(B)/(M) Email Address

The Youth Club meets on the of each month, commencing at am/pm

at (address)

Youth Club mail to be addressed to

Youth Club Phone Number Youth Club Email Address

Is your Youth Club Incorporated? Yes No

If Yes, the Public Officer is

Incorporation Number/s Phone Number Date

Parent sub-Branch has received audited YCA1 and YCA2 and has been adopted at sub-Branch AGM Yes No

[YCA3]

Page 9 of 9

YOUTH CLUB’S BANK ACCOUNT(S)Please list all the accounts that your Youth Club holds. Please add extra pages if there is not enough room.

General Account InformationName BSB Account Number Bank

Other AccountsName BSB Account Number Bank

YOUTH CLUB ACTIVITIES AND MEMBERSHIPPlease complete this section as it allows ANZAC House to inform interested parties as to what activities your Youth Club has to offer.

Sport /Activity Membership

1 ,

2 ,

3 ,

4 ,

5 ,

6 ,

7 ,

8 ,

9 ,

10 ,

Total Club Membership ,

The District Council has current Insurance for:(i) Public Liability

(ii) Office Bearer Insurance

(iii) Personal Accident

AFFILIATION FEES FOR THE YEAR 2018($50.00 due by 31 December 2018) have been paid Yes No

Signed Date

Signed Date

Preparer full name

Youth Club Secretary for 2019

Sub-Branch Secretary for 2019

Preparer contact number

[YCA3]